16479_Tracing and Tracking Tools (1)

8/2/2019 16479_Tracing and Tracking Tools (1)

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Identification and Tracking Tools


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European Article Number(EAN)

Today, no transport organisation can envisageoperations without the development ofinformation technology tools. Informationtechnology has become critical to monitor the

flow of goods through the supply chain and toprovide quick and reliable information. A strategybased on intelligent and transparent logisticsprovides the customer with continuous and

dependable services, and freight forwarders andlogistics service providers with a competitiveadvantage.


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we illustrate the logistics operations of transportorganisations as well as their tracking and tracingtechniques for individual units or groups of units andexplain how the EAN-UCC System can effectively

support handling, inventory management, productmovement, shipping and delivery. The technologiesused in these processes include Bar Coding andElectronic Data Interchange (EDI) systems as well aselectronic tracking systems operated via the Internet.

These Internet-based tracking systems connected tothe transportation providers' centralized database,have become essential tools for customers to getstatus updates on their shipments.


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The document addresses the needs of Senior

Managers and Strategic Planners in achieving

effective logistics (moving goods faster than

competitors), zero inventories and optimized

information flows up and down the supply

chain.


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AN International and the Uniform Code Council(UCC) are not for profit organisations thatestablish, develop electronic commerce tools and

standards for logistical and administrativeprocesses over the past 20 years. 800,000companies from a variety of sec

EAN International and UCC actively participate in

a number of global industry-led electroniccommerce initiatives such as Efficient ConsumerResponse (ECR), use the EAN'UCC System


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EAN UCC:

The Global Language of Business

ECR (Efficient Consumer Response) is a joint trade andindustry body, launched in 1994 to make the entiregrocery sector more responsive to consumer demandand eliminate unnecessary costs from the supplychain.

The ECR Transport Optimization Project, which bringsretailers, manufacturers and logistics operatorstogether, recommends the use of the EAN-UCC Systemas the best freight tracking system.


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EANUCC System:

the right logistical solution The EAN.UCC toolkit

. The UCC/EAN-128 is the ideal symbology for transport

units with special application identifiers which providefurther product data (e.g. weight, purchase order number,etc.) without the need for an extra label. One suchidentifier, the Serial Shipping Container Code (SSCC)provides a unique serial number for world-wide

identification. The SSCC is used to uniquely identify goodson the way from sender to final recipient and can be usedby all participants in the transport and distribution chain.


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EAN International has also created a standardlogistics label format for encoding the SSCC andother relevant information on a shipping unit.

The purpose of the EAN

.

UCC logistics label is toprovide clear and concise information about theunit for Tracking and tracing informationcaptured by the UCC/EAN-1 28 bar code standard

is communicated fast and accurately by usingEANCOM electronic data interchange (EDI)messages.


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Khne & Nagel, one of the world's leadinglogistics group in international forwarding,enables its operations at all Divisions (Air, Sea,Overland, Rail and Warehousing) with the

EANUCC System. The company offers a tracking& tracing system that handles all customerorders on Order, Shipment, Packages andPurchase Order item level.

In the following case study, Kuhne & Nagelillustrates how the EANUCC System has matchedits customer's logistics needs.


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EANCOM

EANCOM is a simplified and yet detailedimplementation guideline for theUN/EDIFACT (United Nations, Electronic Data

Interchange for Administration Commerceand Transport) standard messages providedby EAN International. EANCOM providesclear definitions and explanations which

allow trading partners to exchangecommercial documents in a simple, accurateand cost effective manner.


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One of the world's biggest computer manufacturers asked Khne & Nagel toreorganize its European product distribution into a more effective, customer-oriented and cost saving way. The idea was

to ship directly from factory to the end customer avoiding warehousing facilities

to allow the customer to monitor the whole process via the worldwide Khne &Nagel tracking & tracing system

and to minimize the inventory

To effectively respond to its customer's request, Khne & Nagel introduced acustomer-designed process where all goods movements were captured anddocumented using the EANUCC standards. Each time the goods moved a newstatus was automatically generated and the tracking & tracing system wasupdated. The scanning started at the supplier's premises and ended at the hand-

over to the end customer. The whole process was secured and documented usingthe bar-coding standards and did not depend on any manual entries.


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EANUCC Key Benefits

understand and assist transport providers in meeting

the challenges of operating in time-critical and time-definite logistics environments by enabling anuninterrupted flow of information, based on aninternationally agreed, openly accessible system ofstandards fully integrated in the transport industry.

More specifically, the EAN'UCC toolkit optimizes theflow of goods and the information flow, and minimizesadministrative and accounting operations.


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Optimizing the flow of goods

Tracking & Tracing is possible along the entire supplychain from consignor to consignee, door-to-door onthe basis of the same identification standard: the SerialShipping Container Code (SS CC).

In warehousing, the EANUCC toolkit enables efficientspace management. For instance, a user can recognizethat a storage location has been emptied and allocateadditional goods to that particular space. It provides

better tracking and inventory management at a facilitylevel as well as at customer or supplier levels.


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Optimising the information flow

The EANUCC toolkit allows immediate availability of logisticsinformation (status, time of delivery, name of the recipient,consignor, consignee, number of transport units, weight,consignment number).

Business information can be directly linked to the actual goods

movements in supply and distribution, allowing companies to usetheir own systems to monitor and control the flow of goods.

International EANUCC standards allow all partners in the supplychain to use a common solution for their real time tracking andtracing needs.

Data necessary to measure performance, (e.g. picking frequency,product movement, volume of completed orders and driverproductivity) can be effectively captured.


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Minimising administrative and

accounting operations

Administrative and accounting processes canbe completely automated.

Control & payment for services between

logistics provider and customers arefacilitated.

Data is entered only once in the system, thus

ensuring a high degree of dependability. Errors in trading cycle, logistics, and transport

processes are minimised.


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Application Identifier Two or more characters that indicate the meaningand format of a data

element in the UCC/EAN - 128 symbology. It defines uniquely themeaning and format of the data element.

Bill of lading A document which evidences a contract of carriage andthe taking over

or loading of goods by the carrier, and by which the carrier undertakes

to deliver the goods against surrender of the document. A provision in thedocument that the goods are to be delivered to the order of a namedperson, or to order, or to bearer, constitutes such an undertaking.

The document has the following functions:

.A receipt for goods, signed by a duly authorised person on behalf of thecarriers.

.A document of title to the goods described therein.

3. Evidence of the terms and conditions of carriage agreed upon betweenthe two parties.


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Booking confirmation Document issued by thecarrier to confirm the status of the booking,

e.g. that a booking is accepted (and that space hasbeen reserved on means of transport for the

movement of goods). Booking in transport The process of making a

reservation for space on a means of transport

for the movement of goods.

Bordereau Document used in road transport,listing the cargo carried on a road

vehicle, often referring to appended copies of the(road) consignment note.


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Carrier Party undertaking transport of goods from one point toanother.

Consignee The party such as mentioned in the transport document bywhom the

goods, cargo or containers are to be received.

Consignment A separately identifiable collection of goods items(available to be) transported

form one consignor to the consignee via one or more modes of transportas specified in one single transport document.

Consignor In transport, this is the party such as mentioned in thetransport document

by whom goods, cargo and containers are sent with a carrier.

Consolidation The grouping together of individual consignments of goodsinto a combinedconsignment for a carriage.

Customer An organisation or individual to which or to whom goodsand/or servicesare supplied.


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Delivery The physical process of handing over goods to theconsignee.

Despatch advice Document by means of which the seller orconsignor informs the consigneeor buyer about the despatch of goods.

[ANCOM EANCOM is a full subset of UN/EDIFACT (EDI) messages.EANCOM

messages are developed to simplify the use of UN/EDIFACT messages.

[DI EDI stands for Electronic Data Interchange, a common and usefuldefinitionfor EDI is "the transfer of structured data, by agreed message standards,form one computer application to another by electronic means and witha minimum of human intervention".

Forwarder Party arranging the carriage of goods including connectedservices and/orassociated formalities on behalf of a shipper or consignee.


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Freight: Goods in transport form one location to another.

Global Location Number (EAN UCC) A 13-digit non-significantreference number used to identify legal entities

(e.g. registered companies), functional entities (e.g. specificdepartment within a legal entity) or physical entities (e.g a door of a

warehouse). Goods (in transport) : All materials received form a shipper

including any equipment.

Goods item: A separately identifiable quantity of products of asingle product type.

Intermodal transport: The multi-modal movement of goodsin which the same loading unit is used in a transport chain in anintegrated manner using successively more than one mode oftransport without the handling of goods


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Lead Time The period of time between the beginning of the first activity and the end of the lastactivity of a particular series of activities. The lead-time comprises the sum of the times requiredfor the succeeding activities and any waiting time(s).

Logistic Unit A physical unit established for transport and storage of goods of any kindthat needs to be tracked and traced individually in a supply chain (e.g. pallet of traded unitsestablished for transport purposes).

Multi-modal transport The carriage of goods and or equipment by at least two differentmodes

of transport.

Package list Document specifying the distribution of goods in individual packages.

Pick-up & load The action of loading shipments onto transports this includes both the physical loading of goods and the documentation of the hand-off from the shipper to the carrier.

Proof of delivery The receipt signed by the consignee upon delivery

Serial Shipping Container Code The EANUCC number comprising 18 digits foridentifying uniquely a

logistic unit (licence plate concept).

Shipment A shipment being an identifiable collection of one or more goods items

(available to be) transported together form the original shipper, to the ultimate consignee. Note: A shipment can be transported in different consignments.


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Shipper: An individual or organisation that initiatesshipments.

Symbology: A way of representing human-readable characters inmachine-readable formatThere are a variety of symbologies eachbetter suited to a different environment. Each symbology has a

different way of creating the symbol characters. Tracing: The action of retrieving information concerning the

whereabouts of cargo, cargo items, consignments or equipment

Tracking: The function of maintaining status information,including current location, of containers, either full or empty.

Transport Instruction: A generic term of the documentproviding the necessary details to arrangetransportation.


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Transport status: The status of a shipment or group ofshipments. For example, in transit, damaged, delayed, or diverted.

Transport unit: A package intended for transportationcomprising one or more articles, wrap-ped or unwrapped, andwhen multiple articles, constrained to form a unit.

UN/EDIFACT UN/EDIFACT or United Nations Electronic DataInterchange for Administration, Commerce and Transportcomprises a set of internationally agreed standards, directories andguidelines for the electronic interchange of data. In other words,the communication language between computers. It took shape

within the United Nations Economic Commission for Europe(UN/ECE) in the working Party for the Facilitation of InternationalTrade (WP.4) and was approved as ISO standard 9735 in 1988.


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Unload: The physical unloading of transport

units from the carrier's vehicle and capture of

the associated record of delivery.

Waybill: Non-negotiable document

evidencing the contract for the transport of

cargo.


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16479_Tracing and Tracking Tools (1)

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