19TH JUNE 2002 - Cairns Regional Council · Monica’s Cathedral, Cairns. Approval for this burial...

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CAIRNS CITY COUNCIL

CAIRNS WORKS COMMITTEE

19TH JUNE 2002

TABLE OF CONTENTS

1. STREET INFORMATION & COMMUNICATION SYSTEM ....................................1 S Burke: SB : 26/9/2-02: #449029 v1

2. BURIAL IN NON-CEMETERY SITE – ST MONICA’S CATHEDRAL.....................4 Brian Wilson : TB : 18/17/1-12 : #445582

3. TRAFFIC SIGNALS AT ROBERT/MCLAUGHLIN ROADS AND MCLAUGHLIN ROAD/BORROWDALE CLOSE INTERSECTIONS......................7

Larry Molloy : MC: 23/21/1-09 #448714

4. EMERGENT WORKS FUNDING – DIVISION 3 – SHOULDER SEALING IN PROGRESS ROAD, WHITE ROCK & PATHWAY INTO SIRIUS STREET .........................................................................................11

George Pegoraro:AC: 15/14/2-08: #449271

5. REGIONAL CENTRES PROGRAM - STAGE 2 - MARLIN COAST LANDSCAPE MASTER PLAN WORKS ..............................................................15

Adam Wright: 8/24/5-02 #449297

6. EMERGENT WORKS FUNDING – DIVISION 2 – SUGARWORLD SIGNAGE .............................................................................................................18

George Pegoraro:AC: 15/21/1-02 : #449314

7. MOODY CREEK DRAINAGE UPGRADE – COCHRANE STREET TO ALFRED STREET ................................................................................................20

Elizabeth Munzenberger: 1/58/10-01: #449664

8. GRAFTON STREET UPGRADING BETWEEN HARTLEY STREET AND SPENCE STREET ................................................................................................28

Andrew Baxter : 8/26/12-02: #449758

9. PRECINCT MANAGEMENT IMPLEMENTATION UPDATE................................31 Ross McKim / Tony Duffy : AC : 1/3/21-01 : #449956

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10. CITY WORKS & SERVICES MONTHLY REPORT FOR MONTH OF MAY 2002 .............................................................................................................32

John Hawkes:AC: 1/3/83-01: #449341

11. ASSET MANAGEMENT BRANCH MONTHLY REPORT ....................................32 Sandra Burke : 1/58/9-02: #450662

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19 JUNE 2002

1 STREET INFORMATION & COMMUNICATION SYSTEM S Burke: SB : 26/9/2-02: #449029 v1

RECOMMENDATION: It is recommended that Council note the report.

INTRODUCTION: Council advertised by public advertisement for Expressions of Interest for a Street Information and Communication System for Cairns on 16 March 2002 in the national and local newspapers. Expressions of Interest closed on 12 April 2002. This is a status report on Street Information & Communication System project and development so far.

BACKGROUND: Following a report to Council’s Ordinary Meeting 18 December 2002, it was resolved that : “That in conjunction with the feasibility studies for Flexipoles as resolved on 4 December 2001, Council prepare a brief for an expanded street information and communication system and call for public Expressions of Interest in a strategic alliance with companies in the provision of a street information and communication system including but not limited to advertising signs, security cameras, internet and mobile telephone services.” Expressions of Interest (EOI) were called for parties interested in entering into a strategic alliance with Council for the provision of a street information and communication system within the built up area of the City of Cairns. The EOI stated that Council would evaluate expressions of interest first and then call short listed parties to submit detailed project proposals by tenders process. It is proposed that the Street Information and Communication system is to be installed on standards located within the road reserve on Council controlled roads.

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It is expected that initial installations be within the Cairns Central Business District, replacing existing street lighting standards and be expanded to the wider city area in time as demand and market forces allow. Street lighting services are provided to Council by Ergon Energy. The services initially provided will include but not be limited to :

. Advertising and community information signs

. Community information signs

. Telecommunications (mobile phone and internet) services Four (4) Expressions of Interest were received. During the call for Expression of Interest for a Street Information and Communication System, Council was made aware of issues in relation to Councils current agreements with Nu-Lite and Claude Neon for the provision of illuminated street name signs. Further legal advice was also sought to advise of any potential conflict of interest with the existing agreements with Nu-Lite, Claude Neon and the Expressions of Interest for Street Information & Communication System. Council has been advised of the issues that need to be addressed before a call for detailed project proposals for Street Information & Communication System can proceed. This includes the following ; 1. that the tender specification clearly states that Street Information System and

Communication System is for Council controlled roads only and that any resulting arrangement cannot extend to State controlled roads

2. Council may only receive revenue from issue of permits for Street Information and Communication System. Any share of revenue obtained by Council from advertising puts Council in conflict/bias situation with respect to Local Law 28 (Control of Advertising).

3. Council clearly specify that Street Information and Communication System does not include provision of street name signs. As such, the agreement between Council Nu-lite and Claude Neon should not be affected.

Council officers will now also need to review the Expressions of Interest received and assess the implications of issues brought to light (as stated above). A report to Council for proposed course of action will be presented at the July 2002 Cairns Works meeting.

CONSIDERATIONS: Statutory Future strategic alliances for Street Information & Communication System will need to be cognisant of Council’s obligations under Local Law 28 (Control of Advertising) Financial Not applicable

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CONSULTATION . MacDonnells Solicitors . Manager Environmental Assessment

ATTACHMENTS: Nil S Burke Manager Asset Management R.J. Howard General Manager Corporate Strategy

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19 JUNE 2002

2 BURIAL IN NON-CEMETERY SITE – ST MONICA’S CATHEDRAL Brian Wilson : TB : 18/17/1-12 : #445582

RECOMMENDATION: That Council approve a burial section of nine (9) grave sites within the grounds of St Monica’s Cathedral for future burials of Bishops of Cairns.

INTRODUCTION It is proposed to set aside an area within the grounds of St Monica’s Cathedral for the future interments of Bishops of Cairns as requested by the current Bishop of Cairns in his letter dated 21 August 2001 (refer attached).

BACKGROUND In 1996 the current Bishop of Cairns, The Right Reverend James Foley requested approval be given to the future burial of Bishop John Torpie, within the grounds of St Monica’s Cathedral, Cairns. Approval for this burial was granted by Council at the Ordinary Meeting of 5 August 1996. Bishop John Torpie passed away on 30 December 2000 and was buried at St Monica’s Cathedral on 4 January 2001, in accordance with Council’s Local Laws and the extra conditions set down. The church intends to develop the area of landscaping around Bishop Torpie’s grave to incorporate a memorial garden to the pioneering priests, brothers and sisters that have served the diocese in the years since its inception. As part of this, it was suggested that future Bishops of Cairns may also wish to be interred in the grounds of their Cathedral in keeping with tradition. There is area enough for a further nine burial plots to be included in the memorial garden.

COMMENT Council has the power under its Local Law Part 3 & Part 4 to approve such burials, and the Manager City Assessment has advised that the subject land “St Monica’s Church” is included in the Special Purpose zone of the planning scheme for part of the City of Cairns. A Cemetery in this zone is self assessable (as - of - right) use and no town planning approvals are required from Council in respect of the matter.

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Additional conditions pertaining to this proposed burial site would be the same as those applied to the burial of Bishop Torpie: a) The casket is to be enclosed in a water proof reinforced concrete vault of which

the walls and floor must be a minimum of 100mm thick. b) The vault is to be fitted with a 20mm thick compressed fibro cement lid over which

a 100mm thick layer of concrete is to be spread. The remaining space up to ground level is to be filled with soil.

c) The uppermost part of the lid is to be a minimum of .6 of a metre below the natural

ground level. d) Council must be notified when construction is to commence and be supplied with a

plan and specification of the vault. Upon completion please inform Council so that the vault may be inspected.

e) Council is to be notified, when the time arrives, the date on which the funeral will

be held. At this point in time relevant details of the burial can be faxed to the Council by the funeral director.

f) Council is not responsible for any work pertaining to the vault nor will it be

responsible for any future maintenance of the burial site.

CONSULTATION: Consultation has occurred with the relevant staff of City Development Division.

CONCLUSION: As Council has previously agreed to a burial in the grounds of St Monica’s Cathedral in accordance with relevant Local Laws and additional conditions as set down, it would be appropriate for it to acquiesce to this further request. Council would also be facilitating the development of the memorial garden at the Cathedral, and the continuation of the tradition for Bishops to be interred in the grounds of their cathedral churches.

ATTACHMENTS: Copy of Bishop Foley’s letter requesting approval Tony Duffy Manager Precincts & Facilities John Hawkes General Manager City Works & Services

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19 JUNE 2002

3 TRAFFIC SIGNALS AT ROBERT/MCLAUGHLIN ROADS AND MCLAUGHLIN ROAD/BORROWDALE CLOSE INTERSECTIONS Larry Molloy : MC: 23/21/1-09 #448714

RECOMMENDATION: It is recommended that: 1. Council retain existing funding for traffic signals at Robert / McLaughlin

Roads and McLaughlin Road / Borrowdale Close intersections. 2. Council continues to pursue Department of Main Roads for 50% funding of

traffic signals via the T.I.D.S. program. 3. Council writes to the Minister of Local Government and Planning to request

alteration to the “Guidelines on Arrangements for Infrastructure Exterior to State Government sites and Non-State Schools” and “Subsidy Arrangements for Infrastructure External to State Government Sites and Non-State Schools” so that 50% subsidy is available for all new or improved External Infrastructure required to service any works on State Government Sites and Non-Government Schools.

4. Works occur at the Robert Road/McLaughlin Road intersection using

Council allocated funding and any available T.I.D.S. funding.

INTRODUCTION: This report has been prepared to provide Council with an update on proposed traffic signals at intersections in the vicinity of Bentley Park College.

BACKGROUND: From commencement of discussions regarding the development of Bentley Park College, Council has dealt with State Government Officers from Queensland Public Works - Project Services who are Project Managers for Bentley Park College, and consultants that manage Education Queensland’s overall capital works program. Negotiations with Queensland Public Works - Project Services has seen Education Queensland contribute 50% of the cost of providing upgraded stormwater drainage, channelisation of McLaughlin Road / Borrowdale Close intersection and a car park / bus set down facility, all external to the school site.

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While this work was underway, a traffic study was eventually commissioned by Education Queensland (“Edmonton, Bentley Park College – Traffic Impact Assessment” by Eppell Olsen). This report clearly shows that traffic signals are required at the above intersections to assist in managing increased traffic and pedestrians associated with the school. Council has been proceeding on the basis that Education Queensland would fund 50% of the cost of providing traffic signals due to the direct impact of the school above.

COMMENT: Recent correspondence has been received confirming that Education Queensland will not contribute any funding for traffic signals. Council needs to consider its options from here. The LGAQ and the State Government’s document, “Guidelines on Arrangements for Infrastructure External to State Government Sites and Non-State Schools” has been developed to clarify funding issues between Local and State Government. Based on a literal interpretation of this document rather than the general intent, the Minister stated that funding for traffic signals is not the States responsibility. This issue should be placed on the Agenda for discussion at the next review of the “Guidelines on Arrangements for Infrastructure External to State Government Sites and Non-State Schools“.

CONSIDERATIONS: Financial: Council has budgeted for 50% of the cost of providing traffic signals and any required road improvements at these intersections. Without matching funds from the State, Council may not be able to carry out work at both intersections. Requests for T.I.D.S. funding have been made and while verbal advice has been received that up to a maximum of $60,000 may be available no formal advice has been received to date. Social: Safety is already a concern at both intersections. With increasing enrolments at the School (about 1800 this year and expected to peak at just under 3000 in 2008) vehicular traffic needs to be better managed and pedestrians will require safe road crossings at these and other intersections. Provision of traffic signals is considered essential to address both of these matters.

CONSULTATION: Extensive consultation has occurred with the School, the School Community via Councillors, Education Queensland, their Project Managers, Traffic Management Consultants and Council’s Manager Asset Management. All are aware of the need for traffic signals including Member for Mulgrave Mr Warren Pitt.

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Recent discussions with Queensland Department of Main Roads officers have revealed that up to $60,000 of T.I.D.S. funding could be applied to funding of intersection upgrades including traffic signals in the vicinity of Bentley Park College this financial year. Formal advice is being awaited.

OPTIONS: Based on Education Queensland’s current stance to not contribute any funding for traffic signals, options could include the following: (i) Retain existing Council Funding but do no work at either intersection pending the

outcome of further discussions with Department of Main Roads regarding extent of State funding available through T.I.D.S.

(ii) Reallocate existing Council funds to other high priority works but continue

discussions with Department of Main Roads regarding 50% State Funding. (iii) Combine Council funds for both intersections and construct traffic signals at one

intersection only. Council could subsequently apply for 50% State funding but there is no guarantee of success and it could take until 2003/04 for payment to be received.

(iv) Construct traffic signals at both intersections and seek subsequent 50% state

funding. Again, with no guarantee of success in obtaining State funds, it could take several years to receive state funding if successful and Council would shoulder responsibility for the entire cost of construction in the interim.

(v) Implement interim measures at one or both intersections that will improve the

current situation with the funds available.

CONCLUSION: Whilst all parties involved with the development and operation of Bentley Park College are aware and agree on the need for traffic signals at intersections in the vicinity of the school, Council is the only party currently committed to funding their installation. With a School having ultimate enrolments in the vicinity of 3000 there is little doubt about the effect this will have on traffic generation and pedestrian movement. It should be reasonable to expect that the developer of such a large facility would contribute towards improved traffic management and pedestrian safety to cater for its impacts. Should confirmation occur of the $60,000 form T.I.D.S., it is recommended that the Robert Road/McLaughlin Road intersection be undertaken using T.I.D.S. funds and Council funds.

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ALL OTHER CONSIDERATIONS WERE REVIEWED AND DEEMED NOT APPLICABLE George Pegoraro Acting Manager Project Services John Hawkes General Manager City Works & Services

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19 JUNE 2002

4 EMERGENT WORKS FUNDING – DIVISION 3 – SHOULDER SEALING IN PROGRESS ROAD, WHITE ROCK & PATHWAY INTO SIRIUS STREET George Pegoraro:AC: 15/14/2-08: #449271

RECOMMENDATION: That Council approve the expenditure of $4,000 from Cr Pezzutti’s Emergent Works Budget for Division 3 for the sealing of the road shoulders in Progress Road, White Rock and $8,279 for a pathway into Sirius Street.

INTRODUCTION: Considerable wear is occurring to the gravel shoulder on the east side of Progress Road at the Progress Road / Sheehy Road intersection. It is proposed to undertake shoulder sealing works. A concrete path is required on McLaughlin Road into Sirius Street in front of the Bentley Park school. The path would be on the northern side from the school crossing in front of the school and east into Sirius Street.

CONSIDERATIONS: Financial: Funds that are currently unassigned for Division 3 are $8,279. In addition a saving of about $4,000 will remain from the previous $10,000 allocation to the access to the Southside Swallows Gymnasium. Available Funding: $12,279 Less – Shoulder Seal in Progress Road - $ 4,000 Less – Path into Sirius Street - $ 8,279 Nil Social: The shoulder sealing will assist drainage and traffic manoeuvring. The pathway will cater for a major school children pedestrian corridor.

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CONSULTATION: Consultation has occurred with the Divisional Councillor.

CONCLUSION: The proposed project is within the guidelines for Emergent Works Funding and would be of benefit to the local residents and school.

ATTACHMENTS: Locality Maps George Pegoraro Acting Manager Project Services John Hawkes General Manager City Works & Services

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Location of Shoulder Seal Works

Area of Shoulder Seal

Progress Road

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Locality of Concrete Pathway

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19 JUNE 2002

5 REGIONAL CENTRES PROGRAM - STAGE 2 - MARLIN COAST LANDSCAPE MASTER PLAN WORKS Adam Wright: 8/24/5-02 #449297

RECOMMENDATION: It is recommended that this report be noted.

INTRODUCTION: This report outlines the progress of proposed works for the 2001/2002 year.

COMMENT: The Regional Centres Program works are underway, and several are reaching their culmination. Incorporated Art Construction of the Design Concept is progressing well with completion planned for mid June. The design of landscaping to compliment the artwork is complete with competitive quotes to perform the works currently being sought. Vehicle Circulation The sealing and formalising of the northern turnaround at Trinity Beach adjacent to the northern toilet block was completed in May. The sealing and formalising of the southern turnaround at Ellis Beach (south) adjacent to the caravan park was completed in early June. Street Furniture Feedback from all residents associations has been reviewed and specific locations for the furniture finalised. Installation of the furniture has commenced in Palm Cove, Trinity Beach, and Yorkeys Knob. It will progress to Holloways Beach, Clifton Beach and Machans Beach shortly.

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Amenities Block – Trinity Beach Works were placed on hold due to an objection from the adjoining property owner. Further discussions have occurred and there are indications this will be able to be progressed shortly. Formalised Access Points Construction of the Machans Beach and Yorkeys Knob signage has been completed. Construction of the Trinity Beach and Palm Cove signs has commenced with completion due by the end of June. The Clifton Beach sign will follow.

CONSIDERATIONS: Financial: Works would need to be in accordance with the Regional Centres Program funding scheme with the State Government. Costs are anticipated to be as indicated in the earlier part of the report but some savings may be realised. The State Government have advised that unspent funding will carry across into 2002/03 to allow completion of programmed works. Social: The works will have a major impact on the amenity and user friendliness of the northern beaches and are generally in accordance with the Marlin Coast Landscape Master Plan.

CONSULTATION: Consultation has occurred internally with Councillors, Strategic Planning, Precinct and Facilities and Community Services areas. Consultation with the relevant Beach Associations has occurred for the type and location of street furniture and the Machans Beach art community in terms of the integrated art feature. A newsletter illustrating works planned for this financial year as part of the Marlin Coast Landscape Master Plan was distributed to residents of the northern beaches via the Cairns Sun newspaper on the 27th October 2001. Public notice boards detailing proposed works were on display at both the Smithfield Public Library and the Cairns City Council Chambers from 29th October to 19th November 2001.

CONCLUSION: This report outlines the status of works currently proposed for the Regional Centres Program.

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ATTACHMENTS: Nil George Pegoraro Acting Manager Project Services John Hawkes General Manager City Works & Services

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19 JUNE 2002

6 EMERGENT WORKS FUNDING – DIVISION 2 – SUGARWORLD SIGNAGE George Pegoraro:AC: 15/21/1-02 : #449314

RECOMMENDATION: That Council approve the expenditure of $6,725 from Cr Lindsay’s Emergent Works Budget for Division 2 for signage improvements at Sugarworld.

INTRODUCTION: There is a need to improve and supplement signage at the Sugarworld complex. The majority of signage is to enable orientation within the complex.

CONSIDERATIONS: Financial: A balance of $6,725 remains in the Division 2 Emergent Works Budget, and it is proposed to allocate this remaining amount leaving a nil balance. Social: The new signage will help visitors and residents enjoy the use of all facilities at the complex.

CONSULTATION: Consultation has occurred with the Divisional Councillor and the precinct manager.

CONCLUSION: The proposed project is within the guidelines for Emergent Works Funding.

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ALL OTHER CONSIDERATIONS WERE REVIEWED AND DEEMED NOT APPLICABLE George Pegoraro Acting Manager Project Services John Hawkes General Manager City Works & Services

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CAIRNS WORKS COMMITEE

19 JUNE 2002

7 MOODY CREEK DRAINAGE UPGRADE – COCHRANE STREET TO ALFRED STREET Elizabeth Munzenberger: 1/58/10-01: #449664


INTRODUCTION: This report has been prepared to provide Council with an update on the Moody Creek drainage situation.

BACKGROUND: Council officers have considered channel improvement options to upgrade this section of Moody Creek. A field survey, fish and mangrove survey, hydraulic analysis and geotechnical investigation have been carried out for this site.

COMMENT: Council officers have discussed upgrading options with representatives from the relevant authorities and other key stakeholders on a number of occasions. Consultation has also occurred with representatives from Council’s Works section to ensure that appropriate consideration was given to the on-going maintenance of the drain. A plan has now been developed incorporating key features that were identified by various stakeholders during the consultation process. The proposed works will generally include: • Widening the drain to increase the waterway area; • Constructing a gabion wall along one batter to improve stability along the bank

and allow maintenance activities; • Providing a “mangrove zone” along the other bank where marine plants will be

allowed to propagate and have minimum interference to maintenance activities; • Providing a concrete section within the drain (along the gabion side) to allow

machinery access so that routine maintenance works can occur as the entire bed width cannot be maintained from one side; and

• Maintaining natural creek bed wherever possible.

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In order to carry out these works the marine plants on the southern bank of Moody Creek will need to be removed. Once the upgrading works are complete, the plants will be allowed to recolonise on the bank. In order to minimise any disruptions to this reach of Moody Creek during the sensitive fish spawning periods, the works have tentatively been programmed to commence in mid July 2002. This timing is dependant on all relevant permits/licences being issued prior to this time.

CONSIDERATIONS: Statutory: It is anticipated that the following legislative permits may be required to carry out the improvement works in the creek: • Marine Plant Permit (Queensland Fisheries Service) to allow the removal of

mangroves so that the creek can be widened. • Approval to build Waterway Barrier Works (Queensland Fisheries Service) to

allow temporary barriers to be installed in the creek so that works can occur with minimal interruptions as the creek is tidal at this point.

• Dredging (Environmental Protection Agency) to allow the removal of more than 50m3 of material from the creek.

Applications have been lodged for these permits/licences. Financial: Council previously approved $15,000 for the survey and design associated with hard lining this reach of Moody Creek. Funding for Stage 1 in the 2001/2002 budget is $275,000. A further allocation is to occur in the 2002/03 budget for this week. Social: Moody Creek runs through a low-lying residential area. Flooding problems have occurred in areas adjacent to the creek following heavy rainfall events in the catchment. Residents in the area have had difficulties accessing their properties as the access streets running parallel to the creek have been inundated. Residents have also suffered property damage in the past. The works will assist by reducing the water levels upstream during an inundation event.

CONSULTATION: In addition to State Government Agencies, consultation has occurred with the relevant Divisional Councillors, the Resident Action Group, the Queensland Seafood Industry Association and the Traditional Owners. Consultation has also occurred with Council’s Works section.

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CONCLUSION: Council has considered a number of upgrading options for Moody Creek between Cochrane Street and Alfred Street. A plan has now been developed to ensure that drainage capacity in this reach of the creek is maximised while still providing a balance between maintenance issues and fisheries values. The plan has been developed in consultation with the key stakeholders. Because of the comprehensive consultation process employed in developing the final options, minimal issues are expected from the permitting agencies. In fact early feedback from these agencies has indicated that this option may well constitute a model for the upgrading of other similar waterways within the City. The open and accountable consultation held between the interested parties ensured all participants were advised in a timely and effective manner.

ATTACHMENTS: 1. Moody Creek Drain – Option I 2. Concept – Moody Creek Drain 3. Feedback Report, Moody Creek Treatment, Stakeholder Meetings – 22 May 2002. George Pegoraro Acting Manager Project Services John Hawkes General Manager City Works & Services

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CAIRNS

CITY COUNCIL

Feedback Report Moody Creek Treatment

Stakeholder Meetings – 22 May 2002 Background On 18 March 2002 Council held stakeholder meetings with residents, State Government agencies, Councillors and other interested parties to discuss concepts for the treatment of Moody Creek to improve the hydraulic capacity of the channel of Moody Creek between Cochrane and Alfred Streets. As a result of these meetings and other circumstances, Council ensured that any improvement to the drainage system would need to be designed with a high level of environmental sensitivity. Introduction At the meeting of 18 March 2002, Council provided the DPI with a series of design concepts for their comment. On Friday 10 May 2002, officers and Councillor James met with DPI representatives. At this meeting Concept G&H were shown to DPI and advised a public information meeting was being planned for end of May. On Wednesday 22 May 2002 Cairns City Council invited officers met with a range of stakeholders to obtain feedback on the final concept plans G&H. Stakeholders were informed Council had undertaken some works to alleviate flooding. Works include improved maintenance and construction of detention basin. This project will be the final stage of the proposed works. It is Council’s intention to submit the necessary applications for work permits from various authorities in the week beginning 27 May. This feedback will form part of the application.

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Attendees The stakeholders: - Councillor Terry James - Councillor Jason O’Brien - Thelma Spelta (Resident Action Group representative) - Anne Clark (DPI – Fisheries) - Phil Hayles (DPI – Fisheries) - Dean Raihman (DPI – Fisheries) Council officers in attendance: - John Hawkes (General Manager – City Works & Services) - George Pegoraro (Co-ordinating Engineer – Preconstruction) - Elizabeth Munzenberger (Project Officer) - Dalitta Ash (Public Consultation and Communications Officer) Order of stakeholder meetings: - DPI on Friday 10 May 2002 - Councillor James and Thelma Spelta on 22 May 2002 - Councillor O’Brien on 22 May 2002 Stakeholder Issues DPI – Fisheries (Anne Clark, Phil Hales and Dean Raihman) - Advised had a preference for no concrete lining at all - Extremely happy with Council’s compromise - Concept Plan G&H - Would like to obtain comments from a broader range of officers - Emphasised need for Council to comment on cutter suction and long arm

excavator maintenance options. Residents (Thelma Spelta) - Preference for full width concrete lining and - Further widening of channel - Discuss with Ross McKim maintenance issues Councillor O’Brien - Looks better, nearly there - Investigate techniques to accelerate the regeneration of mangroves after

construction.

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Bill Izard, Qld Seafood Industry Assoc and George Skeene, Traditional Landowner attended previous meeting with Clr O’Brien. Clr O’Brien advised he would feedback the information to these people and forward their comments as soon as possible. Clr O’Brien advised that Mr Izard and Mr Skeene reiterated his request to revegetate expediently after construction. Actions from Meeting (a) It is Council’s position that Options G and H are the best compromise possible to

ensure hydraulic integrity, ease of maintenance, increased fisheries values, and environmental values.

(b) Council will submit the following applications to DPI

Application for Approval to Build Waterway Barrier Works and Marine Plant Permit, and to EPA – Dredging (Environmentally Relevant Activity) during the week beginning 27 May, 2002.

(c) Council will provide a copy of the Public Consultation and Communications Report

along with a copy of the design concepts as submitted to the relevant authorities. Dalitta Ash Public Consultation and Communications Officer

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19 JUNE 2002

8 GRAFTON STREET UPGRADING BETWEEN HARTLEY STREET AND SPENCE STREET Andrew Baxter : 8/26/12-02: #449758


INTRODUCTION: This report provides an update on the progress of the streetscape upgrading works proposed for Grafton Street between Hartley Street and Spence Street.

BACKGROUND: Previous reports have been submitted to the Works & Services and Public Areas Committee in June and May 2001 outlining various aspects of the project. A key issue for these works was the implications of changing from two through lanes to one lane of traffic on either side of the road in conjunction with the landscape upgrading works. Following numerous objections to this proposal the concept was withdrawn as an option and landscaping works with the retention of the existing parking and two lane configuration proposed.

COMMENT: The original drawings were subsequently modified with some additional loss of parking resulting from the improvements to the landscaping which sees the median and road edge planting significantly improved. The street lighting poles are also being upgraded and will be consistent in style with the section of Hartley Street adjacent the Convention Centre. The attached drawing shows the proposed treatment, which retains the existing two traffic lanes in each direction.

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CONSIDERATIONS: Financial: The State Government set aside $200,000 from the CBD Revitalisation Program for this project and Council committed $45,000. Social: Enhancements to the Grafton Street streetscape will be a significant amenity improvement and extends the treatment developed in Hartley Street.

CONSULTATION: The revised design plans for the streetscape upgrade have since been circulated to owners and occupiers with feedback being limited and no significant issues raised to date.

CONCLUSION: The works are now being programmed for commencement in June 2002 with orders for materials currently being placed and construction works programmed.

ATTACHMENTS: Copy Streetscape Upgrade plan. George Pegoraro Acting Manager Project Services John Hawkes General Manager City Works & Services

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19 JUNE 2002

9 PRECINCT MANAGEMENT IMPLEMENTATION UPDATE Ross McKim / Tony Duffy : AC : 1/3/21-01 : #449956

RECOMMENDATION: That this report be noted.

INTRODUCTION: The aim of this report is to update the Council on progress towards the implementation of Precinct Management in Cairns Works and Precincts & Facilities Branches. Reference is made to the initial report on this matter to the April 2002 Works Committee.

COMMENT: Cairns Works Branch The proposed precinct boundaries have been finalised (plan to be tabled at meeting). The Precinct boundaries were established by assessing available resources and work loads (primarily mowing cycles). Where possible, the precinct boundaries were set to coincide with divisional boundaries. However, this was not always possible as divisional boundaries are determined by population levels. The Precinct Depot locations are being finalised. Further consultation with stakeholders and town planning approvals are required before the final locations can be ascertained. The proposed locations are as follows: DISTRICT DEPOT LOCATION COMMENT Northern Buchan’s Point Shed already in place. Northern Coast Watcher’s Park Town Planning approval required. Northern Kamerunga Water TP Cairns Water permission required. Northern Lake Placid – Valmadre’s Possible alternative to the above. Northern Lot 1, MacGregor Road,

Smithfield Cairns City Council dwelling – currently unoccupied.

Northern Stratford Depot Already in place. Central Martyn St Depot Already in place. Central McCoombe St Depot Already in place. Central De Jarlais St Park Town Planning approval required. Central Engineer’s Park Town Planning approval required. Central Loridan Drive Park Town Planning approval required. Southern Babinda Depot Already in place. Southern Gordonvale Depot Already in place. Southern Edmonton Compound Need to provide toilet & obtain Town Planning

approval. Southern Foster Road Cemetery Town Planning approval required.

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Where the proposed locations are in parks, Town Planning approval will be required. The parks are zoned either "Open Spaces" or “Sports and Recreation". Precinct Depots would be a "Public Purpose" which is not an as-of-right use. It is intended to gather the necessary information and lodge one application for all the proposed sites. The logistic issues created by the precinct depots (refuelling, communications, plant maintenance) are currently being discussed to determine the most efficient solutions. Staff cooperation through the process has been high and very encouraging. Where Precinct Depots are available, it is intended to move crews into these locations in July. The remaining crews will function as precinct crews, but start from the current main depots. Precincts & Facilities Branch The Tanks are now to be included within the Precincts & Facilities structure as part of the Flecker Botanic Precinct to continue development of this precinct. The Inner City Precinct is to included City Place / Esplanade Management. Within these facilities operations will include Regulated Parking, Security, Maintenance and Management.

CONSIDERATIONS: Financial: Cairns Works: Precinct Depots - There is $60,000 in the 2001/2002 budget that will be carried forward and added to the $90,000 in the 2002/2003 budget to construct these facilities. Precincts & Facilities: Cairns Works maintenance crew to be included in Precincts & Facilities Budget from 1 July 2002.

CONSULTATION: Ongoing consultation is occurring with relevant Council Officers and staff from the City Works & Services Division as well as Manager Human Resources, Manager City Assessment, and the Personnel and Industrial Relations Officer.

CONCLUSION: Work is well underway towards the implementation of Precinct Maintenance within Cairns Works Branch. Structural changes to the Precincts & Facilities Branch are being progressed. This will facilitate the implementation of Precinct Management within the branch. Further progress reports will be presented to Council.

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ATTACHMENTS: Nil. Tony Duffy Manager Precincts & Facilities Ross McKim Manager Cairns Works John Hawkes General Manager City Works & Services

34


19 JUNE 2002

10 CITY WORKS & SERVICES MONTHLY REPORT FOR MONTH OF MAY 2002 John Hawkes:AC: 1/3/83-01: #449341

RECOMMENDATION: That this report be noted.

INTRODUCTION: The City Works & Services Monthly Report for May includes Branch Reports from: City Works & Services – Management & Support Technical Support Services Business Support Services Precincts & Facilities Project Services Cairns Works

CONSIDERATIONS: Statutory: This report reports on performance against the 2001/2002 Operational Plan. J.P. Hawkes General Manager City Works & Services

35

Monthly Report of General Manager City Works & Services SUB PROGRAM City Works & Services – Management & Support [EA] Outcome Statement To ensure infrastructure services are delivered in an efficient and accountable manner within budget frameworks. ACTIVITY City Works & Services – Management & Support [EAA] Aim: To provide leadership and executive management services for the City Works & Services

Division to achieve Councils objectives. Level of Service Management of City Works and Services Division activities, including precincts & facilities, Cairns works, waste management & cemeteries and technical support. Officer Responsible: General Manager City Works & Services

On target Operating Initiatives Due date Complete Yes No

Define current levels of service across all Divisional activities.

June 2002

b

Establish precinct management system throughout the City.

June 2002

b

On target Performance Targets Yes No

Improve existing levels of service. b Achieve operating initiatives b Achieve 2001/02 Operational Plan divisional targets within budget tolerances. b

Operating Budget YTD

Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 374 0 374 N/M Expenditure 270,454 270,195 (258) 0

Variance Report No reportable variances. Issues in Month No issues arising. Prospective Actions

36

Monthly Report of Manager Technical Support Services SUB PROGRAM Technical Support Services [EE] Outcome Statement We will ensure the provision of technical logistic support for Council’s operations. ACTIVITY Technical Support Services - General Administration [EEA] Aim: To provide management and support for all technical logistical activities. Level of Service Management and supervision is provided for fleet operations, facilities maintenance, design & survey, logistics, engineering support and administrative support. Officer Responsible: Manager Technical Support Services


Develop plan to improve facilities condition by programmed maintenance.

Jun. 2002 b


Maintain existing levels of service b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 8,113 4,963 3,150 63.5 Expenditure 505,038 500,126 (4,912) (1)

Variance Report Variances within tolerance. Issues in Month Nil. Prospective Actions

37

Monthly Report of Manager Technical Support Services ACTIVITY Fleet Operations [EEC] Aim: To provide a plant fleet hire service to operational branches of Council. Level of Service Fleet and plant hire services provided to the needs of Council’s operational branches. Mechanical maintenance and repair services undertaken on Council’s plant fleet. Fleet and plant acquisition undertaken in accordance with approved plant purchasing program. Officer Responsible: Manager Technical Support Services


Develop plan to reduce fleet maintenance costs. Mar. 2002 YES b Develop fleet replacement program from fleet replacement and augmentation reserve.

April 2002 NO b

Develop performance indicators for plant fleet operations

May 2002 YES b


Maintain existing levels of service. b Achieve operating initiatives. b Achieve 95% plant availability. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 9,316,914 9,105,219 211,695 2.3 Expenditure 8,151,053 8,362,531 211,478 2.5

Variance Report Revenue variance due to $223K better than expected recoveries on fleet disposals. Expenditure variance due to underspending of $198K on employment costs. Issues in Month Nil. Prospective Actions

38

Monthly Report of Manager Technical Support Services ACTIVITY Facilities Maintenance [EEE] Aim: To provide maintenance services for Council’s facilities and buildings. Level of Service Maintenance and repair of all Council buildings. Operation of Council’s major buildings, including utility services, fire services and security services. Provision of electrical, mechanical, plumbing and boilermaker trade maintenance and repair services to all other Council operating branches. Officer Responsible: Manager Technical Support Services


Develop programmed maintenance system and services for major Council buildings.

June 2002

--- b

Develop performance indicators for facilities maintenance activities with client branches.

June 2002

--- b


Maintain existing levels of service b Achieve operating initiative. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 501,876 508,750 (6,874) (1.4) Expenditure 1,678,207 1,708,275 30,068 1.8

Variance Report Variances within tolerance. Issues in Month Nil. Prospective Actions

39

Monthly Report of Manager Technical Support Services ACTIVITY Control Systems [EEC] Aim: To operate, maintain and repair building and facility control services including air conditioning,

parking station, parking meters and closed circuit television systems. Level of Service Operation, maintenance and repair of air conditioning systems at Council operated and nominated locations. Maintenance and repair of control systems at Lake St and Grafton St parking stations. Operation, maintenance and repair of CCTV systems. Officer Responsible: Manager Technical Support Services


Develop programmed maintenance system for control systems.

June 2002

--- b

Develop performance indicators for control systems with client branches.

March 2002

--- b


Maintain existing levels of service b Achieve operating initiatives b 100% CCTV system availability and functionality b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 68,692 67,686 1,006 1.5 Expenditure 214,585 205,683 (8,902) (4.3)

Variance Report Revenue variance within tolerance. Expenditure variance due to understated employment budget. Issues in Month Nil. Prospective Actions

40

Monthly Report of Manager Technical Support Services ACTIVITY Design & Survey [EEI] Aim: To provide design and survey services for Council’s operating branches. Level of Service Provide investigative and detailed surveys. Provide construction set-out assistance to construction crews. Provide as-constructed survey data for completed works. Provide an investigation and preliminary and detailed design service for traffic, roads, recreation and drainage operation and capital projects. Provide design services for landscaping, electrical/mechanical services and public lighting. Provide Work As Executed (WAE) plans for completed projects. Provide general drafting services for internal and external clients. Officer Responsible: Manager Technical Support Services


Complete review of client satisfaction with specification and requirements and report.

March 2002

--- b

Develop performance indicators for design and survey services with client branches.

March 2002

--- b

Investigate and report on the feasibility of implementing ISO9000 series quality assurance systems

June 2002

b


Maintain existing service levels b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 335,954 315,563 20,391 6.5 Expenditure 697,826 727,248 29,422 4.0

Variance Report Revenue variance within tolerance. Expenditure variance due to underspending on Design Services employment costs as a result of resignations and unfilled position. Issues in Month Prospective Actions

41

Monthly Report of Manager Technical Support Services ACTIVITY Engineering Support [EEM] Aim: To provide environmental, workplace health & safety and quality assurance support to City Works

& Services branches. Level of Service Environmental, Workplace Health & Safety and quality assurance support is provided to Cairns works, Technical Support, Waste Management & Cemeteries and Precincts & Facilities branches. Officer Responsible: Manager Technical Support Services


Review of environmental, workplace health & safety and quality assurance procedures.

June 2002

--- b

Develop performance indicators for engineering support services with client branches.

June 2002

--- b

Investigate and report on feasibility of implementing ISO9000 series quality assurance systems.

March 2002

b


Maintain existing levels of service b Achieve operating initiatives b Achieve 100% compliance with environmental and Workplace Health & Safety statutory requirements. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 39,102 51,333 (12,231) (23.8) Expenditure 168,905 205,642 36,737 17.9

Variance Report Revenue variance within tolerance. Expenditure variance due to underspending on employment costs for safety services as a result of delays in filling position. Issues in Month Nil. Prospective Actions

42

CONTRACT, TENDER AND PROCUREMENT ACTIVITIES CARRIED OUT DURING MAY 2002 During May 2002 the following tenders or quotations were called: Contract No. 1612 - Supply and delivery of one diesel powered goods delivery van. It has been decided to recall this tender and request quotations based on revised specifications. This vehicle will be used by the Stores section and replaces Fleet No. 2001. The vehicle is to be delivered in early June. Contract No. 1613 - Supply and delivery of one petrol powered one tonne utility fitted with tool boxes. This vehicle will be used by the Parks & Gardens Sprinkler Fitter and replaces Fleet No. 2014. The vehicle is due for delivery in early June. Contract No. 1616 - Supply and delivery of one diesel powered twin cab truck with tipping body. This vehicle will be used by the Parks and Gardens maintenance crew and replaces Fleet No. 3013. The vehicle has been delivered. Contract No. 1617 - Supply and delivery of one petrol powered extra cab utility. This vehicle will be used by Local Laws Officers and replaces Fleet No. 3031. The vehicle is expected to be delivered in June. Contract No. 1618 - Supply and delivery of one petrol powered 4WD dual cab utility with drop-side tray. This vehicle will be used by Cairns Works Construction Foreman and replaces Fleet No. 3048. The vehicle is expected to be delivered in June. Contract No. 1619 - Supply and delivery of one diesel powered 6-8 tonne truck with a 6 metre tray body. This vehicle will be used by Cairns Water and replaces Fleet No. 6059. The vehicle has been delivered. Contract No. 1620 - Supply and delivery of diesel powered mechanical services truck. The vehicles will be used by Fleet Mechanical Services workshop staff as a call-out vehicle and replaces Fleet No. 5002. The vehicle is due to be delivered in June. Contracts 1621, 1622, 1623, 2624, 1625, 1626 - each for supply and delivery of one diesel powered dual cab 1.5m3 tipper. These vehicles will be used by Cairns Works staff at Stratford (replacing Fleet No's 5012 and 5014), Gordonvale Parks staff (replacing Fleet No. 5015 and 5048), Stratford Parks staff (replacing Fleet No. 5029) and Gordonvale Works staff (replacing Fleet No. 6045). Delivery of these vehicles is expected in June. Contract No. 1666 - Supply and delivery of one petrol powered, automatic transmission, four door executive sedan. A Request for Quotations was distributed on 2 May 2002 and closed on 10 may 2002. The vehicle was delivered on 28 May 2002 and replaces Fleet No. 49 and will operate from the Spence Street carpool, and be a Manager's vehicle. Contract No. 1667 - Supply and delivery of one petrol powered, manual transmission 4WD dual cab, with an aluminium dropside tray and fibreglass canopy. The vehicle is to replace Fleet No. 3037 and will be used by Council Health staff. Delivery is expected in June 2002. Contract No. 1668 - Supply and delivery of one petrol powered, manual transmission, 4WD dual cab, with dropside tray and tail gate loader. Tenderers for this contract have been requested to provide further information and pricing due to a change in the specification. This vehicle will replace Fleet No. 4067 and is to be used by Botanical Gardens staff.

43

Contract No. 1669 - Supply and delivery of one petrol powered, manual transmission, dual cabin with an aluminium dropside tray. The vehicle is expected to be delivered in July/August and will replace Fleet No. 3051 to be operated from the Martyn Street Carpool. Contract No. 1670 - Supply and delivery of one petrol powered, manual transmission, extra cabin well back utility. The vehicle is expected to be delivered to Council in June 2002. This vehicle will replace Fleet No. 4036 and is used by the Plumbing Inspectors of Cairns Water. Contract No. 1671 - Supply and delivery of one 72", 4WD, Front Deck Mower with rear discharge. The mower is expected to be delivered in June 2002 to replace Fleet No. 9496 and used by Gordonvale Parks staff. Contract No. 1672 - Supply and delivery of one 72" 4WD, Front Deck Mower with rear discharge. The quotations were analysed but a suitable mower was not tendered. A Request for Quotation was re-issued (Contract No. 1681). This item is to replace Fleet No. 9497 to be used by Gordonvale Parks staff. Contract No. 1673 - Supply and delivery of one petrol powered, manual transmission, dual cabin, well back utility. The vehicle is expected to be delivered in July/August 2002 and is to replace Fleet No. 4070 to be used by Cairns Works staff (Martyn Street depot). Contract No. 1674 - Supply and delivery of one petrol powered, manual transmission, dual cabin, well back utility. This vehicle should be delivered in July/August 2002 and will replace Fleet No. 3036. It will be used by Cairns Works staff (Gordonvale depot). Contract No. 1675 - Supply and delivery of one petrol powered, manual transmission, extra cabin, with an aluminium dropside tray. This vehicle is to replace Fleet No. 4068 to be used by Cairns Works painters operating from the Martyn Street depot. Delivery is expected in June 2002. Contract No. 1676 - Supply and delivery of one petrol or diesel powered, LWB, line-markers van. The vehicle is a replacement for Fleet No. 2121 to be used by the Linemarkers based at Martyn Street and delivery is expected in June 2002. Contract No. 1677 - Supply and delivery of one petrol powered, manual transmission, extra cabin, 4WD, well back utility. The vehicle will be used by Cairns Works staff to replace Fleet No. 3044 and delivery will be in July/August 2002. Contract No. 1679 - Supply and delivery of one self-propelled, 25HP Stump Grinder with automatic sweep. The stump grinder will be delivered in June 2002 and will replace Fleet No. 9449 which is used by Martyn Street Parks staff. Contract No. 1681 - Supply and delivery of two 72", 4WD, front deck mowers with rear discharge. One mower will replace Fleet Contract No. 9497 (previously Contract 1672) and the other will be used to form a repair pool to enhance and improve the availability of mowers to Council's mowing staff. The mowers are expected to be delivered in June 2002.

44

FLEET MAINTENANCE AND METAL FABRICATION During the month of May 2002, Fleet Mechanical Services carried out preventative and reactive maintenance tasks in support of Council's fleet and in support of Cairns Water. Tasks completed are summarised as follows: Mechanics Preventative Maintenance 113 Reactive Maintenance 310 Total 423

Maintenance Types - Mechanics

0.00

50.00

100.00

May Ju

lSe

pNo

vJa

nMa

rMa

y Jul

Sep

Nov

Jan

Mar

May

Month

Perc

enta

ge

Preventative

Reactive

Boilermakers 54 Vehicle Accidents 5 FLEET OPERATIONS Allocation of Plant: The percentage of heavy plant hire for the month is listed below: • Council's 8 single axle trucks averaged 89.8%. • Council's 5 tandem axle trucks averaged 94.8%. • Council's float averaged 64.5%. • Council's 4 graders averaged 63.5%. • Council's 3 loaders averaged 67.7%. • Council's 3 backhoes averaged 74.9%. • Council's 7 rollers averaged 36.7%. • Council's skidsteer averaged 24.9%. • Council's slashers averaged 84.9%. The Owner Drivers averaged 928.5 hours with the top three drivers averaging 379.75 hours. FACILITIES MAINTENANCE SERVICES During the month of May 2002 Facilities Maintenance Services carried out preventative and reactive maintenance tasks. Some of the major activities undertaken by this Section included:

45

Building Maintenance • Carried out repairs to door and windows in Surveyors' chainmen Room, Martyn Street

Depot. • Replaced two pumps for heated pool at Smithfield Pool. • Boarded up and sealed, then painted windows on old cottage at Alley Park. • Installed Stantrol chlorine feeder unit into heated pool at Tobruk Pool. • Installed custom orb sheeting to gable end at Holloways Beach SES. • Installed new box gutter and flashing on front section of Stratford Community Centre. • Replaced water cooler in heated pool enclosure at Woree Pool. • Resheeted remainder of interior walls and painted full exterior to Training Room at

Gordonvale Works depot. • Installed stair nosings to carpet stairs in front work area of Customer Services Spence

Street. • Carried out cleaning of underside of ceiling in court area at Fretwell Park. • Demolished old walls then erected new walls, moved desks, partitions and personnel and

assembled new desks for the refurbishment of Cairns Water area at Spence Street. Vandalism Toilet blocks at Spence Street, Trinity Beach, Alley Park, Lake Street Parking Station, Johnson Park and Smithfield Pool at a total cost of $2,100. Reactive maintenance 54 Preventative 12 Electrical Maintenance: The lighting checks are continuing and have proven to be successful with a reduction in the number of lights out. Also some problems were fixed prior to a customer complaint reaching Council. In conjunction with Project Services, a Council electrician has been inspecting work that contractors have being carrying out at the School of Arts building in City Place. This procedure is working well and gives the electricians a better understanding of what has actually been done, therefore making it easier to carry out maintenance and attend to breakdowns. Safety and maintenance works at Barlow Park external areas are underway to ensure safety during the Cairns Show. All carpark lights at Cominos House have been either repaired or replaced. More flashing blue lights have been added higher up the fig tree at City Place in an attempt to fix the bird problem. Vandalism Lighting at the Boulders, Anzac Park, James Cook University underpass and Glenoma Park at an estimated cost of $1,000. Reactive Maintenance 52 Preventative 8

46

COMMUNICATIONS & CONTROL SYSTEMS SERVICES During May 2002, the Control Systems team carried out preventative and reactive maintenance tasks in support of Council's TMR, CCTV networks and airconditioning systems. An asset chart is currently being compiled. Airconditioning • Maintenance was carried out on the airconditioners at the Southern and Northern

Treatment Plants. • Maintenance cleaning of some of the airconditioners at Martyn Street was undertaken. • Maintenance was carried out on two airconditioners at Stratford Water Depot. Security Cameras Four requests to view tapes were received and one was copied for Police purposes. The mobile camera was hired to Department of Main Roads for surveillance at an intersection for traffic purposes. The camera technician is presently in consultation with the respective parties in relation to the security cameras at Fogarty Park and the Esplanade redevelopment. Trunk Mobile Radios (TMR's) Major problems were experience with the network with calls dropping out after one minute. As a result of our extensive reporting procedure, the fault was identified immediately and steps have been taken to avoid these problems in future. A program has commenced to have the batteries repacked. This improves performance and is half the cost of replacement. PABX The PABX at Spence Street has been upgraded and Communications staff were involved in the training of the new programmable features for both the PABX and the new version of the internal telephone directory. A major job has been undertaken to move some existing phones and connect new ones in the Cairns Water area. DESIGN SERVICES Current Works Projects commenced or underway in April include: %Completed • Esplanade - regional playground 15% • Aumuller Street - augmentation 75% • Aumuller Street - water main relocation 90% • Cairns arterial entry roads - landscaping concepts 90% • CBD drainage investigation 60% • Moody Creek - drainage improvements 10%

47

Several projects have been fully documented and released to Project Services or Cairns Water for construction co-ordination: • PawPaw Gully - trunk water main replacement • Wiltshire Drive, Gordonvale - sewer extension • South Ellis Beach - carpark improvements • MacNamara Street SES - covered area • Shields Street - Esplanade to Abbott Street - central parking/median improvements • Irene/Balaclava Streets - intersection LATM • New Edmonton SES building - modifications for vehicle storage • Lake/Wharf Streets - intersection priority signage. Other tasks undertaken during the last month include: • Services searches. • Street lighting investigations. • Traffic surveys • Landfill monitoring. SURVEYORS The following are surveys that the Survey office has been involved with during May 2002. • Edmonton Sewerage Treatment Plant - level controls. • Portsmith Landfill - monthly monitoring. • Boundary locations:

- Russell River water main crossing/Price Road - 6 Stratford Chase/Goomboora Park.

• Clifton Beach ablution block - sewer manhole locations. • Dutton Street drain - design setout. • Detail survey: - Trinity Beach Esplanade walkway/northern end - detail survey - Coastwatcher Park, Trinity Beach/Precincts Depot - Rainforest Estate Park - Botanic Gardens - Allison Creek Bridge/Joyce Road. • Captain Cook Highway water main / Holloway Beach to Yorkeys Knob intersection

boundary and feature locations. • Construction setout: - Sydney/Marti/Toogood Road intersections. - Walsh/Pease Street intersection. - McManus Street. - Ellis Beach carpark. - Stoney Creek bridge. - Chainman's Creek drain. • Bramston Beach groyne - beach profiles. SYSTEMS SUPPORT (Environmental, Quality, Safety) The main items Systems Support was involved in during May are: • Preparation of the Site Based Management Plan and Erosion and Sediment Control Plan

for Dutton Street Drain Upgrade with Design Services staff. This is a requisite for getting an Environmental Protection Agency dredging approval.

48

• Preparation of Standard Operating Procedure for washdown of concrete aggregate works.

Council was nearly prosecuted by the Environmental Protection Agency for allowing untreated washdown water to enter the stormwater system at the back of the Spence Street building last year.

• Sampling of drain substrate for heavy metals/pesticides in Cairns Works Martyn Street

depot controlled sites on the dredging licence, an Environmental Protection Agency requirement.

• Co-ordination of the training session on Erosion and Sediment Control at Martyn Street,

Gordonvale and Stratford depots. • Assistance to Design Services in relation to the Department of Primary Industries marine

plant permit applications, Section 86 and Section 47 applications for renourishing sand works on the Esplanade, the Aumuller Street Upgrade works and the Lyons/ Spence Street culvert upgrade.

• Meeting Council's licence obligations in relation to drain works with staff from the Martyn

Street depot. These included ensuring that signs are installed, works are limited to certain localities and that pre and post works notifications sheets are submitted to the Department of Primary Industries and the Fishing and Boating Patrol. The works must follow a Code of Practice and field staff must conform to the Code.

49

Monthly Report of Co-ordinator Business Support Services ACTIVITY Counter Disaster [EEK] Aim: To provide administrative, financial and operational support to the Cairns Local Government

Disaster Committee, the Cairns Disaster Co-ordination Centre, volunteer units and the State Emergency Service.

Level of Service The Cairns Counter Disaster Plan is reviewed and updated annually. The Cairns Local Government Disaster Committee meets at least 8 times per annum. Standard Operating Procedures are in place and reviewed annually to enable the Cairns Disaster Co-ordination Centre to be established and operated in response to an emergency. Adequate and competent trained volunteer staff are available to operate the Cairns Disaster Co-ordination Centre in advance of the cyclone season. Cyclone and other emergency warning information is updated and distributed annually to all City residents. All volunteer SES Units are adequately resourced and trained to respond safely and promptly to an emergency. Officer Responsible: Co-ordinator Business Support Services


Review Counter Disaster Plan and Operating Procedures after completion of the Natural Hazards Disaster Risk Management Review.

June 2002

--- b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 26,208 42,731 (16,523) (39) Expenditure 263,646 278,267 14,621 5

Variance Report Revenue variance due to delay in receipt of revenue from State Government. Being followed up. Expenditure less that budgeted due to quarterly expenses not due until June. Issues in Month No issues arising. Prospective Actions No actions necessary.

50

Monthly Report of Co-ordinator Business Support Services ACTIVITY Business Support Services - Stores [EEO] Aim: To provide a stores and small plant hire service to operating branches. Level of Service Stores services are provided at Martyn St, Gordonvale and Stratford Works depots. Purchase, transportation and delivery of dangerous goods and fuel supplies. Provide small plant, construction equipment and other daily hire services to operating branches. Stores inventory is managed to increase supply availability and reduce stores holding costs. Stocktakes are undertaken on a rolling program. Officer Responsible: Co-ordinator Business Support Services


Develop performance indicators for stores services with client branches.

June 2002

b

Develop performance indicators for stores availability and holding cost.

June 2002

b


Maintain existing levels of service b Achieve operating initiatives b Maintain stocktake results within 97% of expectation. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 85,883 1,833 84,050 N/M Expenditure 482,351 468,093 (14,258) (3.0)

Variance Report $48K Revenue recovered from employee incorrectly mapped to this activity. $38K Revenue recovered from small plant on costs incorrectly mapped to this activity. Issues in Month None. Prospective Actions Corrective action to be taken in June.

51

Monthly Report of Co-ordinator Business Support Services ACTIVITY Business Support Services - Administration [EEQ] Aim: To provide administrative and financial support to branches in the City Works & Services Division. Level of Service Administrative services provided to City Works & Services Division. Project accounting, cost control and financial support services provided to City Works & Services Division. Budgets prepared in accordance with budget preparation timetable. Monthly budget and operational plan performance reports prepared within required time limits. Officer Responsible: Co-ordinator Business Support Services


Develop performance indicators for administration support services with client branches.

June 2002

b

Enhance existing cost control systems for City Works & Services Division.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 24,961 29,333 (4,372) (14.9) Expenditure 1,009,221 959,014 (50,207) (5.2)

Variance Report Revenue – delay in receipt of RMPC claim. Expenditure – incorrect attribution of salary costs. Issues in Month No reportable issues. Prospective Actions Corrective action to be taken on expenditure attribution.

52

Monthly Report of Manager Precincts & Facilities SUB PROGRAM Precincts & Facilities [EC] Outcome Statement To ensure Council’s precincts and facilities are managed and operated to provide a quality and positive experience for residents and visitors to Cairns. ACTIVITY Precincts & Facilities-General Administration [ECA] Aim: To provide guidance and direction to the Precincts & Facilities Branch, to ensure the delivery of

Operational Plan targets. Level of Service Attend to all administration requirements in an accurate and timely manner. Provide management and support for branch staff and operations. Officer Responsible: Manager Precincts & Facilities


Maintain existing levels of service b Operating Budget YTD

Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue (293,600) 1,176,308 (1,469,908) (125) Expenditure 1,131,306 1,030,494 (100,812) (9.8)

Variance Report To be investigated. Issues in Month Prospective Actions

53

Monthly Report of Manager Precincts & Facilities ACTIVITY Botanic Reserves [ECC] Aim: To provide a range of display settings for botanic species of ornamental, economic, cultural and

conservation value for education, recreational and scientific purposes. Level of Service Flecker Botanic Gardens are open 7.30 am – 5.30 pm weekdays, 8.30 am – 5.30 pm weekends and public holidays. An estimated 200,000 persons visited the Flecker Botanic Gardens during 2000/01. The Botanical Gardens Information Centre is open Monday – Friday. The Centenary Lakes Reserve is available for use 24 hrs per day 365 days per year. Sugarworld Reserve is available for use 7.00 am – 6.30 pm daily and other times by prior arrangement. Entry to the Botanic Gardens and reserves is free of charge. Officer Responsible: Manager Precincts & Facilities


Review of Botanic Gardens Restaurant lease and operations.

Jan. 2002

b

Develop the Friends of the Gardens volunteer program to allow opening of the Botanical Gardens Information Centre on weekends and public holidays.

June 2002

b


Maintain existing levels of service b Increase Flecker Botanic Gardens visitations by 5%. b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Increased income received through weekend opening, unbudgeted fees and charges and improved donation performance. Slight variations in employee costs and materials & services charges. Issues in Month Prospective Actions

54

Monthly Report of Manager Precincts & Facilities ACTIVITY Conservation Parks [ECE] Aim: To provide management of Smithfield, Kamerunga, Mt Whitfield and Cairns Central Swamp

Conservation parks in partnership with Queensland Parks & Wildlife Service in accordance with the Nature Conservation Act.

Level of Service Maintain conservation parks to approved management plans within budget limits. Officer Responsible: Manager Precincts & Facilities


Implement Management Plans for Mt Whitfield Conservation Park and Cairns Central Swamp in conjunction with Queensland Parks & Wildlife Service.

June 2002

b

Encourage Queensland Parks & Wildlife Service to prepare new Management Plans for Smithfield and Kamerunga Conservation Parks.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 0 0 0 N/M Expenditure 34,613 81,786 47,173 57.7

Variance Report Spending on implementation delayed. Implementation Plans yet to be completed and approved. Employee costs for Mirriwinni still being recorded against Smithfield Conservation Park in error. Issues in Month Prospective Actions

55

Monthly Report of Manager Precincts & Facilities ACTIVITY Natural Resource Management [ECG] Aim: To provide management and operational support for Council’s natural and cultural resource

responsibilities. Level of Service Provide pest management and control services within budget limits. Provide vegetation protection services within budget limits. Undertake regeneration of natural areas within budget limits. Provide management, improvement and maintenance of cultural heritage sites within budget limits. Provide support for Council’s Community Advisory groups Officer Responsible: Manager Precincts & Facilities


Review Pest Management Plan. April 2002 b Implement new crocodile Management Plan. Aug.2001 b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 100,401 193,168 (92,767) (48) Expenditure 477,286 480,930 3,644 0.8

Expenditure ($) Capital Initiatives Due date Budget ($) YTD Projected

Purchase boat for S E S crocodile management Dec 2001 20,000 18,108 TOTAL 20,000 18,108

Variance Report Scheduling of grants out of sequence with budget in Cultural / Heritage site function. Issues in Month Prospective Actions

56

Monthly Report of Manager Precincts & Facilities ACTIVITY Caravan/Camping Grounds [ECI] Aim: To manage the contract operation of Council’s Caravan Parks and Camping Grounds. Level of Service Provide support for Council’s contract caretakers and site managers. Inspect caravan parks and camping grounds monthly with caretaker/manager for compliance with lease and licence conditions. Officer Responsible: Manager Precincts & Facilities


Review caravan parks and camping ground operations against new local laws and State legislation and report on status, with recommendations to General Manager.

March 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Minor fluctuations in expenditure at each camp ground. Awaiting advice from DNRM on tenure issues. Issues in Month Prospective Actions

57

Monthly Report of Manager Precincts & Facilities ACTIVITY Parks & Reserves [ECK] Aim: To work in partnership with the community by assisting in providing an appropriate range of park

and recreation facilities and services. Level of Service Provide a planning and management service for parks and recreation, operation and development by working in partnership with the community. Officer Responsible: Manager Precincts & Facilities


Undertake monitoring of participation in sport and recreation programs and recommend actions to increase participation.

June 2002

b

Review Sport and Recreation Strategic Plan. June 2002

b

Undertake evaluation of Manoora Leisure Plan and develop exit plan.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 2,027,523 1,850,808 176,715 9.5 Expenditure 559,297 666,842 107,545 16.1


Install soft fall to playgrounds Jun 2002 30,000 46,182 Upgrade ablution facilities to EPA request. Jun 2002 100,000 10,298 Replace park assets Jun 2002 45,000 65,547 TOTAL 175,000 122,027

Variance Report Employee costs below budget due to staff vacancy in Sport and Recreation. Materials & Services underspent at Manoora – funding dedicated to this activity. Issues in Month Prospective Actions

58

Monthly Report of Manager Precincts & Facilities ACTIVITY Swimming Pools [ECM] Aim: To provide a range of aquatic facilities, which are affordable and meet the needs of the

community. Level of Service Swimming pools are provided at Babinda, Gordonvale, Edmonton, Edmonton (Sugarworld), Woree, North Cairns (Tobruk) and Smithfield. Edmonton, Woree, North Cairns and Smithfield complexes have heated pools. Management of all pool complexes is undertaken by contract. Swimming Pools operate generally from 6.00 am – 8.00 pm, 7 days per week. Babinda and Gordonvale pools close for the winter period. Swimming pools are inspected monthly for compliance with lease and licence conditions. Officer Responsible: Manager Precincts & Facilities


Review opportunities for operating cost savings for heated pools.

October 2001

b

Investigate and report on strategic needs of Edmonton community for aquatic facilities.

March 2002

b Review and report on compliance with workplace health and safety and environmental legislation for swimming pools.

March 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue (1,538,967) (1,541,293) 2,326 0.2 Expenditure 783,737 822,744 39,007 4.7

Variance Report Minor variations in expenditure at pools pending results of pool review. Issues in Month Prospective Actions

59

Monthly Report of Manager Precincts & Facilities ACTIVITY Sport Facilities [ECO] Aim: To provide a range of and encourage use of quality and accessible sporting facilities. Level of Service Provide sporting facilities at Barlow Park, Fretwell Park and Marlin Coast Recreation Centre. Fretwell Park and Marlin Coast Recreation Centres are managed and operated by community groups. Facilities for which Council is responsible are maintained within budget limits. Officer Responsible: Manager Precincts & Facilities


Review lease and user arrangements of all facilities. June 2002

b

Prepare a needs analysis and marketing plan for Barlow Park.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 1,415 1,375 40 2.9 Expenditure 149,238 170,133 20,895 12.3


Construct new Synthetic Athletics track at Barlow Park.

Dec 2001 1,600,000

Construct drainage and ancillary works at Barlow Park.

Dec 2001 500,000

TOTAL 2,100,000 1,938,157 Variance Report Lower expenditure due to closure of Barlow Park for refurbishment for six months. Issues in Month Prospective Actions

60

Monthly Report of Manager Precincts & Facilities ACTIVITY Recreation Facilities [ECQ] Aim: To provide a range of and encourage use of quality and accessible recreation facilities Level of Service Beach bathing facilities are provided at Bramston Beach, Machans Beach, Holloway’s Beach, Yorkeys Knob, Trinity Beach, Clifton Beach, Kewarra Beach, Palm Cove and Ellis Beach. Stinger nets operated at all beaches for the stinger season, approx November – May. Lifeguard services provided at all beaches under contract. Beach recreation facilities maintained within budget limits. Officer Responsible: Manager Precincts & Facilities


Investigate and report on consolidation and upgrade of children’s play areas.

April 2002

b

Review and report on the provision of lifeguards and stinger resistant enclosures, beach safety contract services and facilities.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)



Construct Fogarty Park improvements Jun.2002 300,000 32,478 TOTAL 300,000 32,478

Variance Report Materials and Services within acceptable contingencies for contract. Issues in Month Prospective Actions

61

Monthly Report of Manager Precincts & Facilities ACTIVITY Off Street Parking [ECS] Aim: To provide affordable, and secure off street parking facilities. Level of Service 354 covered bays provided in the Lake St Parking Station 60 % average usage of Lake St Parking Station in 2000/01 672 off street bays provided in Graft’n’Arts, Grafton St and the Pier car parks. 100% average usage of Graft’n’Arts and the Pier car parks 70% average use of Grafton St car park. Parking fees for off-street car parking is $0.40 per hour. Officer Responsible: Manager Precincts & Facilities


Develop implementation plan for CBD Parking Sub-Strategy.

Dec.2001 b

Review local law for CBD Parking Sub-Strategy. Dec.2001 b


Maintain existing levels of service b Achieve operating initiatives b Increase the use of off street parking facilities by 20% during 2001 / 02 b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 171,077 172,883 (1,806) (1) Expenditure 267,568 272,327 4,759 1.7

Variance Report No reportable variations. Issues in Month Prospective Actions

62

Monthly Report of Manager Precincts & Facilities ACTIVITY Regulated Parking [ECU] Aim: To provide and regulate on-street parking that best serves the community as a whole. Level of Service 1269 metered and 2731 unmetered parking bays provided in the central business district. Parking meters operate from 9.00 am – 5.00 pm Monday to Friday and 8.30 am – 11.30 pm Saturday. Officer Responsible: Manager Precincts & Facilities


Develop implementation plan for CBD Parking Sub-Strategy.

Dec. 2001

b

Review local law for CBD Parking Sub-Strategy. Dec. 2001

b


Maintain existing levels of service b Achieve operating initiatives b Increase the use of on street parking facilities by 20% during 2001/02 b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 1,439,111 1,537,250 (98,139) (6.4) Expenditure 770,650 813,393 42,743 5.3

Variance Report Revenue below budget – budget figure assumed increased fees from July 2001. Minor variation in materials and services expenditure and employee costs due to reduction in overtime. Issues in Month Prospective Actions

63

Monthly Report of Manager Precincts & Facilities ACTIVITY City Place [ECW] Aim: To provide a sense of place in the central business district that provides entertainment, education

and relaxation in a safe and comfortable setting. Level of Service Free public entertainment is provided in City Place from Monday - Saturday. Public safety and services are provided in the CBD by security personnel on contract. City Place will be redeveloped during the year. Officer Responsible: Manager Precincts & Facilities


Manage the needs of City Place stakeholders during the redevelopment period.

b

Undertake marketing and promotion of City Place after re-opening to restore use and patronage of City Place.

b

Develop performance indicators for public safety in City Place and the CBD.

b


Restore existing levels of service once City Place redevelopment is complete. b Increase use and participation in City Place activities after redevelopment. b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 158,019 147,473 10,546 7.2 Expenditure 691,931 573,003 (118,928) (20.8)


Renew electrical system in School of Arts Building

19TH JUNE 2002 - Cairns Regional Council · Monica’s Cathedral, Cairns. Approval for this burial...

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Transcript of 19TH JUNE 2002 - Cairns Regional Council · Monica’s Cathedral, Cairns. Approval for this burial...