2. 3. BOMC -10 -26 -20 -RM -AGENDA.PDF 1. 2020 BUDGET ...

Agenda

BOMC-10-26 -20-RM-AGENDA.PDF

Meeting Called To Order/Adoption Of Agenda

Second Reading Of The 2020 Budget Amendment Ordinance

2020 BUDGET AMENDMENT ORD 9.24.20.PDF

First Reading Of The 2021 Operating And Capital Budget Ordinance

2021 BUDGET ADOPTION ORDINANCE.PDF

Conditional Use Permits For Three New Businesses

CONDL USE APP VET.PDFCONDL USE APP FEATHER.PDFCONDL USE APP VILLAGE MUSIC.PDF

Resolution To Contract With Gordian/Centennial For Touchless Equipment For City Hall

TOUCHLESS EQUIPMENT.PDFRES FOR TOUCHLESS EQUIPMENT CONTRACT.PDF

Resolution To Contract With Blue Line Solutions, LLC For Speed Cameras

SPEED CAMERA PROPOSAL.PDFRES FOR SPEED CAMERAS.PDF

Resolution For Change In Bank Accounts Related To Georgia Fund One

GF1_RESOLUTION.PDF

Approval Of Updated Historic Preservation Guidelines

UPDATED HPC GUIDELINES

RES TO ADOPT HISTORIC PRES GUIDELINES.PDF

First Reading Of Ordinance To Change Regular Meetings

ORD FOR TWO REGULAR MEETINGS PER MONTH 10.22.20.PDF

First Reading Of The Post Construction Stormwater Management For Development And Redevelopment Ordinance

MEMORANDUM REVISED POST CONSTRUCTION STORMWATER MANAGEMENT ORDINANCE.PDFAVONDALE ESTATES ARTICLE_II.___POST_DEVELOPMENT_STORMWATER_MANAGEMENT_FOR_NEW_DEVELOPMENT_AND_REDEVELOPMENT(2) (2).PDF

City Manager Annual Evaluation And Contact Addendum

RESOLUTION REGARDING CITY MANAGER BRYANT 10.20.20.PDFSECOND ADDENDUM TO BRYANT CONTRACT 10.20.20.PDF

Second Reading Of The Lake Avondale Advisory Board (LAAB) Ordinance

LAAB ORD AMENDMENT DRAFT 9.24.20.PDF

First Reading Of Sanitation Ordinance Amendment

DRAFT YARD DEBRIS ORDINANCE 10.23.20 V.2.PDF

Public Comment

Adjournment

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https://katerra.box.com/s/e5s15cebywyd3vgm1ztoaw8vfktdqe1y

Agenda

BOMC-10-26 -20-RM-AGENDA.PDF

Meeting Called To Order/Adoption Of Agenda

Second Reading Of The 2020 Budget Amendment Ordinance

2020 BUDGET AMENDMENT ORD 9.24.20.PDF

First Reading Of The 2021 Operating And Capital Budget Ordinance

2021 BUDGET ADOPTION ORDINANCE.PDF

Conditional Use Permits For Three New Businesses

CONDL USE APP VET.PDFCONDL USE APP FEATHER.PDFCONDL USE APP VILLAGE MUSIC.PDF

Resolution To Contract With Gordian/Centennial For Touchless Equipment For City Hall

TOUCHLESS EQUIPMENT.PDFRES FOR TOUCHLESS EQUIPMENT CONTRACT.PDF

Resolution To Contract With Blue Line Solutions, LLC For Speed Cameras

SPEED CAMERA PROPOSAL.PDFRES FOR SPEED CAMERAS.PDF

Resolution For Change In Bank Accounts Related To Georgia Fund One

GF1_RESOLUTION.PDF

Approval Of Updated Historic Preservation Guidelines

UPDATED HPC GUIDELINES

RES TO ADOPT HISTORIC PRES GUIDELINES.PDF

First Reading Of Ordinance To Change Regular Meetings

ORD FOR TWO REGULAR MEETINGS PER MONTH 10.22.20.PDF

First Reading Of The Post Construction Stormwater Management For Development And Redevelopment Ordinance

MEMORANDUM REVISED POST CONSTRUCTION STORMWATER MANAGEMENT ORDINANCE.PDFAVONDALE ESTATES ARTICLE_II.___POST_DEVELOPMENT_STORMWATER_MANAGEMENT_FOR_NEW_DEVELOPMENT_AND_REDEVELOPMENT(2) (2).PDF

City Manager Annual Evaluation And Contact Addendum

RESOLUTION REGARDING CITY MANAGER BRYANT 10.20.20.PDFSECOND ADDENDUM TO BRYANT CONTRACT 10.20.20.PDF

Second Reading Of The Lake Avondale Advisory Board (LAAB) Ordinance

LAAB ORD AMENDMENT DRAFT 9.24.20.PDF

First Reading Of Sanitation Ordinance Amendment

DRAFT YARD DEBRIS ORDINANCE 10.23.20 V.2.PDF

Public Comment

Adjournment

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https://www.avondaleestates.org/42ffdb7e-50d4-420a-ba19-773aeb40ba96

BOARD OF MAYOR AND COMMISSIONERS

REGULAR MEETINGOCTOBER 26th, 2020

Immediately Following Public HearingsVIA ZOOM

AGENDA

Item #1 Meeting Called to Order

Item #2 Adoption of Agenda

Item #3 Second Reading of the 2020 Budget Amendment OrdinanceUsing the same procedure as last year, staff proposes to amend the 2020 budget to accurately reflect revenue and expenditures.

Item #4 First Reading of the 2021 Operating and Capital Budget Ordinance

Item #5 Conditional Use Permits for Three New BusinessesAn applicant wishes to open a veterinary clinic in the Alexan development. Also,there are applications to open a nail salon and music store in the Tudor Village.

Item #6 Resolution to Contract with Gordian/Centennial for Touchless Equipment for City HallIn an effort to make City Hall safer and more sanitary, touchless bathroom fixtures (such as faucets and towel dispensers) would be installed.

Item #7 Resolution to Contract with Blue Line Solutions, LLC for Speed

CamerasThis automated system would be installed in the vicinity of Avondale Elementary School.

Item #8 Resolution for Change in Bank Accounts Related to Georgia Fund OneOne of the City’s two investments accounts in Georgia Fund 1 (GF1) has been used in recent years to track funds restricted for capital projects. Since the City is now setting up a dedicated Capital Project Fund, this resolution is needed to associate the GF1 account with the Capital Projects checking account at our local bank instead of the General Fund checking account as it is now.

Item #9 Approval of Updated Historic Preservation GuidelinesThe firm Lord Aeck Sargent rewrote guidelines to coordinate them with the zoning code in a process that included stakeholder and public input. The revised guidelines must be submitted back to Georgia Historic Preservation Division by October 31, 2020.

Item #10 First Reading of Ordinance to Change Regular MeetingsThis change calls for a regular meeting after each work session to vote on items that were on the previous work session agenda with the goal of increasing efficiency. The regular meetings that usually take place the Monday after work sessions would continue as scheduled. A consensus still needs to be reached regarding which days of the week meetings would take place.

Item #11 First Reading of the Post Construction Stormwater Management for Development and Redevelopment OrdinanceThe City is required to revise this ordinance to comply with the latest Environmental Protection Division (EPD) standards. The revision updates the run-off reduction rates to EPD’s new standards; and removes any reference to a “Linear Transportation Feasibility Study” which Avondale Estates does not have.

Item #12 City Manager Annual Evaluation and Contact Addendum

Item #13 Second Reading of the Lake Avondale Advisory Board (LAAB) Ordinance The City Attorney determined that a section of the ordinance governing the LAAB is invalid and needs to be revised.

Item #14 First Reading of Sanitation Ordinance AmendmentThe current ordinance would be amended to say yard waste would be collectedif it’s the result of routine maintenance completed by landscaping crews.

Item #15 Public Comment

Item #16 Adjournment

ORDINANCE NO.__________

AN ORDINANCE AMENDING THE BUDGET FOR FISCAL YEAR 2020 FOR

THE CITY OF AVONDALE ESTATES.

BE IT ORDAINED by the City of Avondale Estates, as follows:

SECTION 1. Adoption by Reference. The document entitled “City of Avondale

Estates 2020 Adopted Budget,” comprised of the General Fund, the Special Revenue

Funds, the Capital Project Funds, the Proprietary Funds, and the Fiduciary Fund, marked

accordingly and attached hereto, is incorporated herein by reference and is hereby

adopted as the Budget for Fiscal Year 2020 for the City of Avondale Estates, Georgia,

replacing any and all budgets previously adopted by the City.

SECTION 2. Special Authorization.The City Manager shall be authorized to reallocate

departmental appropriations among various line item expenditures of that department as

said officer deems prudent.

SECTION 3. Public Record. This document shall be maintained as a public record by

the City Clerk and shall be accessible to the public during all normal business hours of

the City of Avondale Estates.

ADOPTED THIS ____ DAY OF NOVEMBER, 2020.


AVONDALE ESTATES, GEORGIA

________________________________________

Jonathan Elmore, Mayor

ATTEST: _________________________

Gina Hill, City Clerk

Approved as to Form:

__Stephen G. Quinn ________________________________

Stephen G. Quinn, Assistant City Attorney

ORDINANCE NO.______

AN ORDINANCE ADOPTING THE BUDGET FOR FISCAL YEAR 2021

FOR THE CITY OF AVONDALE ESTATES

BE IT ORDAINED by the City of Avondale Estates, as follows:

SECTION 1. Adoption by reference. The document entitled “City of Avondale Estates

2021 Adopted Budget,” comprised of the General Fund, the Special Revenue Funds, the

Capital Project Funds, the Proprietary Funds, and the Fiduciary Fund, marked

accordingly and attached hereto, is incorporated herein by reference and is hereby

adopted as the Budget for the Fiscal Year 2021 for the City of Avondale Estates,

Georgia, replacing any and all budgets previously adopted by the City.

SECTION 2. Special Authorization. The City Manager shall be authorized to reallocate

departmental appropriations among various line item expenditures of that department

as said officer deems prudent.

SECTION 3. Public Record. This document shall be maintained as a public record by

the City Clerk and shall be accessible to the public during all normal business hours of

the City of Avondale Estates.

ADOPTED THIS _____ DAY OF DECEMBER, 2020

BOARD OF MAYOR AND

COMMISSIONERS

AVONDALE ESTATES, GEORGIA

_____________________________________


ATTEST:

_____________________________


2.00

Work Order Signature Document

EZIQC Contract No.: GA-072115-CCE

Avondale Estates City Hall Restroom Touchless Renovation

New Work Order

083190.00

Modify an Existing Work Order

Work Order Title:

Work Order Number: Work Order Date:

X

09/11/2020

Contractor Name:

Contact:

Phone:

Contact:

Phone:

Tim Dugan

770-778-6677

Owner Name:

Paul Hanebuth

404-294-5400

Centennial Contractors Enterprises, Inc.City of Avondale Estates

Work to be Performed

Work to be performed as per the Final Detailed Scope of Work Attached and as per the terms and conditions of EZIQC

Contract No GA-072115-CCE.

Brief Work Order Description:

City Hall Restroom Touchless Renovation

Time of Performance See Schedule Section of the Detailed Scope of Work

Will not apply:Will apply:Liquidated Damages X

Work Order Firm Fixed Price: $17,940.98

Owner Purchase Order Number:

Approvals

Date DateContractorOwner

Page 1 of 1

9/11/2020

Work Order Signature Document

City of Avondale Estates

3.00

Detailed Scope of Work

To: From: Paul Hanebuth


21 North Avondale Plaza

Avondale Estates, GA 30002

Tim Dugan

Centennial Contractors Enterprises, Inc.

3200 Cobb Galleria Parkway

Atlanta, GA 30339

770-778-6677 404-294-5400

Work Order Number:

September 11, 2020Date Printed:

083190.00

Avondale Estates City Hall Restroom Touchless RenovationWork Order Title:

Brief Scope: City Hall Restroom Touchless Renovation

Revised FinalPreliminary X

The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items

set forth below shall be considered part of this scope of work.

Please see below for the Detailed Scope of Work.

Contractor Date

DateOwner

Page 1 of 1

9/11/2020

Scope of Work


4.00

Contractor's Price Proposal - Summary

Owner PO #:


083190.00

GA-072115-CCEIQC Master Contract #:

Work Order Number:

Work Order Title:

September 11, 2020Date:

Contractor: Centennial Contractors Enterprises, Inc.

Proposal Value:

Proposal Name:

$17,940.98


$1,860.51Accessories

$300.13Exhaust Fan

$4,290.82Paint

$6,855.78Plumbing

$4,633.74Tile

$17,940.98Proposal Total

This total represents the correct total for the proposal. Any discrepancy between line totals,

sub-totals and the proposal total is due to rounding.

Page 1 of 1

9/11/2020

Contractor's Price Proposal - Summary


5.00

Contractor's Price Proposal - Detail

Date: September 11, 2020

Contractor:

Work Order Title:

Owner PO #:

Work Order Number:

IQC Master Contract #: GA-072115-CCE

083190.00



Proposal Name:

$17,940.98


Proposal Value:

Labor

Sect. Item Modifer UOM Description Line Total

MaterialEquip. (Excluded if marked with an X

Accessories

10 28 13 13 0014 Touch Free, Surface Mounted, Stainless Steel Roll Paper Towel Dispenser

(Bobrick B-2860)

1 $1,258.02EA

Installation =x x 1,213.76FactorUnit PriceQuantity Total

286.29 1.0599 4.00

Demolition x x = 44.26 10.44 1.0599 4.00

new paper towel dispensers

10 28 13 13 0063 800 ml, Lavatory Mounted, Chrome Plated Automatic Soap Dispenser (Bobrick

B-826.18)Includes start-up kit.

2 $602.49EA

Installation =x x 558.23FactorUnit PriceQuantity Total

131.67 1.0599 4.00

Demolition x x = 44.26 10.44 1.0599 4.00

new soap dispensers

$1,860.51Subtotal for Accessories

Exhaust Fan

Category2 - Office Suite

23 34 16 00 0252 270 CFM, Ceiling/Wall Mounted, Polymeric Intake Grille, Side Discharge, Light

Duty Exhaust Fan Without Light (Broan® 502)

3 $242.80EA


209.06 1.0599 1.00

Demolition x x = 21.22 20.02 1.0599 1.00

new exhaust fan

26 05 83 00 0187 1/2 HP AC And Less Single Phase, 120 Volt Motor/Equipment, Connection,

Termination And Rotation Testing

4 $57.33EA


41.61 1.0599 1.00

Demolition x x = 13.23 12.48 1.0599 1.00

electrical connection for exhaust fan

Subtotal for Category2 - Office Suite: $300.13

$300.13Subtotal for Exhaust Fan

Paint

Category2 - Doors

09 91 23 00 0236 Paint Interior Wood Door Frame And Trim, 1 Coat Primer, Brush/Roller Work5 $47.57LF


0.66 1.0599 68.00

four (4) at 17'

Page 1 of 6

9/11/2020



Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 083190.00


Proposal Name:

$17,940.98


Proposal Value:

Labor



Paint

Category2 - Doors

09 91 23 00 0238 Paint Interior Wood Door Frame And Trim, 2 Coats Paint, Brush/Roller Work6 $104.51LF


1.45 1.0599 68.00

paint doors

09 91 23 00 0259 Paint Interior Wood Door, Both Faces, 1 Coat Primer, Brush/Roller Work7 $224.74EA


53.01 1.0599 4.00

paint doors

09 91 23 00 0261 Paint Interior Wood Door, Both Faces, 2 Coats Paint, Brush/Roller Work8 $402.97EA


95.05 1.0599 4.00

paint doors

Subtotal for Category2 - Doors: $779.79

Category2 - Men's Restroom

01 22 20 00 0006 CarpenterFor tasks not included in the Construction Task Catalog® and as

directed by owner only.

9 $380.81HR


45.81 1.0391 8.00

frame and repair hole around plumbing clean out so drywall and frame can be attached

01 22 20 00 0006 0001 For Foreman, Add10 $23.80MOD


2.29 1.0391 10.00

08 31 13 00 0015 24" x 24" Stainless Steel Access Door With Cam Latch11 $304.75EA


287.53 1.0599 1.00

access panel

09 23 13 00 0014 Skim Coat One Coat Gypsum Plaster On Walls12 $150.00SF


0.61 1.0599 232.00

7' x 7.5' with 8' ceiling

09 23 13 00 0014 0037 For >100 To 500, Add13 $27.05MOD


0.11 1.0599 232.00

09 91 23 00 0062 Paint Interior Plaster/Drywall Walls, 1 Coat Primer, Brush/Roller Work14 $105.74SF


0.43 1.0599 232.00


Page 2 of 6

9/11/2020




Work Order Title:



Proposal Name:

$17,940.98


Proposal Value:

Labor



Paint

Category2 - Men's Restroom

09 91 23 00 0062 0271 For >100 To 250, Add15 $31.97MOD


0.13 1.0599 232.00

09 91 23 00 0064 Paint Interior Plaster/Drywall Walls, 2 Coats Paint, Brush/Roller Work16 $209.01SF


0.85 1.0599 232.00


09 91 23 00 0064 0271 For >100 To 250, Add17 $61.47MOD


0.25 1.0599 232.00

Subtotal for Category2 - Men's Restroom: $1,294.60

Category2 - Office Suite Restroom



0.61 1.0599 238.00

5' x 9' with 8.5' ceiling

09 23 13 00 0014 0037 For >100 To 500, Add19 $27.75MOD


0.11 1.0599 238.00



0.43 1.0391 238.00


09 91 23 00 0062 0271 For >100 To 250, Add21 $32.15MOD


0.13 1.0391 238.00



0.85 1.0599 238.00


09 91 23 00 0064 0271 For >100 To 250, Add23 $63.06MOD


0.25 1.0599 238.00

Subtotal for Category2 - Office Suite Restroom: $597.60

Category2 - Public Restroom

Page 3 of 6

9/11/2020




Work Order Title:



Proposal Name:

$17,940.98


Proposal Value:

Labor



Paint


01 22 20 00 0009 Drywall FinisherFor tasks not included in the Construction Task Catalog® and

as directed by owner only.

24 $401.84HR


48.34 1.0391 8.00

new drywall around access door. Install drywall, tape, and three (3) layers of mud

09 01 20 91 0006 >16 To 32 SF, Cut And Patch Hole In Gypsum Board To Match ExistingPer

location. See CSI section 09 29 10 00-0001 for "Gypsum Board" repairs > 32

SF.

25 $127.25SF


4.71 1.0391 26.00

repair drywall at base of wall after tile demo



0.61 1.0599 208.00

5' x 8' with 8' ceiling

09 23 13 00 0014 0037 For >100 To 500, Add27 $24.25MOD


0.11 1.0599 208.00



0.43 1.0599 208.00


09 91 23 00 0062 0271 For >100 To 250, Add29 $28.66MOD


0.13 1.0599 208.00



0.85 1.0599 208.00


09 91 23 00 0064 0271 For >100 To 250, Add31 $55.11MOD


0.25 1.0599 208.00

Subtotal for Category2 - Public Restroom: $1,053.78

Category2 - Women's Restroom



0.61 1.0599 224.00

6.5' x 7.5' with 8' ceiling

Page 4 of 6

9/11/2020




Work Order Title:



Proposal Name:

$17,940.98


Proposal Value:

Labor



Paint

Category2 - Women's Restroom

09 23 13 00 0014 0037 For >100 To 500, Add33 $26.12MOD


0.11 1.0599 224.00



0.43 1.0599 224.00


09 91 23 00 0062 0271 For >100 To 250, Add35 $30.86MOD


0.13 1.0599 224.00



0.85 1.0599 224.00


09 91 23 00 0064 0271 For >100 To 250, Add37 $59.35MOD


0.25 1.0599 224.00

Subtotal for Category2 - Women's Restroom: $565.05

$4,290.82Subtotal for Paint

Plumbing

22 11 19 00 0224 1/2" Inlets, 1/2" Outlet Point-Of-Use Thermostatic Mixing Valve (Bradley

S59-4004)

38 $670.37EA


144.59 1.0599 4.00

Demolition x x = 57.36 13.53 1.0599 4.00

new faucets mixing valves

22 42 39 00 0145 Electronic Lavatory Faucet, DC Power, Deck Mount (T&S Brass EC2100)39 $2,699.78EA


594.72 1.0599 4.00

Demolition x x = 178.40 42.08 1.0599 4.00

new touchless faucet

22 42 43 00 0022 Concealed Infrared Water Closet Flush Valve, Top Spud 1.28 GPF (Toto

EcoPower TET2LN32 Or TET3LN32)

40 $3,485.63EA


804.96 1.0599 4.00

Demolition x x = 72.92 17.20 1.0599 4.00

new flush valves

$6,855.78Subtotal for Plumbing

Tile

Page 5 of 6

9/11/2020




Work Order Title:



Proposal Name:

$17,940.98


Proposal Value:

Labor



Tile


01 22 20 00 0034 Tile LayerFor tasks not included in the Construction Task Catalog® and as

directed by owner only.

41 $3,175.46HR


37.45 1.0599 80.00

2 men x 40 hours multiple trips, includes removing old tile and installing new tile due to small job

01 22 20 00 0034 0001 For Foreman, Add42 $15.86MOD


1.87 1.0599 8.00

09 30 16 00 0002 Glazed Quarry Floor Tile43 $491.92SF


X 10.48 1.0599 41.00

Demolition x x = 36.50 0.84 1.0599 41.00

new floor tile

5'x8'2" Material Only

09 30 16 00 0002 0065 For Up To 50, Add44 $257.69MOD


5.93 1.0599 41.00

09 30 16 00 0006 6" High Glazed Quarry Tile Cove Base Or Trim45 $497.69LF


X 16.96 1.0599 26.00

Demolition x x = 30.31 1.10 1.0599 26.00

wall base tile Material Only

09 35 13 00 0002 Thin Set - Epoxy MortarImpact and chemical resistant.46 $128.63SF


X 2.96 1.0599 41.00

thinset for new tile Materials Only

09 35 13 00 0002 0058 For Up To 50, Add47 $66.49MOD


1.53 1.0599 41.00

Subtotal for Category2 - Public Restroom: $4,633.74

$4,633.74Subtotal for Tile

$17,940.98

This total represents the correct total for the proposal. Any discrepancy between line totals,

sub-totals and the proposal total is due to rounding.

Proposal Total

Page 6 of 6

9/11/2020

Subcontractor Listing


Client - City of Avondale Estates

Detailed Scope of Work

September 11, 2020


083190.00Work Order Number:

Work Order Title:

Print Date:

Contractor: GA-072115-CCE - Centennial Contractors Enterprises, Inc.

Brief Scope: City Hall Restroom Touchless Renovation

To: From:Tim Dugan


3200 Cobb Galleria Parkway

Atlanta, GA 30339

Paul Hanebuth


21 North Avondale Plaza


770-778-6677 404-294-5400

The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items

set forth below shall be considered part of this scope of work.

Please see below for the Detailed Scope of Work.

Detailed Scope:

Owner Date

Contractor Date

Page 1 of 1Detailed Scope of Work

9/11/2020City of Avondale Estates

Property of Centennial Enterprises, Inc. All information is considered proprietary and may not be copied or reused without prior permission. Page 1 of 4

City of Avondale Estates – Touchless Restroom Renovation

21 N Avondale Plaza, Avondale Estates, GA 30002

CCE NO.: 73340-0412 ezIQC NO.: 083190.00

SCOPE OF WORK

September 9, 2020 Revision No. 0

SUMMARY SCOPE OF WORK: The purpose of this project is to replace bathroom fixtures with touchless fixtures. DRAWING AND REFERENCES: N/A DETAILED SCOPE OF WORK: 1. Replace (4) existing sink faucets with touchless faucets. 2. Replace (4) existing toilet flush valves with touchless flush valves. 3. Replace (4) existing paper towel holders with automatic dispensers. 4. Replace (4) existing soap dispensers with automatic dispensers. 5. Repair drywall in bathrooms where needed. 6. Prep and paint bathroom walls. 7. Prep and paint (4) bathroom doors and frames. 8. Install access panel in Men’s restroom at existing hole. 9. Replace exhaust fan in Office Suite Restroom. 10. Replace tile flooring and base in Upstairs Public Restroom. CLARIFICATIONS AND EXCLUSIONS 1. Centennial Contractors specifically excludes any work not stated in the above scope of work. No

additional work shall be performed without written permission by Owner and an official approved Change Order.

2. Centennial excludes testing and remediation of all hazardous material. 3. Moving any furniture, fixtures or equipment is not included in the Scope of Work. 4. Permit costs are not included in the Scope of Work. 5. Overtime, after hours or weekend work is not included in the Scope of Work. 6. Design drawings are not included in the Scope of Work. 7. Davis-Bacon wage rates are not included in the Scope of Work.


SAFETY 1. All work shall be performed in accordance with OSHA and EM 385-1-1 Safety Standards. 2. Contractors must maintain 100% hard hats and eye protection at all times. 3. Contractor must maintain all SDS sheets on site. 4. Contractors shall ensure that their applicable work areas are cleaned on a daily basis to ensure a safe

and clean work site. 5. Contractors shall develop an Activity Hazard Analysis (AHA) for each of their definable features of

works. Each AHA shall designate the competent person for that feature of work. These AHA’s shall be reviewed and understood by each crew member working on the project site.

6. Contractors shall develop a Fall Protection Plan for any work over 6’ above finish floor/grade and/or near openings and/or on the roof structure. These Fall Protection Plans shall be reviewed and understood by each crew member working on the project site. Bungee-type lanyards and rope grab systems are prohibited on Centennial’s projects without written approval from the Centennial Senior Site Representative (SSR). Retractable-type lanyards shall be utilized.

7. Contractors shall provide all necessary barricades and other forms of protection as required to protect personnel, other tenants, and the general public from injury due to work activities.

8. Contractors shall complete all required safety paperwork prior to their respective preparatory meeting with the Centennial team before mobilizing to the project site. Project safety plans and forms shall be maintained on-site and updated as necessary throughout the project. All required daily and weekly safety inspections shall be documented and provided to Centennial’s Project Superintendent as required.

DETAILS THAT APPLY TO ALL WORK AREAS 1. Any reference to “match existing” shall be defined as to match the existing as close as possible. Exact

matches are rarely possible due to wear and tear, weathering, and color variations in materials due to manufacturing processes.

2. The site will be occupied during the course of the work. 3. Access to site: Normal work hours 4. Contractors shall review all sections of scope of work to ensure that all requirements for each work

package are included. 5. Contractor shall verify all new and existing conditions along with the dimensions at job site prior to the

start of construction and during construction as applicable to their specific work packages. All measurements and quantities supplied in this scope of work are approximate in nature and are supplied as a convenience for the contractor.

6. Contractor shall obtain approvals in advance for all lay down and storage areas. 7. Prior to the commencement of work, the contractor may be required to provide a list of all employees

to the Owner. All Contractor employees, vendors and subcontractors (i.e. anyone entering the property associated in any manner with the Contractor and/or this project) are required to have valid unexpired photo identification

8. Contractors shall be responsible for their own drilling, cutting, sealing, etc. as necessary in order to perform their applicable work activities.

9. Contractor is responsible for protection of all surfaces including those not in the scope of work from construction dust, debris or damage during construction through final acceptance. The methods of protection including plastic, paper, sealing doors or windows, etc.

10. Contractors shall provide all necessary elevated work platforms as necessary to perform the required features of work. It is the responsibility of the Contractor utilizing the scaffolding system to perform daily inspections on the scaffolding system with a competent crew member and report written findings to Centennial’s Project Superintendent.

11. Contractors shall provide adequate advanced notice to Centennial’s Project Superintendent in order to coordinate and schedule inspections.

12. Contractors shall assist Centennial with development of detailed project construction (procurement, construction, closeout) schedule in order to satisfy the project durations goals; provide projected/estimated submittal developed durations, material procurement durations, and on-site work durations in order to develop and coordinate schedule activities.


13. Prior to any shut-down of any system (electrical, mechanical, etc.), Contractor shall supply not less than five (5) working days’ notice to the Owner. No shutdown of any system shall occur until the Contractor has received permission from the Owner in writing.

14. The Contractor shall perform all work, make all deliveries and have access to work areas between normal business hours (Monday through Friday: 7:00 am to 5:00 pm) and, upon written permission of the Owner, may make deliveries and have access to work areas at any hour of any day, but shall bear without any contribution from the Owner, any extra expense and responsibility for doing so, including, without limitation, its own overtime expense.

15. Contractor shall coordinate inspections as required. 16. Final clean up and disposal: Remove debris, rubbish, and waste material from the property. Upon

completion of work, all construction areas shall be left clean and free from debris. Clean all dust, dirt, stains, hand marks, paint spots, droppings, and other blemishes.

17. Parking will be made available by the Owner. Centennial will coordinate all parking and deliveries with the staff prior to beginning work.

18. The Contractor shall keep at the site one copy of all drawings and specifications in good order with all addenda and change orders noted thereon and available to the owner & Architect and to his representative(s).

19. The facility will be occupied during all work SUBMITTALS 1. Faucets 2. Flush Valves 3. Paint selection 4. Tile PERMITTING At the time of issuance of a Purchase Order for this Work, it is understood that permits are not required for this Work. If this changes, the Contractor will be responsible for obtaining such applicable permits and the Owner will be responsible for compensating the Contractor for permit fees and any design necessary to obtain such permits or related approvals as described in the ezIQC master contract documents (i.e. permit fees are dollar for dollar reimbursable and professional design and engineering fees are paid for at hourly rates published in the Construction Task Catalog). PROJECT SCHEDULE 1. All work shall be performed during normal working hours (Monday – Friday 7:00 am to 5:00 pm). 2. Project construction will be scheduled upon receipt of the Purchase Order. 3. The work shall be completed within 35 calendar days from date of the Purchase Order issuance. The

Contractor will coordinate a specific schedule for on-site activities with the Owner representative. 4. Planned Outages / Notification for Outage 5. Special or long lead time equipment and materials

OWNER RESPONSIBILITIES 1. Owner shall provide access to the worksite during working hours. 2. Owner shall provide a staging area for project related materials and equipment. 3. Owner shall be responsible for re-routing pedestrian traffic as necessary. 4. Owner shall provide progress payments throughout the course of construction. 5. Remove all personal items, systems furniture, and equipment not specified to be removed Centennial

from the work areas in order to allow Centennial an unobstructed work area. 6. Shutdowns of any kind

WORK ORDER PACKAGE DOCUMENTS ORDER OF PRECEDENCE: Work Order Package documents shall govern in the order listed below:


1. This Detailed Scope of Work 2. Owner issued Contract Documents 3. Owner issued Specifications, Drawings, and Sketches

A RESOLUTIONAUTHORIZING THE CITY MANAGER TO CONTRACT FOR TOUCHLESS

EQUIPMENT INSIDE CITY HALL

WHEREAS, the City of Avondale Estates is dedicated to providing safe and sanitary facilities for employees, residents and visitors; and

WHEREAS, these goals are underscored by the current Covid-19 pandemic;

NOW, AND THEREFORE, BE IT RESOLVED, the Board of Mayor and Commissioners of the City of Avondale Estates hereby authorizes the City Manager to enter into a contract to purchase touchless bathroom fixtures from Gordian/Centennial in an amount not to exceed $17,940.98.

SO RESOLVED, this 26th day of October 2020.

CITY OF AVONDALE ESTATES BOARD OF MAYOR AND COMMISSIONERS

___________________________Jonathan Elmore, Mayor

Attest: ___________________________ Gina Hill, City Clerk

1 of 13 Initial of Authorized Signature ________

AUTOMATED SPEED ENFORCEMENT SYSTEM AGREEMENT

THIS AGREEMENT made this ____ day of _______ 2019, between Blue Line Solutions, LLC (herein “BLS”), and the City of Avondale Estates, GA (herein “City,”) a City of the State of Georgia.

WITNESSED:

WHEREAS, BLS has the legal possession and processes, referred to collectively as the “Automated Speed Enforcement System” (herein “ASE System”), and

WHEREAS, City desires to use the ASE System to monitor excessive speeding infractions and other potential traffic violations, issue traffic notices of violations and evaluate traffic movement and safety, affirms it has no other such equipment or service provider, and has the right, power and authority to execute this Agreement.

NOW THEREFORE, the parties agree:

As used in this Agreement, the following words and terms shall apply:

“Notice of Liability” means a notice of liability issued by a competent state or authorized law enforcement agency or by a court of competent jurisdiction relating to an infraction evidenced by the ASE System. “Person” or “persons” means any individual, partnership, joint venture, corporation, trust, unincorporated association, governmental authority or political subdivision thereof or any other form of entity. “ASE System” means Automated Speed Enforcement System, described as photographic traffic monitoring devices capable of accurately detecting a traffic infraction and recording such date with images of such vehicle. Each ASE system will contain a minimum of one LIDAR/camera for each lane of travel in which enforcement is conducted. “Violation” means failure to obey an applicable traffic law or regulation, including, without limitation, operating a motor vehicle in excess of the posted speed limit, and operating a motor vehicle without displaying a valid license plate. 2. BLS AGREES TO PROVIDE:

The scope of work identified in Exhibit A.

3. City AGREES TO PROVIDE:

The scope of work identified in Exhibit B.


4. TERMS AND TERMINATION

a. The term of this Agreement shall be for 1 (one) year beginning on the date of the first notice of a liability is issued and payable and may be automatically extended for (4) four additional 1 (one) year period at the sole option of City. Either party may terminate this Agreement at the expiration of any term providing written notice of its intent not to extend the Agreement at least thirty (30) days prior to the expiration of the current term. Either party shall have the right to terminate this Agreement by written notice:

i) At any time during the term of this agreement without cause with 30-day notice; ii) If applicable law is changed so as to prohibit or substantially interfere with the operation or feasibility of the ASE System or the parties’ obligations under this Agreement; iii) For cause, by either party where the other party fails in any material way to perform its obligations under this Agreement. Termination under this subsection may occur if the terminating party notifies the other party of its intent to terminate, stating the specific grounds therefore, and the other party fails to cure the default within sixty (60) days after receiving notice.

b. Upon any termination of this Agreement, the parties recognize that BLS and City will use its best efforts to continue to process any and all pending and legitimate traffic law violations. Accordingly, the parties shall have the following obligations which continue during the termination process: City shall cease using the ASE System, shall allow BLS to retrieve all equipment to BLS within a reasonable time not to exceed 30 days, and shall not generate further images to be processed. Unless reasonably agreed upon otherwise by both parties, BLS and City shall continue to process all images and notices of violation that occurred before termination in accordance with this Agreement and BLS shall be entitled to all Fees specified in the Agreement as if the Agreement were still in effect. c. Notwithstanding any provision to the contrary this Agreement terminates automatically upon a determination by any Court of jurisdiction, State or Federal, that the ASE System or the underlying Infraction are unconstitutional, illegal or otherwise prohibited. Any legislative act, State or Federal, which prohibits the use of the ASE System or the enforcement of the underlying infraction, shall also automatically terminate this agreement.

5. ASSIGNMENT AND EFFECT OF AGREEMENT

Neither party may assign all or any portion of this Agreement without the prior written consent of the other, which consent shall not be unreasonably withheld or delayed; provided, however, the City hereby acknowledges that the performance of BLS’s equipment and obligations pursuant to this Agreement require a significant investment by BLS, and that, in order to finance such investment, BLS may be required to enter into certain agreements or


arrangements with financial institutions or other similar entities. The City hereby agrees that BLS shall have the right to assign or pledge its rights under this Agreement in connection with any financing subject to the City’s prior written approval, which approval shall not be unreasonably withheld or delayed. The City further agrees that in the event BLS provides written notice to the City that it intends to assign or pledge its rights pursuant to this Agreement, and in the event that the City fails to provide such approval or fails to object within thirty (30) days after its receipt of such notice from BLS, then BLS shall be free to effect such transaction.

This Agreement shall inure to the benefit of and be binding upon all of the parties hereto and their respective executors, administrators, successors and assigns as permitted by law.

6. FEES AND PAYMENT

City shall pay BLS for all equipment, services and maintenance based on the Service Fee schedule indicated in Exhibit C.

BLS shall collect and accumulate all payments to City on a monthly basis and provide proper payment to City on or before the 15th day of the following month. City shall forward to BLS any payments received by City directly from violators within three (3) days of receipt, in order for BLS to process and reconcile all payments due and owing under this Agreement.

7. AVAILABILITY OF INFORMATION

BLS agrees that all relevant information obtained by BLS through operation of the ASE System shall be made available to City at any time during BLS’s normal working hours upon reasonable notice, excluding trade secrets and other confidential or proprietary information not reasonably necessary for the prosecution of notices of violation or the fulfillment of BLS’s obligations to City under this Agreement.

8. CONFIDENTIAL INFORMATION

No information provided by BLS to City will be of a confidential nature, unless specifically designated in writing as proprietary and confidential by BLS. Provided, however, nothing in this paragraph shall be construed contrary to the terms and provisions of any “Open Records Act” or similar laws, insofar as they may be applicable.

9. OWNERSHIP OF SYSTEM

It is understood by the City that the ASE System, and all associated hardware and software being provided by BLS is, and shall remain, the sole property of BLS, unless separately procured by City. The ASE System is being provided to City only pursuant to the terms of this Agreement. City agrees that it shall not make any modifications to BLS’s equipment, nor disassemble or perform any type or reverse engineering to the ASE System, nor infringe on any property or patent rights, nor cause or allow any other Person to do any of the foregoing.


10. LIMITED LIABILITY

Notwithstanding anything to the contrary in this Agreement, neither party shall be liable to the other, by reason of any representation or express or implied warranty, condition or other term or any duty at common or civil law, for any indirect, incidental, special, lost profits or consequential damages, however caused and on any theory of liability arising out of or relating to this Agreement.

11. FORCE MAJEURE Neither party will be liable to the other or be deemed to be in breach of this Agreement for any failure or delay in rendering performance arising out of causes beyond its reasonable control. Such causes may include but are not limited to, acts of God or the public enemy, terrorism, significant fires, floods, earthquakes, unusually severe weather, epidemics, strikes, or governmental authority approval delays or denials. The party whose performance is affected agrees to notify the other promptly of the existence and nature of any delay.

12. CORRESPONDENCE BETWEEN PARTIES

All notices required to be given under this Agreement shall be deemed provided upon the date postmarked when mailed by first class mail, or by registered mail, and addressed to the proper party at the address set forth in paragraph 19 below.

13. DISPUTE RESOLUTION

Both parties desire all disputes arising out of or in connection with this Agreement to be resolved through good-faith negotiations between the parties, and to be followed if necessary by professionally-assisted mediation within 45 days. Any such mediator must be acceptable to each party. The mediation will be conducted as specified by the mediator and agreed upon by the parties. The parties agree to attempt to reach an amicable resolution of the dispute. The mediation will be treated as a settlement discussion and remain confidential. Each party will bear its own costs in the mediation and will equally share the fees and expenses of the mediator.


14. ADDITIONAL SERVICES

Additional systems and services provided by Blue Line Innovations Holdings may be added to this Agreement by mutual consent of the parties in writing as an addendum to this Agreement. All other terms and conditions shall remain the same. In the event the City agrees to contract for other services provided by BLS or companies owned by Blue Line Holdings, LLC whether or not associated with the program herein, City authorize BLS to withdraw invoiced amounts on a one time basis, or monthly basis, whichever is chosen by the City, as payment for products/services. Such services may include but are not limited to In-Car Video Systems, Body Worn Cameras, Video/Evidence Storage, & Automated License Plate Recognition Systems. 15. VALIDITY AND CONSTRUCTION OF TERMS

In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision and all remaining provisions of this Agreement shall remain in full force and effect.

16. ENTIRE AGREEMENT

This Agreement replaces any previous agreements and discussions and constitutes the entire agreement between the parties with respect to the subject matters herein. No amendments, modifications, or alterations of the terms herein shall be binding unless the same is in writing and duly executed by the parties.

17. AUDIT RIGHTS

Each party shall have the right to audit the records of the other party pertaining to the Citations issued pursuant to this Agreement solely for the purpose of verifying the accuracy of payments, if any, payable pursuant to this Agreement. Any such audit shall be conducted upon not less than forty-eight hours’ notice, at mutually convenient times. The cost of any such audit shall be borne by the party requesting the audit.

18. COVENANT OF FURTHER ASSURANCES

All parties to this Agreement shall, upon request, perform any and all acts and execute and deliver any and all certificates, instrument and other documents that may be necessary or appropriate to carry out any of the terms, conditions and provisions hereto or to carry out the intent of this Agreement.


19. NO AGENCY

The relationship between the parties shall be that of independent contractors, and the employees, agents and servants of either party shall in no event be considered to be employees, agents, or servants of the other party. This Agreement shall not create an agency relationship between BLS and City and neither party may incur any debts or liabilities or obligations on behalf of the other party, except as specifically provided herein.

20. NOTICES

Any notices or demand which under the terms of this Agreement or under any law shall be in writing shall be made by personal service, first class mail, or by certified or registered mail to the parties at the following address:

Notices to Blue Line Solutions Mark Hutchinson, CEO 3903 Volunteer Dr., Suite 400 Chattanooga, TN 37416 Notices to Avondale Estates Chief Lynn Thomas 21 North Avondale Plaza Avondale Estates, Ga. 30002

21. COMPLIANCE WITH LAWS

Nothing contained in this Agreement shall be construed to require the commission of any act contrary to law, and whenever there is a conflict between any term, condition or provision of this Agreement and any present or future statute, law, ordinance or regulation contrary to which the parties have no legal right to contract, the latter shall prevail, but in such event shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law, provided it is consistent with the intent of the parties as expressed in this Agreement.

In compliance with O.C.G.A. 40-14-18,, (a)(1), no violation under this section will be enforced unless such violations are in excess of ten miles per hour over the speed limit.

In compliance with O.C.G.A. 40-14-18 (b)(1), for a period of 30 days after the first automated traffic enforcement safety device is introduced within a school zone, the driver of a motor vehicle shall not be liable for a civil monetary penalty but shall be issued a civil warning.

Violations will be captured only on days authorized by O.C.G.A. 40-14-18 (a)(1)

The City agrees to make notifications to BLS regarding school schedule changes and will serve as the responsible party for such information.


22. OWNERSHIP OF DATA

BLS and City agree that the City maintains ownership of all data associated with the ASE program and shall not be sold or distributed in any manner outside the agreement for citation processing.

23. STATE LAW TO APPLY

This Agreement shall be construed under and in accordance with the laws of the State of Georgia.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date accepted by the Customer.

Blue Line Solutions, LLC.

By: ______________________

City OF___________________

STATE OF _________________

__________________________

_______________

City Manager

Approved and authorized this _______day of __________, 20______.

__________________________

___________________

City Clerk


Exhibit A BLS Obligations and Scope of Work 1) BLS at the request of City shall perform an analysis on selected roadways to determine potential violation rates and assess the most suitable locations for the ASE System equipment. 2) BLS shall provide the quantities of ASE Systems equipment as indicated on Exhibit D. From time to time, the parties may agree to add or subtract the number of ASE Systems to be provided and may modify the location(s) if the parties agree in writing. 3) BLS shall provide an automated, web-based processing program for all valid Notices of Liability including image processing, mailing of the initial Notice and a reminder Notice, printing and mailing costs. The program shall be conducted in a timely manner to comply with any applicable statute of limitation for filing notices of liability. Subject to the approval and authorization from City, each Notice shall be delivered by First Class mail to the registered owner within the agreed or statutory period. City shall notify BLS of any Notice of Liability where there is no response, and a second reminder Notice, including a late fee as determined by City, shall be sent by First Class mail after the agreed or mandated time period. Subsequent notices or collections notification may be delivered by First Class, Certified Mail-Return Receipt Requested, or by process servers for additional compensation to BLS as agreed by parties. 4) BLS shall provide reasonably available vehicle registration information necessary to issue Notices of Violation resulting from the ASE System assuming BLS is authorized to receive such registration data at no additional cost to the Customer. 5) BLS shall provide the City the ability to view and print an Evidence Package and shall include a set of images with related documentation for each notice of violation challenged. 6) BLS shall provide necessary training for persons designated by the City, and provide reasonable public relations resources to City; 7) BLS shall provide an expert witness as reasonably necessary to establish judicial notice for contested violations to establish the accuracy and technical operations of the ASE System. 8) BLS shall provide City access to an electronic file with regular updates of specific Notices of Liability issued and shall update the status of all accounts based on the disposition information provided by City, indicating payments received, Notices of Liability outstanding, and cases otherwise closed, dismissed or resolved. 9) BLS shall provide to City a monthly report of ASE System results within fifteen days of the end of each calendar month. The report shall include the following information: i) Total number of violation events. ii) Total number of actionable violation events. iii) Total number of Notices of Liability issued. iv) Total number of Notices of Liability paid. v) Such reports on ongoing operations as are required, or such other reports and documents as are mutually agreed upon between BLS and the City.


10) BLS shall provide all routine maintenance of ASE System equipment and timely respond to equipment repairs. 11) BLS will provide (2) radar speed signs per school zone for placement prior to enforcement cameras. Such signs shall be placed between the DOT required warning sign and the speed reduction speed limit sign/flashers. 12) BLS will utilize only LIDAR for the measurement of vehicle speeds under this agreement. 13) BLS will provide records of internal calibration of each LIDAR unit on a monthly basis on the same schedule as that of revenue reports. 14) BLS will work with the City to implement a public information & education (PI&E) program prior to and during implementation of the program. Such programs may include but are not limited to: a) Assistance developing press release b) Provide educational brochures for dissemination through the school to parents c) Brochures for dissemination to school bus drivers and teachers d) Rack cards to be included in water/electric bills (if applicable) e) Pre & Post Speed Studies of each school zone 1. Pre implementation 2. Conclusion of 30-day warning period 3. End of each quarter for the first year f) Installation of radar signs prior to the school zone(s) as described in section 11


Exhibit B City Obligations and Scope of Work 1) City shall cause an authorized officer of the agency to carefully review each potential violation captured by the ASE System, and shall transmit an electronic signature to each Notice of Liability approved by City. City hereby acknowledges and agrees that the decision to issue a Notice of Liability shall be the sole, unilateral and exclusive decision of the authorized officer in such officer’s sole discretion, and in no event shall BLS have the ability or authorization to make a Notice of Liability decision. 2) City shall provide a judge or hearing officer and court facilities to schedule and hear disputed citations; 3) City shall provide customary fine collection services for all final dispositions for contested violations. City agrees to reasonably pursue payments of valid Notices of Liability with service of follow-up letters or summons as required for contested violations. 4) City shall automatically transmit an electronic file in an agreed format to BLS with monthly updates of all Notice of Liability disposition information provided by the City indicating payments received or cases otherwise closed, dismissed or resolved for contested violations. 5) City shall direct its departments to cooperate with BLS with respect to required system and program implementation and provide reasonable access to City’s personnel and facilities in order to permit BLS and City to fulfill the obligations under this Agreement. 6) The City agrees to use due diligence in working with BLS to acquire in a timely manner any necessary permits under its control, and approvals or other necessary documentation from the City as necessary for the operation of the ASE System. 7) City shall ensure the program and its enforcement procedures comply with all applicable laws and/or policies. City shall ensure all necessary GA DOT permits, as well as, any other necessary permits necessary to erect ASE systems in school zones are secured by school district, City or other government agency. City will be solely responsible for all placement of warning signs in strict compliance with DOT regulations. City shall provide any necessary permits at no cost to BLS. 8) City shall complete and sign letter to NLETS authorizing BLS to retrieve vehicle data records for processing. 9) As necessary, City shall provide assistance to BLS in obtaining access to vehicle ownership records data, and if requested, provide a letter and support for BLS to use with appropriate licensing bureau agencies indicating that BLS is acting as an authorized agent of City for the purposes of accessing vehicle ownership information on behalf of City. 10) City will make available to BLS their Public Works Department, Electricians, or other staff to determine locations of poles, placement of poles, gaining access electricity, electricity hookup, etc. needed. City will obtain all city, state, and county or special permits needed for placement of poles, electricity, or any other service needed for the installation and usage of the ASE System. BLS with written consent may assist with installation at the City’s cost. City shall reimburse BLS for any expenses related to pole or electricity installation, repair, alteration, or maintenance requested in writing by City.


11) City shall operate the ASE System each day school is in session, as authorized by law throughout the duration of the agreement. City shall supply BLS with appropriate school schedules and times for pre-programming of cameras for use, as provided by the school system. 12) City shall not capture infractions with ASE System outside the permitted time according to state statute. This includes early dismissals, snow days, school cancellation, and etc. City will have the ability to turn ASE System off during unpermitted use periods, however, may make a written request for BLS to turn ASE System off during unpermitted time periods. 13) City shall be responsible for reporting unpaid citations to the Department of Revenue in accordance with statutory requirements. 14) City shall properly reimburse BLS for any damage to the ASE System caused by City, its employees or authorized agents. 15) City shall issue a letter to BLS showing its authorized use for pole identified for ASE System to be mounted. 16) City shall provide a project manager or other designated induvial with authority to execute City’s responsibilities under the Agreement


Exhibit C Service Fees The City agrees to pay BLS the Fee(s) as itemized below: Revenue of paid Notice of Liability shall be shared between the two parties:

The City’s portion shall be 65% of all paid Notice of Liabilities and BLS’s portion shall be 35% of all paid Notice of Liabilities. No fees or charges will be assessed to the agency for non-paid violations.

BLS provides all ASE equipment, installation, wireless integration, & infrastructure. ASE System equipment and installation costs are recovered by BLS in 24 equal monthly installments from net revenue generated and apportioned to BLS from revenue share beginning from the first revenue disbursement to the City from each ASE system. In the event the agreement is terminated by the City as allowed by Section 4.A., prior to full recovery of equipment and installation costs, the City will be responsible for the balance. Full payment will be due within 30 days after written termination.

Fees Charged to Violators

• A credit card processing fee of $4.90 to be charged to the violator using a credit/debit card (unless prohibited by state statute) for violation payment paid via the internet and phone. Such processing fees shall be collected by BLS during payment of violation.


Exhibit D Number and Locations of ASE System Equipment: The number of ASE System cameras and equipment, as well as the locations for installation will be determined after a careful analysis by Agency and BLS personnel, considering traffic dynamics, volume and safety assessments on the Customer’s roadways. Based on such analysis, BLS and Customer have determined the following: ________ ASE System(s) will be provided: Additional units may be added without contract amendment. Agreed to this date: _______________________________ __________________________ City Manager, City of Avondale Estates Date _______________________________ ___________________________ Blue Line Solutions, LLC Signature Date

A RESOLUTIONAUTHORIZING THE CITY MANAGER TO CONTRACT FOR AN

AUTOMATED SPEED ENFORCEMENT SYSTEM

WHEREAS, the City of Avondale Estates desires to provide the highest level of service for public safety and most equitable enforcement of relevant statutes; and

WHEREAS, the installation of a speed enforcement system ensures that City Police Officers are afforded up-to-date equipment so they are able to focus on the quality of life and welfare of motorists, bicyclists, and pedestrians; and

WHEREAS, this system will be best utilized in the vicinity of Avondale Elementary School for the safety of its students;

NOW, AND THEREFORE, BE IT RESOLVED, the Board of Mayor and Commissioners of the City of Avondale Estates hereby authorizes the City Manager to enter into a contract with Blue Line Solutions for one automated speed enforcement system to be installed near Avondale Elementary School.


CITY OF AVONDALE ESTATES BOARD OF MAYOR AND COMMISSIONERS

___________________________Jonathan Elmore, Mayor

Attest: ___________________________ Gina Hill, City Clerk

For Customer Use: I have an existing Acct. # This resolution is for: New Account

Change to Existing Acct. #

For OTFS Use Only: Acct Approved Auth Entered. Audit Wire Instructions Addr Entered Wire Templates Approval: AD1 AD2 Res. form 2000A

GEORGIA FUND 1 (local government investment pool)

RESOLUTION TO AUTHORIZE INVESTMENT WHEREAS, Ga. Code Ann. §§36-83-1 to 36-83-8 authorizes Georgia local governments and other authorized entities to invest funds through the local government investment pool, and WHEREAS, from time to time it may be advantageous to the to deposit funds available for (Name of Local Government, Political Subdivision or State Agency) investment in Georgia Fund 1 (hereinafter referred to as the local government investment pool) as it may deem appropriate; and WHEREAS, to provide for the safety of such funds deposited in the local government investment pool, investments are restricted to those enumerated by Ga. Code Ann. §36-83-8 under the direction of the State Depository Board, considering first the probable safety of capital and then the probable income to be derived; and WHEREAS, such deposits must first be duly authorized by the governing body of the local government or authorized entity and a certified copy of the resolution authorizing such investment filed with the Treasurer of the Office of the State Treasurer; and WHEREAS, such resolution must name the official(s) authorized to make deposits or withdrawals of funds in the local government investment pool; and WHEREAS, Ga. Code Ann. §36-83-8 requires a statement of the approximate cash flow requirements of the participating government pertaining to the funds to accompany the authorization to invest such funds at the time such deposits are duly authorized; NOW, THEREFORE BE IT RESOLVED by the (Board, Council or other Governing Body) that funds of the may be deposited from time to (Local Government, Political Subdivision, or State Agency) time in the manner prescribed by law and the applicable policies and procedures for the local government investment pool. BE IT FURTHER RESOLVED THAT:

1. Any one of the following individuals shall be authorized to deposit and/or withdraw funds from the local government investment pool on behalf of such government or other authorized entity (if a listed individual is employed by an entity other than the depositor, indicate employer):

Name, Title, (Employer, if applicable) (Area Code) Phone Number Email: ______________________________________________

Email: ______________________________________________

Email: _______________________________________________

Email: _______________________________________________

Email: _______________________________________________

2. All withdrawals from the local government investment pool shall be wired to the following participant’s demand deposit account: (Many banks have separate instructions for wires and ACH deposits. Please verify both sets of instructions with your bank and provide them below. This will ensure accurate delivery of your funds to the designated bank account).

(For ACH) ________________________________________ _____________________________________________ (Local Bank Name) (Account Title)

_________________________________ _______________________ (ABA Number) (Account Number) (City, State)

(For WIRE) _________________________________ ____________________________________________________ (Local Bank Name) (Account Title)

_________________________________ ___________________________ _______________________ (ABA Number) (Account Number) (City, State)

9591-15059


Board of Mayor and Commissioners


Patrick Bryant, City Manager 404)( 294-5400

[email protected]

Paul Hanebuth, Assistant City Manager for Finance and Administration (404) 294-5400

[email protected]

Ameris Bank City of Avondale Estates Capital Projects Fund

Decatur, Georgia061201754 00071395

(If applicable) Our local bank prefers to receive credit for wire transfers at the following Correspondent Bank:

(Bank Name) (City) (ABA Number) (Account Number)

Additional Bank Account (if applicable):

(For ACH) ________________________________________ _____________________________________________ (Local Bank Name) (Account Title)

_________________________________ _______________________ (ABA Number) (Account Number) (City, State)

(For WIRE) _________________________________ ____________________________________________________ (Local Bank Name) (Account Title)

________________________________________ ______________________________ ________________________ (ABA Number) (Account Number) (City, State)

Correspondent Bank (if applicable):

(Bank Name) (City) (ABA Number) (Account Number)

3. The local government investment pool shall mail the monthly statements of account to:

(Attention)

(Address)

(Address)

(City, State & Zip)

4. Changes in the above authorization shall be made by cancellation or replacement resolution delivered to the

Office of the State Treasurer. Until such a replacement resolution is received by the Office of the State Treasurer, the above authorized individuals, local government demand account instructions and statement mailing address(es) shall remain in full force and effect.

5. The following schedule represents the period in which existing balances are currently expected to remain

invested in the local government investment pool: % 30 days or less; % more than 30 days but less than 90 days; % 90 days or longer. 100 %

Entered at , Georgia this day of 20 .

(Signature of Head of Governing Authority)

(Please Print or Type - Head of Governing Authority)

(Title) Sworn to and subscribed before me this day of 20 . (Notary Public) Please complete and return an original copy to:

Georgia Fund 1 Office of the State Treasurer 200 Piedmont Avenue Suite 1204, West Tower Atlanta, GA 30334-5527

Telephone: (404) 651-8964 or (404) 656-2993 Toll Free: (800) 222-6748 Fax: (404) 656-9048

Georgia Fund 1 (local government investment pool) deposits are not guaranteed or insured by any bank, the Federal

Deposit Insurance Corporation (FDIC), the Federal Reserve Board, the State of Georgia or any other agency.

NOTARY SEAL

Paul Hanebuth

21 N Avondale Plz


A RESOLUTION

TO ADOPT AMENDED HISTORICAL PRESERVATION GUIDELINES

WHEREAS, the City of Avondale Estates is dedicated to preserving its architectural and

historic character through the Historic Preservation Commission (HPC); and

WHEREAS, it was determined the guidelines for the HPC needed to be updated and

coordinated with the zoning code; and

WHEREAS, after the issuance of a Request for Proposals (RFP) to carry out this

rewrite, Lord Aeck Sargent was hired to complete the project; and

WHEREAS, after a thorough public process, updated guidelines were presented to

stakeholders; and

WHEREAS, the version attached (exhibit A) has been amended per the request of the

Georgia Historic Preservation Division.

THEREFORE, the Board of Mayor and Commissioners of the City of Avondale Estates

hereby adopts new Historic Preservation Guidelines to preserve the City’s unique

architectural history.


CITY OF AVONDALE ESTATES BOARD OF

MAYOR AND COMMISSIONERS

___________________________


ATTEST:

___________________________


ORDINANCE NO _________

AN ORDINANCE BY THE AVONDALE ESTATES BOARD OF MAYOR AND

COMMISSIONERS TO AMEND ITS REGULAR MEETING SCHEDULE.

WHEREAS, City Charter §2.18(a) authorizes the Board of Mayor and Commissioners to

set its regular meeting schedule by ordinance; and

WHEREAS, the Board of Mayor and Commissioners has determined that holding regular

meetings twice per month will assist the Board with conducting its business more efficiently and

also allow ample opportunity for public engagement.

NOW THEREFORE, BE IT ORDAINED by the City of Avondale Estates as follows:

Section 1. Subsection (a) of Section 2-21 of the Code of Ordinances, City of Avondale

Estates, is hereby amended to read as follows:

“(a) Regular meetings of the Board of Mayor and Commissioners shall

be held twice per month, on the _____________ and ______________ of each

month, commencing at 5:30 p.m.”

Section 2. This ordinance shall become effective on January 1, 2021.

SO ORDAINED this ____ day of ___________, 2020.


CITY OF AVONDALE ESTATES, GEORGIA

____________________________________


ATTEST:

________________________


APPROVED AS TO FORM:

_Stephen G. Quinn______

Stephen G. Quinn

Assistant City Attorney

Memorandum

TO: Mayor and Board of Commissioners, City of Avondale Estates

FROM: Carolyn Rader, Contract Employee for EPD Stormwater Management Master

Plan Report

DATE: October 8, 2020

RE: Revised ‘‘Post-Construction Stormwater Management for New Development and

Redevelopment Ordinance'

The City of Avondale Estates has had to revise our Post-Construction Stormwater Management

for New Development and Redevelopment Ordinance to be in compliance with the latest EPD

standards. The revisions in the Ordinance do two key things:

(1) Updates the run-off reduction rates to EPD’s new standards; and

(2) Removes any reference to a “Linear Transportation Feasibility Study” which Avondale

Estates does not have.

We submitted a placeholder to EPD, in our recently submitted SWMP 5 Year Update, that the

revised Post-Construction Stormwater Management Ordinance is anticipated to be approved

and a signed copy submitted to them by December 31, 2020 to complete our reporting

requirements.

Please contact me or Shannon Powell with any questions you may have.

Cc Shannon Powell, Assistant City Manager

Model Ordinance for Post-Construction Stormwater Management for New Development and Redevelopment

Article [X]. Post-Construction Stormwater Management for New Development and Redevelopment

Section [Y]-1. Purpose and Intent.

The purpose of this article is to protect, maintain and enhance the public health, safety, environment and general welfare by establishing minimum requirements and procedures to control the adverse effects of increased post-construction stormwater runoff and nonpoint source pollution associated with new development and redevelopment. Proper management of post-construction stormwater runoff will minimize damage to public and private property and infrastructure, safeguard the public health, safety, environment and general welfare of the public, and protect water and aquatic resources. Additionally, the [local jurisdiction] Avondale Estates is required to comply with several State and Federal laws, regulations and permits and the requirements of the Metropolitan North Georgia Water Planning District’s regional water plan related to managing the water quantity, velocity, and quality of post-construction stormwater runoff.

Sec. [Y]-2. – Definitions. For this Article,

the terms below shall have the following meanings:

“administrator” means the person appointed to administer and implement this Article on Post-Construction Stormwater Management for New Development and Redevelopment in accordance with Section [Y]-4.

"applicant" means a person submitting a land development stormwater management application for approval.

“BMP” of “best management practice” means both structural devices to store or treat stormwater runoff and non-structural programs which are designed to prevent or reduce the pollution of the waters of the State of Georgia.

“BMP landscaping plan” means a design for vegetation and landscaping that is critical to the performance and function of the BMP including how the BMP will be stabilized and established with vegetation. It shall include a layout of plants and plant names (local and scientific).

"channel" means a natural or artificial watercourse with a definite bed and banks that conveys continuously or periodically flowing water.

"detention" means the temporary storage of stormwater runoff in a stormwater detention facility for the purpose of controlling the peak discharge.

"detention facility" means a structure designed for the storage and gradual release of stormwater runoff at controlled rates.

"development" means new development or redevelopment.

“extended detention” means

the storage of stormwater runoff for an extended period of time.

"extreme flood protection" means measures taken to prevent adverse impacts from large low-frequency storm events with a return frequency of one hundred (100) years or more.

“flooding" means a volume of surface water that exceeds the banks or walls of a BMP, or channel; and that overflows onto adjacent lands.

“GSMM” mans the latest edition of the Georgia Stormwater Management Manual, Volume 2: Technical Handbook, and its Appendices.

“hotspot” means a land use activity on a site that has the potential to produce higher than normally found levels of pollutants in stormwater runoff. As defined by the administrator, hotpot land use may include gasoline stations, vehicle service and maintenance areas, industrial facilities (both permitted under the Industrial Stormwater General Permit and others), material storage sites, garbage transfer facilities, and commercial parking lots with high-intensity use.

"Hydrologic Soil Group (HSG)" means a Natural Resource Conservation Service Classification System in which soils are categorized into four (4) runoff potential groups. The groups range from group A soils, with high permeability and little runoff produced, to group D soils, which have low permeability rates and produce much more runoff.

“impervious surface" means a surface composed of any material that significantly impedes or prevents the natural infiltration of water the soil.

"Industrial Stormwater General Permit" means the National Pollutant Discharge Elimination System (NPDES) permit issued by Georgia Environmental Protection Division to an industry for stormwater discharges associated with industrial activity. The permit regulates pollutant levels associated with industrial stormwater discharges or specifies on-site pollution control strategies based on Standard Industrial Classification (SIC) Code.

“infiltration” means the process of percolating stormwater runoff into the subsoil.

"inspection and maintenance agreement" means a written agreement providing for the long-term inspection, operation, and maintenance of the stormwater management system and its components on a site.

“land development application” means the application for a land development permit on a form provided by [local jurisdiction] along with the supporting documentation required in Section [Y]-10(a).

“land development permit” means the authorization necessary to begin construction- related, land-disturbing activity.

“land disturbing activity” means any activity which may result in soil erosion from water or wind and the movement of sediments into state water or onto lands within the state, including but not limited to clearing, dredging, grading, excavating, and filling of land. Land disturbing activity does not include agricultural practices as described O.C.G.A. 12-7-17(5) or silvicultural land management activities as described O.C.G.A. 12-7-17(6) within areas zoned for these activities.

“linear feasibility program” means a feasibility program developed by [local jurisdiction] and submitted to the Georgia Environmental Protection Division, which sets reasonable criteria for determining when implementation of stormwater management standards for linear transportation projects being constructed by [local jurisdiction] is infeasible.

“linear transportation projects” means construction projects on traveled ways including but not limited to roads, sidewalks, multi-use paths and trails, and airport runways and taxiways.

“MS4 Permit” means the NPDES permit issued by Georgia Environmental Protection Division for discharges from the [local jurisdiction’s]Avondale Estates municipal separate storm sewer system.

"new development" means land disturbing activities, structural development (construction, installation or expansion of a building or other structure), and/or creation of impervious surfaces on a previously undeveloped site.

"nonpoint source pollution" means a form of water pollution that does not originate from a discrete point such as a wastewater treatment facility or industrial discharge, but involves the transport of pollutants such as sediment, fertilizers, pesticides, heavy metals, oil, grease, bacteria, organic materials and other contaminants from land to surface water or groundwater via mechanisms such as precipitation, stormwater runoff, and leaching. Nonpoint source pollution is a by-product of land use practices such as agricultural, silvicultural, mining, construction, subsurface disposal and urban runoff sources.

"overbank flood protection" means measures taken to prevent an increase in the frequency and magnitude of out-of-bank flooding (i.e. flow events that exceed the capacity of the channel and enter the floodplain).

"owner" means the legal or beneficial owner of a site, including but not limited to, a mortgagee or vendee in possession, receiver, executor, trustee, lessee or other person, firm or corporation in control of the site.

"person" means, except to the extent exempted from this article, any individual, partnership, firm, association, joint venture, public or private corporation, trust, estate, commission, board, public or private institution, utility, cooperative, city, county or other political subdivision of the state, any interstate body or any other legal entity.

“post-construction stormwater management” means stormwater best management practices that are used on a permanent basis to control and treat runoff once construction has been completed in accordance with a stormwater management plan.

"post-development" means the conditions anticipated to exist, on a site immediately after completion of the proposed development.

“practicability policy” means the latest edition of the Metropolitan North Georgia Water Planning District’s Policy on Practicability Analysis for Runoff Reduction.

"pre-development" means the conditions that exist on a site immediately before the implementation of the proposed land development. Where phased development or plan approval occurs (preliminary grading, roads and utilities, etc.), the existing conditions at the time before the first item being approved or permitted shall establish pre-development conditions.

"pre-development hydrology” means (a) for new development, the runoff curve number determined using natural conditions hydrologic analysis based on the natural, undisturbed condition of the site immediately before implementation of the proposed development; and (b) for redevelopment, the existing conditions hydrograph may take into account the existing development when defining the runoff curve number and calculating existing runoff, unless the existing development causes a negative impact on downstream property.

“previously developed site” means a site that has been altered by paving, construction, and/or land disturbing activity.

“redevelopment” means structural development (construction, installation, or expansion of a building or other structure), creation or addition of impervious surfaces, replacement of impervious surfaces not as part of routine maintenance, and land disturbing activities associated with structural or impervious development on a previously developed site. Redevelopment does not include such activities as exterior remodeling.

“routine maintenance” means activities to keep an impervious surface as near as possible to its constructed condition. This includes ordinary maintenance activities, resurfacing paved areas, and exterior building changes or improvements which do not materially increase or concentrate stormwater runoff, or cause additional nonpoint source pollution.

“runoff” means stormwater runoff.

“stormwater concept plan” means an initial plan for post-construction stormwater management at the site that provides the groundwork for the stormwater management plan including the natural resources inventory, site layout concept, initial runoff characterization, and first round stormwater management. system design.

“stormwater management plan” means a plan for post-construction stormwater management at the site that meets the requirements of Section [Y]-8(d) and is included as part of the land development application.

“stormwater management standards” means those standards set forth in Section [Y]-7.

“stormwater management system” means the entire set of non-structural site design features and structural BMPs for collection, conveyance, storage, infiltration, treatment, and disposal of stormwater runoff in a manner designed to prevent increased flood damage, streambank channel erosion, habitat degradation and water quality degradation, and to enhance and promote the public health, safety and general welfare.

“stormwater runoff” means flow on the surface of the ground, resulting from precipitation.

"subdivision" means the division of a tract or parcel of land resulting in one (1) or more new lots or building sites for the purpose, whether immediately or in the future, of sale, other transfer of ownership or land development, and includes divisions of land resulting from or made in connection with the layout or development of a new street or roadway or a change in an existing street or roadway.

Other terms used but not defined in this Article shall be interpreted based on how such terms are defined and used in the GSMM and the [local jurisdiction’s]Avondale Estates MS4 permit. Section [Y]-3. Adoption and Implementation of the GSMM; Conflicts and Inconsistencies.

(a) In implementing this Article, the [local jurisdiction] Avondale Estates shall use and require compliance with all relevant design standards, calculations, formulas, methods, and other guidance from the GSMM as well as all related appendices.

(b) This Article is not intended to modify or repeal any other Article, ordinance, rule, regulation or

other provision of law, including but not limited to any applicable stream buffers under state and local laws, and the Georgia Safe Dams Act and Rules for Dam Safety. In the event of any conflict or inconsistency between any provision in the [local jurisdiction’s]Avondale Estates MS4 permit and this Article, the provision from the MS4 permit shall control. In the event of any conflict or inconsistency between any provision of this Article and the GSMM, the provision from this Article shall control. In the event of any other conflict or inconsistency between any provision of this Article and any other ordinance, rule, regulation or other provision of law, the provision that is more restrictive or imposes higher protective standards for human health or the environment shall control.

(c) If any provision of this Article is invalidated by a court of competent jurisdiction, such judgment

shall not affect or invalidate the remainder of this Article. Section [Y]-4. Designation of Administrator. The [INSERT AS APPROPRIATE - county administrator / county chief executive officer / mayor / city manager] may from time to time appoint someone to administer and implement this Article. Section [Y]-5. Applicability Criteria for Stormwater Management Standards. This Article applies to the following activities:

(a) New development that creates or adds 5,000 square feet or greater of new impervious surface area or that involves land disturbing activity of 1 acre of land or greater;

(b) Redevelopment (excluding routine maintenance and exterior remodeling) that creates, adds, or replaces 5,000 square feet or greater of new impervious surface area or that involves land disturbing activity of 1 acre or more;

(c) New development and redevelopment if

(i) such new development or redevelopment is part of a subdivision or other common plan of

development, and (ii) the sum of all associated impervious surface area or land disturbing activities that are

being developed as part of such subdivision or other common plan of development meets or exceeds the threshold in (a) and (b) above;

(d) Any commercial or industrial new development or redevelopment, regardless of size, that is a

hotspot land use as defined in this Article; and

(e) Linear transportation projects that exceed the threshold in (a) or (b) above. Section [Y]-6. Exemptions from Stormwater Management Standards. This Article does not apply to the following activities:

(a) Land disturbing activity conducted by local, state, authority, or federal agencies, solely to respond to an emergency need to protect life, limb, or property or conduct emergency repairs;

(b) Land disturbing activity that consists solely of cutting a trench for utility work and related

pavement replacement;

(c) Land disturbing activity conducted by local, state, authority, or federal agencies, whose sole purpose is to implement stormwater management or environmental restoration;

(d) Repairs to any stormwater management system deemed necessary by the administrator;

(e) Agricultural practices as described O.C.G.A. 12-7-17(5) within areas zoned for these activities

with the exception of buildings or permanent structures that exceed the threshold in [Y]-5 (a) or (b);

(f) Silvicultural land management activities as described O.C.G.A. 12-7-17(6) within areas zoned for

these activities with the exception of buildings or permanent structures that exceed the threshold in [Y]-5 (a) or (b);

(g) Installations or modifications to existing structures solely to implement Americans with Disabilities

Act (ADA) requirements, including but not limited to elevator shafts, handicapped access ramps and parking, and enlarged entrances or exits; and

(h) Linear transportation projects being constructed by [local jurisdiction] to the extent the

administrator determines that the stormwater management standards may be infeasible to apply, all or in part, for any portion of the linear transportation project. For this exemption to apply, an infeasibility report that is compliant with the [local jurisdiction] Avondale Estates linear feasibility program shall first be submitted to the administrator that contains adequate documentation to support the evaluation for the applicable portion(s) and any resulting infeasibility determination, if any, by the administrator.

Section [Y]-7. Stormwater Management Standards. Subject to the applicability criteria in Section [Y]-5 and exemptions in Section [Y]-6, the following stormwater management standards apply. Additional details for each standard can be found in the GSMM Section 2.2.2.2:

(a) Design of Stormwater Management System: The design of the stormwater management system

shall be in accordance with the applicable sections of the GSMM as directed by the administrator. Any design which proposes a dam shall comply with the Georgia Safe Dams Act and Rules for Dam Safety as applicable.

(b) Natural Resources Inventory: Site reconnaissance and surveying techniques shall be used to

complete a thorough assessment of existing natural resources, both terrestrial and aquatic, found on the site. Resources to be identified, mapped, and shown on the Stormwater Management Plan, shall include, at a minimum (as applicable):

(vii) Topography (minimum of 2-foot contours) and Steep Slopes (i.e., Areas with Slopes

Greater Than 15%),

(viii) Natural Drainage Divides and Patterns,

(ix) Natural Drainage Features (e.g., swales, basins, depressional areas),

(x) Natural feature protection and conservation areas such as wetlands, lakes, ponds, floodplains, stream buffers, drinking water wellhead protection areas and river corridors,

(xi) Predominant soils (including erodible soils and karst areas), and

(xii) Existing predominant vegetation including trees, high quality habitat and other existing

vegetation.

(c) Better Site Design Practices for Stormwater Management: Stormwater management plans shall preserve the natural drainage and natural treatment systems and reduce the generation of additional stormwater runoff and pollutants to the maximum extent practicable. Additional details can be found in the GSMM Section 2.3.

(d) Stormwater Runoff Quality/Reduction: Stormwater Runoff Quality/Reduction shall be provided by

using the following:

(i) For development with a stormwater management plan submitted before [insert applicable date], the applicant may choose either (A) Runoff Reduction or (B) Water Quality.

(ii) For development with a stormwater management plan submitted on or after [insert

applicable date], the applicant shall choose (A) Runoff Reduction and additional water quality shall not be required. To the extent (A) Runoff Reduction has been determined to be infeasible for all or a portion of the site using the Practicability Policy, then (B) Water Quality shall apply for the remaining runoff from a 1.2 inch rainfall event and must be treated to remove at least 80% of the calculated average annual post-development total suspended solids (TSS) load or equivalent as defined in the GSMM.

(A) Runoff Reduction - The stormwater management system shall be designed to retain the first 1.0 inch of rainfall on the site using runoff reduction methods, to the maximum extent practicable.

(B) Water Quality – The stormwater management system shall be designed to remove at least 80% of the calculated average annual post-development total suspended solids (TSS) load or equivalent as defined in the GSMM for runoff from a 1.2 inch rainfall event.

(iii) If a site is determined to be a hotspot as detailed in Section [Y]-5, the [local jurisdiction] Avondale Estates may require the use of specific or additional components for the stormwater management system to address pollutants of concern generated by that site.

(e) Stream Channel Protection: Stream channel protection shall be provided by using all of the

following three approaches:

(i) 24-hour extended detention storage of the 1-year, 24-hour return frequency storm event;

(ii) Erosion prevention measures, such as energy dissipation and velocity control; and

(iii) Preservation of any applicable stream buffer.

(f) Overbank Flood Protection: Downstream overbank flood protection shall be provided by controlling the post-development peak discharge rate to the pre-development rate for the 25-year, 24-hour storm event.

(g) Extreme Flood Protection: Extreme flood protection shall be provided by controlling the 100-year,

24-hour storm event such that flooding is not exacerbated.

(h) Downstream Analysis: Due to peak flow timing and runoff volume effects, some structural components of the stormwater management system fail to reduce discharge peaks to pre-development levels downstream from the site. A downstream peak flow analysis shall be provided to the point in the watershed downstream of the site or the stormwater management system where the area of the site comprises 10% of the total drainage area in accordance with Section 3.1.9 of the GSMM. This is to help ensure that there are minimal downstream impacts from development on the site. The downstream analysis may result in the need to resize structural components of the stormwater management system.

(i) Stormwater Management System Inspection and Maintenance: The components of the

stormwater management system that will not be dedicated to and accepted by the [local jurisdiction]Avondale Estates, including all drainage facilities, best management practices, credited conservation spaces, and conveyance systems, shall have an inspection and maintenance agreement to ensure that they continue to function as designed. All new development and redevelopment sites are to prepare a comprehensive inspection and maintenance agreement for the on-site stormwater management system. This plan shall be written in accordance with the requirements in Section [Y]-16.

Section [Y]-8. Pre-Submittal Meeting, Stormwater Concept Plan, and Stormwater Management Plan Requirements.

(a) Before a land development permit application is submitted, an applicant may request a pre-submittal meeting with the [local jurisdiction]Avondale Estates . The pre-submittal meeting should take place based on an early step in the development process such as before site analysis and inventory (GSMM Section 2.4.2.4) or the stormwater concept plan (GSMM Section 2.4.2.5). The purpose of the pre-submittal meeting is to discuss opportunities, constraints, and ideas for the stormwater management system before formal site design engineering. To the extent applicable, local and regional watershed plans, greenspace plans, trails and greenway plans, and other resource protection plans should be consulted in the pre-submittal meeting. Applicants must request a pre-submittal meeting with the [local jurisdiction] Avondale Estates when applying for a Determination of Infeasibility through the Practicability Policy.

(b) The stormwater concept plan shall be prepared using the minimum following steps:

(i) Develop the site layout using better site design techniques, as applicable (GSMM Section 2.3).

(ii) Calculate preliminary estimates of the unified stormwater sizing criteria requirements for

stormwater runoff quality/reduction, channel protection, overbank flooding protection and extreme flood protection (GSMM Section 2.2).

(iii) Perform screening and preliminary selection of appropriate best management practices

and identification of potential siting locations (GSMM Section 4.1).

(c) The stormwater concept plan shall contain:

(i) Common address and legal description of the site,

(ii) Vicinity map, and

(iii) Existing conditions and proposed site layout mapping and plans (recommended scale of 1” = 50’), which illustrate at a minimum:

(A) Existing and proposed topography (minimum of 2-foot contours),

(B) Perennial and intermittent streams,

(C) Mapping of predominant soils from USDA soil surveys,

(D) Boundaries of existing predominant vegetation and proposed limits of clearing and grading,

(E) Location and boundaries of other natural feature protection and conservation areas

such as wetlands, lakes, ponds, floodplains, stream buffers and other setbacks (e.g., drinking water well setbacks, septic setbacks, etc.

(F) Location of existing and proposed roads, buildings, parking areas and other

impervious surfaces,

(G) Existing and proposed utilities (e.g., water, sewer, gas, electric) and easements,

(H) Preliminary estimates of unified stormwater sizing criteria requirements,

(I) Preliminary selection and location, size, and limits of disturbance of proposed BMPs,

(J) Location of existing and proposed conveyance systems such as grass channels, swales, and storm drains, Preliminary selection and location, size, and limits of disturbance of proposed BMPs,

(K) Flow paths, (L) Location of the boundaries of the base flood floodplain, future-conditions floodplain,

and the floodway (as applicable) and relationship of site to upstream and downstream properties and drainage, and

(M) Preliminary location and dimensions of proposed channel modifications, such as

bridge or culvert crossings.

(d) The stormwater management plan shall contain the items listed in this and be prepared under the direct supervisory control of either a registered Professional Engineer or a registered Landscape

Architect licensed in the state of Georgia. Items (iii), (iv), (v), and (vi) shall be sealed and signed by a registered Professional Engineer licensed in the state of Georgia. The overall site plan must be stamped by a design professional licensed in the State of Georgia for such purpose. (GSMM Section 2.4.2.7)

(i) Natural Resources Inventory

(ii) Stormwater Concept Plan

(iii) Existing Conditions Hydrologic Analysis

(iv) Post-Development Hydrologic Analysis

(v) Stormwater Management System

(vi) Downstream Analysis

(vii) Erosion and Sedimentation Control Plan

(viii) BMP Landscaping Plan

(ix) Inspection and Maintenance Agreement

(x) Evidence of Acquisition of Applicable Local and Non-Local Permits

(xi) Determination of Infeasibility (if applicable)

(e) For redevelopment and extent existing stormwater management structures are being used to meet stormwater management standards the following must also be included in the stormwater management plan for existing stormwater management structures.

(i) As-built Drawings

(ii) Hydrology Reports

(iii) Current inspection of existing stormwater management structures with deficiencies noted

(iv) BMP Landscaping Plans

Section [Y]-9. Application Fee. The fee for review of any land development application shall be based on the fee structure established by the [local jurisdiction]Avondale Estates , and payment shall be made before the issuance of any land disturbance permit or building permit for the development. Section [Y]-10. Application Procedures. Land development applications are handled as part of the process to obtain the land disturbance permit pursuant to [insert local ordinance reference] or building permit [insert local ordinance reference], as applicable. Before any person begins development on a site, the owner of the site shall first obtain approval in accordance with the following procedure:

(a) File a land development application with the [local jurisdiction] Avondale Estates on the [local jurisdiction’s]Avondale Estates form of application along the following supporting materials:

(i) The stormwater management plan prepared in accordance with Section [Y]-8(d),

(ii) a certification that the development will be performed in accordance with the stormwater management plan once approved,

(iii) a [Preliminary Determination of Infeasibility, as applicable, prepared in accordance

with the practicability policy], and

(iv) an acknowledgement that applicant has reviewed the [local jurisdiction’s]Avondale Estates form of inspection and maintenance agreement, and that applicant agrees to sign and record such inspection and maintenance agreement before the final inspection.

(b) The administrator shall inform the applicant whether the application and supporting materials are

approved or disapproved.

(c) If the application or supporting materials are disapproved, the administrator shall notify the applicant of such fact in writing. The applicant may then revise any item not meeting the requirements hereof and resubmit the same for the administrator to again consider and either approve or disapprove.

(d) If the application and supporting materials are approved, the [local jurisdiction] may issue the associated land-disturbance permit or building permit, provided all other legal

(e) requirements for the issuance of such permit have been met. The stormwater management plan included in such applications becomes the approved stormwater management plan.

Section [Y]-11. Compliance with the Approved Stormwater Management Plan. All development project hall be:

(a) consistent with approved stormwater management plan and all applicable land disturbance and building permits, and

(b) conducted only within the area specified in the approved stormwater management plan. No changes may be made to an approved stormwater management plan without review and advanced written approval by the administrator.

Section [Y]-12. - Inspections to Ensure Plan Compliance During Construction.

Periodic inspections of the stormwater management system during construction shall be conducted by the staff of [local jurisdiction]Avondale Estates or conducted and certified by a professional engineer who has been approved by [local jurisdiction]Avondale Estates. Inspections shall use the approved stormwater management plan for establishing compliance.

All inspections shall be documented with written reports that contain the following information:

(a) The date and location of the inspection;

(b) Whether the stormwater management system is in compliance with the approved stormwater management plan;

(c) Variations from the approved stormwater management plan; and

(d) Any other variations or violations of the conditions of the approved stormwater management plan.

Section [Y]-13. Final Inspection; As-Built Drawings; Delivery of Inspection and Maintenance Agreement. Upon completion of development, the applicant is responsible for:

(a) Certifying that the stormwater management system is functioning properly and was constructed in conformance with the approved stormwater management plan and associated hydrologic analysis,

(b) Submitting as -built” drawings showing the final design specifications for all components of the

stormwater management system as certified by a professional engineer,

(c) Certifying that the landscaping is established and installed in conformance with the BMP landscaping plan, and

(d) Delivering to [local jurisdiction]Avondale Estates a signed inspection and maintenance agreement that has been recorded by the owner in the property record for all parcel(s) that make up the site.

The required certification under part (a) shall include a certification of volume, or other performance test applicable to the type of stormwater management system component, to ensure each component is functioning as designed and built according to the design specifications in the approved stormwater management plan. This certification and the required performance tests shall be performed by a qualified person and submitted to the [local jurisdiction] Avondale Estates with the request for a final inspection. The [local jurisdiction] Avondale Estates shall perform a final inspection with applicant to confirm applicant has fulfilled these responsibilities. Section [Y]-14. Violations and Enforcement. Any violation of the approved stormwater management plan during construction, failure to submit as-built drawings, failure to submit a final BMP landscaping plan, or failure of the final inspection shall constitute and be addressed as violations of, or failures to comply with, the underlying land disturbance permit pursuant to [insert local ordinance reference] or the underlying building permit pursuant to [insert local ordinance reference]. To address a violation of this Article, the [local jurisdiction] Avondale Estates shall have all the powers and remedies that are available to it for other violations of building and land disturbance permits, including without limitation the right to issue notices and orders to ensure compliance, stop work orders, and penalties as set forth in the applicable ordinances for such permits. Section [Y]-15. Maintenance by Owner of Stormwater Management Systems Predating Current GSMM. For any stormwater management systems approved and built based on requirements predating the current GSMM and that is not otherwise subject to an inspection and maintenance agreement, such stormwater management systems shall be maintained by the owner so that the stormwater management systems perform as they were originally designed.

Section [Y]-16. Inspection and Maintenance Agreements.

(a) The owner shall execute an inspection and maintenance agreement with the [local jurisdiction] Avondale Estates obligating the owner to inspect, clean, maintain, and repair the stormwater management system; including vegetation in the final BMP landscaping plan. The form of the inspection and maintenance agreement shall be the form provided by the [local jurisdiction]Avondale Estates. After the inspection and maintenance agreement has been signed by the owner and the [local jurisdiction]Avondale Estates, the owner shall promptly record such agreement at the owner’s cost in the property record for all parcel(s) that make up the site.

(b) The inspection and maintenance agreement shall identify by name or official title the

person(s) serving as the point of contact for carrying out the owner’s obligations under the inspection and maintenance agreement. The owner shall update the point of contact from time to time as needed and upon request by the [local jurisdiction]Avondale Estates. Upon any sale or transfer of the site, the new owner shall notify the [local jurisdiction] Avondale Estates in writing within 30 days of the name or official title of new person(s) serving as the point of contact for the new owner. Any failure of an owner to keep the point of contact up to date shall, following 30 days’ notice, constitute a failure to maintain the stormwater management system.

(c) The inspection and maintenance agreement shall run with the land and bind all future

successors-in-title of the site. If there is a future sale or transfer of only a portion of the site, then:

(i) The parties to such sale or transfer may enter into and record an assignment agreement designating the owner responsible for each portion of the site and associated obligations under the inspection and maintenance agreement. The parties shall record and provide written notice and a copy of such assignment agreement to the [local jurisdiction]Avondale Estates.

(ii) In the absence of a recorded assignment agreement, all owners of the site shall be jointly and severally liable for all obligations under the inspection and maintenance agreement regardless of what portion of the site they own.

Section [Y]-17. Right of Entry for Maintenance Inspections.

The terms of the inspection and maintenance agreement shall provide for [local jurisdiction’s]Avondale Estates’ right of entry for maintenance inspections and other specified purposes. If a site was developed before the requirement to have an inspection and maintenance agreement or an inspection and maintenance agreement was for any reason not entered , recorded, or has otherwise been invalidated or deemed insufficient, then the [local jurisdiction] Avondale Estates shall have the right to enter and make inspections pursuant to the [local jurisdiction’s]Avondale Estates general provisions for property maintenance inspections pursuant to [insert reference to existing local ordinance providing for right of entry and inspections for general property maintenance obligations, whether under the local administration procedures for the Georgia Statewide Minimum Construction Codes or other local property maintenance ordinance]city code section Sec. 5-125.

Section [Y]-18. Owner’s Failure to Maintain the Stormwater Management System. The terms of the inspection and maintenance agreement shall provide for what constitutes a failure to maintain a stormwater management system and the enforcement options available to [local jurisdiction]. Avondale Estates. If a site was developed before the requirement to have an inspection and maintenance agreement or an inspection and maintenance agreement was for any reason not entered into, recorded, or has otherwise been invalidated or deemed insufficient, then:

(a) An owner’s failure to maintain the stormwater management system so that it performs as it was originally designed shall constitute and be addressed as a violation of, or failure to comply with, owner’s property maintenance obligations pursuant to [insert reference to existing local ordinance on violations of general property maintenance obligations, whether under the local administration procedures for the Georgia Statewide Minimum Construction Codes or other local property maintenance ordinance] and

(b) To address such a failure to maintain the stormwater management system, the [local jurisdiction] Avondale Estates shall have all the powers and remedies that are available to it for other violations of an owner’s property maintenance obligations, including without limitation prosecution, penalties, abatement, and emergency measures.

RESOLUTION NO. ______

BY THE AVONDALE ESTATES BOARD OF MAYOR AND COMMISSIONERS REGARDING THE ANNUAL EVALUATION AND COMPENSATION ADJUSTMENT FOR CITY MANAGER PATRICK BRYANT. WHEREAS, the City of Avondale Estates’ Board of Mayor and Commissioners (“BOMC”) has conducted a process to evaluate the city manager’s performance over the past year using criteria aligned to the strategic and operational objectives of the City; and WHEREAS, the BOMC has determined that Mr. Bryant performed very well in the role of city manager over the past year; and WHEREAS, the BOMC wishes to acknowledge some of City Manager Patrick

Bryant’s specific accomplishments over the past year, wherein he:

• Continues to bring his knowledge of city management and best practices to

bear on behalf of the city

• Through good organizational and financial management, successfully

steered the city through the COVID-19 pandemic

• Brought together partners and expertise to allow for the execution of a

Memorandum of Understanding for the building of a Town Park

• Initiated and implemented a Compensation and Classification Plan to allow

for equitable and appropriate employee compensation and advancement

• Through continued effort and collaboration with consultants and GDOT,

earned approval for the Hwy. 278 Concept Plan, allowing this project to

move forward

• Facilitated the design and adoption of a Street Grid Plan and street

typologies into the Downtown Master Plan

• Engaged a consulting firm to perform and complete a Storm Water

Assessment Plan for the entire city; oversaw the construction and

completion of Phase 1 of the Kensington Road Storm Water Solution Plan;

and moved forward with plans for a North Woods Storm Water Solution

Plan

• Engaged and worked with consultants to update the Historic Preservation

Guidelines and to proceed with an ongoing zoning update for the entire

city

• Worked closely with the Downtown Development Authority to negotiate

and pass an intergovernmental agreement which allows for shared hours

and costs for key personnel, to facilitate the sale of the DJJ Building through

a parking solution and to share cost and planning resources for a Urban

Development and Design Study

• Hired and retained capable and competent staff that support the overall

priorities of the city.

NOW, THEREFORE, BE IT RESOLVED that the BOMC hereby affirms Mr. Bryant’s

exceptional performance in the role of city manager.

BE IT FURTHER RESOLVED that the BOMC hereby adjusts Mr. Bryant’s

compensation as follows for 2021 by increasing his annual base salary by 3% from

$149,350 to $153, 830.50.

BE IT FURTHER RESOLVED that the Mayor is hereby authorized to execute the

Second Addendum to Mr. Bryant’s employment contract, which is attached

hereto, in order to give effect to the compensation adjustments set forth in this

Resolution.

SO RESOLVED, this _____ day of __________________, 2020.

BOARD OF MAYOR AND COMMISSIONERS CITY OF AVONDALE ESTATES, GEORGIA

________________________________

Mayor Jonathan Elmore

ATTEST:

__________________________


STATE OF GEORGIA

COUNTY OF DEKALB

SECOND ADDENDUM

TO EMPLOYMENT CONTRACT BETWEEN

THE CITY OF AVONDALE ESTATES AND PATRICK BRYANT

THIS ADDENDUM TO EMPLOYMENT CONTRACT (“Addendum”) is made and

entered into this ___ day of ___________, 2020, by and between the CITY OF AVONDALE

ESTATES, GEORGIA (the “City”) and PATRICK BRYANT (“Employee”).

W I T N E S S E T H

WHEREAS, Employee is employed as the City Manager of the City; and

WHEREAS, the employment relationship between the City and Employee is governed by

that certain Employment Contract dated August 16, 2018; and

WHEREAS, Section 9(E) of the Employment Contract states that it may be amended by

the mutual agreement of the parties in writing; and

WHEREAS, the City and Employee desire to amend the Employment Contract by means

of this Addendum.

NOW, THEREFORE, in consideration of the payments, covenants and mutual promises

contained in the Employment Contract and this Addendum, the receipt and sufficiency of which

are hereby acknowledged, the City and Employee hereby agree as follows:

1.) Subsection 4(A) of the Employment Contract, regarding Employee’s compensation, is

hereby amended to read as follows:

“(A) For all services described herein, Employee’s annual base salary (“Base Salary”) shall

be One Hundred Fifty-Three Thousand Eight Hundred and Thirty Dollars and Fifty Cents

($153,830.50) per year, to be paid in such manner and at such time as other employees of

the City are paid.”

2.) All sections and subsections of the Employment Contract, as Amended by the First

Addendum, other than Subsection 4(A) are not amended by this Addendum and shall

remain in full force and effect.

3.) This Addendum shall be effective as of January 1, 2021.

SO AGREED, as of the date first written above.

CITY OF AVONDALE ESTATES, GEORGIA EMPLOYEE

_______________________________ ____________________________

Jonathan Elmore, Mayor Patrick Bryant

Attest:

_______________________________

Gina, City Clerk

Approved as to Form:

_Stephen G. Quinn____________

Stephen G. Quinn, City Attorney

ORDINANCE NO.______

AN ORDINANCE TO AMEND ARTICLE III OF CHAPTER 17 OF THE CITYCODE, CONCERNING THE LAKE AVONDALE ADVISORY BOARD, TO

RESTRICT SUCH BOARD TO AN ADVISORY CAPACITY AND TO REPEALCONFLICTING ORDINANCES.

WHEREAS, the existing Article regarding the Lake Avondale Advisory Board purports to give this appointed board the authority to make decisions that the city manager is bound to comply with and carry out; and

WHEREAS, the City’s form of government and the Georgia Consitutution’s guarantee of representative democracy demand that the elected Board of Mayor and Commissionersis the only body that may legally direct the actions of the city manager.

NOW THEREFORE, BE IT ORDAINED BY the City of Avondale Estates, as follows:

SECTION 1: City Code Section 17-63 entitled “Duty of city manager to comply; exceptions”is hereby deleted and reserved.

SECTION 2: City Code Section 17-65 is hereby deleted and replaced with the following:

“17-65. Unauthorized planting prohibited at Lake Avondale; procedure for requesting permission to plant trees in the lake area.

(a) It shall be a violation of this Code for any person, organization or entity to plant any tree in the lake area without the written permission of the city manager.

(b) Anyone desiring to plant any tree in the lake area, including but not limited to memorialplantings, shall first file an application with the Lake Avondale Advisory Board describing the type of tree(s), location and manner of planting proposed. The Lake Avondale Advisory Board shall then make a written recommendation to the city manager regarding such request. The final decision to grant or deny a request to plant a tree in the lake area shall be made by the city manager and communicated to the requesting party in writing.”

SECTION 3. This ordinance shall become effective immediately upon its adoption by the Board of Mayor and Commissioners. Any provision of the City Code that is in conflict with the purpose and intent of this ordinance is hereby repealed.

First Reading: _______________Second Reading: _______________Third Reading: _______________

[signature page follows]

SO ORDAINED THIS ______DAY OF ____________, 2020.

BOARD OF MAYOR AND COMMISSIONERSAVONDALE ESTATES, GEORGIA

_________________________________________Jonathan Elmore, Mayor

ATTEST:

__________________________Gina Hill, City Clerk

Approved As To Form:

_Stephen G. Quinn_________________Stephen G. Quinn, Assistant City Attorney

DRAFT 10.23.20

ORDINANCE NO _________

AN ORDINANCE BY THE AVONDALE ESTATES BOARD OF MAYOR ANDCOMMISSIONERS TO AMEND ARTICLE II OF CHAPTER 13 OF THE CITY CODE,

REGARDING WASTE MANAGEMENT, TO MODIFY THE RULES ANDREQUIREMENTS FOR COLLECTION OF RESIDENTIAL YARD DEBRIS.

WHEREAS, the Board of Mayor and Commissioners desires to remove the prohibition

on the City collecting yard debris generated by lawn maintenance contractors; and

WHEREAS, the Board of Mayor and Commissioners desires to clarify that insert volume

or weight limit of yard debris is the maximum that will be picked up as part of a regular

collection; and

WHEREAS, the Board of Mayor and Commissioners desires to clarify the city manager’s

authority to assess and collect a special fee for special waste pickups not qualifying for regular

collection.

NOW THEREFORE, BE IT ORDAINED by the City of Avondale Estates as follows:

Section 1. Section 13-28 of the Code of Ordinances, City of Avondale Estates, is hereby

amended to read as follows:

“Sec. 13-28. - Waste unacceptable for routine collection by the city.

(a) Except as provided in this article, it shall be a violation of this article to place or cause to be

placed in any container or at curbside for routine collection any of the following:

(1) Building refuse;

(2) Hazardous waste;

(3) Industrial refuse;

(4) Solid waste;

(5) Yard debris that is not cut, placed in a container or bundled, and placed for pickup as

required by section 13-31;

(6) Yard debris exceeding insert volume or weight limit (additional yard debris should be

removed by the property owner, arranged for special pickup by the city or safely and

discreetly stored until a future collection date);

(7) Waste of any type from vacant lots unless payment of sanitation or lot upkeep tax for

the current year has been made.

(b) Waste not acceptable for routine collection shall be the responsibility of the owner. It shall

be the duty of each owner to make arrangements as may be necessary with the city and/or the

city's waste management collector for the collection and disposal of such waste on a special fee,

on-call basis. In such instances, the city manager shall assess and collect from the owner a

special fee commiserate with the cost of collecting the waste on a special basis.”

Section 2. Subsection (d) of Section 13-31 of the Code of Ordinances, City of Avondale

Estates, is hereby deleted and reserved, so that subsection (d) is amended to read as

follows:

“(d) Reserved.”

Section 3. This ordinance shall become effective immediately upon its approval by the

Board and signature of the Mayor. Any provision of the Code that is inconsistent with

the provisions of this ordinance is hereby repealed.

SO ORDAINED this ____ day of ___________, 2020.

BOARD OF MAYOR AND COMMISSIONERSCITY OF AVONDALE ESTATES, GEORGIA

____________________________________ Jonathan Elmore, Mayor

ATTEST:

________________________Gina Hill, City Clerk

APPROVED AS TO FORM:

_ ______Stephen G. QuinnAssistant City Attorney

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