Bid Invitation for Spare part Supplies

Bid No. GO-ET/HO/002/16

GOAL EthiopiaAddis Ababa, Ethiopia

March 2016

Table of Contents

Spare part Supplies 2016

No. Page no.

1. Invitation for Bid 3

2. Instruction to Bidders 4-5

3. Description of Requirements 6-15

4. General Terms & conditions 16-19

Invitation for Bid

2

TENDER NOTICE

Reference Number: GO-ET/HOX/002/16Office GOAL EthiopiaDeadline for Submission Monday, March 28, 2016, 04:00pmProposed tender opening date Tuesday, March 29, 2016, 02:00pm

GOAL Ethiopia, an International Humanitarian Organization, invites eligible bidders for the supply of Vehicles’ Spare Parts.

1. All eligible suppliers can obtain Request for Offer (RFO) with details & quantity of the required Vehicles’ Spare Parts specification from GOAL Website www .goal.ie starting from the first day this notice appeared on GOAL Website www.goal.ie or The Ethiopian Herald Newspaper. The RFO also can be obtained from GOAL Ethiopia against non-refundable admin cost of Birr 50.00 (Fifty) during office hours (Monday to Friday, 8:00am to 4:30pm) starting from the first day this notice. Further information can be obtained at the address below or with email address tenders@goal.ie.

2. Please send your offers to confidential email address: tenders@goal.ie or to GOAL Ethiopia Head Office in a sealed and stamped envelop before deadline for submission on Monday, April 18, 2016, 04:00pm.

3. Bidders should submit their offers accompanied by copies of all appropriate documents: VAT Registration Certificate, Current Trade License & details of any local partner if available. No offer should be sent via personal or individual e-mails. Offers sent through personal e-mails will be disqualified.

4. GOAL Ethiopia reserves the right to accept or reject the bid partially or fully.

Address:GOAL Ethiopia,

Yeka Sub City, Woreda 9, H. No. 508Next compound to Kotebe Health Center

P. O. Box 5504, TEL. 011-6-47-81-16/17, FAX 011-6-478118,Addis Ababa, Ethiopia

Part I. Instruction to Bidders

3

1. Offers must be received by GOAL on or before Monday, April 18, 2016, 04:00pm. Any

offer received after this date or sent to another address may be rejected.

2. GOAL may, at its discretion, extend the deadline for the submission of offers, by notifying all

prospective contractors. The extension of the deadline may accompany a modification of the

tender documents prepared by GOAL at its own initiative or in response to a clarification

requested by a prospective vendor.

3. You are requested to hold your offer valid for 90 days from the deadline for submission.

GOAL will make its best effort to select a firm/institution within this period.

4. Please note that the cost of preparing an offer and of negotiating a contract, including any

related travel, is not reimbursable.

5. Any requests for clarification should be referred to tenders@goal.ie ( for clarification

please Reference GO-ET/HOX/002/16 needs to be in the subject line of the mail with

the word CLARIFICATION request clearly in bold)

6. GOAL may, at its discretion, copy any reply to a particular question to all other invited

firms/institutions.

7. Your offer should clearly indicate:

a. Any taxes that apply should be included in the price

b. Prices should be net after deduction of discounts

c. Validity of the offer

d. Defects liability and guarantee period

e. Detailed specifications (if different from stipulated specifications)

f. Lead-time (the time between the placement of an order and delivery of IT

Equipment)

8. You are required to supply the following supporting documentation:

List of NGO Contracts

Reference letter from previous clients

9. Award Criteria includes

Price must be valid for three month after signing of the agreement

Completeness of quotes submitted for required items

Willingness to deliver Spare parts for vehicles to GE head office

Experience of Vendor with GOAL or other NGO

Clarity of specification of Spare parts for vehicles

4

Genuine parts

Lead time

10. Please note that GOAL is not bound to select any of the firms/institutions submitting

proposals. Furthermore, since a contract will be awarded in respect of the offer that is

considered most responsive to the needs of the project concerned, GOAL does not bind itself

in any way to select the firm/institution offering the lowest price.

11. Currency of offer should be in Ethiopian Birr

12. Payment will be made to the vendor by cheque or bank transfer within 30 days of receipt of an

invoice by GOAL providing all documents mentioned in the contract have also been received

and verified by GOAL technical personnel.

13. GOAL will not be responsible for any bank service charges.

14. Inspection may be applicable at time of receiving the item and this could be arranged by

GOAL.

15. GOAL does not undertake to pay by letter of credit or in advance of delivery.

16. GOAL reserves the right to accept the whole or part of bidder’s offer.

17. Incomplete offers or offers which do not comply with any of the tender conditions will not be

considered.

18. There will be liquidated damages equivalent to a deduction of 0.1% per day or part thereof for

late deliveries due to default on the part of the vendors.

19. Any contract that results from this tender will be subject to GOAL’s standard terms and

conditions.

20. The frame work agreement will be for three years but the price must be fixed and revised

every three month after conducting market analysis.

I. Description of Requirements

5

GOAL invites your company to make a firm offer for the following Lists of Spare parts for vehicles

with different models:

All prices quoted must include all taxesThe format shown in the following pages should be used in preparing the Price Schedule.

Please indicate separately if your specification is different compared to the one indicated on

the table below.

Name of Supplier: _________________________________________________

Agreed Price Offer by the Supplier

Toyota LWB: Model HZJ76L; HZJ78L & J79; Qty. 43 Units

No Item Part number Unit Quantity Unit Price with VAT in Birr

1 Oil Filter 90915-30002 Pcs 1  2 Fuel filter element 23390-51070 pcs 13 Air cleaner 17801-61030 Pcs 1  4 V-Belt* 90916-02425 Pcs 1  5 AC Belt 99332-11260 Pcs 1  6 Stabilizer Bush 48815-60170 Pcs 1  7 Stabilizer Link Bush FR 90385-13009 Pcs 18 Wipper Blade RH 85212-60032 Pcs 1  9 Wipper Blade LH 85222-60062 Pcs 1  10 Hood Hings LH 53420-60100 Pcs 1  11 Hood Hings RH 53410-60130 Pcs 1  12 Wipper Nozzle 85381-12050 Pcs 1  13 Bulb Single Flamment* 99132-11210 Pcs 1  14 Bulb Double Flamment 99132-21210 Pcs 1  15 Sun Visor – LH 74320-60300 Pcs 1  16 Sun Visor – RH 74310-60A60-B1 Pcs 1  17 Hood Cable 53630-60130 Pcs 1  18 Leaf Spring Bush 90385-18022 Pcs 1  19 Leaf Spring Bush 90385-18021 Pcs 1  20 Shock Absorber 48511-69645 Pcs 1  21 Shock Absorber* 48531-69645 Pcs 1  

6

22 Bush Rear Spring Outer 90389-14056 Pcs 1  23 Bush Rear Spring Inner* 90389-22003 Pcs 1  24 Horn - Low Pitch 86520-20300 Pcs 1  25 Horn - High Pitch 86510-20280 Pcs 1  26 Fuel Switch Assy Return* 77720-60150 Pcs 1  27 Drum Rear Brake 42431-60250 Pcs 1  28 Disc Front Brake 43512-60141 Pcs 1  29 Arm Steering Knuckle LH 45612-60080 Pcs 1  30 Tube RR Brake 47326-60241 Pcs 1  31 Rear Differential Seal 90311-45028 Pcs 1  32 Hand Pump Assy Fuel 23380-17530 Pcs 1  33 Insulator Gear Box* 12371-17080 Pcs 1  34 Nozzle Fuel* 23620-19105 Pcs 1  

35Rotor Injection Head Sub Assy Pump

22140-17810Pcs 1  

36 Feed Pump Sub – Assy 22505-54010 Pcs 1  37 D. Valve 22148-54010 Pcs 1  38 Leaf Spring Pin Kit RR 04484-60080 Pcs 1  39 Axle Breather Assy 90404-51068 Pcs 1  40 Brake Pad 04465-Y22F6 Pcs 1  41 Brake Shoe 04465-60070 Pcs 1  42 Head Lamp Assy 90981-01046 Pcs 1  43 Ignition Key Holder Assy Pcs 1  44 Ignition Key Assy 69057-60211 Pcs 1  45 Knuckle Bearing* 90366-20003 Pcs 1  46 Bolt Shock Absorber RR 90119-12088 Pcs 1  47 Washer Shock Absorber RR 90948-03011 Pcs 1  48 Arm Steering Knuckle RH 45611-60110 Pcs 1  49 Hand Brake Cable 46410-60860 Pcs 1  50 Brake Pad* 04465-Y22F6 Pcs 1  51 Brake Shoe* 04465-60070 Pcs 1  52 Seat Adjuster LH Outer 72520-90K00 Pcs 1  53 Horn Switch Assy 84306-52100 Pcs 1  

54Stabilizer Link Assy LH Bracket

48802-60050Pcs 1  

55Stabilizer Link Assy RH Bracket

48829-60080Pcs 1  

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56 Hand Pump Fuel* 23380-17450 Pcs 1  57 Spider Kit FR* 04371-60070 Pcs 1  58 Spider Kit RR 04371-36050 Pcs 1  59 Bush Lateral 48706-60070 Pcs 1  60 Bush Lead Arm 48702-60040 Pcs 1  61 Stabilizer Bush Link 90385-11021 Pcs 1  62 Bush Lead Arm* 48702-60050 Pcs 1  63 Axle Seal FR 90310-35010 Pcs 1  64 Axle Seal RR 90310-36003 Pcs 1  65 Case Fuel Filter 23382-51020 Pcs 1  66 Holde, Alternator

W/Rectifier27357-55080

Pcs 167 Regulatoir Assy, Generator* 27700-50030 Pcs 168 Holder, Assy Altenator

Bush*27370-75060

Pcs 169 Rotor Assy Alternator* 27330-74550 Pcs 170 Fan 16361-17040 Pcs 171 Shroud Sub Assy Fan 16711-17150 Pcs 172 Radiator Assy 16400-17400 Pcs 173 Inlet Water Radiator 16321-17010 Pcs 174 Ghose Radiator Outlet 16572-17150 Pcs 175 Hose Radiator Inlet 16571-17020 Pcs 176 Tank, Radiator Lower 16461-66180 Pcs 177 Ring O for Radiator – Lower 16442-66021 Pcs 178 Ring O for Radiator – Upper 16442-66021 Pcs 179 Tank Radiator Upper 16441-17400 Pcs 180 Cap Sub Assy Radiator* 16401-67150 Pcs 181 Cap Sub Assy Reserve Tank 16405-17010 Pcs 182 Tank Assy , Radiator

Reserve16470-17010

Pcs 183 Bracket Radiator Reserve

Tank16611-17010

Pcs 184 Pump Assy Engine Water* 16100-19235 Pcs 185 Coupling Assy Water 16210-17070 Pcs 186 Holder Assy Starter Brush 28140-77090 Pcs 187 Switch Assy Magnet Starter 28150-17090 Pcs 188 Armature Assy Starter 28160-54140 Pcs 189 Handle Assy FR Window 69260-10040 Pcs 1

8

Regulator*90 Regulator Sub Assy, RH* 69810-60090 Pcs 191 Regulator Sub Assy, LH 69820-60090 Pcs 192 Link Sub Assy Front

Sabilizer48802-60050

Pcs 193 Bumper FR Spring LH 48304-60100 Pcs 194 Bumper FR Spring RH 48304-60100 Pcs 195 Spring Assy Hollow RH 48310-60101 Pcs 196 Hollow Bumoer Spring Assy

LH48310-60111

Pcs 1

Toyota SWB: Model BJ70LV-KR; Qty. 2 Units

No Item Part number Unit Quantity Unit Price with VAT in Birr

1 Oil Filter 15600-41010 Pcs 1  2 Fuel Filter 23390-64480 Pcs 1  3 Shock Absorber RR 48531-69136 Pcs 1  4 Air cleaner 17801-61030 Pcs 1  5 Knuckle Arm Bearing* 90366-17001 Pcs 1  6 Gasket Kit Front Hub

Overhaul*04434-60070

Pcs 1  7 Tie Rod End LH 45045-69045 Pcs 1  8 Tie Rod End RH 45044-69075 Pcs 1  9 Cylinder Head Assy 11101-58050 Pcs 1  10 Brake Shoe FR* 04494-60030 Pcs 1  11 Brake Shoe RR* 04495-60011 Pcs 1  12 FR Wheel Brake Cylinder

Repair Kit lower47510-60100

Pcs 113 FR Wheel Brake Cylinder

Repair Kit upper47520-60030

Pcs 1  

Model HZJ75L; Qty. 5 Units

No Item Part number Unit Quantity Unit Price with VAT in Birr

1 Oil Filter 90915-30002 Pcs 12 Fuel Filter 23390-64480 Pcs 1  3 Fuel Element 04234-68010 Pcs 1  

9

4 Air Cleaner 1780-61030 Pcs 1  5 Stablizer Bush 90948-01003 Pcs 1  6 Stabilizer Bush Link 48815-26020 Pcs 1  7 Leaf Spring Bush - RR

Upper90385-18009

Pcs 1  8 Leaf Spring Bush - RR

Lower*90385-18009

Pcs 1  9 Leaf Spring Bush – FR* 90389-18002 Pcs 1  10 Steering Box Repair Kit* 04445-60070 Pcs 1  11 Vene Pump Repair Kit 04446-60070 Pcs 1  12 Vene Pump Assy* 44320-60220 Pcs 1  13 Horn Pin 84312-32010 Pcs 1  14 Brake Pad 04465-Y2257 Pcs 1  15 Brake Shoe 04495-60070 Pcs 1  16 V-Belt 90916-02330 Pcs 1  17 Inner Door Handle LH &

RH*69277-89104-43

Pcs 1  18 Rear Door Handle: Inner* 69212-90100 Pcs 1  19 Rear Door Handle: Outer 69220-32010 Pcs 1  20 Sun Visor LH 74630-60130 Pcs 1  21 Sun Visor RH 74310-90K10-08 Pcs 1  22 Gear Box Support (Insulator

RR No. 1)12371-17010

Pcs 1  23 Rear Differential Seal 90311-38035 Pcs 1  24 End Sub Assy Tie Rod LH 45045-69155 Pcs 1  25 Rear Hub Nut Screw 42419-60011 Pcs 1  26 Spider Kit Rear 04371-36050 Pcs 1  27 Spider Kit Front 04371 Pcs 1  28 Radio Antenna 86300-90K01 Pcs 1  29 Rotor (Head Sub Assy

Pump)22140-17010

Pcs 1  30 Pump Sub Assy Feed 22505-54010 Pcs 1  31 Injection Pump Gasket Kit Pcs 1  32 D-Valve (Valve Sub-Assy

Delivery)22104-17010

Pcs 1  33 Cam Face (Cam Plate Sub

Assy Face)22130-17010

Pcs 1  34 Bearing Release* 90363-15017 Pcs 1  35 Disc Assy Clutch* 31250-60222 Pcs 1  36 Cover Assy Clutch* 31210-36160 Pcs 1  37 Boot Clutch Release Fork 31326-60070 Pcs 1  38 Pad Clutch Pedal 31321-14020 Pcs 1  

10

39 Cylinder Kit Clutch Master* 04311-60100 Pcs 1  40 Gear Sub Assy Speedometer

Driver33403-69175

Pcs 1  41 Disc Front 43512-60100 Pcs 1  42 Cap Front 43423-35010 Pcs 1  43 Flange Front Axle Outer

Shaft43421-60021

Pcs 1  44 Bolt Stud Front 90116-08375 Pcs 1  45 Washer Cone 42323-60010 Pcs 1  46 Bearing Tappered Roller

Outer90080-36067

Pcs 1  47 Bearing Tappered Inner 90080-36064 Pcs 1  48 Seal Oil Hub 90311-62001 Pcs 1  49 Nut Hub 43521-60011 Pcs 1  50 Washer Claw 90214-42030 Pcs 1  51 Washer Lock 90215-42025 Pcs 1  52 Flange Sub Assy Rear 41204-60030 Pcs 1  53 Space Rear Differential 41231-60030 Pcs 1  54 Bearing Taperred 90366-30038 Pcs 1  55 Hose Sub-Assy* 42306-60120 Pcs 1  56 Gasket Rear Axle Housing

Cover42183-35010

Pcs 1  57 Shaft Rear Diff 41342-55010 Pcs 1  58 Spacer Diff Pinion Shaft 41344-35010 Pcs 1  59 Pinion Rear Diff 41341-25010 Pcs 1  60 Washer Rear Diff 41351-25010 Pcs 1  61 Gear Rear Diff Side 41331-25010 Pcs 1  62 Washer Rear Diff Side Gear

Thrust41361-60010

Pcs 1  63 Washer Plate Diff Rear 90001-40551 Pcs 1  64 Bearing Taperred* 90366-40059 Pcs 1  65 Carrier Assy Differential

Rear41101-60100

Pcs 1  66 Pin Rear Diff 41343-60010 Pcs 1  67 Shaft Rear Axle RH 42311-60052 Pcs 1  68 Shaft Rear Axle LH 42312-60042 Pcs 1  69 Lock Rear Shaft 42325-550101 Pcs 1  70 Seal Oil Rear Axle 90310-35001 Pcs 1  71 Bearing Axle Rear 90365-47013 Pcs 1  72 Hub Stud Rear 90942-02052 Pcs 1  73 Rear Drum 42431-60070 Pcs 1  

11

74 Rear Hub 42401-69015 Pcs 1  75 Rear Axle Inner Bearing 90368-49084 Pcs 1  76 Nut Rear Axle Bearing Lock 42427-60021 Pcs 1  77 Plate Axle Lock Nut 42428-60011 Pcs 1  78 Shaft Rear Axle RH 42311-60062 Pcs 1  79 Shaft Rear Axle LH 42312-60072 Pcs 1  80 Bolt Stud Rear Axle Hub 90116-08325 Pcs 1  81 Outer Axle Bearing 90368-45087 Pcs 1  82 Wheel Disc 42610-60111 Pcs 1  83 Shaft Sub Assy Front Axle

Outer43405-60040

Pcs 1  84 Shaft Front Axle Inner 43411-60070 Pcs 1  85 Reservoir Assy Vene Pump

Oil44360-60100

Pcs 1  86 Cap Sub Assy Vene Pump

oil Reservoir44305-22040

Pcs 1  87 Hose oil Reservoir 44348-60120 Pcs 1  88 Hose oil Pressure Feed 44411-60370 Pcs 1  89 Rotor Sub Assy Vene 44033-36060 Pcs 1  90 Plate Vene Pump Side Rear 44342-89102 Pcs 1  91 Spring Compression 90029-60003 Pcs 1  92 Vene pump Valve 90029-60002 Pcs 1  93 Bearing Vene Pump Shaft 90029-60003 Pcs 1  94 Steering Dumper Assy 45700-69125 Pcs 1  95 End Sub Assy Rod RH 45045-69046 Pcs 1  96 End Sub Assy Rod LH 45044-69086 Pcs 1  97 End Sub Assy Tie Rod LH 45046-69155 Pcs 1  98 End Sub Assy Tie Rod RH 45047-69085 Pcs 199 Lock Assy Back Door Upper 69350-90K02 Pcs 1100 Lock Assy Back Door

Lower69380-90K00

Pcs 1101 Hose Pressure Feed 44411-60370 Pcs 1102 Hose Oil Pressure To Pump 44348-60120 Pcs 1103 Valve Sub Assy Regulator 22180-58200 Pcs 1104 Pump Assy Engine Water 16100-19235 Pcs 1105 Coupling Assy Fluid 16210-17020 Pcs 1106 Rdiator Assy 16400-17070 Pcs 1107 Shroud Sub Assy Fan

Radiator16711-17020

Pcs 1108 Fan Radiator 16361-17010 Pcs 1109 Cap Sub Radiator 16401-17010 Pcs 1

12

110 Insulator Engine Support Front

12361-17020Pcs 1

111 Cushion Exhaust Pipe 17567-17010 Pcs 1112 Bracket Exhaust Pipe

Support17574-60040

Pcs 1113 Belt Timing 13568-19065 Pcs 1114 Idler Sub Assy 13505-17011 Pcs 1115 Sping Tension (For Idler) 90507-27003 Pcs 1116 Pulley Camshaft Timing 13523-7010 Pcs 1117 Switch Assy - Parking Brake 84550-33010 Pcs 1118 Gauge Assy Fuel Sender

Sub Fuel Tanker83320-69335

Pcs 1119 Gauge Assy Fuel Sender

Main83320-69355

Pcs 1120 Gauge Assy Water

Temprature83420-16040

Pcs 1121 Gauge Assy Oil Pressure 83520-35031 Pcs 1122 Link Assy Wiper 85150-60141 Pcs 1123 Arm Assy Wiper RH 85211-6091 Pcs 1124 Arm Assy Wiper LH 85221-60101 Pcs 1125 Blade Wiper RH 85212-60032 Pcs 1126 Blade Wiper LH 85222-60062 Pcs 1127 Motor Assy Wiper 85110-60201 Pcs 1128 Nut Wiper 90176-08016 Pcs 1129 Mirror Assy RH Outer View 87910-60142 Pcs 1130 Mirror Assy LH 87940-60372 Pcs 1131 Mirror Assy Inner 87810-90K04-BO Pcs 1132 Horn Assy High Pitch 86510-20280 Pcs 1133 Horn Assy Low Pitch 86520-20300 Pcs 1

Toyota LWB: Model HZJ80L-GNMNS; Qty. 2 Units

No Item Part number Unit Quantity Unit Price with VAT in Birr

1 Oil Filter 90915-30002 Pcs 1  2 Fuel Filter 23303-64480 Pcs 1  3 Fuel Element 04234-68010 Pcs 1  4 Seal 09031-58008 Pcs 1  5 Sun Visor Assy RH 74310-60040 Pcs 1  6 Sun Visor Assy LH 74320-60240 Pcs 1  

13

7 Disc Assy Clutch 31250-60282 Pcs 1  8 Cover Assy Clutch 31320-36160 Pcs 1  9 Bearing Release 31230-60120 Pcs 1  10 Pad Brake Pedal 31321-14020 Pcs 1  11 Spring Brake Pedal 90507-14034 Pcs 1  12 Cover Steering Column 45286-60937 Pcs 1  13 Seal Main Shaft 45292-35050 Pcs 1  

14Yoke Sub Assy Steering Sliding Upper

45209-60060Pcs 1  

15Yoke Sub Assy Steering Sliding Lower

45209-60070Pcs 1  

16 String Shaft 45216-60080 Pcs 1  

17Cylinder Sub Assy Brake Master

47201-60530Pcs 1  

18 Reservoir Brake 47220-60050 Pcs 1  19 Booster, Assy Brake 44610-60783 Pcs 1  20 Hose Oil Reservoir 44348-60120 Pcs 1  21 Spring Tension RH 90506-26011 Pcs 1  22 Spring Tension LH 90506-26014 Pcs 1  23 Strut Set Shoe RH 47061-60011 Pcs 1  24 Strut Set Shoe RH 47062-60011 Pcs 1  25 Wire Parking Brake 47616-60010 Pcs 1  26 Lever Rear Brake Adjust RH 47643-60010 Pcs 1  27 Lever Rear Brake Adjust LH 47644-60010 Pcs 1  28 Brake Pad FR 04465-Y2257 Pcs 1  29 Brake Shoe RR 04495-60070 Pcs 1  

Toyota Mini Bus: Model LH114L-BRMRS; Qty. 2 Units

No Item Part number Unit Quantity Unit Price with VAT in Birr

1 Oil Filter 15600-41010 Pcs 1  2 Fuel Filter 23303-64480 Pcs 1  3 Air Cleaner ]17801 Pcs 1  4 Brake Pad (pair) 04465-Y2256 Pcs 1  5 Brake shoe (pair) 04495-30100 Pcs 1  6 V-Belt 90916-02209 Pcs 1  7 AC Belt 99332-61240 Pcs 1  8 Hub Bearing Inner 90368-34001 Pcs 1  9 Hub Bearing outer 90368-21001 Pcs 1  

14

10 Hub seal FR 90311-50005 Pcs 1  11 Claw Washer 90214-20007 Pcs 1  12 Cap Front Hub 43514-35010 Pcs 1  14 Exhaust Pipe Cushion 17565-16080 Pcs 1  15 KM Cable Pcs 1  16 Cylinder Set Parking Brake

Shoe RH47061-26010 Pcs

1  17 Strut Set Parking Brake

Shoe RH47062-26010 Pcs

118 Strut Set Parking Brake

Shoe LH47062-26010 Pcs

119 Absorber Assy Shock FR

RH & LH48511-29526 Pcs

120 Rear Shock Absorber 4853-80399 Pcs 1

Toyota Double Cab Hilux: Model KUN25L-PRMDHV; Qty. 1

No Item Part number Unit Quantity Unit Price with VAT in Birr

1 Oil Filter 90915-TB006 (YZZD2) Pcs 12 Fuel Filter  23390-0L002/01041 Pcs 1  3 Shock Absorber RR 48531-09650 Pcs 1  4 Brake Pad 04465-00020 Pcs 1  5 Brake Shoe 04495-0K070  Pcs 1  6 Air Cleaner  17801-00020 Pcs 1  

Part III.

TERMS AND CONDITIONS FOR SUPPLY, SERVICE AND WORKS CONTRACTS

I. LEGAL STATUS The Vendor shall be considered as having the legal status of an independent contractor vis-à-vis GOAL. The Vendor, its personnel and sub-contractors shall not be considered in any respect as being the employees of

15

GOAL. The Vendor shall be fully responsible for all work and services performed by its employees, and for all acts and omissions of such employees.

II. SUB-CONTRACTINGIn the event the Vendor requires the services of a sub-contractor, the Vendor shall obtain the prior written approval of GOAL for all sub-contractors. The Vendor shall be fully responsible for all work and services performed by its sub-contractors and vendors, and for all acts and omissions of such sub-contractors and vendors. The approval of GOAL of a sub-contractor shall not relieve the Vendor of any of its obligations under this Contract. The terms of any sub-contract shall be subject to and conform with the provisions of this Contract.

III. OBLIGATIONSThe Vendor shall neither seek nor accept instructions from any authority external to GOAL. Vendors may not communicate at any time to any other person, government or authority external to GOAL any information known to them by reason of their association with GOAL which has not been made public, except in the course of their duties or by authorization of the GOAL: nor shall Vendors at any time use such information to private advantage. These obligations do not lapse upon termination/expiration of their agreement with GOAL.

IV. ACCEPTANCE AND ACKNOWLEDGEMENTInitiation of performance under this contract by the vendor shall constitute acceptance of the contract, including all terms and conditions herein contained or otherwise incorporated by reference.

V. WARRANTYThe Vendor warrants the goods furnished under this Contract to conform to the specifications and to be free from damage and defects in workmanship or materials. This warranty is without prejudice to any further guarantees that the Vendor provides to purchasers. Such guarantees shall apply to the goods subject to this Contract.

VI. INSPECTIONThe duly accredited representatives of GOAL or the donor shall have the right to inspect the goods called for under this Contract at Vendor’s stores, during manufacture, in the ports or places of shipment, and the Vendor shall provide all facilitates for such inspection. GOAL may issue a written waiver of inspection at its discretion. Any inspection carried out by representatives of GOAL or the donor or any waiver thereof shall not prejudice the implementation of the other relevant provisions of this Contract concerning obligations subscribed by the Vendor, such as warranty or specifications.

VII. EXPORT LICENCEThe Contract is subject to the obtaining of any export licence or other governmental authorisation that may be required. It shall be the responsibility of the Vendor to obtain such licence or authorisation. GOAL may, at its discretion, use its best endeavours to assist.

VIII. OFFICIALS NOT TO BENEFITThe Vendor represents and warrants that no official of GOAL has been, or shall be, offered by the Vendor any direct or indirect benefit arising from this Contract or the award thereof. The Vendor agrees that breach of this provision is breach of an essential term of this Contract.

IX FORCE MAJEUREFor the purposes of this Contract, force majeure means any act of God, act of war, civil disturbance, explosion, fire, any law or action taken by a government or public authority or other exceptional event which is unforeseeable in the circumstances, which cannot be overcome and which prevents, hinders or delays either party from performing any of its obligations under this Contract. As soon as possible and in any event within five (5) working days after the occurrence of a force majeure event, the affected party shall give notice and full particulars to the other party in writing. The affected party shall not be in breach of this Contract nor liable for delay in performing its obligations under this Contract if and to the extent that such delay is directly caused by the force majeure event provided that such party uses best endeavours to limit the effect of the force majeure event on the performance of its obligations. If such a period of delay or non-performance by the Vendor continues for ten (10) working days, GOAL may terminate this agreement by giving five (5) days' written notice to the Vendor.

X. DEFAULTIn case of default by the Vendor, including, but not limited to, failure or refusal to make deliveries within the limit specified, GOAL may procure the goods or services from other sources, and hold the Vendor responsible for any excess cost occasioned thereby. Furthermore, GOAL may, by written notice, terminate the right of the Vendor to proceed with deliveries or such part or parts thereof as to which there has been default.

XI. REJECTIONIn the case of goods or services purchased based on specifications or scope of works, GOAL shall have the right to reject the goods or services or any part thereof if they do not conform to specifications or the scope of works.

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XII. AMENDMENTSNo change in or modification of this Contract shall be made except by prior agreement between the Responsible Buyer in GOAL and the Vendor.

XIII. ASSIGNMENTSThe Vendor shall not assign, transfer, pledge or make other disposition of this Contract or any part thereof or of any of the Vendor’s rights, claims or obligations under this Contract except with the prior written consent of GOAL.

XIV. INDEMNIFICATIONThe Vendor agrees to indemnify, hold and save GOAL harmless and defend at its own expense GOAL, its officers, agents and employees from and against all suits, claims, demands and liability of whatever nature or kind, including costs and expenses thereof and liability arising there from, with respect to, arising from or attributable to acts or omissions of the Vendor or its employees or sub-contractors in or relating to the performance of this Contract. This provision shall extend to, but shall not be limited to, claims and liability in the nature of product liability claims. GOAL will promptly notify the Vendor of any such suit, claim, proceeding, demand or liability within a reasonable period of time after having received written notice thereof, and will reasonably co-operate with the Vendor, at the Vendor’s expense, in the investigation, defense or settlement thereof, subject to the privileges and immunities of GOAL.The Vendor shall not permit any lien, attachment or other encumbrance by any person or entity to remain on file in any public or official office or on file with GOAL against any monies due or to become due for any work done or materials furnished under this Contract, or by reason of any other claim or demand against the Vendor.

XV. DISPUTES - ARBITRATIONAny claim or controversy arising out of or relating to this or any contract resulting here from, or to the breach, termination or invalidity thereof, shall be, unless settled amicably through negotiation, submitted to arbitration in accordance with Irish law or Ethiopian law in cases when the Vendor is Ethiopian.XVI. USE OF NAME, EMBLEM OR OFFICIAL SEALUnless authorised in writing by GOAL, the Vendor shall not advertise or otherwise make public the fact that he is a Vendor to GOAL or use the name, emblem or official seal of GOAL or any abbreviation of the name of GOAL for advertising purposes or for any other purposes.

XVII. LIQUIDATED DAMAGESLate delivery, or dispatch outside the agreed shipping schedule, shall be subject, without notice, to an assessment of liquidated damages equivalent to 1 percent of the Contract value per day or part thereof. The assessment will not exceed 10 percent of the contract value. GOAL has the right to deduct this amount from the Vendor’s outstanding invoices, if any. This remedy is without prejudice to any others that may be available to GOAL, including cancellation, for the Vendor’s non-performance, breach or violation of any term or condition of the Contract.Acceptance of goods delivered late shall not be deemed a waiver of GOAL’s rights to hold the Vendor liable for any loss and/or damage resulted therefrom, nor shall it act as a modification of the vendor’s obligation to make future deliveries in accordance with the delivery schedule.

XVIII. ANTI-BRIBERY/ CORRUPTION

The Vendor shall comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption including but not limited to the UK Bribery Act 2010 and the the United States Foreign Corrupt Practices Act 1977 (“Relevant Requirements”).

The Vendor shall have and maintain in place throughout the term of any contract with GOAL its own policies and procedures to ensure compliance with the Relevant Requirements.

No monies are payable to GOAL by the Vendor in association with the execution of this contract. If the Vendor is approached by a GOAL member of staff for a payment, commission, ‘kickback’ or associated payment or any other advantage of any kind, they are obliged to report the request or payment directly to GOAL’s Country Director within thirty-six hours. Failure to report any request for payment by a GOAL member of staff or actual payment by the Vendor to a GOAL member of staff to the GOAL Country Director shall result in the immediate

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termination of any contract and may result in disqualification of the Vendor from participation in future contracts with GOAL.

XIX. ANTI-PERSONNEL MINESThe Vendor guarantees that it is not engaged in the sale or manufacture, either directly or indirectly, of anti-personnel mines or any components produced primarily for the operation thereof. Any breach of this representation and warranty shall entitle GOAL to terminate this Contract immediately upon notice to the Vendor, at no cost to GOAL.

XX. ETHICAL PROCUREMENTThe Vendor represents and warrants that neither it, nor any of its vendors is engaged in any practice inconsistent with the following code of conduct for vendors: Employment is freely chosen, freedom of association and the right to collective bargaining are respected, working conditions are safe and hygienic, no child labour/protection of children is ensured, living wages are paid, working hours are not excessive, no discrimination is practiced, regular employment is provided, no harsh or inhumane treatment is allowed, any harm to the environment shall be avoided or limited. Any breach of this representation and warranty shall entitle GOAL to terminate this Contract immediately upon notice to the Vendor, at no cost to GOAL.

XXI. VENDOR INELIGIBILITY Candidates that fall into any of the following categories are ineligible to participate in GOAL procurement processes: (a) They are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations; (b) They have been convicted of an offence concerning their professional conduct by a judgement that has the force of res judicata; (c) They have been guilty of grave professional misconduct proven by any means that the contracting authority can justify; (d) They have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed; (e) They have been the subject of a judgement that has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity; (f) Following another procurement procedure or grant award procedure, they have been declared to be in serious breach of contract for failure to comply with their contractual obligations;

XXII. VENDOR EXCLUSIONNegotiation with vendors or potential vendors may be severed at any stage during a procurement process if it is found that they meet either of the following exclusion criteria: (a) Are subject to a conflict of interest; (b) Are guilty of misrepresentation in supplying the information required by GOAL as a condition of participation in the contract procedure, or fail to supply all of the information requested.

XXIII. PRIOR NEGOTIATIONS SUPERSEDED BY CONTRACTThis Contract supersedes all communications, representations, arrangements, negotiations, requests for proposals and proposals related to the subject matter of this Contract.

XXIV. INTELLECTUAL PROPERTY INFRINGEMENTThe Vendor warrants that the use or supply by GOAL of the goods sold under this Contract does not infringe on any patent, design, trade-name or trade-mark. In addition, the Vendor shall, pursuant to this warranty, indemnify, defend and hold GOAL harmless from any actions or claims brought against GOAL pertaining to the alleged infringement of a patent, design, trade-name or trade-mark arising in connection with the goods sold under this Contract.

XXV. TITLE RIGHTSGOAL shall be entitled to all property rights including but not limited to patents, copyrights and trademarks, with regard to material which bears a direct relation to, or is made in consequence of, the services provided to the organisation by the Vendor. At the request of GOAL, the Vendor shall take all necessary steps, execute all necessary documents and generally assist in securing such property rights transferring them to the organisation in compliance with the requirements of the applicable law.Title to any equipment and supplies which may be furnished by GOAL and any such equipment shall be returned to GOAL at the conclusion of this Contract or when no longer needed by the Vendor. Such equipment, when returned to GOAL, shall be in the same condition as when delivered to the Vendor, subject to normal wear and tear.

XXVI. PACKING

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The Vendor shall pack the goods with new, sound materials and with every care, in accordance with the normal commercial standards of export packing for the type of goods specified herein. Such packing materials used must be adequate to safeguard the goods while in transit. The Vendor shall be responsible for any damage or loss that can be shown to have resulted from faulty or inadequate packing.

XXVII. INSURANCEThe vendor shall provide and thereafter maintain for the duration of this contract and any extension thereof all appropriate workmen’s compensation insurance or its equivalent with respect to its employees to cover claims for personal injury and death in connection with this contract. The vendor shall, upon request, furnish proof to the satisfaction of the GOAL, of such liability insurance. The vendor shall further provide such health and medical insurance for its agents and employees, as the vendor may consider advisable.

The Vendor shall have in force and maintain in force during the term of this Contract adequate public liability insurance, product liability insurance and other insurance policies required in connection with its business and in respect of the products and/or services supplied by the Vendor.

XXVIII. TERMINATION OF CONTRACT

Termination without default: Either party may terminate this Contract by giving notice in writing to the other party in accordance with this clause XXVIII. The required period of notice shall be five (5) working days in the case of contracts for a total period of less than two months or fifteen (15) working days in the case of contracts for a longer period. In addition, GOAL may terminate this Contract with immediate effect by giving notice in writing to the Vendor if there is a discontinuation or termination (in whole or in part) of donor funding related to this Contract. In the event of the Contract being terminated in accordance with this sub-clause, the Vendor shall be compensated on a pro rata basis for no more than the actual amount of work performed to the satisfaction of GOAL. Additional costs incurred by GOAL resulting from the termination of the Contract by the Vendor may be withheld from any amount otherwise due to the Vendor from GOAL.

Termination with default: Without prejudice to GOAL’s right to terminate this Contract with immediate effect provided for elsewhere in this Contract, GOAL may terminate this Contract with immediate effect without compensation by giving notice in writing to the Vendor where the Vendor: (i) commits a material breach of this Contract which cannot be remedied or has not been remedied within a period of seven (7) days after being notified in writing by GOAL; (ii) ceases to carry on the whole or a substantial part of its business, becomes unable to pay its debts as they fall due, becomes insolvent, enters into any compromise or arrangement with its creditors (other than in the context of solvent reconstruction or amalgamation), is the subject of a resolution to wind up or winding up proceedings, has an administrator, examiner or receiver appointed in respect of some or all of its assets, or being an individual, is the subject of a bankruptcy petition, or any event occurs, or proceeding are taken, with respect to the Vendor in any jurisdiction to which it is subject that has an effect equivalent or similar to any of the foregoing; (iii) commits an offence under anti-terrorism, anti-bribery/corruption or anti-money laundering legislation in any jurisdiction or is involved in organised crime or illegal activity; or (v) undergoes a change of control. GOAL’s termination of this Contract for default whether under this or another provision of this Contract shall be without prejudice to GOAL’s other rights, including but not limited to the right to claim for costs and losses incurred.

XXIX. ASSIGNMENT OF PERSONNELThe Contractor shall not assign any persons other than those accepted by GOAL for work performed under this Contract.

XXX. OVERRIDING CLAUSEIn the event of any conflict or inconsistencies between these Terms and Conditions or any other document which forms part of the Contract, the contract shall prevail except where they have been amended (by specific reference to the relevant clause and paragraph of these Terms and Conditions) as provided for herein.

XXXI. WITHHOLDING TAXGOAL reserves the right to deduct withholding tax from the vendor's invoice if so required by law. This will apply unless the vendor has supplied in advance the required documentation proving its exemption from withholding tax (e.g. withholding tax exemption certificate).

XXXII. ACCESS TO DOCUMENTATION GOAL, its donors or any of their duly authorized representatives, shall have access to any books, documents, papers, and records of the vendor which are directly pertinent to the specific program for the purpose of making audits, examinations, excerpts and transcriptions

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