JOB DESCRIPTION: Fundraising Partnerships Support Officer

Reports to Senior Partnerships Officer

Location Bristol (with some travel required)

Salary £25,346 (based on WA pay scale points 29-33)

Length of contract 37 hours, permanent contract

MAIN PURPOSE OF POST

The Fundraising Partnerships Support Officer, is responsible for the implementation and maintenance of a rolling programme of prospect identification, research and nurturing of relationships, specifically for: Trusts, Foundations, Corporates and Major Donors. The post holder will assist in maximising support from these fundraising streams, drafting and submitting applications to prospective funders to increase unrestricted income. The post holder will also be required to establish appropriate means of evaluating activity to ensure accurate reports are delivered to funders. The post holder will also be required to support with and attend fundraising events with the purpose of relationship building, nurture and networking.

The post holder will develop and maintain both internal and external contacts and will need a thorough understanding of Women’s Aid’s work.

DUTIES AND KEY RESPONSIBILITIES

1. Fundraising 1.1To take responsibility for and lead on the completion of a number of core

funding applications to Trusts and Foundations, up to the amount of £50,000, contributing to the team’s annual fundraising targets.

1.2Assist in the development of, and help to implement a strategy for maximising income from Trusts, Foundations, Corporate partnerships and Major Donors.

1.3To be responsible for maintaining a portfolio of potential funders through regular research, identifying new income streams from Trusts, Foundations and Corporate partnership opportunities and potential Major Donors.

1.4To be responsible for maintaining the Trust/Corporate and Major Donor team’s prospect pipeline, ensuring all information is accurate and up to date.

1.5To support with the development and nurture of relationships with Major Donor’s and high value individuals, including planning and attending fundraising events.

1.6Use research findings to support the fundraising team in a range of formats, from detailed briefings to short biographies.

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1.7Support the Trust team with compiling large fundraising bids. 1.8To be responsible for maintaining records on all reporting and re-application

deadlines, working closely with Finance and project teams as required.1.9Supporting with the development of funding proposals for prospective and

existing Major Donors and Corporate partners.1.10 Support with recruitment and relationship management of small

corporate partnerships as required.

2. Information management, monitoring and evaluation

2.1Take responsibility for ensuring that full records of all contacts are maintained on the Fundraising database Raiser’s Edge, and relevant reports are produced.

2.2Establish appropriate means of monitoring and evaluating activity, and ensure that funder reports are delivered to meet deadlines.

2.3Work proactively cross organisationally to keep abreast of new developments within Women’s Aid and new funding opportunities.

3. Financial

3.1Ensure that all donations are quickly and correctly processed and acknowledged and that reports are available in the appropriate format.

4. Information management monitoring and evaluation

4.1 Provide time management to assist with cross department projects based bid research and development.4.2 Keep abreast of new developments and funding opportunities.

5. Contact and liaison

5.1 Develop and manage supporter relationships, sharing information and leads as appropriate.5.2 Work closely with other members of the Women’s Aid Fundraising team Fundraising and support with key donor accounts which span multiple fundraising disciplines, ensuring that approaches to prospects are co-ordinates effectively for the long term benefit of Women’s Aid.5.3 Liaise where appropriate with external agencies and suppliers.

6. Quality control

6.1. Take responsibility for ensuring that applications and reports are completed to the criteria and standard as specified by the funder and that they are reflective of Women’s Aid’s mission and values and conform to Women’s Aid’s branding standards.6.2. Ensure the highest level of standards of data capture are maintained on Raiser’s Edge, ensuring a complete accurate and up-to-date information on all

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donors and prospects. This includes but is not limited to information on giving history, relationships, contacts, proposals submitted etc.

7. Expectations

7.1 To travel to meetings throughout the UK, which may require overnight stays.7.2 To occasionally work unsociable hours e.g attending evening or weekend meetings/conferences or travel to other Women’s Aid offices. 7.3 To be responsible for maintaining the quality and consistency of Women’s Aid’s message within the scope of fundraising and for ensuring that all activity is undertaken in such a way as will not compromise the good name of Women’s Aid or its legal or financial liability.7.4 To attend and contribute to team and departmental meetings.7.5 To attend and contribute to the supervision and appraisal process.7.6 To uphold and promote Women’s Aid’s policies ensuring that their intention and spirit is followed.7.7 Other duties that may from time to time, be necessary and compatible with the nature and grade of the post.

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PERSON SPECIFICATION: Fundraising Officer

EXPERIENCEEssential:

Proven track record of effective prospect research building a varied fundraising portfolio.

Experience of researching and developing targeted proposals for presentation to prospective funders.

Experience of fundraising from Trusts, Foundations and high value individuals with demonstrable success of up to £20,000 +

Experience of researching and developing targeted proposals for presentation to prospective funders.

Experience of developing and maintaining long term relationships with funder/wealthy individuals.

Experience of writing detailed reports to funders. Experience of using a Fundraising database, such as Raiser’s Edge.

SKILLS & ABILITIESEssential:

Excellent written skills including writing persuasive copy for funding proposals.

Ability to monitor and evaluate patterns of support ensuring that full records are maintained on the database.

Good interpersonal skills, ability to liaise with people at all levels, on the telephone, face to face and in writing, together with the ability to make presentations on fundraising ideas and the work of Women’s Aid to diverse audiences.

Demonstrable initiative and determination. Proven ability to work alone and as part of a team. Proven ability to prioritise work. Good attention to detail and accurate record keeping.

KNOWLEDGEEssential:

Experience of writing reports on activities, summarising and analysing figures to make recommendations using word, excel and a CRM database: preferably Raiser’s Edge.

Desirable Experience of working within agreed budgetary constraints, ensuring that

expenditure is maintained within budgets, and income is closely monitored. Knowledge of the Women’s and Domestic Abuse sector.

OTHER REQUIREMENTSEssential:

Able to demonstrate a commitment and sensitivity of the aims and objectives of Women’s Aid;

Commitment to anti-discriminatory practice and equal opportunities; Willingness to work occasional unsocial hours as required.

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SUMMARY OF TERMS AND CONDITIONS OF EMPLOYMENT

Terms of appointment: Confirmation of appointment will be subject to the satisfactory completion of a probationary period. This will normally be of six months (less for short term contracts). During this time an employee will be expected to establish their suitability for the post. During the probationary period employment may be terminated in writing, giving one week's notice by either party (this may be waived by mutual agreement). Only any statutory dismissal procedure will apply during the probationary period. There is no probationary period for contracts of under 3 months.

Salary: £25,346-28,549. (On an incremental scale guided by the WA pay scale points 29-33) + benefits. Salary is paid in arrears through bank credit by the 25th of each month. Part time staff receive pro-rata payment based on hours worked.

Working hours: The standard working hours for this post are 37 hours per week, based in Bristol; benefits include a generous bank holidays and annual leave package and contributory pension scheme.

Support and supervision: Women’s Aid has a commitment to providing regular supervision and support to staff with annual appraisals forming a key part of staff development. We have a training policy in place and encourage staff to take an active role in their career development plan. Pension: Women’s Aid is enrolled with the People’s Pension scheme. Women’s Aid normally contributes 7% of salary and the employee contributes 3% towards the group pension scheme. Eligible staff will be automatically enrolled on the scheme when they have successfully completed the 3 month interim probationary review. .

Annual Leave: Women’s Aid offers an annual leave entitlement of 25 days per year rising by one day per year until 30 days annual leave per year is reached. In addition, we offer 8 days public holidays plus 2 additional days in March and August. All leave entitlement is calculated pro-rata for part time employees.

Other leave: Employees have contractual rights to time off for reasons of sickness, maternity and other circumstances.

Period of notice: 1 month after your probationary period has been completed.

Union: You have a right to membership of a trade union. Women’s Aid recognises Unison.

Asylum and Immigration Act 1996: To confirm your right to work in the UK, Women’s Aid will need to see the original of at least one document from a specified list (available on the gov.uk website). Most commonly this is a British Passport.

Additional information is available on request.

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