16 December 2005 PAC’07 LOC PAC’07 Meeting of Local Organizing Committee 16 December 2005.
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Transcript of 16 December 2005 PAC’07 LOC PAC’07 Meeting of Local Organizing Committee 16 December 2005.
16 December 200516 December 200516 December 200516 December 2005 PAC’07 LOCPAC’07 LOCPAC’07 LOCPAC’07 LOC
EPAC
EPS-AG JACoW
PAC’07Meeting of Local
Organizing Committee16 December 2005
PAC’07Meeting of Local
Organizing Committee16 December 2005
16 December 200516 December 200516 December 200516 December 2005 PAC’07 LOCPAC’07 LOCPAC’07 LOCPAC’07 LOC
EPAC
EPS-AG JACoW
Report onthe JACoW 2005 Team
Meeting and Setting up the SPMS for
PAC’07
Report onthe JACoW 2005 Team
Meeting and Setting up the SPMS for
PAC’07Christine Petit-Jean-Genaz, CERNPAC’07 Editor with Luce SalasEPAC Conferences Coordinator
JACoW Secretary
Christine Petit-Jean-Genaz, CERNPAC’07 Editor with Luce SalasEPAC Conferences Coordinator
JACoW Secretary
16 December 200516 December 2005 Meeting of PAC’07 LOCMeeting of PAC’07 LOC
EPAC EPS-IGA JACoWWhat is JACoWWhat is JACoW
Joint Accelerator Conferences Website– Set up in 1997 for the publication of PAC and EPAC Proceedings
– Now hosts 11 conference series APAC, EPAC, PAC, CYCLOTRONS, DIPAC, ICAP, IFEL, ICALEPCS, ICFA ABDW, LINAC, RuPAC
– Located at CERN (Geneva) with a mirror site at KEK (Japan)
– 45 sets of proceedings published to date– Around 250,000 paper downloads per year
Joint Accelerator Conferences Website– Set up in 1997 for the publication of PAC and EPAC Proceedings
– Now hosts 11 conference series APAC, EPAC, PAC, CYCLOTRONS, DIPAC, ICAP, IFEL, ICALEPCS, ICFA ABDW, LINAC, RuPAC
– Located at CERN (Geneva) with a mirror site at KEK (Japan)
– 45 sets of proceedings published to date– Around 250,000 paper downloads per year
16 December 200516 December 2005 Meeting of PAC’07 LOCMeeting of PAC’07 LOC
EPAC EPS-IGA JACoW
Also a Collaboration …
Also a Collaboration …
The past, current and future Editors of each series form a Steering Committee, which meets yearly at PAC and EPAC
Provides “Editor” education for new Editors to get hands on experience and learn electronic publication techniques from the “pioneers” during each PAC and EPAC
The Steering Committee reports to the Scientific Program Chairs, past, current and future, in each series
Editors meet annually at Team Meetings to stay abreast of electronic publication techniques…
Provides “Author” education - guidelines for preparation of electronic files using templates, etc.
Has developed the SPMS …
The past, current and future Editors of each series form a Steering Committee, which meets yearly at PAC and EPAC
Provides “Editor” education for new Editors to get hands on experience and learn electronic publication techniques from the “pioneers” during each PAC and EPAC
The Steering Committee reports to the Scientific Program Chairs, past, current and future, in each series
Editors meet annually at Team Meetings to stay abreast of electronic publication techniques…
Provides “Author” education - guidelines for preparation of electronic files using templates, etc.
Has developed the SPMS …
16 December 200516 December 2005 Meeting of PAC’07 LOCMeeting of PAC’07 LOC
EPAC EPS-IGA JACoW
Bumper turnout at 2005 TM in
Rome
Bumper turnout at 2005 TM in
Rome 32 participants representing all series, Editors, Administrators, IT & Database experts
Program prepared on a competing system, InDiCo 58 oral presentations
– Special seminar on the SPMS …– Reports from all conference series– Technical Issues relating to Proceedings Production
– Templates, special characters, etc.– Extending scope of JACoW to include CAS/USPAS Lecture Notes, “extinct” journals (Particle Accelerators), “extinct” conferences (HEACC)
32 participants representing all series, Editors, Administrators, IT & Database experts
Program prepared on a competing system, InDiCo 58 oral presentations
– Special seminar on the SPMS …– Reports from all conference series– Technical Issues relating to Proceedings Production
– Templates, special characters, etc.– Extending scope of JACoW to include CAS/USPAS Lecture Notes, “extinct” journals (Particle Accelerators), “extinct” conferences (HEACC)
16 December 200516 December 2005 Meeting of PAC’07 LOCMeeting of PAC’07 LOC
EPAC EPS-IGA JACoW
The SPMS, What is it?
The SPMS, What is it?
Full Conference Management System developed by JACoW Collaboration– Uses Oracle software
Conference database Two Associated Repositories
– 10,000 profiles/accounts of “individuals” working in the field of accelerator technology
– Over 1500 “selectable’ affiliations of institutes and industry
– All repository data are synchronized from the conference copy back to a Central Repository located at CERN
– Conference data is repatriated to the Central Repository following the conference
– Several conferences may be synchronizing back to the Central Repository simultaneously - thus a “shared” tool …
Full Conference Management System developed by JACoW Collaboration– Uses Oracle software
Conference database Two Associated Repositories
– 10,000 profiles/accounts of “individuals” working in the field of accelerator technology
– Over 1500 “selectable’ affiliations of institutes and industry
– All repository data are synchronized from the conference copy back to a Central Repository located at CERN
– Conference data is repatriated to the Central Repository following the conference
– Several conferences may be synchronizing back to the Central Repository simultaneously - thus a “shared” tool …
16 December 200516 December 2005 Meeting of PAC’07 LOCMeeting of PAC’07 LOC
EPAC EPS-IGA JACoWWhat does it doWhat does it do
– Scientific Programme Management All activities from abstract submission through to publication of proceedings at 2 clicks of a mouse !
Generates reports and statistics Repatriation of meta data to the Central Repository
– To facilitate indexing by libraries– To provide input for future conferences– To provide input to future Program Committees
– Registration of Delegates Management, Reports, Statistics and Accounting
– Industrial Exhibition Registration Idem as above …
– Refereeing module
– Scientific Programme Management All activities from abstract submission through to publication of proceedings at 2 clicks of a mouse !
Generates reports and statistics Repatriation of meta data to the Central Repository
– To facilitate indexing by libraries– To provide input for future conferences– To provide input to future Program Committees
– Registration of Delegates Management, Reports, Statistics and Accounting
– Industrial Exhibition Registration Idem as above …
– Refereeing module
16 December 200516 December 2005 Meeting of PAC’07 LOCMeeting of PAC’07 LOC
EPAC EPS-IGA JACoW
Setting up the SPMS for PAC’07Setting up the SPMS for PAC’07
Now installed at FNAL:– The SPMS Oracle Database and Repositories
Matt Arena (the SPMS Designer) will act as Database Administrator
Luce Salas and Christine Petit-Jean-Genaz will have Conference Administrator privileges (all!) and manage the scientific program
Roberta Lopez will have Registration privileges, etc…
To be installed “locally” early in 2007 for submission of contributions to the proceedings:– A Web Server to interface the FNAL Oracle Database and
– A File Server (for paper submission), could be same machine, but are preferably kept separate
EPAC’06 SPMS
Now installed at FNAL:– The SPMS Oracle Database and Repositories
Matt Arena (the SPMS Designer) will act as Database Administrator
Luce Salas and Christine Petit-Jean-Genaz will have Conference Administrator privileges (all!) and manage the scientific program
Roberta Lopez will have Registration privileges, etc…
To be installed “locally” early in 2007 for submission of contributions to the proceedings:– A Web Server to interface the FNAL Oracle Database and
– A File Server (for paper submission), could be same machine, but are preferably kept separate
EPAC’06 SPMS
16 December 200516 December 2005 Meeting of PAC’07 LOCMeeting of PAC’07 LOC
EPAC EPS-IGA JACoW
Basic Architecture
Basic Architecture
16 December 200516 December 2005 Meeting of PAC’07 LOCMeeting of PAC’07 LOC
EPAC EPS-IGA JACoW
Central Repository System
Central Repository System
User
User interacts throughweb forms
starting from a log-into JACoW
Repository The web form speaks to
oraweb.cern.ch the Oracle web
server
Oracle is installed on the CERN central computers and the repository database is set
up here
DatabaseMachine
Web Server
16 December 200516 December 2005 Meeting of PAC’07 LOCMeeting of PAC’07 LOC
EPAC EPS-IGA JACoW
Conference System
Conference System
User
User interacts through
web forms after log-in
to conference DB
The web form speaks to the Conference Oracle web server
Oracle is installed on the
conference computer and the
conference database is set up
in here
The conference web
server is able to access the file server via cgi scripts
which take care of the file transfers
File Server
Web Server
Database
Machine
Repository
DatabaseMachine
16 December 200516 December 2005 Meeting of PAC’07 LOCMeeting of PAC’07 LOC
EPAC EPS-IGA JACoW
Some 2006 Milestones…Some 2006 Milestones…
Very soon– Configure the SPMS for the Scientific Program
Enter Main and Sub-Classifications Prepare for PC
Mid 2006– Prepare invitations to invited speakers– Configure the Delegate and Industrial Exhibition
Registration Modules - watching closely developments at EPAC’06
Autumn 2006– Call for Papers, SPMS ready to receive Abstracts– SPMS ready for Delegate and Industrial Exhibition
Registration End 2006 (following JACoW TM)
– Finalize requirements for Proceedings Production
Very soon– Configure the SPMS for the Scientific Program
Enter Main and Sub-Classifications Prepare for PC
Mid 2006– Prepare invitations to invited speakers– Configure the Delegate and Industrial Exhibition
Registration Modules - watching closely developments at EPAC’06
Autumn 2006– Call for Papers, SPMS ready to receive Abstracts– SPMS ready for Delegate and Industrial Exhibition
Registration End 2006 (following JACoW TM)
– Finalize requirements for Proceedings Production
16 December 200516 December 2005 Meeting of PAC’07 LOCMeeting of PAC’07 LOC
EPAC EPS-IGA JACoW2007 Milestones2007 Milestones
Early January 2007 (attention APAC’07 end January)– Abstract Submission - Wednesday 10 January 2007?
February 2007– Invite Editors
March/April 2007– Set up and test Server for Paper Submission
April/May 2007– Prepare clone of software for pc configuration (Editors)
May 2007– Server ready to receive contributions to Proceedings– Program to Printer
Wednesday prior to Conference– Database SPMS Meeting– Deadline for submission of contributions to Proceedings
Thursday prior to Conference– Processing begins …
Early January 2007 (attention APAC’07 end January)– Abstract Submission - Wednesday 10 January 2007?
February 2007– Invite Editors
March/April 2007– Set up and test Server for Paper Submission
April/May 2007– Prepare clone of software for pc configuration (Editors)
May 2007– Server ready to receive contributions to Proceedings– Program to Printer
Wednesday prior to Conference– Database SPMS Meeting– Deadline for submission of contributions to Proceedings
Thursday prior to Conference– Processing begins …