160210 AGENDA LOCAL DOCKER RIVER - macdonnell.nt.gov.au · In March/April 2016 the Council will...

AGENDA

DOCKER RIVER LOCAL AUTHORITY MEETING

WEDNESDAY, 10 FEBRUARY 2016

The Docker River Local Authority Meeting of the MacDonnell Regional Council will be held at the Community Council Office on Wednesday, 10 February 2016 at 10.30am.

DOCKER RIVER LOCAL AUTHORITY 10 FEBRUARY 2016

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 MEETING OPENING

2 WELCOME

2.1 Welcome to Country

3 ATTENDANCE / APOLOGIES / RESIGNATIONS

3.1 Attendance

3.2 Apologies / Absentees

3.3 Resignations

4 MACDONNELL COUNCIL CODE OF CONDUCT

4.1 MacDonnell Council Code of Conduct ............................................................................. 5

4.2 Conflicts of Interest ........................................................................................................... 7

5 MINUTES OF PREVIOUS DOCKER RIVER LOCAL AUTHORITY MEETING

5.1 Previous Minutes

Docker River Local Authority - 3 December 2015 ........................................................ 9

5.2 Issues / Actions arising from Minutes

6 REPORTS OF COMMITTEES

Nil

7 DEPUTATIONS / GUEST SPEAKERS

7.1 David Kerrin - Community Champion Development and Liaison Officer 7.2 Department of Housing:

Gene Marting-Senior Housing Officer Property Tenancy and Maintenance Patricia Crowe- Tenancy Contract Officer

7.3 Kevin Tilmouth-DLGCS-First Circles Engagement Program 7.4 Teagan Rowles-NPYWC Youth Team Docker River

"Young people being involved in Sports"

8 COUNCIL LOCAL GOVERNMENT

8.1 SWOT and Regional Planning 8.2 Community Services Report ........................................................................................... 14 8.3 Complaints Received ...................................................................................................... 16 8.4 Service Delivery Report .................................................................................................. 17 8.5 Action Register ............................................................................................................... 20

9 LOCAL AUTHORITY PLANS

9.1 Local Authority Project Updates ..................................................................................... 22

10 FINANCE

10.1 Expenditure Reports ....................................................................................................... 25

11 OTHER BUSINESS

11.1 Community Member attendance 11.2 Local Authority member details


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11.3 Trachome Program- 18th to the 22nd April 2016 MacDonnell Regional Council will present this on behalf of Emma Hunt-Pubil Health Nurse/ Trachome Program

12 NEXT MEETING - WEDNESDAY 11 MAY, 2016

13 MEETING CLOSE


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MACDONNELL COUNCIL CODE OF CONDUCT

ITEM NUMBER 4.1 TITLE MacDonnell Council Code of Conduct RECOMMENDATION

That the Docker River Local Authority note the Council Code of Conduct.

SUMMARY: This report contains all of the details about the MacDonnell Council Code of Conduct BACKGROUND MacDonnell Regional Council Code of Conduct

1 Interests of the Council and Community come first

A member must act in the best interests of the community, its outstations and the Council.

2 Honesty A member must be honest and act the right way (with integrity) when performing official duties.

3 Taking care A member must be careful to make good decisions (diligence), and must not be under the influence of alcohol or illegal drugs, when performing official duties.

4 Politeness/Courtesy A member must be polite to other members, council staff, electors and members of the public.

5 Conduct towards council staff A member must not direct, reprimand, or interfere in the management of council staff.

6 Respect for culture A member must respect different cultures, families and language groups (cultural diversity) and not be unfair towards others, or the opinions of others, because of their background.

7 Conflict of interest A member must, if possible, avoid conflict of interest between the member's private interests (other job, business etc.) and duties. Where a conflict exists, the member must inform the Council or Local Authority and not take part in the discussion or vote


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7 Accountable A member must be able to show that they have made good decisions for the community.

8 Respect for private business

A member must not share private (confidential) information that they heard as a member outside of meetings. A member must not make improper use of confidential information to gain a benefit or to cause harm to another.

ISSUES/OPTIONS/CONSEQUENCES A Code of Conduct helps Councils remain strong and focussed, and ensures all Councillors, staff and Local Authority Members are following the same rules. When Councils do not have a strong Code of Conduct they leave themselves open to negative external influences (such as pressure from certain groups or individuals) and do not appear to be serving the best needs of their residents.


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CONFLICTS OF INTEREST

ITEM NUMBER 4.2

TITLE Conflict of Interests RECOMMENDATION

That the Docker River Local Authority note and declare any conflict of interests. SUMMARY:

This report contains all of the details about the MacDonnell Council Local Authority Conflict of Interest Procedure.

What to disclose

Details of relevant particulars to be disclosed on both the Councillor and Council Employee Register of Interests can relate to any or all of the following;

1. For a corporation or organisation of which a Councillor or relevant employee is an officer name of organisation or corporation the nature of the office held the nature of the corporation or organisation’s activities.

2. For a beneficial interest in a family or business trust the name of the Trust the nature of the Trust’s activities the nature of the interest in the Trust.

3. For all land or real estate in which a Councillor or relevant employee has an interest in name of locality of the land or real estate the approximate size of the land or house/unit the purpose for which the land or real estate is/ or is intended to be used.

4. For debts or liabilities over $ 10,000, other than credit card accounts including store accounts the name of the creditor

5. For shares and similar investments the nature of the investment name of the corporation and type of business it is involved in.

6. For memberships of political parties, trade union or professional, business or representational association name and address of the organisation position held (if any).

7. For undertaking second employment details of employer nature of employment or consultancy.


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PREVIOUS MINUTES OF THE DOCKER RIVER LOCAL AUTHORITY MEETING

ITEM NUMBER 5.1 TITLE Previous Minutes RECOMMENDATION

That the Docker River Local Authority Meeting confirm the minutes of the previous meeting held on 3 December 2015 .


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MINUTES OF THE DOCKER RIVER LOCAL AUTHORITY MEETING HELD IN THE

DOCKER RIVER COUNCIL OFFICE ON THURSDAY, 3 DECEMBER 2015 AT 10.30

1 MEETING OPENING

The meeting was declared open at 10.20am 2 WELCOME

2.1 Welcome to Country – Mavis Robinson 3 ATTENDANCE / APOLOGIES / RESIGNATIONS

3.1 Attendance Local Authority Members: Mavis Robinson, Bernard Bell, Barnaby Kunia Council Employees: Graham Murnik (Director Service Delivery), Ronald Kirkman (Council Service Coordinator) Kura Waugh (Customer Service/Records Officer) Councillors: Marlene Abbott Selina Kulitja Others: Eric Turner (Department of Local Government and Community Services)

3.2 Apologies/Absentees

Apologies: Ruby James (Chairperson), Robert Tilmouth, Winsome Newberry, Lily Tjiwer Absentees: Nil

3.2 Resignations

Nil received.


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4 MACDONNELL COUNCIL CODE OF CONDUCT

4.1 MacDonnell Council Code of Conduct 1 RESOLVED ( Cllr Marlene Abbott/ Cllr Selina Kulitja)

That the Docker River Local Authority note the Council Code of Conduct.

4.2 Conflict of Interests 2 RESOLVED (Barnaby Kunia/Bernard Bell)

That the Docker River Local Authority note and declare any conflict of interests.

No conflicts of interest were declared at this meeting

5 MINUTES OF PREVIOUS DOCKER RIVER LOCAL AUTHORITY MEETING 3 RESOLVED (Cllr Marlene Abbott/Bernard Bell)

That the Docker River Local Authority Meeting confirm the minutes of the previous meeting held on 10 September 2015.

DEPUTATIONS / GUEST SPEAKERS 7.1 POWER AND WATER SOLAR ENERGY TRANSFORMATION PROJECT-

MACDONNELL REGIONAL COUNCIL WILL PRESENT THIS ON BEHALF OF PAWA

Graham Murnik (Director Service Delivery) delivered a presentation on behalf of Power and Water, explaining the Solar energy transformation project within the Docker River community. Power and Water has been granted some money to install solar panels facilities, once the facility are built Power and Water will generate power to the community using solar power and diesel power (though the current power station). The diesel power station will always run but, it will just be run less, in partnership with the solar. The community can imagine the solar as an extra generator; instead of the three diesel generators the community now has an additional generator that makes energy from Country-solar power. This will mean less air and noise pollution within the community with less diesel tankers also coming into the community. At this stage Power and Water have acquired land within the community with the help of Central Land Council and Traditional Owners. Power and Water has done some initial soil testing so they can understand how best to build the solar panels to make sure they are safe. Power and Water are now at the stage in the project where they will be clearing and fencing the land where the solar site will be built. Once the tender process is done Power and Water will inform the community who will be attending to complete the work. The land clearing and fencing will take place in late November 2015; the solar panels themselves will be built by the middle of next year. Power and Water have engaged the Centre for Appropriate Technology an Aboriginal company to help engage the community about the project. The (CAT) team will visit the Community and the school just before the solar panels are due to be constructed. COUNCIL LOCAL GOVERNMENT


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8.1 SERVICE DELIVERY REPORT EXECUTIVE SUMMARY: This report is a summary of achievements relating to Key Council Service Delivery standards and guidelines in Docker River and documents any other relevant issues. 4 RESOLVED ( Cllr Marlene Abbott/Bernard Bell) (a) That the Local Authority note and accept the Service Deliver Report. Discussions regarding the Service Delivery Report: Local Authority Project: The tyre shed has been completed since the report was written. Oval upgrades; the shade structures were delivered and work on this project will be

conducted after Christmas. Litter Management: Graham Murnik (Director Service Delivery) congratulated the whole

community for there efforts and receipt of the Litter Management award at the recent NT Tidy Town Awards held in Katherine. Receiving the reward shows that the community is moving forward and recognises the hard work by the community.

There is now a recycling bin located at the community store for the collection of plastic drink containers.

Animal management: Dr Colin, the usual community veterinarian has retired; Council has engaged services of Aboriginal Community Veterinary Services (ACVS). The first visit has been scheduled for the New Year, Council can arrange for the Vet to come out sooner if required. The community members will need to inform Ronald Kirkman (Council Service Coordinator) to report any urgent matters.

Rubbish Piles: Council has only one plant operator to share across all 13 communities. In March/April 2016 the Council will program works for the plant operator in Docker River for approximately 10 days to sift through piles of rubbish at the entrance to the community and rehabilitate the area. Ronald Kirkman (CSC) will identify other works that can be completed at the same time. Smaller areas can be cleaned up by civil works team by using the backhoe.

8.2 COMPLAINTS RECEIVED EXECUTIVE SUMMARY: This report provides an update to the Local Authority about complaints received regarding Council Service Delivery. Nil Complaints Received 5 RESOLVED ( Cllr Marlene Abbott/Barnaby Kunia) (a) That the Local Authority note that there have been no complaints received

Lunch break: 11.30am meeting resumed: 12.00pm

8.3 ACTION REGISTER EXECUTIVE SUMMARY: This report provides an update on requests of the Local Authority. 6 RESOLVED ( Cllr Marlene Abbott/Bernard Bell) (a) That the Local Authority note and accept the Action Register Report


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Lot Numbers: CLOSED Public Phone: CLOSED Oval: CLOSED Clean up day: CLOSED- Graham Murnik spoke to the Local Authority regarding the clean up day, the community needs to be aware that Council staff can not enter resident’s yards to collect rubbish however Council will provide extra rubbish collection services if required for a clean up day. Graham spoke about how Titjikala and Mt Liebig conduct a clean up day once a week. Also discussed was Papunya clean up day and how it was driven by the Local Authority. The Papunya clean up included competitions for the cleanest area and yards in the community. Street Name Change: ONGOING- The Local Authority is happy to have the letter sent; the poster has been on display for more then 21 days. Ronald Kirkman (CSC) will send the petition into Head Office, Alice Springs with the letter attached. Football Competition: ONGOING-Invite NPY to the next Local Authority Meeting Speed Bumps and Laneway: ONGOING- One road was identified as a speeding hot spot and is used by community members to access a dirt road that leads to the outstation- Local Authority members requested that access road be blocked off. The community has speed signs there which have not been effective and there is another road that can be accessed to the outstation which has been created by the contractors. Option where discussed which included, installing bollards at the end of the bitumen; install a road closed sign or speed bumps. Graham will discuss these options with Technical Services team so that it can be incorporated into the community’s traffic management plan. NEW ACTIONS: Animal Management: ACTION: Pigs- Ronald Kirkman (CSC) will try and establish the owner and discuss solutions to the problem-(i.e. erecting a fenced area. ACTION: Horses-Ronald Kirkman (CSC) will follow up with the Central Land Council Ranger Program. 8.4 COMMUNITY SERVICE REPORT EXECUTIVE SUMMARY: This report provides an update on Community Services program delivery. 7 RESOLVED (Mavis Robinson/Bernard Bell) (a) That the Local Authority note and accept the Community Services report. Discussions regarding the Community Service Report: Night Patrol-Local Authority members have requested for more night patrol staff. MRC

currently has a position vacant. The successful applicant would need to be available to fill in when the regular night patrol staff are not available. The Local Authority members had concerns that the night patrol vehicles are being used outside of working hour’s-( i.e. on the weekends)- Graham Murnik will follow up with Rohan Marks (Director of Community Services)

MRC is looking into vehicle trackers which will go into most council vehicles. The main benefit of these trackers will be for safety in case a car breaks down in between communities; however they will also be able to monitor vehicle use.

MRC is currently recruiting a new Community Safety Manager 8.5 MACDONNELL REGIONAL COUNCIL 2014/15 ANNUAL AND EXPENDITURE

REPORT EXECUTIVE SUMMARY:


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This report is a summary of achievements relating to MacDonnell Regional Council 2014/15 Annual Report and Community Expenditure Report as at 30th June 2015 8 RESOLVED (Cllr Marlene Abbott/Barnaby Kunia) (a) That the Local Authority note and accept the MacDonnell Regional Council 2014/15 Annual Report and Community Expenditure Report as at 30th June 2015 OTHER BUSINESS Flooding - A few houses in the community have been susceptible to flooding after it

rains. The Civil Works Team can get a vibrating roller to use on the skid steer to flatten and compact the problem areas. Ronald Kirkman (CSC) will discuss this further with John Thomas (Area Manager).

Christmas - Graham Murnik (Director Service Delivery) wished the Docker River Local Authority members and their families a Merry Christmas and to be safe if they travelling.

DATE OF NEXT MEETING Wednesday 10th February 2016 MEETING CLOSE The meeting terminated at 1.45pm. THIS PAGE AND THE PRECEEDING 4 PAGES ARE THE MINUTES OF THE Docker River Local Authority Meeting HELD ON Thursday, 3 December 2015 AND UNCONFIRMED.


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COUNCIL LOCAL GOVERNMENT

ITEM NUMBER 8.2 TITLE Community Services Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL

AUTHORITY MEETINGS\DOCKER RIVER\08-2016 MEETINGS\MEETING 1 - 142668

AUTHOR Rohan Marks, Director Community Services EXECUTIVE SUMMARY: This report provides an update on Community Services program delivery. RECOMMENDATION (a) That the Local Authority note and accept the Community Services report.

CHILDREN”S SERVICES

Staffing o Vacancies:

Educator Early Learning – Part Time (19hrs per week) Educator Early Learning – Casual

Program Delivery o All Children Service programs were delivered this reporting period. o The team have worked hard to ensure the services continue to operate while the

Team Leader (Jess) is on maternity leave.

Average No of Children o Early Learning Program – 8 children per day

Training o Educators have begun the enrolment process with Batchelor and expect to

commence a Cert III Early Childhood Education in February.

Other Patrol Updates of relevant o Nil.

COMMUNITY SAFETY

Staffing o Vacancies:

Night Patrol Officer - Casual

Service Disruption o There were some disruptions to service delivery this period due to cultural

business and staff absenteeism.

No of People assisted o Docker River Night Patrol assisted 114 people this reporting period;

o 72 Men and 42 Women were assisted o 31 School Aged Children returned to family o 11 school aged children refused Night Patrol transport.

Training


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o No training delivered this period other than routine training delivered during field support trips. The focus will be on computer training for the coming months.

Other Patrol Updates of relevant o The resident N.T. police officer at Warakurna, W.A. has a strong interest in

developing a good working relationship with the team at Docker River. He travels to the community regularly and is in contact with staff members.

CONSULTATION Children Services Team Community Safety Team ATTACHMENTS: There are no attachments for this report.


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ITEM NUMBER 8.3 TITLE Complaints Received REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Helen Smith, Manager Governance and Planning LINKS TO STRATEGIC PLAN EXECUTIVE SUMMARY: This report provides an update to the Local Authority about complaints received regarding Council Service Delivery. Nil Complaints Received RECOMMENDATION (a) That the Local Authority note that there have been no complaints received

ATTACHMENTS:


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ITEM NUMBER 8.4 TITLE Service Delivery Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Graham Murnik, Director Service Centre Delivery EXECUTIVE SUMMARY: This report is a summary of achievements relating to Key Council Service Delivery standards and guidelines in Docker River and documents any other relevant issues. RECOMMENDATION (a) That the Local Authority note and accept the Service Deliver Report. Key Council Services Achievements and Relevant Issues 1. Animal Management

o Dr Colin Gulbrandson has retried and the new vet Dr Alexander Burleigh from the Northern Territory Veterinary Services will be taking over, with his first visit to Docker River on the 22nd Feb 2016.

2. Cemetery Management o Works are ongoing for the upcoming funeral.

3. Parks and Open Spaces

o The second playground at Docker River has been completed, with additional works to be completed being a shade structure, seating drinking fountain and the whole area enclosed in bollards

o


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Second Playground for Docker River

o The Civil Team have been hard at work around the community installing new bollards for Public safety.

o They have also been very busy mowing and slashing around the community after the recent rains

Docker River Civil Team installing Bollards for Public Safety 4. Sports Grounds

o Grandstands and Shade Structures for the Football Field and Softball Field have arrived at Docker River.

o We plan to have these erected by Mid April 2016 5. Waste Management

o Civil Team concentrating on recycling and sorting at the waste management facility.

6. Other Relevant Matters

o The fencing program has slowed down in recent months due to shifting our focus to the housing program, as this will be completed by the end of February there will be a renewed focus on getting the remain sixteen fences finished by June 30th 2016

Local Authority

o Mechanical Shed has been erected, with further works to follow


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Completed Mechanical Shed at Docker River Nparih

Under the Nparih program all but five of the houses have been completely upgraded and returned to tenants. The Program will finish late February 2016.

.

Examples of the excellent work that has been done on the Houses

ATTACHMENTS:


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ITEM NUMBER 8.5 TITLE Action Register REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Governance Support Officer EXECUTIVE SUMMARY: This report provides an update on requests of the Local Authority. RECOMMENDATION (a) That the Local Authority note and accept the Action Register Report Action Item Action Register 09 Feb 2016 - 11:36 AM - Helen Smith The letter and petition have now been sent to the place names committee. There was a slight

delay as the letter wasn't signed when we received it. We hope to hear back from the Place Names Committee soon.

05 Nov 2015 - 4:11 PM - Helen Smith The Local Authority was sent a new poster and a petition for people to sign. Are they happy that we

write to the Place Names Committee now? 01 Oct 2015 - 9:53 AM - Helen Smith The Docker River Local Authority resolved to keep the action item on street names open for further

consultation with the community. They would like another poster to be made up. Action Item Action Register 09 Feb 2016 - 11:38 AM - Helen Smith As the last meeting was closed, the NPYWC will attend this meeting. Recommend to close. 05 Nov 2015 - 4:12 PM - Helen Smith The NPY Women's Council will attend the meeting at Docker River. Recommend to Close 01 Oct 2015 - 9:54 AM - Helen Smith The Docker River Local Authority are interested in having a youth footy competition, could the

Council get in touch with the NPY Women's Council to discuss them having a football competition

Action Item Action Register 08 Feb 2016 - 1:07 PM - Helen Smith We are able to put speed bumps on the road but as it is an official road we can not block it

off. Would the Local Authority like us to put down speed bumps and some signage?

08 Feb 2016 - 12:47 PM - Simon Murphy A road has been identified as a speeding hot spot and is used by community members to access a

dirt road leading to one of the outstations. LA members have requested that the road be blocked off so that people use the alternative road created by Contractors. Graham to discuss with Simon for inclusion in the Docker River Traffic Management Plan.

20 Jan 2016 - 2:19 PM - Simon Murphy A road has been identified as a speeding hot spot and is used by community members to access a

dirt road leading to one of the outstations. LA members have requested that the road be


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blocked off so that people use the alternative road created by Contractors. Graham to discuss with Simon for inclusion in the Docker River Traffic Management Plan.

Action Item Action Register 09 Feb 2016 - 11:33 AM - Helen Smith As there have been recent rains there has been little horse activity in the community, are the

Local Authority still finding this an issue? There is only one pig left on the community and John Thomas is following up with the owner directly. Recommend to Close

08 Feb 2016 - 12:50 PM - Graham Murnik Action 3 December 2015 - the Council Services Coordinator was asked to follow up on pigs in

communities and horses in the communities. Pigs were going to be followed up with the CSC and horses were going to be followed up with the CLC rangers.

ATTACHMENTS:


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LOCAL AUTHORITY PLANS

ITEM NUMBER 9.1 TITLE Local Authority Project Updates REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Helen Smith, Manager Governance and Planning LINKS TO STRATEGIC PLAN Goal 01: Developing Communities Goal 02: Liveable Communities EXECUTIVE SUMMARY: This report provides the Local Authority with an update of Local Authority Projects in their community. RECOMMENDATION (a) That the Local Authority note and accept the Local Authority Project updates. BACKGROUND/DISCUSSION Project % Complete Money spent Money left Comments Playground equipment

100% $42,034 $4,102 Playground has been installed

Football oval upgrades

0% 0 $23,068 First completing upgrades through Special Purpose Grant

Softball oval upgrades

0% 0 $23,068 First completing upgrades through Special Purpose Grant

FINANCIAL IMPACT AND TIMING Funding for the first project needs to be spent by the end of this year. As you will see there is an additional $4, 102 from that year. The sporting grounds upgrades have an additional year to be completed. ATTACHMENTS: 1 2015 Local Authority Achievements at Docker River.doc

Attachment 1 2015 Local Authority Achievements at Docker River.doc

Attachment 1

Local Authority Achievements at Docker River 2015

Docker River is in the process of developing a new park and playground site which will have a playground, shade shelter, park furniture, water bubbler and rubbish bin stands - $42,034.

Site being prepared for Playground

Attachment 1 2015 Local Authority Achievements at Docker River.doc

Attachment 1

Playground Constructed The Local Authority meeting room also received an upgrade.

Mechanical workshop under construction

Stage One completed of mechanical workshop


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FINANCE

ITEM NUMBER 10.1 TITLE Expenditure Reports REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Chris Kendrick, Director Corporate Services EXECUTIVE SUMMARY: The expenditure reports shows spending until 30 June 2015 and 30 September 2015 in the Local Authority’s community. RECOMMENDATION (a) That the Local Authority note and accept the Expenditure reports as at 30 June

2015 and 30 September 2015.

MacDonnell Regional Council - Docker River (Kaltukatjara) Expenditure by Community as at 30th June 15

Expenditure Category

All Communities Actual YTD

Actual YTD

Budget YTD

VarianceYTD

Budget Full Year

Notes on variations greater than 10% or $10,000

COUNCIL SERVICES Service Centre Delivery Manage Council Buildings & Facilities 746,360 41,004 43,290 2,286 43,290

Wages and Other Employee Costs 53,628 0 0 0 0

Other Operational 692,732 41,004 43,290 2,286 43,290

Maintain Roads 1,513,304 38,285 46,850 8,565 46,850


Other Operational 1,136,114 38,285 46,530 8,245 46,530

Capital 1,917 0 0 0 0

Manage Council Service Delivery 2,814,205 190,374 172,110 (18,264) 172,110

Wages and Other Employee Costs 2,286,106 138,356 107,530 (30,826) 107,530

$11,300.00 journaled to salaries in September was not in the budget. Termination payment for admin assistant in March has resulted in overspend of salaries for Admin position.

Other Operational 528,100 52,018 64,580 12,562 64,580 Due to expenditure on internet cost being less than budget.

Civil Works 4,312,899 361,525 433,090 71,565 433,090

Wages and Other Employee Costs 3,348,323 280,395 350,140 69,745 350,140

Team Leader position was vacant for four months and vacancies in the Fencing Program (HMESP) has resulted in underspend on salaries


Capital 88,023 18,788 15,500 (3,288) 15,500

Street & Public Lighting 89,428 10,687 7,660 (3,027) 7,660

MacDonnell Regional Council - Docker River (Kaltukatjara) Expenditure by Community as at 30th June 15


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Actual YTD

Budget YTD

VarianceYTD

Budget Full Year


Other Operational 89,428 10,687 7,660 (3,027) 7,660

Council Engagement Local Authorities 808,968 74,253 91,896 17,643 91,896

Wages and Other Employee Costs 206,045 611 380 (231) 380


This is due to funding not being fully spent under the Local Authority projects. However the $36,607 below should be under this budget - so is only about $20,000 underspent

Capital 298,413 36,607 0 (36,607) 0

Support and Administration Staff Housing 654,310 64,535 88,550 24,015 88,550



Budget is for repairs and maintenance and only spent as the need arises

Manage HR 366,281 563 0 (563) 0 Wages and Other Employee

Costs 352,554 255 0 (255) 0

Other Operational 13,728 308 0 (308) 0

Training & Development 279,137 191 2,500 2,309 2,500 Wages and Other Employee

Costs 188,303 191 2,500 2,309 2,500

Other Operational 90,834 0 0 0 0

SUB-TOTAL:- COUNCIL SERVICES 21,259,098 781,417 885,946 104,529 885,946

NON-COUNCIL SERVICES Outstations Civil Works 959,328 13,407 0 (13,407) 0

Wages and Other Employee Costs 378,093 9,316 0 (9,316) 0

Expenditure in the program prior to notification of Outstations no longer funded. Journals required to correct.

Other Operational 581,235 4,091 0 (4,091) 0

Broadcasting 1,171 40 130 90 130


Commercial Operations Essential Services 1,217,928 99,557 100,870 1,313 100,870

Wages and Other Employee Costs 992,706 83,293 80,770 (2,523) 80,770


Centrelink 381,866 44,543 45,560 1,017 45,560 Wages and Other Employee

Costs 381,866 44,543 45,410 867 45,410

Other Operational 0 0 150 150 150

Manage Projects 1,803,506 534,696 541,470 6,774 541,470

MacDonnell Regional Council - Docker River (Kaltukatjara)

Expenditure by Community as at 30th June 15


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Actual YTD

Budget YTD

VarianceYTD

Budget Full Year


Wages and Other Employee Costs 135,885 8,233 28,270 20,037 28,270

Budget is for the current housing upgrade project which will quickly gain pace with spending as more houses are worked on.

Other Operational 1,613,421 526,463 513,200 (13,263) 513,200

Capital 54,200 0 0 0 0

HMESP 1,711,706 103,564 0 (103,564) 0 Wages and Other Employee

Costs 669,460 90,115 0 (90,115) 0 Budget was included elsewhere within the Council

Other Operational 1,042,247 13,449 0 (13,449) 0 Budget was included elsewhere within the Council

Airstrip Maintenance 51,243 0 770 770 770


Community Services Community Safety 3,261,177 155,124 171,017 15,893 171,017

Wages and Other Employee Costs 2,587,796 133,016 154,137 21,121 154,137 Short staffed

Other Operational 673,381 22,108 16,880 (5,228) 16,880

Children's Services 4,444,385 288,168 288,170 1 288,170

Wages and Other Employee Costs 3,058,517 176,725 198,720 21,995 198,720

Upgrades to the outdoor play area were budgeted for under salaries (to utilise the local Civil Works team). The works required contractors which resulted in an under spend in salaries and an over spend in operational.

Other Operational 1,385,868 111,444 89,450 (21,994) 89,450

Upgrades to the outdoor play area were budgeted for under salaries (to utilise the local Civil Works team). The works required contractors which resulted in an under spend in salaries and an over spend in operational.

SUB-TOTAL:- NON-COUNCIL SERVICES 22,132,767 1,239,101 1,147,987 (91,113) 1,147,987

TOTAL 43,391,865 2,020,518 2,033,933 13,416 2,033,933

The variance is over 10% or $10,000 due to more money being spent than budget. The variance is over 10% or $10,000 due to less money being spent than budget.

Please note the figures above include internal allocations between functions, so that the program expenditure shown is the true cost to Council's budget.


Expenditure by Community as at 30th September 15


All CommunitiesActual YTD

ActualYTD

Budget YTD

VarianceYTD

Budget Full Year


COUNCIL SERVICES Service Centre Delivery Manage Council Buildings & Facilities 49,373 189 8,245 8,056 32,980


Other Operational 39,431 189 8,245 8,056 32,980




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ActualYTD

Budget YTD

VarianceYTD

Budget Full Year


Maintain Roads 101,205 3,072 7,005 3,933 28,020

Wages and Other Employee Costs 66,966 0 437 437 1,750


Manage Council Service Delivery 649,511 40,520 45,320 4,801 171,830


Other Operational 131,953 12,732 12,003 (729) 48,010

Civil Works 993,136 84,747 136,824 52,077 516,840


Internal charges for labour expenses are yet to be processed. No expenditure during the period on other employee benefits (travel, uniforms, protective equipment).


Internal charges for Civil Works and Fuel costs have yet to be processed. Less than expected expenditure across operational including bulk fuel and freight.

Parks, Ovals and Public Spaces 79,855 13,309 0 (13,309) 0

Other Operational 79,855 13,309 0 (13,309) 0

This project was budgeted in the Alice Springs budget and will be spread to communities in the next review of the budget.

Street & Public Lighting 10,131 0 1,370 1,370 5,480

Other Operational 10,131 0 1,370 1,370 5,480

Council Engagement Local Authorities 38,276 6,685 57,026 50,341 77,696


Spending hasn't started on the Local Authority projects, it is likely there won't be any significant spending on this item until the second half of the year as we wind up last year's projects.

Capital 7,000 0 0 0 0

Support and Administration Staff Housing 83,029 3,442 21,870 18,428 87,480



Repairs completed when reported. All properties will be inspected this year and repairs recorded and arranged.

Manage HR 73,548 0 55 55 220



Training & Development 11,368 0 850 850 3,400

Wages and Other Employee Costs 11,368 0 850 850 3,400

Workplace Health and Safety 74,357 0 1,965 1,965 7,860

Wages and Other Employee Costs 74,033 0 1,515 1,515 6,060

Other Operational 324 0 450 450 1,800



- 29 -




ActualYTD

Budget YTD

VarianceYTD

Budget Full Year


SUB-TOTAL:- COUNCIL SERVICES 3,766,370 152,295 280,530 128,235 931,806

Commercial Operations Essential Services 265,629 20,368 27,245 6,877 102,840



Centrelink 88,238 12,428 12,492 64 46,400

Wages and Other Employee Costs 88,238 12,428 12,492 64 46,400

Manage Projects 2,276,400 544,102 649,264 105,162 2,592,980


Budget is for the current housing upgrade project which will quickly gain pace with spending as more houses are worked on.

Other Operational 2,237,363 536,276 613,938 77,661 2,455,750

HMESP 65,409 2,214 80,915 78,701 323,660

Wages and Other Employee Costs 9,601 0 23,000 23,000 92,000

Internal costs/charges for staff working on this project are yet to be charged.


The fencing is still ongoing. More materials will be sent out prior to final fences being worked on.

Airstrip Maintenance 11,363 0 362 362 1,450

Other Operational 11,363 0 362 362 1,450

Community Services Community Safety 744,537 28,782 42,204 13,421 157,925


Ongoing staff absences, currently recruiting additional staff.

Other Operational 28,276 1,395 3,454 2,058 13,815 Capital 220,577 0 0 0 0

Children's Services 587,204 44,477 41,196 (3,281) 157,120

Wages and Other Employee Costs 502,179 36,367 29,733 (6,634) 111,270 Other Operational 85,025 8,110 11,463 3,353 45,850

SUB-TOTAL:- NON-COUNCIL SERVICES 5,212,079 652,372 853,680 201,306 3,382,375

TOTAL 8,978,448 804,667 1,134,210 329,541 4,314,181

The variance is over 10% or $10,000 due to more money being spent than budget. The variance is over 10% or $10,000 due to less money being spent than budget. Please note the figures above include internal allocations between functions, so that the program expenditure shown is the true cost to Council's budget.


ActualYTD

Budget YTD

VarianceYTD

Budget Full Year

Discretionary Funds 3,382 0 4,000 4,000 4,000 ATTACHMENTS:

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