160 Bb Sub Configguide en De

EHP4 for SAP ERP 6.0March 2011EnglishEnglish

Cash Management (160)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermanyBuilding Block Configuration Guide

Copyright

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These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.Icons

IconMeaning

Caution

Example

Note

Recommendation

Syntax

Value from headquarters

Personalized value for subsidiary

Value from subsidiary

Typographic Conventions

Type StyleDescription

Example textWords or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example textEmphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXTNames of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example textScreen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXTKeys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example textExact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

Content

51Purpose

52Preparation

52.1 Prerequisites

52.1Using default and personalized values for headquarters and subsidiaries

63Configuration

63.1Basic Settings

63.1.1Default Value Date

63.2Manual Planning

73.2.1Define Number Ranges: Cash Management (Payment Advices)

73.3Production Startup

83.3.1Prepare Production Startup and Data Setup

83.4Manual completion activities

83.4.1Define Cash Management Account Name

93.4.2Define Groupings and Maintain Headers

103.4.3Maintain Structure

103.4.4Cash Concentration, Define Intermediate Account, Clearing Accounts, and Amounts

113.4.5Define Payment Methods for Payment Requests

123.4.6Define Clearing Accts for Receiving Bank for Acct. Transfer

Cash Management: Configuration Guide

1 Purpose

This configuration guide provides the information you need to set up the configuration of this building block manually.

If you prefer an automated installation process using the SAP Best Practices Installation Assistant and other tools, refer to the SAP Best Practices Quick Guide.

2 Preparation

2.1 Prerequisites

Before you start installing this scenario, you must install prerequisite building blocks. For more information, see the Building Block Prerequisites Matrix for SAP BAiO SIOC.Before you begin installing building block 160 Cash Management for the subsidiary, ensure that this building block has been installed for the headquarters and that all the required settings have been made. This applies in particular to the basic settings for the company code and the accounts in the operational chart of accounts being used by the headquarters and the subsidiary.2.1 Using default and personalized values for headquarters and subsidiaries

SAP Best Practices content can be personalized to meet customers requirements before starting with the activation. Especially the enterprise structure should be personalized to get the right and final keys and descriptions. This increases the acceptance of and the identification with the preconfigured content provided by the SAP Best Practices package.For the installation of the subsidiary, some values must be identical with the headquarters values, most values must be personalized for the subsidiary.

The following icons will help you identify which values must be used:

Use the same values as for the headquarters. Those values can be found in the headquarters corresponding Baseline Package configuration guide or variant files. Example: Use the same controlling area or G/L accounts as in headquarters.

Use personalized values for the subsidiary. Example: Instead of using company code 1000, use the personalized value 2000.

Use the same values as specified in the subsidiarys Baseline Package configuration guide or variant files. Example: Use country or VAT settings as such (no personalization).

Please refer to the Subsidiary Mapping document SIOC_Mapping.xls for a complete list of your personalized values and the mapping to the corresponding default values.

In this configuration guide personalized values will be referred to as (for example) 2000 instead of 1000.3 Configuration

3.1 Basic Settings

3.1.1 Default Value Date

Use

In this step, you specify whether the system is to propose the current date as the default value date when you enter line items. You make this setting for the company codes in which you wish to implement Cash Management.

Prerequisites

The company codes have been created in which the functions for cash management and forecast are activated.

Procedure

1. Access the activity using one of the following navigation options:

IMG MenuFinancial Supply Chain Management ( Cash and Liquidity Management ( Cash Management ( Basic Settings ( Define Value Date Default

Transaction CodeSPRO

2. On the Change View Company Code: Default Value Date: Overview screen, make the following entries:

Field NameDescriptionUser Actions and ValuesComment

CoCd Company Code2000Select this line

Propose Value Date

3. Save your entries.

Result

The current date is not proposed as the default value date.

3.2 Manual Planning

Use

Manual planning involves manually creating payment advices or planned items. Different planning types are defined in order to make a distinction between payment advices and planned items. A separate number range is also required.Prerequisites

Other prerequisites are listed for the individual activities.

3.2.1 Define Number Ranges: Cash Management (Payment Advices)

Use

A separate number range is required for posting plan line items.Prerequisites

The company code has to be created.

Procedure


IMG Menu Financial Supply Chain Management ( Cash and Liquidity Management ( Cash Management ( Structuring ( Manual Planning ( Define Number Ranges

Transaction CodeOT20

2. On the Cash Management and Forecast Number Ranges screen enter the company code for subsidiary.3. Choose Change Intervals.

4. On the Maintain Number Range Intervals screen choose Insert interval.

5. In the Insert Interval dialog box make the following entries:Field NameShort TextUser Actions and ValuesComment

Company code 2000

No Number range number01

From number Number Range Number0900000000

To number 0999999999

Ext. Internal ( ) or External (X) Number Range Flag

6. Choose Insert (Enter).7. Choose Save.

8. Confirm the dialogue box Transport number range intervals with Continue (Enter).3.3 Production Startup

Use

Most of the Cash Management settings apply to all company codes. In practice, however, it may often be the case that Cash Management is only to be used for certain company codes. To run Cash Management with a minimum of resources and to prevent legacy data when Cash Management is later used, you can activate Cash Management for specific company codes.

3.3.1 Prepare Production Startup and Data Setup

Use

This function enables you to post transactions to Cash Management once you have completed the configuration process.Procedure

1. Access the activity using one of the following navigation options:IMG Menu Financial Accounting (New) ( Financial Accounting Global Settings (New) ( Global Parameters for Company Code ( Enter Global Parameters


2. On the Change View Company Code Global Data: Overview screen, select company code 2000 for the subsidiary and choose Details (F2).3. On the Change View Company Code Global Data: Details screen, make the following entries:Field NameDescriptionUser Actions and ValuesComment

Cash Management ActivatedX


Result

Cash Management is activated when you carry out this step. Cash Management-relevant data is now updated when any transactions are carried out and is available for evaluation.

3.4 Manual completion activities

3.4.1 Define Cash Management Account Name

Use

In this step, you assign a mnemonic name as the cash management account name to each bank account and bank clearing account. This mnemonic name is used with all functions and reports in Cash Management instead of the account number.The name is unique within a company code.Prerequisites

Make sure that the bank accounts are defined in the chart of accounts and the company code. In the case of a genuine bank account, you have to define a bank ID and an account ID, as well as have defined the external bank account number.

As the subsidiary uses the same chart of accounts as the headquarters, G/L accounts for the subsidiarys bank accounts need to be set up in the headquarters chart of accounts.

Procedure

1. Access the activity using the following navigation option:

IMG Menu Financial Supply Chain Management ( Cash and Liquidity Management ( Cash Management ( Structuring ( Define Cash Management Account Name


2. In the Determine Work Area: Entry dialog box, enter Company Code 2000 for subsidiary and choose Continue (Enter).3. On the Change View Cash Management: Account Names: Overview screen, choose New Entries.

4. On the New Entries: Overview of Added Entries screen, make the following entries (examples):

CM Acct G/L Acct Bank Account CMFDescription

BK_SUBnnnnnnSubs bank account


3.4.2 Define Groupings and Maintain Headers

Use

In the next steps, you make settings that affect the way the cash position is displayed.

As the subsidiary uses the same chart of accounts as the headquarters, the headquarters groupings can be used to display the subsidiarys banks. You can define new groupings for the subsidiary which include G/L bank accounts created for the subsidiaries or extend the existing ones, created for the headquarters. In both cases, the groupings need to be updated to include the subsidiarys bank accounts and might need to be translated.

Procedure


IMG Menu Financial Supply Chain Management ( Cash and Liquidity Management ( Cash Management ( Structuring ( Groupings ( Define Groupings and Maintain Headers


2. On the Change View Cash Management: Groupings and Their Headers: Overview screen, choose the relevant entries, select Goto (Translation, select the local language, enter description. Example:Field NameDescriptionUser Actions and ValuesComment

Grouping YTOTAL

Heading Total Display - bank accounts and subledger accounts

Line Heading Total


3.4.3 Maintain Structure

Procedure


IMG Menu Financial Supply Chain Management ( Cash and Liquidity Management ( Cash Management ( Structuring ( Groupings ( Maintain Structure


2. On the Change View Cash Management: Grouping Structure: Overview screen, choose New Entries (F5).

3. On the New Entries: Overview of Added Entries screen, make the relevant entries for the subsidiarys bank accounts in all relevant groupings, for example:

Grouping Ty. Selection CoCd ChAc Exclude Sum. Term Summ. Acct SCOCD

YBANKSGnnnnnnnNNNN


3.4.4 Cash Concentration, Define Intermediate Account, Clearing Accounts, and Amounts

Use

You can use cash concentration to clear liquidity gaps or deficits that arise in day-to-day payments as a result of incoming payments from customers or outgoing payments to vendors across different house banks. This ensures that each house bank account has enough liquidity each day and that any liquidity gaps are collected at a house bank, which enables you to optimize the use of liquidity.

In the following steps, you make the cash concentration settings.

As the subsidiary uses the same chart of accounts as the headquarters, the G/L accounts created in the headquarters chart of accounts for the subsidiarys bank accounts need to be used.

Procedure


IMG Menu Financial Supply Chain Management ( Cash and Liquidity Management ( Cash Management ( Business Transactions ( Cash Concentration ( Define Intermediate Account, Clearing Accounts, and Amounts


2. On the Change View Concentration: Interim Account and Amount Stipulations screen, make the following entries and save:

Field NameDescriptionUser Actions and ValuesComment

Company Code 2000

Account AccountnnnnnnSubs bank account

Company Code Intermediate account: Company CodeThe company code of the bank account

Account Intermediate account: account

Planned Balance 0.00

Deficit Tolerance 0.00

Planning Minimum 1000.00

Minimum Amount 1000.00

Excess Tolerance 1000.00

3.4.5 Define Payment Methods for Payment Requests

Use

Here you can specify the payment methods for creating payment requests. The currency field is optional. If no currency is entered, the entry is valid for all currencies.

This customizing is relevant if several payment methods will be used because of one cash concentration run. This will be necessary in case of cross country transfers.

Since the current scenario is focusing on domestic transfers (payment method U will only be used) this is not relevant and wont be set up.

Please refer to your subsidiarys 160_BB_ConfigGuide to identify the correct settings.

Procedure


IMG Menu Financial Supply Chain Management ( Cash and Liquidity Management ( Cash Management ( Business Transactions ( Cash Concentration ( Define Payment Methods for Payment Requests


2. On the Change View Cash Transfer: Payment Method Determination Payment Reque screen, choose New Entries (F5).

3. On the New Entries: Overview of Added Entries screen, make the following entries:

Pay. BA House Bk Acct. ID Rec. BA House Bk Currency IP Pmt Method

2000NNNNNNNNN (depending on your country)


3.4.6 Define Clearing Accts for Receiving Bank for Acct. Transfer

Use

In this activity you define the offsetting accounts for the receiving bank accounts for bank account transfers (payments between house bank accounts) which should be posted to when payment is made.

The entries are necessary when payment requests are created for cash management payment advice notes that result from cash concentration, for example. The offsetting accounts for the paying house bank are determined by the payment program specifications and the payment methods used. The offsetting accounts for the receiving house bank cannot be determined from these specifications, however, but can be defined in this section.

Prerequisites

The Customizing for the payment run F110 delivered by building block 102 has to be uploaded.

Please refer to your subsidiarys 102_BB_ConfigGuide to identify the correct settings.

Procedure


IMG MenuFinancial Accounting (New) ( Bank Accounting ( Business Transactions ( Payment Transactions ( Payment Request ( Define Clearing Accts for Receiving Bank for Acct. Transfer


2. On the Change View Acct Transfer: Determine Receiving Bank's Clearing Account" screen, choose New Entries (F5). 3. On the New Entries: Overview of Added Entries screen, make the following entries:

CoCd House bk Country Pmt Method Currency Account ID Clrg acct

2000NNNNNNNNNNNNNNNNnnnnnn


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