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RPL Assessor KitBSB40207Certificate IV in BusinessEditable versionSkills First RPL Assessor Kits are developed by the State of Queensland (Department of Education, Training and the Arts) and are based on the Skills First philosophy of providing client focussed, streamlined, and flexible RPL.
The State of Queensland (Department of Education, Training and the Arts) is the copyright owner of material contained within the original RPL Assessor Kit.
Permission is given to Registered Training Organisations to use, reproduce and adapt this RPL Assessor Kit for their organisation’s RPL assessment purposes, provided such use, reproduction or adaptation is for non-commercial purposes.
The State of Queensland (Department of Education, Training and the Arts) disclaims any liability for any damage resulting from the use of the material (in either original or modified format) and will not be responsible for any loss, howsoever arising, from use of, or reliance on this material.
The original version of this RPL Assessor Kit is available free of charge athttp://www.vetpd.qld.gov.au/teaching_learning_and_assessment/resources/index.html
If you would like any further information, please email [email protected]
RPL Assessor KitBSB40207 Certificate IV in Business
HOW TO USE THIS RPL ASSESSOR KIT
This RPL Assessor Kit is divided into sections to allow you to easily access only those sections you require at any given time. These sections are:
SECTION A – Assessor Information
You need to read this information before conducting an assessment. It outlines the intent and processes surrounding this RPL assessment and how it differs from assessment undertaken following formal training.
SECTION B – Candidate Information and Application Forms
You give this information to the candidate. It tells them about the assessment process as well as containing simple forms for the applicant to fill out. From the information provided by the candidate on these forms, you will be able to gain a general understanding of the skills and experience the candidate may have, as well as potential referee contacts.
SECTION C – Competency Conversation
You use this section to determine and record candidate competence via a competency conversation. In other words, these questions guide your conversation with the applicant and assist in your assessment of their competence. The notes you take about this conversation are important evidence for assessment.
SECTION D – Practical Tasks and Observation Recording Sheets
You use this section to assess competencies through a practical demonstration of the candidate’s skills. It contains practical tasks/scenarios on the outcomes required to determine competency and a place to record your observation. The notes you take are important evidence for assessment.
SECTION E – Resources for Practical Tasks
You use this section to access required resources for performing practical tasks and scenarios.
SECTION F – Third Party Verification
You give this section to the referees to confirm the candidate’s skills and experience in this qualification/occupation. The referees may fill out the appropriate form and return to you to confirm your judgement. You may be able to complete this part of evidence gathering in person while at the workplace.
SECTION G – Assessment Tables
You use this table as a reference tool to see at a glance how units/elements of competency are assessed within the tool. All the elements and performance criteria within the competency units are cross-matched in this table with a corresponding assessment question/task/scenario. This allows you to validate the assessment process against the qualification.
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SECTION AAssessor Information
It is VITAL you read this information prior to commencing your RPL assessment. It provides generic information on assessment, as well as an overview of this streamlined RPL assessment process.
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ADVICE FOR ASSESSORS
This RPL Assessors Kit streamlines the RPL assessment process for BSB40207 Certificate IV in Business by taking a practical approach to RPL and increasing the use of on-site questioning and observation. This will assist in developing a “picture of the candidate’s skills and knowledge”. This picture can then be compared with industry standards enabling a determination of whether the candidate has achieved the required outcomes.
IMPORTANT ASPECTS TO REMEMBER:
A sound knowledge of assessment and the qualification is essential
It is important to have a good understanding of the competencies and qualification/s appropriate to the candidate’s goals.
Assessing a single unit of competency is rarely cost or time effective. Where possible, effort should be made to assess several units at the same time taking advantage of any commonality in content. This means looking at the whole picture of a particular job role as it happens in industry and assessing holistically. This saves valuable time in the assessment process.
Assessment involves judgement
This tool encourages the use of a “competency conversation” to maximise the candidate’s opportunities to demonstrate competence. This is NOT an oral exam. It is about using the two or three holistic questions provided to start a conversation with the candidate which draws out their actual individual experiences and relevant skills. In other words, it is about the assessor probing the candidate through a conversation to draw out further information on the candidate’s experience which may not be forthcoming due to nerves or confusion over technical terminology.
The tool also provides observable tasks to allow candidates to demonstrate skills.
Authentication/verification is integral to RPL assessment
It is critical information gleaned from the interview and observation be confirmed with those who can vouch for the candidate’s skill over time. Supervisors would generally perform this role. Authentication may also be done through conversation but it cannot be stressed enough that it is essential assessors take careful notes to back up and record their judgement.
Recording assessment is critical
Keep careful records of all aspects of conversations, skills demonstration or documentation viewed that support the claim of prior learning. Remember – the record is the document that makes sense of the assessment and why a particular judgment was made. Keeping detailed notes about the candidate’s response is vital, as is the rationale for judgement.
The assessment record is a legal document and must be signed, dated and stored according to requirements of the State Training Authority and the AQTF Standards for Registered Training Organisations.
Assessor summaries and other quality assurance documentation from your own Registered Training Organisation will also be required. For examples of assessment summary documentation, please see Assessment Guide Number 1: Training Package Assessment Materials Kit:http://resourcegenerator.gov.au/loadpage.asp?page=TPAGGuide01.htm
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To access further information on the principles assessment and dimensions of competency, you can visit Assessment Guide Number 1: Training Package Assessment Materials Kit.http://resourcegenerator.gov.au/loadpage.asp?page=TPAGGuide01.htm
To access further information on the Australian Qualifications Framework, you can visit:http://www.aqf.edu.au/
Employability Skills
Assessment of a candidate’s employability skills should be integrated into the assessment of their technical skills and knowledge. Where possible, employability skills have been embedded within the bank of questions and practical assessment tasks in this RPL Assessor Kit. Therefore, assessors should make and document holistic judgements about a learner’s attainment of employability skills as part of the RPL assessment. For more information about the employability skills requirements for particular qualifications, refer to the training package.
To access further general information on employability skills, refer to Employability Skills: From framework to practice, at: http://www.training.com.au/documents/Employability%20Skills_From%20Framework%20to%20Practices.pdf
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COMPETENCIES IN THIS RPL ASSESSMENT TOOL
BSB40207 Certificate IV in Business
CORE UNIT
Unit Code Unit Title Questions Practical
BSBOHS407A Monitor a safe workplace
ELECTIVE UNITS
Unit Code Unit Title Questions Practical
BSBCUS401A Coordinate implementation of customer service strategies
BSBCUS402A Address customer needs
BSBADM409A Coordinate business resources
BSBITS401A Maintain business technology
BSBLED401A Develop teams and individuals
BSBMKG413A Promote products and services
BSBPMG510A Manage projects
BSBRES401A Analyse and present research information
BSBRSK401A Identify risk and apply risk management processes
BSBWRT401A Write complex documents
BSBWOR404A Develop work priorities
BSBWOR401A Establish effective workplace relationships
BSBFIA401A Prepare financial reports
BSBINN301A Promote innovation in a team environment
BSBCMN413B Implement and monitor environmental policies
BSBMKG414A Undertake marketing activities
PRDPOD503A Coordinate customer service activities
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OVERVIEW OF RECOGNITION PROCESS
This kit has been developed to streamline the application for recognition of prior learning.
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GAP TRAINING (ONLY IF
REQUIRED)
APPLICATION
PRACTICAL ASSESSMENT
COMPETENCY CONVERSATION
INTERVIEW and DOCUMENT REVIEW
ISSUE QUALIFICATION- RTO
RPL Assessor KitBSB40207 Certificate IV in Business
RPL ASSESSMENT PROCESS FLOWCHART FOR ASSESSORS
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Step 1:Analyse the application.
Identify links between any documents applicant provides
and competency units.Identify any key questions for
competency conversation.
Step 5:Identify any practical activities required to confirm competency
Observe practical activity
Step 7:Identify areas where 3rd party
verification is needed and inform candidate.
Confirm / Verify 3rd party reports
Step 3:Conduct competency
conversation
Step 2:Record results of analysis in table
at end of application
Step 4:Complete the Record of
Conversation sheets during the competency conversation
Step 6:Complete Practical Assessment
Tasks Observation Sheets
Step 8:Receive completed Third party
reports
* Remember RPL assessment is an accumulative process of collecting evidence.
Complete assessment sign off & file documentation.
Issue qualification / advise of gap training as appropriate
Assessment Activity Record keeping Activity
RPL Assessor KitBSB40207 Certificate IV in Business
STEPS IN THE RPL PROCESS
1. Complete application The candidate completes the application forms in SECTION B. It is important candidates provide as much information of their previous experience in the Certificate IV in Business as is available.
Documents that may be available include but are not limited to:
brief CV or work history certificates/results of assessment certificates/results of assessment – interstate/overseas certificates/results of assessment – universities results/statement of attendance/certificates – vendor training courses, in-house
courses, workshops, seminars, symposiums results/statements of attendance/ certificates – club courses e.g. first aid, officials, surf
life saving, etc diaries/task sheets/job sheets/log books membership of relevant professional associations hobbies/interests/special skills outside work references/letters from previous employers/supervisors industry awards any other documentation that may demonstrate industry experience
Candidates also need to provide contact details for one or two referees who can confirm their industry skills in context and over time.
To have skills formally recognised under the Australian Qualifications Framework, you must ensure the candidate’s skills meet industry standards.
2. Interview about candidate’s documentary informationReview the information provided by the candidate and arrange a time for both you and the candidate to discuss. Begin alignment of documentation and skills to the following qualification:
BSB40207 Certificate IV in Business
The candidate will have the opportunity to discuss and identify previous experience with you. The available documents are step one in collecting information and you will need to determine which units of competency, if any, are fully covered at this stage. You use your own or your RTO’s assessment recording forms to record this stage of the assessment.
There may be instances where the candidate has little, or no, documentary information of industry experience. This is not a barrier to gaining recognition. This will just require you to rely on the questioning, practical assessment and referee validation phases of the RPL process.
3. Questions for the Competency ConversationThe bank of questions in SECTION C is the next phase in collecting evidence for the RPL process. The questions are designed to enable you to have a “competency conversation” with the candidate to further gain evidence of their past experience. REMEMBER, the primary focus is on the candidate’s experience.
Each question has “key points” to look for in responses. You may use the list of key points to formulate questions of your own if you wish, or contextualise the question to the candidate’s particular work situation. The Record of Conversation sheets indicate relevant content that should be sought. Place a tick next to each key point as you hear this topic being discussed during the conversation. You should read the “industry requirements” of each competency before the
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candidate answers the questions posed. You may also target the assessment to those aspects that present the greatest risk in the industry. Questions are aligned with the relevant unit/s of competency in SECTION G.
It is not intended every question for all competencies is asked, only those competencies the initial interview about the candidate’s documentary evidence has failed to fully address. The question bank covers most but not all units in the kit. Units without questions are covered in the practical assessment/scenario section.
4. Practical assessment tasksIt is important that you use both Steps 3 (Questioning) and 4 (Practical Assessment) in doing this assessment. The RPL process is a streamlined RPL process which does not rely solely on practical assessment but uses a combination of questioning and practical to provide evidence of candidate competence.
This is the third phase in collecting evidence. A practical skills test is then conducted by you at the candidate’s workplace or another suitable venue. Appropriate permission must be sought before entering workplaces.
This is a further opportunity for candidate to demonstrate competence. It is expected the practical assessment will comprise only those competencies the candidate is still unable to demonstrate knowledge/experience in after documentary review and questioning have been applied. These assessments contain the practical skills and application of knowledge for the qualification. A number of holistic practical assessments are included in this kit (SECTION D) to assist you with tasks suitable for observation on the job.
You decide if the response to questions and practical assessment tasks fulfils the requirements of the standard and may choose to pursue the issue further for a determination to be made. The assessment is a conversation/observation, not an exam, and you are encouraged to assist candidates to focus responses toward relevant issues.
Assessing through observation and questioning, particularly on the job, will speed up and streamline the RPL assessment process.
NOTE: Where candidate’s documentation and questions meet the assessment requirement, it is still strongly recommended the candidate undertake one practical assessment so you are confident in making a judgement of “competent”. The practical assessment selection should be negotiated between you and the candidate.
Recording sheets for candidate information, questioning and the practical assessments have been included in SECTION D. You may use other recording mechanisms provided these also keep a complete record of assessment and justification of judgement. Candidate responses, observations of skills demonstrated and documents presented as evidence must be noted in enough detail so anyone external to the process (e.g. a fellow assessor, auditor, lawyer, etc) can read the record and retrace your judgement.
5. Gap trainingRPL is an assessment process designed to show areas of competence and to identify IF a candidate has gaps in skills and knowledge against a whole qualification.
Not all candidates will have skill/knowledge gaps.
If a candidate has skills gaps, a pathway to complete training in the outstanding units can be negotiated to assist the client to gain the full qualification.
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EVIDENCE REVIEW
Recognition of prior learning outcomes (both Granted and Not Granted) are now funded nationally and as such will be included in National AVETMISS audits. NCVER have stipulated evidence recording requirements for RPL assessments as a minimum requirement for passing an AVETMISS audit. The following “Evidence Review” proforma has been approved by NCVER as covering AVETMISS audit requirements for RPL recorded outcomes. It also gives you an opportunity to track a student’s assessment progress at a glance.
It is expected that this “Evidence Review” summary sheet (or similar) would be attached to each participant’s evidence compiled during the RPL assessment process.
(Place a tick in the appropriate evidence collection method column for each unit of competency. Place a line through those units not examined as part of this RPL assessment.)
Unit Code Unit Title
Que
stio
ns
Prac
tical
Doc
umen
ts
3rd P
arty
R
epor
t
Oth
er
evid
ence
Core UnitBSBOHS407A Monitor a safe workplace
Elective Units
BSBCUS401A Coordinate implementation of customer service strategies
BSBCUS402A Address customer needs
BSBADM409A Coordinate business resources
BSBITS401A Maintain business technology
BSBLED401A Develop teams and individuals
BSBMKG413A Promote products and services
BSBPMG510A Manage projects
BSBRES401A Analyse and present research information
BSBRSK401A Identify risk and apply risk management processes
BSBWRT401A Write complex documents
BSBWOR404A Develop work priorities
BSBWOR401A Establish effective workplace relationships
BSBFIA401A Prepare financial reports
BSBINN301A Promote innovation and change
BSBCMN413B Implement and monitor environmental policies
BSBMKG414A Undertake marketing activities
PRDPOD503A Coordinate customer service activities
Assessor’s Name:
Assessor’s Signature:
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Date:
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SECTION B
Candidate Information and Application Forms
You give this information to the candidate for them to read about the RPL process and to complete the appropriate forms.
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WHAT DOES IT MEAN TO BE RECOGNISED IN BSB40207 CERTIFICATE IV IN BUSINESS?
This qualification is for people who use well developed skills in working with people and information technology and possess a broad knowledge base in a wide variety of contexts. Candidates will know how to monitor a safe workplace, in addition to other competencies such as to provide customer service strategies, report on financial activity and produce various computer documents.
Someone who is competent in this qualification will display some the following attributes: excellent communication skills
high level computer literacy
excellent team work
attention to detail
customer service skills
professionalism
Examples of indicative job roles for candidates seeking recognition for their vocational experience include:
Administrator
Project Officer
Customer Service Advisor
Clerk
E-business Practitioner
Legal Receptionist
Medical Receptionist
Office Administration Assistant
Student Services Officer
Word Processing Operator
Accounts Clerk
This qualification provides a pathway to a range of Diploma level qualifications within the Business Services Training Package or other Training Packages.
“If you are doing these roles in your job, then don’t write off your skills – consider getting them recognised.”
TIPS AND HINTS TO HELP YOU PREPARE FOR RECOGNITION
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To have skills formally recognised in the national system, assessors must make sure you have the skills and knowledge to meet the industry standard. This means you must be involved in a careful and comprehensive process that covers the content of all unit/s or qualification/s you can be recognised for.
Assessment happens in a variety of ways. Being prepared can save you valuable time and hassle and make the recognition process stress-free for you.
Here are some tips and hints for you:
1. Be prepared to talk about your job roles and your work history. Bring a resume or jot down a few points about where you have worked, either paid or unpaid, and what you did there.
2. Bring your position description and any performance appraisals you have from any businesses you have worked in.
3. Consider the possibilities for workplace contact. Are you in a workplace that is supporting your goal to get qualified? Would you feel comfortable to have the assessor contact your workplace or previous workplaces so your skills can be validated?
4. Think about who can confirm your skill level. Think about current or recent supervisors who have seen you work in the past 18 months and will be able to confirm your skills. The assessor will need to contact them. You may also have community contacts or even clients themselves who can vouch for your skill level.
5. Collect any certificates from in-house training or formal training you have done in the past.
6. You can speak with your training organisation about other ways you can show your skills in the business sector. These could be letters from employers, records of your professional development sessions, employers or clients in related industries or government agencies, acknowledgements, workplace forms (as long as they don’t show client details) or other relevant documents.
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STEPS IN THE RPL PROCESS
Step 1 – Provide information of your skills and experienceComplete the attached forms and provide as much information of your previous experience in the business sector as you can. This is your first opportunity (and not the last) to provide proof of your variety of experience in the industry. Here you can supply examples of your work history which could include:
General employment documents
brief CV or work history position descriptions certificates/results of assessment details of in house courses, workshops, seminars, orientation or induction sessions references/letters from previous employers/supervisors
Workplace documents brief CV or work history certificates/results of assessment certificates/results of assessment – interstate/overseas certificates/results of assessment – universities diaries/task sheets/job sheets/log books membership of relevant professional associations hobbies/interests/special skills outside work references/letters from previous employers/supervisors industry awards any other documentation that may demonstrate industry experience
Depending on the industry you have worked in, you may or may not have documentary evidence available. This should not deter you from seeking RPL as the Assessor will work with you during the RPL process.
You will also need to supply contact details of one or two work referees who can confirm your skills in the industry.
Step 2 – Conversation with AssessorAn assessor will review the information you have provided (usually with you) and begin to match up your skills to the units/subjects in the qualification. At this point, you will have the opportunity to discuss and identify your previous experience with the assessor who will understand your industry experience and conduct a competency conversation with you. You will be required to answer business sector related questions to identify your current skills.
Step 3 – Practical demonstration of your skillsThe assessor will conduct a practical skills test at your workplace (if appropriate) or at another suitable venue. This, again, is an opportunity to demonstrate your level of competence. This assessment will be focussed on skills that are required in the qualification. Your assessor will identify the skills that he/she will want you to demonstrate.
Further stepsAfter the assessment, your assessor will give you information about the skills that have been recognised and whether you have gained the full qualification. If you do have skill gaps, these may be addressed through flexible training.
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APPLICATION – Self Assessment QuestionnaireBSB40207 Certificate IV in Business
Candidate Name: Date Completed:
Please identify your level of experience in each competency.
Unit Code Unit Title I have performed these tasksFrequently Sometimes Never
CORE UNIT
BSBCMN411A Monitor a safe workplace
ELECTIVE UNITS
BSBCUS401A Coordinate implementation of customer service strategies
BSBCUS402A Address customer needs
BSBADM409A Coordinate business resources
BSBITS401A Maintain business technology
BSBLED401A Develop teams and individuals
BSBMKG413A Promote products and services
BSBPMG510A Manage projects
BSBRES401A Analyse and present research information
BSBRSK401A Identify risk and apply risk management processes
BSBWRT401A Write complex documents
BSBWOR404A Develop work priorities
BSBWOR401A Establish effective workplace relationships
BSBFIA401A Prepare financial reports
BSBINN301A Promote innovation and change
BSBCMN413B Implement and monitor environmental policies
BSBMKG414A Undertake marketing activities
PRDPOD503A Coordinate customer service activities
Candidate Signature: Date:
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RPL APPLICATION FORM
Applicant Details:
1. Occupation you are seeking recognition in
2. Personal Details
Surname
Preferred Title (Mr, Mrs, Ms, Miss)
First Name/s
Any other name used
Home Address
Postal address if different from above
Telephone Numbers Home: Work:
Mobile: Fax:
Date of Birth / /
Gender MALE / FEMALE Age
Are you a permanent Resident of Australia
YES / NO
3. Current Employment
Are you currently employed?
If Yes, in which occupation are you currently employed?
Who is your current employer?
YES / NO
………………………………………………………
……………………………………………………….
4. Armed Forces details (If Applicable)
Branch of Service
Trade classification on discharge
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5. Further Training
Have you undertaken any training courses related to the occupation applied for?
YES / NO
If Yes
What occupation were you trained in?
Training completion Date (month, year)
Country where you trained
Name of course and institution (if applicable)
6. Is there any further information you wish to give in support of your application
7. Professional Referees (relevant to work situation)
Name
Position
Organisation
Phone Number
Mobile Number
Email Address
……………………………………………………………………
……………………………………………………………………
……………………………………………………………………
……………………………………………………………………
……………………………………………………………………
……………………………………………………………………
Name
Position
Organisation
Phone Number
Mobile Number
Email Address
……………………………………………………………………
……………………………………………………………………
……………………………………………………………………
……………………………………………………………………
……………………………………………………………………
……………………………………………………………………
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APPLICANT EMPLOYMENT HISTORY FORM
Name, Address and Phone number of
Employers
Period of Employment(DD/MM/YYYY)
Position Held Full Time Part-time Casual
Description of Major Duties
From To
1.
2.
3.
4.
Attach additional sheet if required
If you are including documents in your application, please provide a brief description below
Document Description(e.g. resume, photos, awards etc)
Office Use Only – Assessor to use this section to align documents to specific units of competency and identify key questions for competency conversation
Declaration
I declare that the information contained in this application is true and correct and that all documents are genuine.
Candidate Signature: Date
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SECTION C
Competency ConversationThis section assists the assessor in documenting the competency conversation.
Do NOT give this section to the candidate.
Once you have assessed the candidate’s documentary information and determined which competencies you still require more information/evidence on, you use the question bank and Record of Conversation sheets in this section to document evidence of past experience. It is not intended that every question for all competencies be discussed during the conversation, only those competencies the initial documentary review has failed to fully address.
Each question has “key points” to look for in responses. You may use the list of key points to formulate questions of your own if you wish, or contextualise or rephrase the suggested question to the candidate’s particular work situation. The questions are not intended to be a formal ‘script’ for the assessor to follow, but to provide guidance in exploring the range of the candidate’s skills, knowledge and experience in performing a particular task or function.
The Record of Conversation sheets indicate relevant content that should be sought. Place a tick next to each key point as you hear this topic being discussed during the conversation. In doing so, you are making a statement of fact about what you hear the candidate say during the competency conversation. Use the Comments section to provide further detail about the context of the discussion or briefly outline any examples discussed by the candidate. You may also use the Comments section to make a brief analysis of the responses or summary judgements about the quality of the candidate’s responses in relation to the requirements of the competency standard.
Remember, the notes you take about this conversation are important evidence and should be retained in the candidate’s assessment record.
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QUESTION BANK
Note to Assessors: Refer to “Record of Conversation” sheets
Unit of Competency
Question
BSBOHS407AMonitor a safe workplace
1. Describe a hazard you have identified in your workplace and what you did to control or remove the hazard.
2. Explain the methods and tools used in your workplace to control and monitor compliance for OHS.
3. Explain how you apply safe work practices in your immediate work area.4. Describe your workplace emergency evacuation procedures. (Assessor prompts:
What are the different building alarms? Where is the nearest exit? What is the evacuation route? Where is the congregation point? Who are the key personnel eg. floor wardens, safety officers? When was the last fire drill / evacuation drill?)
5. How have you contributed to best practice health and safety management within your workplace?
BSBCUS401ACoordinate implementation of customer service strategies
6. Discuss a recommendation you made to management to improve on meeting customer needs. What methods did you use to assess customer needs?
7. Outline your organisations policy and procedure on implementing customer service and how you have monitored and implemented this procedure?
8. Discuss how your organisation promotes and encourages good customer service.
BSBCUS402AAddress customer needs
9. Provide an example of a special need you identified with a customer. How did you help them evaluate their needs?
10. Explain how maintaining a business network has helped you, your customers and your organisation.
BSBADM409ACoordinate business resources
11. Discuss the business resources you have coordinated or administered. What process have you followed to recommend identified resource needs?
12. Outline your organisations procedures on acquiring resources including planning, receiving and allocating resources.
13. Discuss the importance of monitoring resources usage and how you have handled a situation where ineffective usage was identified.
BSBITS401AMaintain business technology
14. Describe three (3) pieces of hardware technology you use in the workplace and explain how you maintain that technology.
15. Describe how your organisation stores data electronically, and what security measures are in place to protect that data.
16. Describe the process you or your organisation has taken to identity and approve new technology purchases.
BSBLED401ADevelop teams and individuals
17. Discuss a learning plan you have been involved in developing for yourself or a member of your team. How were the learning and development needs of the individual identified?
18. How have you ensured learning activities meets the goals of learning and development needs?
19. Explain the monitoring process your organisation uses to ensure learning outcomes are met and plan for future learning.
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Unit of Competency
Question
BSBMKG413APromote products and services
20. Describe the products and services offered by your organisation and discuss how you keep your knowledge current on these products and services.
21. Discuss a promotional activity you have planned and coordinated including the planning process, personnel and resource allocation and how you used your networks to ensure the success of the activity.
22. In advising on promotional activities of products/services, what types of advice have you provided and what data did you base your advice on?
23. What types of feedback has your company collected on promotional activities of products and services and how was the feedback used to plan future activities?
BSBPMG510A Manage projects
24. Discuss an example of a project you have managed and how you formulated your project plan.
25. In administering a project plan, how have you managed risk?26. What information have you collected at the final review of a project and how was
it used to plan for future projects?BSBRES401AAnalyse and present research information
27. Describe a presentation you have completed in your workplace and how you prepared it. How did you evaluate the effectiveness of the presentation?
28. Discuss how you have applied research skills to gather information for a presentation.
BSBRSK401AIdentify risk and apply risk management processes
29. How is risk identified and evaluated in your organisation? How is this information used?
30. Describe a risk you have identified in your workplace and how you treated the risk. What did you do to ensure the treatment was effective?
BSBWRT401AWrite complex documents
31. Describe a complex document you have produced. Discuss the documents’ purpose and the steps you took to prepare the document.
32. How have you ensured completed documents meet quality standards and task requirements?
33. Outline the types of software have you used and describe their main function in producing complex documents.
BSBWOR404ADevelop work priorities
34. Discuss an example of how you have adapted your work plan when a factor beyond your control conflicted with the completion of a personal work activity. How did you replan your schedule?
35. What have you done to ensure your personal work performance meets your organisation’s standards for quality and customer service?
36. How are development needs identified in your organisation and what measures have you taken to up date your competency based on identified needs?
BSBWOR401AEstablish effective workplace relationships
37. Outline the strategies that you have used within your role to maintain the trust and confidence of colleagues, both internal and external to your organisation. How have you shared information and key ideas with colleagues?
38. Discuss how you have developed and maintained internal and external networks within your work role.
39. How have you dealt with poor performance and difficulties within your workplace? Outline the specific process that you undertake to deal with conflict.
BSBFIA401APrepare financial reports
40. What types of period end adjustments have you calculated and processed? Explain why each of these is necessary.
41. Briefly outline the steps you have taken, including the detection of errors, to produce a) Profit and Loss statement, b) Balance Sheet.
42. What are the important aspects of an asset register and why?43. In making financial recommendations, what issues have you raised and what
types of evidence have you supplied to support your recommendation?
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Unit of Competency
Question
BSBINN301APromote innovation in a team environment
44. Discuss a change to work practices implemented in your workplace. How was the need for change identified and how did you contribute to the implementation of the change?
45. What methods have you used to gather information on the effect of change and how have you presented this information?
46. Describe an innovative idea you have had to improve work practices. What guidelines did you follow when considering the idea and how did you source feedback on the idea?
BSBCMN413BImplement and monitor environmental policies
47. Describe your organisation’s environmental policies and procedures. How have you shared this information with others in your work team?
48. Discuss your role and responsibilities in identifying environmental hazards and assessing risk in your area. What types of reports are you required to complete (both internal and external)?
49. Provide three (3) examples of environmental risks you have identified in your work area. What action did you take to rectify or improve the situation?
50. What training have you undertaken on environmental procedures and what did the training cover?
BSBMKG414AUndertake marketing activities
51. Discuss a marketing activity you have planned and managed. How did you evaluate the outcomes of the activity?
52. What information have you or your organisation gained from reviewing marketing activities?
PRDPOD503ACoordinate customer service activities
53. Discuss contributions you have made to setting and implementing customer service standards.
54. Provide an example of a problem or potential problem you have identified with customer service processes and how you handled the situation.
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBOHS407A Monitor a safe workplace
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 1: Describe a hazard you have identified in your workplace and what you did to control or remove the hazard.
Question 2: Explain the methods and tools used in your workplace to control and monitor compliance for OHS.
Question 3: Explain how you apply safe work practices in your immediate work area.
Question 4: Describe your workplace emergency evacuation procedures. (Assessor prompts: What are the different building alarms? Where is the nearest exit? What is the evacuation route? Where is the congregation point? Who are the key personnel eg. floor wardens, safety officers? When was the last fire drill / evacuation drill?)
Question 5: How have you contributed to best practice health and safety management within your workplace?
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 1Legislation
Enterprise policies and procedures
Legal requirements
Management systems
Identifies hazard
Uses hazard sign
Follows procedures to control or remove the hazard
Applies company health and safety procedures
Reports hazard to designated personnel
Records hazard
Question 2
Methods include:
Workplace inspections
Consultation with staff
Housekeeping
OHS audits and reviews
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Staff meetings to provide information on OHS
Provides feedback to staff on outcomes of meetings/ consultation around OHS issues
Equipment maintenance
Review OHS records and reports
OHS committees
Information posters, booklets, memos, presentations
Counselling/disciplinary processes
Identifies need for OHS training
Provides training and other learning opportunities for staff around OHS issues
Supports mentoring and coaching programs around OHS for staff
Ensures adequate funding for OHS training
Question 3
Follows safe work practices
Follows ergonomic guidelines
Keeps work area clean and free of hazards/obstacles
Uses safe manual handling procedures
Reports unsafe work practices
Supports management in complying to procedures
Participates in emergency/fire drills
Question 4
Describes evacuation procedure
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Identifies various alarms (alert tone, evacuation tone)
Identifies evacuation route
Identifies exits
Names congregation point
Identifies key personnel
Question 5
Follows and implements safety procedures
Supports safe work practices
Raises OHS issues with designated personnel
Guides others in following procedures
Reports and controls hazards
Identifies and reports OHS risks
Ensures OHS records are maintained and kept up to date
Uses OHS records and data to track trends, identify issues and monitor controls
Follows emergency and first aid guidelines
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBCUS401A Coordinate implementation of customer service strategies
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 6: Discuss a recommendation you made to management to improve on meeting customer needs. What methods did you use to assess customer needs?
Question 7: Outline your organisations policy and procedure on implementing customer service and how you have monitored and implemented this procedure?
Question 8: Discuss how your organisation promotes and encourages good customer service.
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 6Legislation
Industry codes of practice
Enterprise policies and procedures
Business communication skills
Customer special needs
Business technology
Confidentiality
Discusses recommendation – delivery times, price offer, product/service availability, refund/guarantee offer
Methods to assess customer needs:
Customer survey
Complaint forms
Customer database
Customer service statistics
Analysis of data
Written reports
Minutes of meetings
Question 7
Expected standard of service
Approaches the staff member should take to the customer e.g. accept full responsibility
Types of issues the member can deal with themselves
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Issues that should be referred to a manager or supervisor
Returns and refund procedure
Dealing with a complaint about service
Having products repaired
Returning goods to suppliers
Dealing with goods under warranty or guarantee
Recording of complaints or difficulties
Strategies to ensure customer is happy with solution e.g. offer discount on next purchase
Monitor
Reviews customer service data – surveys, complaints, questionnaires
Identifies changes required
Reports to designated personnel
Makes recommendations for future strategies
Maintains records to compare outcome
Question 8
Provides clear instructions
Documents procedures
Inducts new staff
Involves everyone in the process
Sets sales targets
Provides incentives
Conducts training
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBCUS402A Address customer needs
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 9: Provide an example of a special need you identified with a customer. How did you help them evaluate their needs?
Question 10: Explain how maintaining a business network has helped you, your customers and your organisation.
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 9Legislation and codes of practice
Australian Standards
Enterprise policies and procedures
Ethical and moral constraints
Effective communication
Uses appropriate and effective communication skills
Customer requests product not in stock
Customer requests product not stocked by your organisation
Customer requests a service to be performed in a manner different to the normal service
Customer requires alteration to a product
Customer has difficulty understanding and speaking English
Customer disabilities prevent them from purchasing in the usual way
Asks questions and communicates openly with customer to understand needs
Paraphrases and clarifies to ensure correct understanding
Identifies options to suit customer needs
Explains each option
Checks customer understanding of options
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Gains agreement on which option will suit customer needs
Question 10
Increases industry knowledge
Increases skills to help customers
Shares information with colleagues to ensure that practices/procedures are current
Obtains key information for customers and others in your organisation
Meets people with business interests in common
Gains access to useful resources to call on
Keeps management and customers informed about developments in the industry
Provides the organisation with greater opportunities to do business with a wider circle of customers, in new regions, in new ways
Taps into key information about new products, services
Opportunities to form alliances to better meet customer needs
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBADM409A Coordinate business resources
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 11: Discuss the business resources you have coordinated or administered. What process have you followed to recommend identified resource needs?
Question 12: Outline your organisations procedures on acquiring resources including planning, receiving and allocating resources.
Question 13: Discuss the importance of monitoring resources usage and how you have handled a situation where ineffective usage was identified.
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 11Legislation
Enterprise policies and procedures
Operational plans
Capital expenditure
Equipment and resources (physical, financial, human)
Determines resource and/or service requirements
Reviews requests from team and business plan
Evaluates appropriateness of resource requirements
Calculates expenses
Consults other team members
Determines format of recommendation
Submits recommendation
Question 12
Plans within business budget
Acquires resources only as required
Checks delivery meets quality and quantity of order
Consults with others on needs before allocating resources
Issues resources based on needs
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Maintains stock levels to meet business objectives
Question 13
Monitors affects future planning and allocation of resources
Ensures correct allocation of resources
Identifies resources gaps, inefficiencies
Ensures budget requirements are met
Controls inappropriate usage
Identifies ineffective usage of resources
Refers back to resource plan
Records usage
Measures actual cost versus budget
Identifies cost and usage trends
Identifies resource shortfall/surplus
Requests user feedback
Identifies and implements improvement plan
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBITS401A Maintain business technology
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 14: Describe three (3) pieces of hardware technology you use in the workplace and explain how you maintain that technology.
Question 15: Describe how your organisation stores data electronically, and what security measures are in place to protect that data.
Question 16: Describe the process you or your organisation has taken to identity and approve new technology purchases.
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 14Legislation, regulations, codes of practice
Technical assistance
Computer skills and software applications
Operating instructions and manuals
Security procedures
Enterprise policies and procedures
Technology – e.g. computer operating system, network (LAN, WAN), internet, intranet, printer, photocopier, scanner, telephone, facsimile
Equipment
Cleans equipment
Changes toner or recycles if possible
Orders consumables if required
Books service if due
Seeks help if required
Question 15
Discusses features of electronic data storage
Security access to electronic data (eg. logon, password, etc)
Secure storage and location of data (eg. air-conditioned rooms)
Virus protection / firewalls and updates
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Regular back ups
Question 16
Monitors systems
Assesses system requirements
Accesses information on new products via internet, journals etc.
Makes decisions within parameters
Clarifies decision
Selects new technology purchases
Justifies technology purchases
Seeks approval or authorises purchases
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBLED401A Develop teams and individuals
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 17: Discuss a learning plan you have been involved in developing for yourself or a member of your team. How were the learning and development needs of the individual identified?
Question 18: How have you ensured learning activities meets the goals of learning and development needs?
Question 19: Explain the monitoring process your organisation uses to ensure learning outcomes are met and plan for future learning.
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 17Legislation
Anti Discrimination legislation
Code of Practice
Ethical practices
Privacy and Confidentiality
OH&S legislation
Team Development
Legal guidelines
Enterprise policies and procedures
Business and operational plans and budgets
Productivity
Effective Communication
Cultural Sensitivity
Validates learning needs
Develops learning plan collaboratively with appropriate personnel
Establishes priority learning activities
Selects cost effective learning methods (coaching, personal study, external formal courses, in house or on-the-job training)
Seeks agreement on learning plan before implementing
Identifies learning and development needs through a needs analysis system
Completes analysis systematically and/or periodically
Adds new or changed equipment, procedures, systems or processes to learning needs
Encourages individuals to identify learning activities
Collects and compares performance feedback to validate learning needs
Validates learning needs against organisational requirements
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 18
Follows guidelines, policies and procedures
Ensures learning methods are appropriate
Provides opportunities for learning, coaching and mentoring
Seeks out activities and support materials to meet learning goals
Ensures learning occurs within appropriate timeframes and resource requirements
Checks proposed learning activities to identify learning outcomes
Seeks feedback from others on external programs or facilitators
Question 19
Clarifies learning expectations of individuals before attending learning activities via learning plans
Supports individual in implementing learning back in the workplace
Obtains feedback from trainee and trainers on learning outcomes and future learning needs
Assesses and records performance outcomes to determine effectiveness of learning and additional development needs
Reviews and modifies learning plans during learning
Maintains learning records to identify future development needs
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBMKG413A Promote products and services
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 20: Describe the products and services offered by your organisation and discuss how you keep your knowledge current on these products and services.
Question 21: Discuss a promotional activity you have planned and coordinated including the planning process, personnel and resource allocation and how you used your networks to ensure the success of the activity.
Question 22: In advising on promotional activities of products/services, what types of advice have you provided and what data did you base your advice on?
Question 23: What types of feedback has your company collected on promotional activities of products and services and how was the feedback used to plan future activities?
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 20Legislation
Anti-Discrimination legislation
Ethical practices
Codes of Practice
Privacy and Confidentiality
OH&S legislation
Industry standards
Company policies and procedures
Business communication skills
Describes products and services features and characteristics
Reads product manual
Learns about services features and offerings
Seeks information on internet/intranet
Talks to industry associations
Attends conferences
Seeks supplier information
Researches competitors product and service information
Question 21
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Customer special needs
Cultural awareness / sensitivity / diversity
Profitability and viability
Describes promotional activity – media announcement, employee function, client function, product or other launches, advertisement, web pages
Planning
Determines market needs of the organisation
Determines promotional objectives
Consults with relevant stakeholders
Sets realistic timeframes
Ensures cost meets budget requirements
Uses business technology for planning and scheduling
Personnel and resources
Identifies personnel roles to facilitate promotion
Allocates responsibility to personnel based on role
Seeks agreement on roles and responsibilities
Trains personnel as needed
Identifies resources requirements – venues, flyers, promotion products, samples, demonstrations)
Ensures availability of resources
Develops action plan for distribution
Checks set up of resources in advance
Networks
Uses networks to assist with planning and organising
Invites contacts/clients to increase exposure
Seeks input from industry contacts
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Promotes activity through contacts (word-of-mouth promotion)
Seeks feedback from contacts to evaluate success of activity
Question 22
Most appropriate types of promotional material
Cost of promotional activities within budget resources
Target groups
Based on
Knowledge of product/service
Knowledge of customer group
Customer feedback/surveys
Sales figures/trends
Returned goods
Lost customers
Complaints
Question 23
Unsolicited feedback – verbal or written
Customer surveys/questionnaires
Suggestion box
Feedback used to
Repeat or improve upon what has worked well in the past
Prepare conclusions and recommendations for continuous improvement of promotional activities
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Improve promotional activities
Use financial and other resources more effectively
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBPMG510A Manage projects
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 24: Discuss an example of a project you have managed and how you formulated your project plan.
Question 25: In administering a project plan, how have you managed risk?
Question 26: What information have you collected at the final review of a project and how was it used to plan for future projects?
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 24Legislation
Anti Discrimination legislation
Ethical principles
Codes of Practice
OH&S legislation
Data management
Australian Standards
Time constraints
Information technology
Enterprise policies and procedures
Establishes project scope, parameters and constraints
Defines and analyses project stakeholders
Identifies reporting relationships
Identifies relationships to other projects in the organisation
Identifies required resources (including human resources)
Uses information to develop budgets
Sources organisation project tools
Seeks input from other functional areas
Gains approval for project plan
Question 25
Ensures project personnel are clear about roles and responsibilities
Implements training as required
Provides support as required
Seeks specialist input
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Maintains records for progress reports
Communicates frequently with stakeholders
Identifies and evaluates risk to establish treatment
Monitors and reviews projects systems
Achieves project goals/aims
Question 26
Contract documents
Forms, logs, checklists completed by personnel
Progress reports
Performance criteria on contractors
Process information
Documented problems
Prepares project completion report including future recommendations
Reassigns staff and resources to other roles
Reviews information against original plan and updates plan for future use
Advises of problems faced and resolutions
Reviews processes for more effective implementation
Determines suitability of contractors for future projects
Documents lessons learned
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBRES401A Analyse and present research information
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 27: Describe a presentation you have completed in your workplace and how you prepared it. How did you evaluate the effectiveness of the presentation?
Question 28: Discuss how you have applied research skills to gather information for a presentation.
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 27Anti-discrimination legislation
Codes of Practice
Privacy legislation
OH&S legislation
Data management
Information validity
Enterprise policies and procedures
Ethical standards
Recording and filing procedures
Research procedures
Identifies purpose, content, audience, relevant information
Gathers information and organises the presentation according to audience needs/organisational requirements
Identifies relevant sources of information
Uses appropriate technology to gather, store and organise information
Uses a variety of ways to research, collect and analyse information including online and non-electronic
Considers ethical matters in collecting, using and sharing data
Presents information in a format and using language that is suitable
Reviews and clarifies information where necessary
Checks accuracy of content, spelling, technical names and terminology
Produces according to requirements including timeframes
Presentation effectiveness
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Questions audience to check understanding
Asks for feedback
Completes a self assessment
Discusses presentation with colleagues or manager
Reviews effect on the business (2 weeks/1 month)
Collects product/service sales data
Question 28
Identifies the objectives of the research
Reads and evaluates different type of texts, documents and information
Uses appropriate research strategies
Uses appropriate strategies to ensure data and information is reliable (including use of Boolean operators, online strategies and other tools)
Listens to what others have to say and extracts relevant information
Watches others and uses observations to add to data
Questions and analyses information gathered
Selects relevant pieces of information
Summarises important information to be presented
Organises information so it is easy to understand and is meaningful
Writes up conclusions in an appropriate format to present and ensures that it meets organisational objectives
Ensures findings are distributed appropriately according to organisational requirements
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBRSK401A Identify risk and apply risk management processes
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 29: How is risk identified and evaluated in your organisation? How is this information used?
Question 30: Describe a risk you have identified in your workplace and how you treated the risk. What did you do to ensure the treatment was effective?
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 29Anti-discrimination legislation
Ethical principles
Codes of practice
Privacy legislation
Environmental issues
OH&S legislation
Legal requirements
Enterprise policies and procedures
Australian Standards
International Standards
Technical assistance
Considers risk identification and evaluation within the workplace
Uses appropriate tools and strategies for identifying risks
Records, documents and reports (if appropriate) risks
Identifies risk:
Checklists
Judgement based on experience and records
Flow charts
Brainstorming
Systems analysis
Scenario analysis
Systems engineering techniques
Evaluate
Consults with relevant personnel regarding the risk
Identifies and assesses existing controls
Determines impact (consequences)
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Determines frequency of occurrence
Determines likelihood of occurrence
Determines the overall level of risk
Determines risk models and tools
Use of information
Continually monitors identified risks
Determines which risks should be treated
Identifies options to treat risks with positive outcomes
Assesses each option to treat risk
Develops and implements treatment plans (control measures)
Analyses and evaluates residual risks after treatment plans have been implemented
Documents analysis
Question 30
Describes risk identified
Proposes action (control measures)
Assesses action
Identifies control measures for all risks
Allocates resources as required
Delegates responsibilities
Sets timeframes
Outlines performance measures
Reports on treatment plan
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Conducts regular reviews of implemented treatment
Assists in auditing risk and treatment approaches
Measures treatment success against plan
Monitors and improves treatment
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBWRT401A Write complex documents
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 31: Describe a complex document you have produced. Discuss the documents’ purpose and the steps you took to prepare the document.
Question 32: How have you ensured completed documents meet quality standards and task requirements?
Question 33: Outline the types of software have you used and describe their main function in producing complex documents.
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 31Legislation
Enterprise policies and procedures
Workplace documentation
Enterprise style guide
Data management
Information technology
Documents may include: discussion papers briefings, submissions project briefs reports operational and/or business plans
Determines purpose prior to composing
Identifies appropriate and relevant sources of information
Uses appropriate computer program/s to create document
Evaluates accuracy and reliability of information
Interprets relevant documents and information
Develops content and considers structure, sequence, language (eg gender neutral, plain English) and organisational requirements
Prepares draft
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Reviews and edits draft including proofreading grammar, spelling and punctuation, ensuring objectives and audience needs met and ensuring logical structure.
Includes graphics as appropriate
Prepares final version after edit
Follows appropriate channels for approval of document
Question 32
Clarifies document requirements before commencing
Ensures template/format for document is appropriate
Refers to policies and procedures relating to writing documents
Sources relevant information to ensure content meets requirements
Proofreads the document carefully
Checks task requirements against document
Checks layout before printing using print preview
Checks layout after printing
Stores document appropriately
Question 33
MS Word- word processing
Acrobat, PageMaker – desktop publishing
CorelDraw, PowerPoint – graphics
FrameMaker, PageWright – Text editing
Dreamweaver, FrontPage – web tools
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBWOR404A Develop work priorities
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 34: Discuss an example of how you have adapted your work plan when a factor beyond your control conflicted with the completion of a personal work activity. How did you replan your schedule?
Question 35: What have you done to ensure your personal work performance meets your organisation’s standards for quality and customer service?
Question 36: How are development needs identified in your organisation and what measures have you taken to up date your competency based on identified needs?
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 34Legislation
Company policies and procedures
Productivity
Time constraints
Business technology
Self awareness
Work plans
Considers resources, client needs and targets in the development of work plans
Incorporates work objectives and priorities into work plans
Considers technology when developing work plans
Factors impacting on schedules: interruptions or delays by othersconflicting priorities competition for scare resources changes in the scope of work by the client changes in materials cost outside budget technology/equipment breakdowndescribes other
Resolves problems
Plans for further contingencies
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Allows for time delays
Plans to achieve other work outcomes during delays
Asks for help
Prioritises and plans to complete non-priority work later
Question 35
Understands own work role and level of responsibility
Uses feedback and self-assessment to identify personal performance standards
Sequences work efficiently
Follows procedures, work instructions
Complies with legislative and regulatory requirements
Clarifies work through discussions
Monitors own work output
Asks for feedback
Acts on feedback and self-assessment
Uses controlled documents – forms, task checklists, batch control sheets, etc
Complete workplace documentation at each stage of the process
Reports errors and inconsistencies
Takes corrective action / resolves issues
Contributes to procedural improvements
Question 36
Shows awareness of opportunities for learning and development
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Discusses learning and plan opportunities
Researches professional development activities and shares with colleagues
Accesses professional development activities
Demonstrates pro-active attitude towards skills development
Participates in professional workshops
Community courses
In-house programs
Coaching and mentoring
Conferences
e-learning
Formal education
Records and stores documents relating to professional development
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBWOR401A Establish effective workplace relationships
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 37: Outline the strategies that you have used within your work role to maintain the trust and confidence of colleagues, both internal and external to your organisation. How have you shared information and key ideas with colleagues?
Question 38: Discuss how you have developed and maintained internal and external networks within you work role. Question 39: How have you dealt with poor performance and difficulties within your workplace? Outline the specific process that you undertake to
deal with conflict.
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 37Legislation
Customer service standards
Personal grooming and presentation
Information technology
Enterprise policies and procedures
Effective communication skills
Creates an environment conducive to sharing information
Uses effective communication strategies to maintain relationships with colleagues
Uses appropriate leadership skills to enhance relationships
Consults with colleagues both internal and external
Works with colleagues to deal with issues promptly and in an appropriate manner
Strategies
Participates in conferences
Attends seminars and business functions
Joins a professional association
Maintain regular contact with people
Targets individuals through meetings
Distributes materials
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Recording and maintaining details
Collects business cards
Writes additional information on the back of business cards – where met, special interests, how to help each other
Enters details on electronic database or organiser
Enters details in address book
Prepares list of contacts for reference
Skills
Communication skills
Leadership skills
Negotiation skills
Evaluation skills
Problem solving skills
Networking skills
Question 38
Maintains integrity, respect and empathy
Ensures knowledge of organisational structure, policy and products
Obtains and shares key information for others in your organisation
Finds out about the latest industry developments
Networks with people with business interests in common
Gains access to useful resources to call on
Keeps management and personnel informed about
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
developments in the industry, general business world, wider community, nationally and globally
Provides the organisation with greater opportunities to do business with a wider circle of customers, in new regions, in new ways
Taps into key information about new products, services and contacts to cultivate
Question 39
Analyses the difficulty, issue or problem not the person
Discusses the difficulties and work towards a resolution
Provides support and encouragement
Provides training and development opportunities
Assists with goal setting and time management strategies
Uses consultative processes to improve work performance
Acknowledges and recognises work well done
Gains agreement on time to review progress
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBFIA401A Prepare financial reports
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 40: What types of period end adjustments have you calculated and processed? Explain why each of these is necessary.
Question 41: Briefly outline the steps you have taken, including the detection of errors, to produce a) Profit and Loss statement, b) Balance Sheet.
Question 42: What are the important aspects of an asset register and why?
Question 43: In making financial recommendations, what issues have you raised and what types of evidence have you supplied to support your recommendation?
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 40Accurate reports and data entry
Double-entry bookkeeping principles
Taxation requirements
Legislative compliance
Budgeting /planning
Legislative compliance
Enterprise policies and procedures
Adjusts accruals (accrued revenues/income and accrued expenses) – adjustments relate to transactions occurring in the current accounting period but the effects of which are not yet recorded and recognised in the accounting period
Adjusts deferrals (income in advance/unearned revenue and prepayments/prepaid expenses) – adjustments aligns recorded revenue (income)and costs with appropriate accounting period
Adjusts depreciation – the cost of holding an asset should be spread over the accounting periods in which it helps to produce income
Adjusts and corrects errors – errors may have been made in the recording process but their effects were not identified in the trial balance
Question 41
Profit and Loss determines gross profit for trading account
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
closes gross profit or gross loss to the profit and loss account
closes remaining operating revenue expenses accounts to profit and loss to determine net
profit transfers net profit or net loss to capital account transfers drawings account to capital reverses entries for new financial year
Balance Sheet: calculate total assets owned by company (current
and non-current) calculate total liabilities calculates total assets minus liabilities equals net
assets calculates total equity – total owner’s equity (capital
minus drawings) minus current years earnings equals total equity
net assets equals total equity
Checks trial balance
Cross checks balance sheet account balances to ledger account
Makes journal entry supporting correction of errors
Opens and posts entries to a suspense account where necessary
Prepare revised balance sheet/extract
Question 42
Purchase price
Useful life
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Type of depreciation
Residual Value
Security/protection from theft and loss
Reporting responsibilities
Discusses reasons to keep track of assets purchase, depreciation and replacement
Question 43
Discusses recommendation – profit, loss, expenses, consolidation, write offs, cash flow
Issues
Profitability
Losses and returns
Cost structures
Suppliers
Internal controls
Statutory obligations
Evidence
Budgetary analysis
Forecasts and estimates
Returns of investments
Order and supplier documentation
Taxation and statutory returns
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBINN301A Promote innovation in a team environment
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 44: Discuss a change to work practices implemented in your workplace. How was the need for change identified and how did you contribute to the implementation of the change?
Question 45: What methods have you used to gather information on the effect of change and how have you presented this information?
Question 46: Describe an innovative idea you have had to improve work practices. What guidelines did you follow when considering the idea and how did you source feedback on the idea?
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 44Legislation
Codes of practice
Organisation’s strategic objectives and plans
Enterprise policies and procedures
Job descriptions
Access and equity practices
Management recommendation or decisions (e.g. relocation, downsizing, new priorities)
Technical, market, organisational or resource changes or uncertainty
Corporate research and development
Organisational restructuring, staffing changes
Introduction of new technology or products
Continuous improvement programs
Employee or team suggestions or interviews
Market demands; new client base
Analysis of qualitative/quantitative data
Brainstorming and feedback
Implement change
Creates a readiness to change
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Creates shared vision and common direction
Develops leadership
Implements mentoring and coaching programs
Builds the ability to change – prepares management, develops implementation plan, monitors change implementation
Promotes participation and consultation with individuals and teams
Encourages teams and asks for feedback
Promotes positive attitude
Question 45
Customer surveys
Employee satisfaction
Industrial disputes
Supplier feedback
Productivity measures
Cost savings
Market share data
Presented
Weekly reports
Monthly reports
Present to consultative groups
Occupational health and safety meetings
Union delegates consultation
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Financial reports
Business and performance plans
Question 46
Values contribution of others
Integrates different points of view
Ensures idea is realistic
Ensures idea relates to work practices and company goals
Ensures idea is clear, correct and complete
Ensures idea meets company guidelines
Identifies risk factors and potential constraints
Provides recommendation for success of change
Feedback
Customer survey
Interviews
Comments from colleagues
Analysis of qualitative/quantitative data
Recommendations
Management decisions
Knowledge management systems
Quality assurance data
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBCMN413B Implement and monitor environmental policies
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 47: Describe your organisation’s environmental policies and procedures. How have you shared this information with others in your work team?
Question 48: Discuss your role and responsibilities in identifying environmental hazards and assessing risk in your area. What types of reports are you required to complete (both internal and external)?
Question 49: Provide three (3) examples of environmental risks you have identified in your work area. What action did you take to rectify or improve the situation?
Question 50: What training have you undertaken on environmental procedures and what did the training cover?
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 47Legislation and Acts
Codes of practice
Enterprise policies and procedures
Legal requirements
Australian Standards
Policies and procedures may include:
Hazard and risk identification
Avoid or minimise risk and waste
Environmental signage and labelling
Environmental auditing
Environmental aspects of product standards
Environmental work practices – responsibilities and planning
Record keeping and reporting procedures
Share information
Communicates verbally with others
Communicates in writing – posters, memos, procedures, emails
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Leads by example
Demonstrates practices
Trains team members
Inducts new team members
Question 48
Implements current strategies and future improvements
Monitors strategies and outcomes and keeping records
Understands and maintains knowledge on environmental concepts, policies and procedures
Acts as a facilitator to involve and consult with staff
Educates or identifies training needs
Supervises others
Reports
Measurements of environmental performance
Details of environmental hazards
Details of environmental polices and strategies
Assessment of environmental polices and strategies
Details of potential and existing environmental risks assessment and identification
Comments and responses – including internal and external sources
Question 49
Incorrect resource use – paper, cardboard, office equipment, electricity
Poor energy management – heating, cooling, office
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
equipment, lighting, water heating
Incorrect purchasing – office stationary, batteries, printer cartridges, photocopiers, computers, furniture, paper, printing, cleaning services
Transport – couriers, company cars, commuting to work, freight deliveries
Waste – paper, glass bottles, aluminium cans, hand towels, obsolete office equipment, light bulbs, organic waste
Action
Identifies action to be taken
Determine who takes the action – self or delegate
Develops an information and communication plan
Sets targets and timelines to rectify
Monitors results
Seeks approval as required
Question 50
Formal training – workshops, seminars
Informal training – one-on-one
Organisation wide – general awareness training
New and changed environmental procedures and initiatives
Use of equipment
Purchasing environmentally friendly products
Specific procedures e.g. toner cartridge recycling
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETBSBMKG414A Undertake marketing activities
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 51: Discuss a marketing activity you have planned and managed. How did you evaluate the outcomes of the activity?
Question 52: What information have you or your organisation gained from reviewing marketing activities?
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 51Legislation and codes of practice
Industry and national standards
Enterprise policies and procedures
Business communication skills
Marketing strategies
Business plans and objectives
Activities
Identifies the organisations need
Attends a trade show or other events
Develops displays, signs, media releases
Implements advertising or telemarketing campaigns
Creates website or online information
Conducts client or supplier information sessions
Creates promotion or information materials
Provided samples
Sources testimonials
Implements
Develops implementation or work plan
Determines resources requirements
Allocates roles and responsibilities
Communicates plan and timeframes
Monitors progress
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Evaluate
Compares expected and actual outcomes
Debriefs participants
Analyses collected data – surveys, feedback
Identifies and documents future improvements
Reports on activity for management input
Question 52
Projected client inquiries
Projected detailed potential client follow up
Projected sales and service levels
Market definitions and statistics
Market segmentation
Target audience profiles
Marketing problems and change requirements
Future promotion activities
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
QUESTION RECORDING SHEETPRDPOD503A Coordinate customer service activities
CANDIDATE’S NAME: ASSESSOR’S NAME: DATE:
Question 53: Discuss contributions you have made to setting and implementing customer service standards.
Question 54: Provide an example of a problem or potential problem you have identified with customer service processes and how you handled the situation.
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Question 53Legislation
Enterprise policies and procedures
Customer service standards
Legal requirements and constraints
Reviews policies and procedures
Evaluates products and services
Builds business alliances
Upholds corporate image
Provides warranties and guarantees within guidelines
Provides feedback to management on effectiveness of standards
Access, interprets and implements standards
Participates in development of service standards, policies and procedures
Participates in periodic reviews
Trains personnel
Encourages consistent implementation of standards
Question 54
Reviews customer service process against customer needs and expectations
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
KEY POINTSThe candidate’s response should evidence the following
INDUSTRY REQUIREMENTSThese must be evidenced in the
candidate’s response
Indicate if key point has been
addressed
COMMENTS
Record key points from conversation Identify whether a practical assessment is warranted
Reviews customer feedback
Identifies specific problem
Identifies the cause of the problem
Recommends improvement/s
Seeks approval to adjust processes
Adjusts and implements processes
Keeps stakeholders informed at all time
Maintains records of process and adjustments
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
SECTION D
Practical Tasks and Observation Recording
SheetsYou use this section to assist you in determining a candidate’s competency in those areas where they have not yet successfully demonstrated their skills, knowledge and prior experience. Therefore, candidates are not required to complete all tasks. You select tasks after considering available evidence collected through previous phases and according to context and needs of each candidate.
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
PRACTICAL TASKS
Candidates are not required to complete all tasks. The Assessor is to select tasks after considering available evidence collected through previous phases and according to the context and needs of each candidate.
Unit of Competency
Practical Task
BSBPMG510A
Manage projects
BSBMKG414A
Undertake marketing activities
BSBMKG413A
Promote products and services
BSBWOR404A
Develop work priorities
BSBADM409A
Coordinate business resources
BSBLED401A
Develop teams and individuals
BSBRSK401A
Identify risk and apply risk management processes
Task 1
SCENARIO
This task requires you to demonstrate your project planning skills to plan a conference in six (6) months time from now. The conference is to be held in Sydney and small businesses across Australia are to be invited. You work for an E-Marketing company and the conference is on new E-Marketing products and services offered by your company.
Complete the following steps to this task using the resources provided in Section E of this document:
(a) Using effective participative arrangements with your project team, define the scope of the project (partially completed) and develop an innovative overview plan using Table 1 and 2 in Section E – x indicates areas to be completed
Include marketing strategies
Include team meetings and training and development
Plan for monitoring, record keeping and writing reports
Encourage effective workplace relationships using consultation and collaborative strategies
(b) Table 3 – Complete the risk assessment to demonstrate how risk will be managed and minimised
(c) Table 4 - Write in examples of costs you may encounter in such a project using the categories in the table as a guideline
(d) Table 5 - Write a number of questions you might ask your self and your team to review the success of the conference. From these questions develop feedback forms for conference delegates to fill in to inform your reporting
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Unit of Competency
Practical Task
BSBOHS407A
Monitor a safe workplace
BSBINN301A
Promote innovation in a team environment
BSBCMN413B
Implement and monitor environmental policies
BSBWOR401A
Establish effective workplace relationships
Task 2
Following is a list of workplace documents you would need to have knowledge of and be able to access in order to fulfil your work tasks and objectives.
company policies and procedures company mission statement, strategic plan, business plan legislation forms
This task requires you to show your assessor where in your workplace you would access these documents in order to carry out the following work task/objectives. Once you have accessed relevant documents to show your assessor, demonstrate the following:
(a) During a team meeting present an OHS issue you have identified to the team and outline the procedures that must be followed within the organisations policy and procedure. Ask for feedback and brainstorm innovative ideas about how to minimise the risk and report outcomes to the appropriate person(b) Using collaborative change processes, research environmental and energy efficiency management and provide professional development to the work team. Include in your presentation:
Definition of environmental and energy efficiency management and business sustainability
Policy and procedure changes Links between environmental, energy consumption, financial, safety and
other risks Ask for volunteers to establish a working committee to assist with the
development and implementation of new policies and procedures
BSBITS401AMaintain business technology
Task 31. Assessor to provide standard printer and PC.
a. Candidate is to undertake printer installation and maintenance and print test page.
b. Candidate is to check properties of printer and cancel a print job.
c. Candidate is to demonstrate where they could change a printer driver.
2. Assessor to provide stand alone PC.
a. Candidate is to access BIOS and identify hard drive within the BIOS.
b. Candidate is to install 2nd hard drive and configure so it can be seen in operating system.
3. Assessor is to provide standalone PC. Candidate is to undertake a range of maintenance tasks of hard drive including:
a. Defragmentation
b. Clear temporary internet files
c. Remove spyware/viruses
d. Using virus scanning software, candidate to run virus scanning manually and rectify any problems.
e. Delete old files and clear recycle bin
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Unit of Competency
Practical Task
4. Research a new technology that would apply to your workplace and reference where you sourced the information. Identify the benefits new technology would provide.
BSBRES401A
Analyse and present research information
BSBWRT401A
Write complex documents
BSBWOR401A
Establish effective workplace relationships
Task 4
This task requires you to identify objectives of the research based on the organisations requirements and plan your research.
Conduct research using valid and relevant strategies and collect, assess and organise information/data on any of the following:
Organisations products
Organisations services
Policy and procedures
Create a report on the findings with recommendations for improvements and present it to the appropriate person for feedback.
BSBFIA401A
Prepare financial reports
Task 5
This task requires you to access and use a computerised accounting system to report on financial activity in your workplace or a simulated environment.
Discuss with your assessor the types of reports you compile and the period they relate to or when you might develop such reports.
Generate at least three (3) reports in different formats e.g. trial balance, profit and loss statement, balance sheet, ledger, journals, business activity statement.
Discuss with your assessor the types of recommendations you might put forward to management based on the reports generated.
BSBCUS401A
Coordinate the implementation of customer service strategies
PRDPOD503A
Coordinate customer service activities
BSBCUS402A
Address customer needs
Task 6
This task requires you to demonstrate the implementation of customer service strategies and standards applied in your workplace.
Options
If you are being assessed in your workplace you may be able to train a staff member on your company’s customer service strategies and standards and how to meet customer’s special needs using business networks you and your company have established.
If you are not being assessed in your workplace then step through the same training outline with your assessor.
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
OBSERVATION RECORDING SHEETPractical Tasks
CANDIDATE’S NAME: SIGNATURE: DATE:
ASSESSOR’S NAME: SIGNATURE: DATE:
LOCATION:
NB: The skills listed below must be verified by a competent assessor through observed demonstration either in the candidate’s workplace as part of the candidate’s normal work duty OR as part of a practical assessment/demonstration set by the assessor.
Unit and element
covered in task
Task No.
Observable behaviours in task Industry requirements Assessor’s comments Indicate if behaviour observed
Date assessed
BSBPMG510A1, 2, 3, 4, 5BSBADM409A1, 2, 3BSBMKG413A1, 2BSBMKG414A1, 2BSBLED401A1, 2, 3BSBWOR404A1, 2, 3BSBOHS407A1, 2BSBWRT401A1
BSBWOR401A
1a Identifies scope and purpose of project Plans project (conference) in consultation with key stakeholders Develops a project planUses appropriate time management tools such as Gant and Bar charts, software, spreadsheets, Critical path method etc.Determines project resource requirementsBudgets for resource costs Allocates roles and responsibilities – including selfPlans and implements marketing activitiesPromotes consultation and participationKeeps clear recordsProduces reportsDevelops and maintains networksProvides product and procedural information including OHS and professional development based on team need
Legislation
Industry and national standards
Enterprise policies and procedures
Marketing strategies
Business plans and objectives
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Unit and element
covered in task
Task No.
Observable behaviours in task Industry requirements Assessor’s comments Indicate if behaviour observed
Date assessed
3, 4BSBCMN413B5
Coordinates training, coaching and learning for self and project team Evaluates learning outcomes against project needs
BSBOHS407A1, 2, 4, 5, 6BSBRSK401A1, 2, 3, 4BSBPMG510A2, 3BSBMKG413A1BSBWOR404A1
BSBWOR401A3
1b Identifies potential risk involved in the project Uses risk management tools to assess and plan for the minimisation of riskDetermines level of riskManages riskDevelops contingency plans to control riskUses consultative processesDelegates responsibilities to identified appropriate peopleReviews and monitors risk management planMaintains appropriate records
Enterprise policies and procedures
OHS Legislation
Risk management tools
BSBADM409A1, 3BSBPMG510A1, 2, 3, 4BSBCUS401A2BSBMKG413A1, 3BSBMKG414A2
1c Develops budget for projectIdentifies resource needsDevelops a budget for the projectAllocates realistic costsAllocates costs in line with company guidelines Seeks feedback and approval on budget/costs
Cash flowProfitability Enterprise policies and procedures
BSBWOR404A3BSBMKG413A
1d Reviews project for high quality outcomes Seeks feedback on effectiveness of promoting products and services
Marketing strategies
Business plans and objectives
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Unit and element
covered in task
Task No.
Observable behaviours in task Industry requirements Assessor’s comments Indicate if behaviour observed
Date assessed
3BSBRSK401A4BSBMKG414A2, 3BSBPMG510A2, 3, 4, 5BSBOHS407A3, 5, 6BSBADM409A3BSBLED401A1
Reports on effectiveness of conference in promoting products and servicesReviews problems and learning for future eventsSeeks advise and recommendations for improvementReview effectiveness of planning toolsReviews staffing allocation Records and reports on resource usage Monitors project implementation Monitors and reports on budget and actual costsMeasures outcomes against plan and budgetRecords problems and future planning
Quality standardsEnterprise policies and procedures
Legislation
Industry and national standards
BSBWOR401A1BSBOHS407A1, 2, 3, 4BSBRSK401A1, 2, 3, 4BSBINN301A3, 4BSBCMN413B1, 2, 3, 5
2a Provides information to team members of OHSImplements OHS guidelines Monitors participation in OHS activities Coordinates OHS trainingMonitors and reviews effectiveness of OHS training Maintains a training registerUses consultative processesIdentifies opportunities for improved work practices around OHS
Legislation
Codes of practice
Enterprise policies and procedures
Legal requirements
Management systems
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Unit and element
covered in task
Task No.
Observable behaviours in task Industry requirements Assessor’s comments Indicate if behaviour observed
Date assessed
BSBINN301A1, 2, 3, 4
BSBWOR401A1, 2, 4BSBOHS407A1, 2, 3, 4BSBCMN413B1, 2, 3, 4, 5BSBLED401A1, 2, 3BSBRSK401A3, 4
2b Identifies opportunities for improved work practicesAnalyses risk factors involved with change Plans and implements changeEncourages others to foster changeEncourages suggestions on change and improved work practicesCommunicates ‘change’ in goals and objectives Uses business technology to implement changeProvides learning on change – mentoring/coachingOvercomes change problems with team membersMaintains relationships and communication during change process Monitors and evaluates effectiveness of change Provides clear information on environmental policiesIdentifies and assesses existing and potential risksPrioritises recommendation based on assessment Allocates task to overcome risksEncourages and supports continuous improvementMonitors risks, improvements and policy implementation Records and reports on environmental managementImplements and monitors training
Legislation
Codes of practice
Organisation’s strategic objectives and plans
Enterprise policies and procedures
Job descriptions
Access and equity practicesAustralian StandardsLegal requirements
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Unit and element
covered in task
Task No.
Observable behaviours in task Industry requirements Assessor’s comments Indicate if behaviour observed
Date assessed
BSBITS401A1, 2, 3
3.1 Prepares work area appropriatelyUndertakes work safelyFollows organisational proceduresInstalls printer correctlyTests printerChecks properties of printerSuccessfully navigates to driver locationMaintains systemReplaces consumables Leaves work station in clean and tidy state
Legislation, regulations, codes of practice
Technical assistance
Computer skills and software applications
Operating instructions and manuals
Security procedures
Enterprise policies and procedures
3.2 Prepares work area appropriatelyUndertakes work safelyFollows organisational proceduresAccesses BIOS correctlyIdentifies hard driveSources information on new technology Obtains approval on new technology as requiredInstalls 2nd hard drive correctlyConfigures hard driveActively takes precautions to avoid damage to componentsUses tools in a safe a proper mannerAccesses hard drive form operating systemLeaves work station in clean and tidy state
3.3 Prepares work area appropriatelyUndertakes work safelyFollows organisational proceduresUndertakes maintenance procedures correctly
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Unit and element
covered in task
Task No.
Observable behaviours in task Industry requirements Assessor’s comments Indicate if behaviour observed
Date assessed
Uses tools in a safe a proper mannerTests equipment is functioning correctly
Undertakes virus scanning and corrective action
Leaves work station in clean and tidy state
3.4 Identifies places of reference for accessing information on new technologyDiscusses the benefits of continuous improvement through technologyIdentifies the need to introduce new technologiesDiscusses the cost and approval process for acquiring new technology
BSBRES401A1, 2, 3BSBWRT401A1, 2, 3, 4
4 Establishes method of collecting informationCollects informationAssesses information and how it relates to the research objectivesDetermines format of informationAccesses technology to store information and produce the reportOrganises information to suit audience, format and purpose of the reportEnters information on the reportReviews information Asks for feedback
Legislation
Company policies and procedures
Workplace documentation
Data management
Information technology
BSBFIA401A2, 3, 4
5 Collects, evaluates and codes financial data Complies data Checks for discrepancies Calculates data and prepares report Discusses recommendations supported by reportsRecommends actionIdentifies issues on report
Accurate reports and data entry
Double-entry bookkeeping principles
Taxation requirements
Legislative compliance
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Unit and element
covered in task
Task No.
Observable behaviours in task Industry requirements Assessor’s comments Indicate if behaviour observed
Date assessed
Budgeting /planning
Enterprise policies and procedures
BSBCUS401A1, 2, 3PRDPOD503A1, 2, 3BSBCUS402A1, 2, 3
6 Promotes customer service strategies Encourages quality customer service standards Outlines strategies to deal with complaints and difficulties Implements customer service systems Discusses approaches in assessing customer needsOutlines strategies to help customer articulate needsDiscusses various special needs and how to address such needs Demonstrates reporting processes and forms Refers to team as required Access network to address customer needs Outlines strategies to establish and maintain business networksDemonstrates effective communication techniquesAccesses appropriate organisational forms as requiredDiscusses review of customer service strategies and recommendations
Legislation
Enterprise policies and procedures
Customer service standards
Legal requirements and constraints
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
SECTION E
Resources for Practical Tasks
You use this section to access any resources required by the candidate to undertake the practical task/s or scenario/s. They are suggested resources only. You may wish to modify or use other resources for the assessment tasks.
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Task 1 resources
TABLE 1Item Particulars Time Resources PurposeScope
Sydney conference Date - x Key speakers
o xo xo x
Places/seats available - x
Complete timeframes X
Complete resource allocation/requirements X
Objectives To present a successful conference: with a 10 percent profit margin which will provide the company with new
networks X X
X X
Stage 1 Preparation requirements list x x x x x x x x
X X
Stage 2 Monitoring arrangements x x x x x x x x
X X
Stage 3 Completion due before conference x x x x x x x x
X X
Stage 4 Review and reporting on conference x x x x x x x x
X X
TABLE 2
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Role Responsibilities X X
X X
X X
X X
X X
TABLE 2Identified Risk Risk
levelContingency Plan Responsible
person/people
Review and feedback:
TABLE 3Categories Cost items
Allocated costs X
Capital expenditure X
Direct costs X
Fixed costsX
Indirect costs X
Labour costsX
Materials and supplies costs X
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Overhead costs X
Semi-variable costs X
Vendor costs X
TABLE 4Questions
X
X
X
X
X
X
X
X
X
X
X
X
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
SECTION F
Third Party VerificationThe preferred approach in gaining third party validation is to take the forms in this section to the candidate’s previous employers or referees to gain confirmation of the candidate’s skills against the required competencies. This would be done during a conversation or interview with these people.
It may be beneficial to make contact with the employers/referees early in the recognition process to make appointments, particularly if you have to travel some distance to visit them. This may be done on the same day as a practical assessment in the workplace if appropriate.
It is recommended that verification be obtained from one or two referees who can confirm the candidate’s industry skills in context over time.
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
REFEREE TESTIMONIAL
(Date)
To whom it may concern,
RE: skills in/as (insert candidate name) (insert industry/job title)
I certify that the above named person has:
worked at for a period of years
regularly undertaken the following activities within the workplace since commencing employment with this organisation:
Initial those skills/ competencies (below) that the candidate has or can successfully perform in the workplace
a developed priorities and achieved work objectives
b. established and used business networks to address customer needs
c. developed teams and individuals
d. researched, analysed and presented information in complex documents and other formats
e. maintained business technology coordinated business resources
f. reported on financial activities
g. promoted products and services and undertook marketing activities
h. coordinated and implemented customer service strategies, standards and activities
i. monitored a safe workplace
j. promoted innovation and change
k. implemented environmental policies
l. identifies risk and applied risk management processes
m. managed projects
If you would like any further information or would like to discuss any of the above, I can be contacted on
Yours sincerely
SignaturePrint Name and Position
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
SECTION G
Assessment TablesYou use these tables as a reference tool to see at a glance which units/elements of competency are within the qualification.
Question numbers refer to those found in SECTION C of this kit.
Practical assessment/scenarios numbers refer to those found in SECTION D of this kit.
It is important to note that this section is used for validation purposes only. Any mapping should be done after questions and tasks have been selected.
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Elements Performance Criteria Questions Practical Tasks
BSBOHS407A Monitor a safe workplace
1. Provide information to the work group about Occupational Health and Safety policies and procedures
1.1 Relevant provisions of Occupational health and Safety legislation and codes of practice are accurately explained to the work group.1.2 Information on the organisation’s Occupational Health and Safety policies, procedures and programs is provided in a readily
accessible manner to the work group.1.3 Information about identified hazards and the outcomes of risk assessment and control is regularly provided and clearly explained to
the work group.
22
2
1a, 2a1b 2a, 2b
1b, 2a
2. Implement and monitor participative arrangements for the management of Occupational Health and Safety
2.1 The importance of effective consultative mechanisms in managing health and safety risks are explained.2.2 Consultative procedures are implemented and monitored to facilitate participation of work group in management of work area
hazards.2.3 Issues raised through consultation are promptly dealt with in accordance with organisational consultation procedures.2.4 The outcomes of consultation over Occupational Health and safety issues are recorded and communicated promptly to the work
group.
22
11
1a, 1b, 2a, 2b1a, 1b, 2a, 2b
1b, 2b1b
3. Implement and monitor the organisation’s procedures for providing Occupational Health and Safety training
3.1 Occupational Health and Safety training needs are systematically identified in line with organisational requirements3.2 Arrangements are made to meet Occupational health and Safety training needs of team members in consultation with relevant
individuals3.3 Workplace learning opportunities and coaching and mentoring assistance are provided to facilitate team and individual achievement
of identified training needs3.4 Costs associated with provision of training for work team are identified and reported to management for inclusion in financial plans
2, 52
2, 52
1d, 2a2a, 2b
2a, 2b
4. Implement and monitor procedures for identifying hazards and assessing risks
4.1 Hazards in work area are identified and reported in accordance with Occupational Health and Safety policies ane procedures4.2 Team member hazard reports are actioned promptly in accordance with organisational procedures
1, 31, 3
1b, 2a, 2b2b
5. Implement and monitor the organisation’s procedures for controlling risks
5.1 Procedures to control risks are implemented using the hierarchy of controls and organisational requirements5.2 Inadequacies in existing risk control measures are identified and reported in accordance with hierarchy of controls5.3 Outcomes of reported inadequacies are monitored where appropriate to ensure a prompt organisational response
3, 41
1, 3
1b1b
1b, 1d
6. Implement and monitor the organisation’s procedures for maintaining Occupational Health and Safety records for the team
6.1 Occupational Health and Safety records of incidents of occupational injury and disease in work area are accurately completed and maintained in accordance with OHS legal requirements
6.2 Aggregate information and data from work area records are used to identify hazards and monitor risk control procedures in work area
4, 5
1, 3, 5 1b, 1d
BSBCUS401A Coordinate the implementation of customer service strategies
1. Advise on customer service needs
1.1 Clarify and accurately assess customer needs using appropriate communication techniques1.2 Diagnose problems matching service delivery to customers and develop options for improved service within organisational
requirements1.3 Provide relevant and constructive advice to promote the improvement of customer service delivery1.4 Use business technology and/or online service to structure and present information on customer service needs
66, 76, 86
6666
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Elements Performance Criteria Questions Practical Tasks
2. Support implementation of customer service strategies
2.1 Ensure customer service strategies and opportunities are promoted to designated individuals and groups2.2 Identify and allocate available budget resources to fulfil customer service objectives2.3 Promptly action procedures to resolve customer difficulties and complaints within organisational requirements2.4 Ensure that decisions to implement strategies are taken in consultation with designated individuals and groups
88, 11
77
61c66
3. Evaluate and report on customer service
3.1 Review client satisfaction with service delivery using verifiable data in accordance with organisational requirements3.2 Identify and report changes necessary to maintain service standards to designated individuals and groups3.3 Prepare conclusions and recommendations from verifiable evidence and provide constructive advice on future directions of client
service strategies3.4 Maintain systems, records and reporting procedures to compare changes in customer satisfaction
76, 86
6, 7, 8
666
6
BSBCUS402A Address customer needs
1. Assist customer to articulate needs
1.1 Ensure customer needs are fully explored, understood and agreed1.2 Explain and match available services and products to customer needs1.3 Identify and communicate the rights and responsibilities of customers to the customer as appropriate
999
666
2. Satisfy complex customer needs
2.1 Explain possibilities for meeting customer needs 2.2 Assist customers to evaluate service and/or product options to satisfy their needs2.3 Determine and prioritise preferred actions2.4 Identify potential areas of difficulty in customer service delivery and take appropriate actions in a positive manner
9, 109, 109, 109, 10
6666
3. Manage networks to ensure customer needs are addressed
3.1 Establish effective regular communication with customers3.2 Establish, maintain and expand relevant networks to ensure appropriate referral of customers to products and services from within
and outside the organisation3.3 Ensure procedures are in place to ensure that decisions about targeting of customer services are based on up-to-date information
about the customer and the products and services available3.4 Ensure procedures are put in place to ensure that referrals are based on the matching of the assessment of customer needs and
availability of products and services3.5 Maintain records of customer interaction in accordance with organisational procedures
1010
10
106, 7, 8, 10
66
6
66
BSBADM409A Coordinate business resources
1. Determine resource requirements
1.1 Determine resource requirements in accordance with business and operational plans and organisational requirements1.2 Provide opportunities to individuals and workgroups to contribute to the identification of resource requirements1.3 Ensure resource expenditure is realistic and makes efficient use of available budget resources1.4 Present recommendations on resource requirements in the required format, style and structure using relevant business equipment
and technology
1111, 128, 116, 11
1c1a1c1c
2. Acquire and allocate resources
2.1 Acquire physical resources and services in accordance with organisational requirements2.2 Check resources to ensure quality and quantity in line with service agreements2.3 Allocate resources promptly to enable achievement of work group objectives2.4 Ensure consultation with individuals and teams on allocation of resources is participative and is conducted using appropriate
12131312
1a1a
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Elements Performance Criteria Questions Practical Tasks
interpersonal skills
3. Monitor and report on resource usage
3.1 Measure effectiveness of resource planning, and assess against actual costs and identified shortfalls and surpluses3.2 Develop and implement methods of monitoring resource use to enable timely and accurate reporting against business and operating
plans3.3 Identify improvements in resource planning through consultation and feedback, and implement in accordance with organisational
requirements3.4 Maintain records concerning equipment and resource purchases in accordance with organisational requirements
1313
1313
1a, 1c1a
1a1d
BSBITS401A Maintain business technology
1. Maintain performance of hardware and software
1.1 Monitor and evaluate system effectiveness to ensure it meets organisational and system requirements1.2 Use operating system, drive and disk structure, reports and files to identify performance problems1.3 Maintain disk drives and peripherals according to manufacturers’ and organisational requirements1.4 Replace consumables in accordance with the manufacturers’ and organisational requirements
14141414
3.33.2
3.1, 3.33.1
2. Provide basic system administration
2.1 Carry out system back up procedure at regular intervals according to organisational and system requirements2.2 Install and operate software applications in accordance with developers’ and organisational requirements2.3 Maintain and update security access procedures in line with organisational requirements2.4 Ensure that licence for use of software is used, checked and recorded in accordance with organisational requirements2.5 Regularly maintain and update virus programs in accordance with organisational requirements
1515151515
3.33.13.33.13.3
3. Identify future technology requirements
3.1 Maintain knowledge of current and new technology by regularly accessing sources of information3.2 Identify and develop improved technology systems using feedback from clients and colleagues3.3 Assess existing technology against newly available technology to determine future needs and priorities3.4 Identify and select new technologies to achieve and maintain continuous organisational development3.5 Obtain management and budget approval for new selected technologies
1616161616
3.43.43.43.43.4
BSBLED401A Develop teams and individuals
1. Determine development needs
1.1 Systematically identify and implement learning and development needs in line with organisational requirements1.2 Ensure that a learning plan to meet individual and group training and development needs is collaboratively developed, agreed to and
implemented1.3 Encourage individuals to self evaluate performance and identify areas for improvement1.4 Collect feedback on performance of team members from relevant sources and compare with established team learning needs
1717
1717
1a, 2b1a, 2b
1d, 2b
2. Develop individuals and teams
2.1 Identify learning and development program goals and objectives, ensuring a match to the specific knowledge and skill requirements of competency standards relevant to the industry
2.2 Ensure that learning delivery methods are appropriate to the learning goals, the learning style of participants, and availability of equipment and resources
2.3 Provide workplace learning opportunities and coaching and mentoring assistance to facilitate individual and team achievement of competencies
2.4 Create development opportunities that incorporates a range of activities and support materials appropriate to the achievement of identified competencies
17
18
1818
1a, 2b
2b
1a, 2b1a
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Elements Performance Criteria Questions Practical Tasks
2.5 Identify and approve resources and time lines required for learning activities in accordance with organisational requirements18 1a
3. Monitor and evaluate workplace learning
3.1 Use feedback from individuals or teams to identify and implement improvements in future learning arrangements3.2 Assess and record outcomes and performance of individuals/teams to determine the effectiveness of development programs and the
extent of additional development support3.3 Negotiate modifications to learning plans to improve the efficiency and effectiveness of learning3.4 Document and maintain records and reports of competency according to organisational requirements
1919
1919
2b1a, 2b
1a
BSBMKG413A Promote products and services
1. Plan promotional activities
1.1 Identify and assess promotional activities to ensure compatibility with organisational requirements1.2 Plan and schedule promotional activities according to the marketing needs of the organisation1.3 Determine overall promotional objectives in consultation with designated individuals and groups1.4 Ensure that time lines and costs for promotion of activities are realistic and consistent with budget resources1.5 Develop action plans to provide details of product and services being promoted
2121
20, 21, 2221, 22
20, 21, 22
1a1a, 1b, 1c
1a1a, 1c
1a
2. Coordinate promotional activities
2.1 Ensure personnel and resources to support promotional activities are identified and prepared to facilitate the achievement of promotional goals
2.2 Identify and agree roles and responsibilities for delivery of promotional services and allocate to relevant personnel2.3 Establish and conduct relationships with targeted groups in a manner which enhances the positive image of the organisation2.4 Use networks to assist in the implementation of promotional activities
21
212121
1a
1a1a1a
3. Review and report on promotional activities
3.1 Analyse audience feedback and data to determine the impact of the promotional activity on the delivery of products and services3.2 Assess effectiveness of planning processes to identify possible improvements in future activities3.3 Collect feedback and provide to personnel and agencies involved in promotional activity3.4 Analyse costs and time lines to evaluate the benefits accruing from the promotional activities3.5 Prepare conclusions and recommendations from verifiable evidence and provide constructive advice on future directions of
promotional activities
2323232323
1d1d1d
1c, 1d1d
BSBPMG510A Manage projects
1. Define project 1.1 Access project scope and other relevant documentation 1.2 Define project stakeholders 1.3 Seek clarification from delegating authority of any issues related to project and project parameters1.4 Identify limits of own responsibility and reporting requirements1.5 Clarify relationship of project to other projects and to the organisation’s objectives1.6 Determine and access available resources to undertake project
242424242424
1a1a
1a1a
1a, 1c
2. Develop project plan 2.1 Develop project plan including timelines, work breakdown structure, role and responsibilities and other details of how the project will be managed in relation to the project parameters
2.2 Identify and access appropriate project management tools
24
25
1a
1a
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Elements Performance Criteria Questions Practical Tasks
2.3 Formulate risk management plan for project, including occupational health and safety (OHS)2.4 Develop and approve project budget2.5 Consult team members and take their views into account in planning the project2.6 Finalise project plan and gain any necessary approvals to commence project according to documented plan
25242424
1b1c
1a, 1d
3. Administer and monitor project
3.1 Take action to ensure project team members are clear about their responsibilities and the project requirements 3.2 Provide support for project team members, especially with regard to special needs, to ensure that the quality of the expected
outcomes of the project and documented time lines are met3.3 Establish and maintain required record keeping systems throughout the project3.4 Implement and monitor plans for managing project finances, resources (human, physical and technical) and quality 3.5 Complete and forward project reports as required to stakeholders3.6 Undertake risk management as required to ensure project outcomes are met3.7 Achieve project deliverables
2525
2525262525
1a1a, 1d
1a, 1c1a, 1c
1d1b
1a, 1b, 1c, 1d
4. Finalise project 4.1 Complete financial record keeping associated with project and check for accuracy4.2 Assign staff involved in project to new roles or reassign to previous roles4.3 Complete project documentation and obtain any necessary sign offs for concluding project
262626
1c, 1d1a
5. Review project 5.1 Review project outcomes and processes against the project scope and plan5.2 Involve team members in the project review 5.3 Document lessons learnt from the project and report within the organisation
262626
1a, 1d1d1d
BSBRES401A Analyse and present research information
1. Gather and organise information
1.1 Gather and organise Information in a format suitable for analysis, interpretation and dissemination in accordance with organisational requirements
1.2 Access information held by the organisation ensuring accuracy and relevance in line with established organisational requirements1.3 Ensure that methods of collecting information are reliable and make efficient use of resources in accordance with organisational
requirements1.4 Identify research requirements for combining online research with non-electronic sources of information1.5 Use business technology to access, organise and monitor information in accordance with organisational requirements1.6 Update, modify, maintain and store information, in accordance with organisational requirements
27
2727
272727
4
44
444
2. Research and analyse information
2.1 Clearly define objectives of research ensuring consistency with organisational requirements2.2 Ensure that data and research strategies used are valid and relevant to the requirements of the research and make efficient use of
available resources2.3 Identify key words and phrases for use as part of any online search strategy, including the use of Boolean operators and other search
tools2.4 Use reliable methods of data analysis that are suitable to research purposes2.5 Ensure that assumptions and conclusions used in analyses are clear, justified, supported by evidence and consistent with research and
business objectives
2828
28
2828
44
4
44
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Elements Performance Criteria Questions Practical Tasks
3. Present information 3.1 Present recommendations and issues in an appropriate format, style and structure using suitable business technology3.2 Structure and format reports in a clear manner that conforms to organisational requirements3.3 Report and distribute research findings in accordance with organisational requirements3.4 Obtain feedback and comments on suitability and sufficiency of findings in accordance with organisational requirements
2727, 28
2827, 28
4444
BSBRSK401A Identify risk and apply risk management processes
1. Identify risks 1.1 Identify the context for risk management1.2 Identify risks using tools, ensuring all reasonable steps have been taken to identify all risks1.3 Document identified risks in accordance with relevant policies, procedures and legislation
292929
1b1b
1b, 2a
2. Analyse and evaluate risks
2.1 Analyse and document risks in consultation with relevant stakeholders2.2 Undertake risk categorisation and determine level of risk2.3 Document analysis processes and outcomes
292929
1b, 2a1b1b
3. Treat risks 3.1 Determine appropriate control measures for risks and assess for strengths and weaknesses3.2 Identify control measures for all risks3.3 Refer risks relevant to whole of organisation or having an impact beyond own work responsibilities and area of operation to others as
per established policies and procedures3.4 Choose and implement control measures for own area of operation and/or responsibilities3.5 Prepare and implement treatment plans
3030303030
1b1b, 2a
2a1b, 2b
1b
4. Monitor and review effectiveness of risk treatment/s
4.1 Regularly review implemented treatment/s against measures of success4.2 Use review results to improve the treatment of risks4.3 Provide assistance to auditing risk in own area of operation4.4 Monitor and review management of risk in own area of operation
30303030
1b1d, 2a1b, 2b1b, 2b
BSBWRT401A Write complex documents
1. Plan documents 1.1 Determine the purposes of documents1.2 Choose appropriate formats for documents1.3 Establish means of communication1.4 Determines requirements of documents1.5 Determine categories and logical sequences of data, information and knowledge to achieve document objectives1.6 Develop overview of structure and content of documents
313232313131
1a, 44
1a, 4444
2. Draft text 2.1 Review and organise available data, information and knowledge according to proposed structure and content2.2 Ensure data, information and knowledge is aggregated, interpreted and summarised to prepare text that satisfies document
purposes and objectives2.3 Include graphics as appropriate2.4 Identify gaps in required data and information, and collect additional material from relevant enterprise personnel2.5 Draft text according to document requirements and genre
3131
313131
44
444
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Elements Performance Criteria Questions Practical Tasks
2.6 Use language appropriate to the audience 31 4
3. Prepare final text 3.1 Review draft text to ensure document objectives are achieved and requirements are met3.2 Check grammar, spelling and style for accuracy and punctuation3.3 Ensure draft text is approved by relevant enterprise personnel3.4 Process text amendments as required
31,3231,3231,3231,32
44
4
4. Produce document 4.1 Choose basic design elements for documents appropriate to audience and purpose4.2 Use word processing software to apply basic design elements to text4.3 Check documents to ensure all requirements are met
31,32,3331,32,3331,32,33
444
BSBWOR404A Develop work priorities
1. Plan and complete own work schedule
1.1 Workgroup plans are prepared to reflect consideration of resources, client needs and workgroup targets1.2 Work objectives and priorities are analysed and incorporated into personal schedules and responsibilities1.3 Factors affecting the achievement of work objectives are identified and contingencies established and incorporated into work plans1.4 Business technology is used efficiently and effectively to manage and monitor planning completion and scheduling of tasks
34343434
1a1a1b1a
2. Monitor own work performance
2.1 Personal performance standards are identified and analysed through self-assessment and feedback from others on the achievement of work objectives
2.2 Feedback on performance is actively sought from colleagues and clients and evaluated in context of individual and group requirements
2.3 Variations in the quality of service and products are routinely identified and reported in accordance with organisational requirements
35
35
35
1a
1a1a
3. Coordinate professional development
3.1 Personal knowledge and skills are assessed against organisational benchmarks to determine development needs and priorities3.2 Opportunities for improvement and sources of learning are researched and planned in liaison with colleagues3.3 Feedback is used to identify and develop ways to improve competence within available opportunities3.4 New skills are identified and professional development activities are accessed and completed to facilitate continuous learning and
career development3.5 Records and documents relating to achievements and assessments are stored and maintained in accordance with organisational
requirements
36363536
36
1a1a1d1a
1a
BSBWOR401A Establish effective workplace relationships
1. Collect, analyse and communicate information and ideas
1.1 Collect relevant information from appropriate sources and analyse and share with work team to improve work performance1.2 Communicate ideas and information in a manner which is appropriate and sensitive to the cultural and social diversity of the
audience and any specific needs1.3 Implement consultation processes to encourage employees to contribute to issues related to their work, and promptly relay feedback
to the work team in regard to outcomes1.4 Seek and value contributions from internal and external sources in developing and refining new ideas and approaches1.5 Implement processes to ensure that issues raised are resolved promptly or referred to relevant personnel as required
3737
3737
37, 39
2a2a
2a, 2b2a, 2b
2b
2. Develop trust and confidence
2.1 Treat all internal and external contacts with integrity, respect and empathy2.2 Use the organisation’s social, ethical and business standards to develop and maintain effective relationships
3838
2b2b
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Elements Performance Criteria Questions Practical Tasks
2.3 Gain and maintain the trust and confidence of colleagues, customers and suppliers through competent performance2.4 Adjust interpersonal styles and methods to meet organisation’s social and cultural environment2.5 Encourage other members of the work team to follow examples set, according to organisation’s policy and procedures
37, 38, 3937
38, 392b
3. Develop and maintain networks and relationships
3.1 Use networks to identify and build relationships3.2 Use networks and other work relationships to provide identifiable benefits for the team and organisation
37, 3837, 38
1a1b
4. Manage difficulties into positive outcomes
4.1 Identify and analyse difficulties, and take action to rectify the situation within the requirements of the organisation and relevant legislation
4.2 Guide and support colleagues to resolve work difficulties4.3 Regularly review and improve workplace outcomes in consultation with relevant personnel4.4 Manage poor work performance within the organisation’s processes4.5 Manage conflict constructively within the organisation’s processes
37, 39
37, 3937, 3937, 3937, 39
1a
2b
2b2b
BSBFIA401A Prepare financial reports
1. Maintain asset register 1.1 Prepare a register of property, plant and equipment from fixed asset transactions in accordance with organisational policy and procedures
1.2 Determine method of calculating depreciation in accordance with organisational requirements1.3 Maintain asset register and associated depreciation schedule in accordance with organisational policy, procedures and accounting
requirements
42
42, 4342
2. Record general journal entries for balance day adjustments
2.1 Record depreciation of non-current assets and disposal of fixed assets in accordance with organisational policy, procedures and accounting requirements
2.2 Adjust expense accounts and revenue accounts for prepayments and accruals2.3 Record bad and doubtful debts in accordance with organisational policy, procedures and accounting requirements2.4 Adjust ledger accounts for inventories, if required, and transfer to final accounts
40, 42, 43
40, 4140, 4140, 41
5
555
3. Prepare final general ledger accounts
3.1 Enter general journal entries for balance day adjustments in general ledger system in accordance with organisational policy, procedures and accounting requirements
3.2 Post revenue and expense account balances to final general ledger accounts system3.3 Prepare final general ledger accounts to reflect gross and net profits for reporting period
40, 41
4141
5
55
4. Prepare end of period financial reports
4.1 Prepare revenue statement in accordance with organisational requirements to reflect operating profit for reporting period4.2 Prepare balance sheet to reflect financial position of business at end of reporting period4.3 Identify and correct, or refer errors for resolution in accordance with organisational policy and procedures
4040, 41
40, 41, 43
555
BSBINN301A Promote innovation in a team environment
1. Create opportunities to maximise innovation within the team
1.1 Evaluate and reflect on what the team needs and wants to achieve1.2 Check out information about current or potential team members’ work in the context of developing a more innovative team1.3 Bring people into the team or make suggestions for team members based on what needs to be achieved and the potential for cross-
fertilising ideas
44, 45,4644, 45
44
2b2b2b
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Elements Performance Criteria Questions Practical Tasks
1.4 Acknowledge, respect and discuss the different ways that different people may contribute to building or enhancing the team 44 2b
2. Organise and agree effective ways of working
2.1 Jointly establish ground rules for how the team will operate2.2 Agree and communicate responsibilities in ways that encourage and reinforce team-based innovation2.3 Agree and share tasks and activities to ensure the best use of skills and abilities within the team2.4 Plan and schedule activities to allow time for thinking, challenging and collaboration2.5 Establish personal reward and stimulation as an integral part of the team’s way of working
44, 4644, 45, 46
4444
44, 46
2b2b2b2b2b
3. Support and guide colleagues
3.1 Model behaviour that supports innovation3.2 Seek external stimuli and ideas to feed into team activities3.3 Pro-actively share information, knowledge and experiences with other team members3.4 Challenge and test ideas within the team in a positive and collaborative way3.5 Pro-actively discuss and explore ideas with other team members on an ongoing basis
44, 4644, 4544, 4644, 46
44, 45, 46
2a2a
2a, 2b2a
4. Reflect on how the team is working
4.1 Debrief and reflect on activities and on opportunities for improvement and innovation4.2 Gather and use feedback from within and outside the team to generate discussion and debate4.3 Discuss the challenges of being innovative in a constructive and open way4.4 Take ideas for improvement, build them into future activities and communicate key issues to relevant colleagues4.5 Identify, promote and celebrate successes and examples of successful innovation
44, 45, 4645, 4645, 4645, 46
44
2a2a, 2b
2a2a, 2b2a, 2b
BSBCMN413B Implement and monitor environmental policies
1. Provide information to the work team
1.1 Explain environmental and energy efficiency information provided to the work team in a clear and concise manner and ensure it is made readily accessible to all employees
1.2 Convey organisation’s activities/performance in regard to environmental and energy efficiency management and business sustainability
1.3 Explain links between environmental, energy consumption, financial, safety and other risk areas and how these are integrated in organisational policies and practices
1.4 Provide information on environmental and energy efficiency systems and procedures and other risk areas within the area of management responsibility
47
47, 48, 49
48
47. 48, 49
2a
2a
2b
2a, 2b
2. Implement and monitor operational procedures
2.1 Identify and assess existing and potential environmental and energy efficiency risks and/or seek expert advice 2.2 Carry out prioritised recommendations from the assessments as part of the organisation’s operational procedures2.3 Implement organisational environmental and energy efficiency policies and procedures, including risk policies and procedures2.4 Allocate tasks and monitor outcomes, in accordance with organisational policies and targets2.5 Implement contingency plan promptly when incidents occur
4948, 4948, 4948, 49
49
2a, 2b2b
2a, 2b2b
3. Implement and monitor change and continuous improvement
3.1 Implement environmental and energy efficiency improvement plans for own work group and integrated with other operational activities
3.2 Identify, implement and monitor best practice approaches to improving environmental and energy efficiency performance by reducing environmental and greenhouse risk and waste
3.3 Seek suggestions and ideas about environmental energy efficiency management from the work team and act upon where appropriate
48, 49
49
47, 48, 49
2b
2a, 2b
2a, 2b
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Elements Performance Criteria Questions Practical Tasks
3.4 Seek suggestions from supply chain, at tender/contract stage, for ways of improving environmental and energy consumption performance
47, 48, 49 2b
4. Implement and monitor recording procedures
4.1 Identify and implement internal and external reporting procedures 4.2 Maintain environmental and energy efficiency records accurately and legibly and stored securely in a form accessible for reporting
purposes4.3 Monitor information/records to identify trends that may require remedial action and use to promote continuous improvement of
environment and energy efficiency performance
4848, 49
49
2b2b
2b
5. Implement and monitor an environmental management training program
5.1 Identify environmental and energy efficiency training needs accurately, and specifying gaps between environmental and energy efficiency corporate practices
5.2 Make arrangements for fulfilling identified training needs for the work group with relevant parties
48, 49, 50
48, 50
1a, 2a, 2b
1a, 2a, 2b
BSBMKG414A Undertake marketing activities
1. Plan marketing activities
1.1 Need for marketing activities is identified1.2 Investigate previous marketing activities for relevant information1.3 Identify and analyse relevant policies and procedures 1.4 Identify outcomes expected from marketing activities 1.5 Undertake analysis of collected basic market information 1.6 Develop and document work activity plans for marketing activities 1.7 Obtain approval of plans from relevant enterprise personnel
5151
51, 5251
51, 525151
1a1a
1a1a1a
2. Implement and manage marketing activities
2.1 Determine and assess resources required for work activities 2.2 Undertake marketing activities 2.3 Assign responsibilities and functions to relevant personnel performing specific marketing functions2.4 Monitor marketing activities, reviewing and amending activity plans as required
515151
51, 52
1c
1a1d
3. Review marketing activities
3.1 Measure and document outcomes of marketing activities 3.2 Review marketing activities against expected outcomes and document identified improvements 3.3 Prepare reports of marketing activities and communicate to relevant enterprise personnel
51, 525151
1d
1d
PRDPOD503A Coordinate customer service activities
1. Contribute to quality customer standards
1.1 Customer service standards are accessed, interpreted, applied and monitored in the workplace in accordance with the organisation's standards, policies and procedures
1.2 Contributions are made to the development, refinement and improvement of service policies, standards and processes
53
53, 54
6
6
2. Implement customer service systems
2.1 All personnel are encouraged to consistently implement customer service systems2.2 Customer feedback is reviewed in consultation with appropriate personnel and is analysed when improving work practices2.3 Customer service problems are identified and adjustments made to ensure continued service quality2.4 Adjustments are communicated to all those involved in service delivery within appropriate timeframes2.5 Delivery of services and products is coordinated and managed to ensure they effectively and efficiently meet agreed quality
standards
5353, 54
5454
53, 54
6
666
Editable Version
RPL Assessor KitBSB40207 Certificate IV in Business
Elements Performance Criteria Questions Practical Tasks
3. Implement team customer service standards
3.1 Team and work activities are planned and implemented to meet customer needs and expectations and minimise inconvenience3.2 Resources required to undertake team tasks while meeting required customer service levels are identified
53, 5453, 54
66
Editable Version