14.02.18 Agenda

COMMITTEE OF THE WHOLE MEETING AGENDA

Tuesday February 18, 2014 9:00 AM Council Chambers

Administration Building

#1 CALL TO ORDER

#2 ADOPTION OF AGENDA

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#3 MINUTES 3.1 Committee of the Whole Meeting held January 21, 2014– to be adopted.

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3.3 Business Arising from the Minutes

#4 DELEGATIONS 4.1 Heart River Housing

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4.2 Encana – Municipal Outreach

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4.3 Millar Western Fox Creek

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LATE ITEM 4.4 Grovedale Community & Agricultural Society

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#5 OLD BUSINESS

N/A

#6 NEW BUSINESS 6.1 2014 Road Works

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6.2 Flashing Green Lamp

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6.3 CAO Action List

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LATE ITEM 6.4 Audit Committee

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#7 IN CAMERA

LATE ITEM 11.1 Personnel

#8 CORRESPONDENCE 8.1 Information Items: Newsosaur

Letter from Encana AAMDC - Alberta Transportaion

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National Energy Board TransCanada Letter Letter from Wheatland County

# ADJOURNMENT

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Minutes of a COMMITTEE OF THE WHOLE MEETING

MUNICIPAL DISTRICT OF GREENVIEW NO. 16 Eagles Nest

Grande Cache, Alberta, on Tuesday January 21, 2014

# 1: CALL TO ORDER

The meeting was called to order at 9:04 a.m.

PRESENT

Chair (Deputy Reeve) Tom Burton Reeve Dale Gervais Councillors George Delorme Dave Hay Roxie Rutt Bill Smith Dale Smith Les Urness Chief Administrative Officer Mike Haugen General Manager, Corporate Services Rosemary Offrey General Manager, Community Services Dennis Mueller Asst. General Manager, Infrastructure and Planning Grant Gyurkovits Legislative Services Officer Lucien Cloutier Communications Officer Denise Thompson Recording Secretary Lianne Kruger

ABSENT #2: AGENDA

MOTION: 14.01.01. Moved by: REEVE DALE GERVAIS That the Agenda be adopted as presented with the following addition: 4.4 Willmore Wilderness 4.5 Grande Cache Childcare Society 5.4 Grande Cache Aerodrome CARRIED

#3.1 COMMITTEE OF THE WHOLE MINUTES

MOTION: 14.01.01. Moved by: COUNCILLOR DALE SMITH That the Minutes of the Committee of the Whole Meeting held on December 17, 2013 be adopted as circulated. CARRIED

MOTION: 14.01.03. Moved by: COUNCILLOR ROXIE RUTT That the Minutes for the Special Committee of the Whole meeting held on December 17, 2013 be adopted with changes: Add Councillor Roxie Rutt Add George Delorme by Teleconference CARRIED

#3.2 BUSINESS ARISING

Business Arising from Minutes: Change location of meeting on the agenda

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4.5 Grande Cache Childcare Society

The Grande Cache Childcare Society spoke of purchasing a building in conjunction with the MD of Greenview for the amount of $140,000. MOTION: 14.01.04. Moved by: COUNCILLOR ROXIE RUTT That Committee of the Whole accept the presentation by the Grande Cache Childcare Society as information. CARRIED

4.3 AWN Presentation

AWN PRESENTATION David from AWN spoke of how the Co-ops came to be and the impact that Grande Cache as a community has had on them. MOTION: 14.01.05. Moved by: COUNCILLOR DAVE HAY That Committee of the Whole receive the AWN presentation as information. Councillor Les Urness entered the meeting at 9:38 a.m. CARRIED

4.2 Susa Creek Presentation

SUSA CREEK PRESENTATION Billy McDonald with Susa Creek Cooperative spoke of issues with the MD including Right of way agreements, segregated community, water, sewer and garbage disposal issues. MOTION: 14.01.06. Moved by: COUNCILLOR DALE SMITH That Committee of the Whole receive the Susa Creek concerns as information. CARRIED

Chair Burton called for recess at 10:22 a.m. Chair Burton reconvened at 10:33 a.m.

4.4 Willmore Wilderness Foundation

The Representatives from the Willmore Wilderness Foundation gave an update on trail conditions. MOTION: 14.01.07. Moved by: REEVE DALE GERVAIS That Committee of the Whole accept for information the presentation by Willmore Wilderness Foundation. CARRIED

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#4 DELEGATIONS

4.1 Milner Power Presentation

MILNER POWER Representative from Milner Power spoke of erosion problems on Flood Creek Road near Grande Cache. MOTION: 14.01.08. Moved by: COUNCILLOR LES URNESS That Committee of the Whole accept the presentation from Milner Power as information. CARRIED

4.6 Kamisak Enterprise

MOTION: 14.01.09. Moved by: COUNCILLOR ROXIE RUTT That committee of the Whole accept for information the presentation brought forward by Tom McDonald manager of Kamisak Enterprise. CARRIED

BANK EROSION ON FLOOD CREEK ROAD

MOTION: 14.01.10. Moved by: COUNCILLOR DALE SMITH That Committee of the Whole recommend to Council to investigate options for bank erosion on Flood Creek Road near Grande Cache. CARRIED

Chair Burton called for recess at 12:27 p.m. Chair Burton reconvened at 1:23 p.m.

#5 OLD BUSINESS

5.1 Grande Cache Aerodrome

MOTION: 14.01.11. Moved by: REEVE DALE GERVAIS That the Committee of the Whole receive the Grande Cache Airport Background Report as information. CARRIED

#6 NEW BUSINESS

6.1 Policy 1009 – Internet Services for Members of Council

INTERNET SERVICES FOR COUNCIL MEMBERS

MOTION: 14.01.12. Moved by: REEVE DALE GERVAIS That Committee of the Whole recommends that Council approve an amendment to Policy 1009 which clarifies that Council members will be reimbursed for the cost of high-speed internet service from the time that IPads were issued to Council members; and to further amend the policy to approve the payment of the cost of any SIM cards purchased by Council members. CARRIED

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6.2 Policy 4002 – Farmland Access Roads

FARMLAND ACCESS ROADS MOTION: 14.01.13. Moved by: COUNCILLOR DALE SMITH That Committee of the Whole recommend to Council to approve Policy 4002 – Farmland Access Roads with a change by adding the word “immediately” before the word “adjacent” in clause seven. CARRIED

6.3 Grant Funding Correspondence

GRAND FUNDING MOTION: 14.01.14. Moved by: COUNCILLOR BILL SMITH That the Committee of the Whole accept for information the Correspondence provided regarding Provincial grants related to flooding. CARRIED

6.4 Recommendations of the Council Comp Review Committee

RECOMMENDATIONS OF COUNCIL COMPENSATION REVIEW COMMITTEE

MOTION: 14.01.15. Moved by: REEVE DALE GERVAIS That Committee of the Whole recommend to Council to approve an amendment to Procedure 1002-01 – Travel and Subsistence to clause 3.1.1 to indicate $20 for breakfast, $20 for lunch and $30 for supper effective the date policy is passed. CARRIED

MOTION: 14.01.16. Moved by: COUNCILLOR DAVE HAY That Committee of the Whole recommend to Council to amend policy C0-04 – Conference Attendance to add “FCM Convention” to clause two, amend clause four to include members at large as well as Council members, and to allow for the attendance of spouses. CARRIED

6.5 Water Wells Near Grande Cache

GRANDE CACHE WATER WELLS

MOTION: 14.01.17. Moved by: COUNCILLOR DAVE HAY That the Committee of the Whole recommend to Council to have administration conduct a field report on the wells provided in HCL’s report regarding wells near Grande Cache. CARRIED

6.6 Muskeg Seepee Co-op Flooding on Lot 116

MUSKEG SEEPEE CO-OP FLOODING

MOTION: 14.01.18. Moved by: COUNCILLOR ROXIE RUTT That Committee of the Whole accept the report regarding flooding on lot 116 in the Muskeg Seepee Co-op from WSP Canada Inc. as information. CARRIED

Reeve Gervais vacated the meeting at 2:40 p.m. Reeve Gervais re-entered the meeting at 2:41 p.m. 6

6.7 Grande Cache Cooperatives Road Network

GRANDE CACHE COOPERATIVES ROAD NETWORK

MOTION: 14.01.19. Moved by: COUNCILLOR DALE SMITH That the Committee of the Whole recommend that Council request administration to bring back a report on the roads and access point to, in, and through the co-ops and enterprises. CARRIED

6.8 Communications Action Plan

COMMUNICATIONS ACTION PLAN

MOTION: 14.01.20. Moved by: COUNCILLOR ROXIE RUTT That Committee of the Whole receive the Communications Action Plan for information. CARRIED

6.9 CAO Action List

CAO ACTION LIST MOTION: 14.01.21. Moved by: REEVE DALE GERVAIS That Committee of the Whole accept the CAO Action List as presented. CARRIED

#7 IN CAMERA

In Camera

IN CAMERA MOTION: 14.01.22. Moved by: Choose an item. That, in compliance with Section 197(2) of the Municipal Government Act, this meeting goes in camera at a.m.

OUT OF CAMERA MOTION: 14.01.23. Moved by: Choose an item. That, in compliance with Section 197(2) of the Municipal Government Act, this meeting come out of camera at a.m.

#8 ADJOURNMENT

MOTION: 14.01.24. Moved by: COUNCILLOR ROXIE RUTT That this meeting adjourns at 3:33 p.m. CARRIED

INTERIM CHIEF ADMINISTRATIVE OFFICER CHAIR

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SUBJECT: Heart River Housing SUBMISSION TO: Committee of the Whole REVIEWED AND APPROVED FOR SUBMISSION

MEETING DATE: February 18, 2014 CAO:

MANAGER:

DEPARTMENT: CAO Services AGM:

PRESENTER: FILE NO./LEGAL:

LEGAL/ POLICY REVIEW:

STRATEGIC PLAN: FINANCIAL REVIEW:

RECOMMENDED ACTION: That Committee of the Whole receive this presentation by Heart River Housing for information as presented. BACKGROUND / PROPOSAL: OPTIONS - BENEFITS / DISADVANTAGES: COSTS / SOURCE OF FUNDING: None ATTACHMENT(S): None

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http://www.mdgreenview.ab.ca/

SUBJECT: Encana – Municipal Outreach SUBMISSION TO: Committee of the Whole REVIEWED AND APPROVED FOR SUBMISSION


MANAGER:





RECOMMENDED ACTION: That Committee of the Whole receive this presentation by Encana for information as presented. BACKGROUND / PROPOSAL: OPTIONS - BENEFITS / DISADVANTAGES: COSTS / SOURCE OF FUNDING: None ATTACHMENT(S): None

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SUBJECT: Millar Western Fox Creek SUBMISSION TO: Committee of the Whole REVIEWED AND APPROVED FOR SUBMISSION


MANAGER:





RECOMMENDED ACTION: That Committee of the Whole receive this presentation by Millar Western Fox Creek regarding the wood waste burner for information as presented. BACKGROUND / PROPOSAL: The current issue Millar Western has with the wood waste burner. As per government regulations, the permit to operate the wood waste burner will expire in January, 2015. Millar Western would like a letter of support from Greenview to support an extension. OPTIONS - BENEFITS / DISADVANTAGES: Without this extension Millar Western will have no means of removing the waste material, and would need to look at the economics of trucking the material off site. COSTS / SOURCE OF FUNDING: None ATTACHMENT(S):

• Power Point

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Millar Western Forest Products Ltd.A resourceful company

Fox Creek Wood Waste Burner –Path Forward

Presentation to MD of GreenviewFebruary, 2014

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A Resourceful Company

Millar Western Representatives

• Jeff Shipton, Environmental Superintendent• Ed Roste, Area Manager, Boyle

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History of Fox Creek Assets• Millar Western purchased Fox Creek

lumber operation in June 2007• Assets included:

o Sawmillo Planer millo Log inventoryo Mobile equipmento Maintenance shopo 140,000 m3 of timber through quotaso 65,000 m3 of timber through 3rd party

agreements

o Within one year of purchase, production increased by 20%, to 60 million board feet/year

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Fox Creek Fire

• Sawmill destroyed by fire August 29, 2008

• Some equipment salvaged: log infeed deck, two cut-off saw systems, bins in J-Bar sorting system, one lumber stacking system

• Planer, kiln, mobile shop also survived fire

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Fox Creek Rebuild•At time of fire, Alberta government implementing “surge-cut strategy” to maintain healthy pine forest in face of MPB infestation

•In consultation with Province and industry partners, Millar Western determined there was sufficient fiber to warrant rebuilding Fox Creek

• Major capital project had 5 components: Millions $

1. Construct new sawmill $50.0

2. Upgrade planer $5.9

3. Enhance log yard, add of fire protection pond $1.6

4. Replenish mobile equipment fleet $1.3

5. Install dry kilns $1.5

$60.315


Current Status• In 2012, Millar Western started

operation of new Fox Creek mill

• All design targets quickly met and exceeded

• Fox Creek a success story in Alberta forest industry

o One of most technologically advanced and efficient sawmills in Alberta, maximizing value of forest resource

o Significant contributor to employment and economy of Fox Creek and surrounding region

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Economic Impact• Fox Creek has a significant economic

impact on the region, through payment of taxes, local purchases and employment:

o Direct employees: 75

o Indirect employees: 200

o Annual payroll: $7.5 million

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MW Committed to Efficient use of Residuals

Pulp mill biomass

Used as soil enhancer in agriculture

Sawmill chips

Used to make pulp and

newsprint

Shavings, sawdust,

bark

Used to generate green energy, make products like

MDF

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Residual Disposal at Fox Creek: Current

• Fox Creek disposes of residual waste (bark, sawdust, trim blocks & debris) by incineration

• Wood waste burners being phased out by Province

• Fox Creek’s permit to operate burner expires January 1st, 2015

• Fox Creek has found solution to utilize wood waste, eliminate burner

• To implement solution, Fox Creek requires “Certificate of Variance” extending burner operation to June 30, 2016

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Summary of Material Incinerated

Material VolumePlaner Trim Blocks 6,000 BDT

Sawdust 10,702 BDT

Bark/Debris (Hog) 33,540 BDT

Total Incinerated: 50,242 BDT*

*(approx. 100,000 gross tonnes (GT) at 50% MC)

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Review of Options Considered

1. Sell residuals to current regional producers/users of biomass (MDF, hog fuel, pellets, etc):

• Most have little to no additional capacity to take Fox Creeks biomass or are under long-term contracts

2. Build combined biomass heat and power plant:

• Utilizes all Fox Creek waste biomass residuals

• But, rate of payback very poor (>20 years) at current power pricing and capital costs in Alberta

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Review of Options Considered3. Build pelletizing plant:

• Only addresses sawdust (20% of material now incinerated)• Need solution for remaining 80%

4. Invest in natural gas displacement system:• Only partial solution, utilizing 35-40% of residual biomass

to meet all heat requirements• Poor economics with current natural gas pricing (<$5/GJ)

5. Build Rankine Cycle biomass power plant:• Same issues as conventional biomass power: high capital

cost, poor return on investment at current power prices

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Path Forward1. Millar Western has signed MOU with local wood

waste facility to take 65,000 GTs of Fox Creek biomass by June 30th, 2016• Represents 65% of total volume to Fox Creek burner• Requires loading infrastructure at Fox Creek mill• Engineering is being completed

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Path Forward2. Remaining 35,000 GTs of material utilized as follows:

• Planer trim blocks to be chipped, sold along with sawmill residual chips

• This currently done at our Whitecourt sawmill• Will require installation of chipper and conveyors• Engineering is being completed

• Sawdust to be sold to interested parties for resale into oil & gas sector, pellet markets

• Will require installation of conveyors and storage bins• Engineering is being completed

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Obtaining a Certificate of VarianceEnvironmental Protection and Enhancement Act 78(1):• The Minister may issue a certificate of variance if the

Minister is of the opinion that:a) The activity to which the certificate relates is operating or is

likely to operate in contravention of a term or condition of the approval or a requirement of the regulations as a result of factors beyond the control of the applicant;

b) The proposed variance is not likely to cause significant adverse effect; and

c) Refusal to grant the COV would result in serious economic hardship to the applicant without an offsetting benefit to others.

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Public Consultation Plan• MWFP responsible for ensuring public advised of COV

request, has opportunity for input on burner extension:• Direct contact with landowners/occupants within 2 km radius

of Fox Creek operations• Ads in local newspapers• Presentations to Town of Fox Creek, M.D. of Greenview,

Millar Western Public Advisory Committee• Inform MLA, MP• Material posted to corporate website• Distribute information to Millar Western employees

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Key Communication Points• Certificate of Variance required to maintain burner

operations to June 30, 2016• Burner operating procedures unchanged – nearby

landowners/occupants will notice no difference in Fox Creek’s operation

• Millar Western conducting air modeling through independent expert to ensure no air quality issues from continued operation of burner

• Permit extension will enable Millar Western to implement waste disposal plan that achieves following goals:• Decommission burner by June 2016• Put waste to use in generating regional economic activity• Ensure environmentally sound utilization of regional forest

resources

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Millar Western Request

Millar Western is seeking support from Town of Fox Creek, MD of Greenview:• Letter to Minister of AESRD, stating your support of Millar

Western’s efforts to secure a Certificate of Variance that would allow it to continue to operate the Fox Creek burner to June 30, 2016

• Help respond to questions, direct community members to Millar Western contacts and information

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Summary1. MWFP has a solid plan to eliminate the burner2. By June 30th, 2016 MW will:

• Send 65,000 GTs of biomass to local biomass waste facility• Chip planer mill trim blocks, sell alongside sawmill chips• Collect and sell sawdust into the oil & gas, pellet markets

3. MWFP will require a permit extension by the Minister of AESRD to continue burner operation until June 30, 2016

4. Letters of support from Town of Fox Creek and MD of Greenview will assist with our application for permit extension

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Thank you!

QUESTIONS?

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SUBJECT: Grovedale Community & Agricultural Society SUBMISSION TO: Committee of the Whole REVIEWED AND APPROVED FOR SUBMISSION

MEETING DATE: February 18, 2014 CAO: MH MANAGER:

DEPARTMENT: Community Services AGM:

PRESENTER: FILE NO./LEGAL: N/A LEGAL/ POLICY REVIEW: STRATEGIC PLAN: FINANCIAL REVIEW:

RECOMMENDED ACTION: That Committee of the Whole receive the presentation provided by the Grovedale Community & Agricultural Society representative regarding the Grovedale Arena as presented. BACKGROUND / PROPOSAL: The Grovedale Community & Agricultural Society is proposing the construction of a Grovedale Arena and is requesting funding for the project. OPTIONS - BENEFITS / DISADVANTAGES: The facility would be a huge asset to the community. COSTS / SOURCE OF FUNDING:

• $1,556,311.00 ATTACHMENT(S):

• Power Point

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SUBJECT: 2014 Roadway Works SUBMISSION TO: Committee of the Whole REVIEWED AND APPROVED FOR SUBMISSION

MEETING DATE: February 18, 2014 CAO: MH MANAGER: KS

DEPARTMENT: Infrastructure & Planning AGM: GG PRESENTER: GG FILE NO./LEGAL:

LEGAL/ POLICY REVIEW: LC


RECOMMENDED ACTION: That Council receive this report regarding the 2014 Roadway Works for information as presented. BACKGROUND / PROPOSAL: Twp. Road 690 – Hwy 40 to Bald Mtn. Tower Road – Grading Base Paving Preliminary survey and geometric design have been completed. A Conceptual Design Report and alignment options have been submitted to Greenview. Recently contractors have hydro-vaced pipelines crossing the project. Preliminary contact with utility owners is underway. Project is temporarily on hold pending Council decision. Meeting with Weyerhaeuser at Greenview administration office scheduled for February 24, 2014 to discuss intersection options. Little Smoky Road Phase 4 – Base Paving Draft Tender for Little Smoky Phase 4 base pave was submitted for review on January 22, 2014. Review completed, awaiting Council decision to publicly advertise tender. Schedule “B” was added to the contract to include; paving of Little Smoky Water Point Access Road, final stage paving of Twp.704 (East of Valleyview to Jct. Hwy 49), repairs at Valleyview Golf Course Road, bridge approaches and repair of culvert settlements on Sturgeon Heights Road/Suncor Road. Forestry Trunk Road – Hwy 40 to N. Of Hwy 40 Preliminary center line/typical cross section survey and field inspection was completed in December 2013. Received a prepared conceptual design for discussion at January 22, 2014 meeting with AMEC. Currently preparing brief conceptual design report outlining grading and calcium stabilized GBC/base paving options that will be received this week. OPTIONS - BENEFITS / DISADVANTAGES: Twp.690 Option (2) reduces land acquisition, environmental wetland disturbance and Atco power relocation while eliminating First Nation Consultation and corrects the alignment issue at the intersection west of Bald Mountain Tower road.

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OPTIONS - BENEFITS / DISADVANTAGES: continued Weyerhaeuser haul road intersection Option (A) appears to give the Haul road users better site distance at the intersection. Improving overall safety at a busy intersection. Traffic Counts June 2012 for TWP. 690 (250m East of Hwy 43) average count 203 with 20.2 % trucks. Little Smoky Road Phase 4 Base Pave Tender is ready to be advertise. By taking advantage of early advertising Greenview can expect lower Bid results. Amec has recently reported a slight upward trend in asphalt prices and anticipates this trend to continue as the construction season gets closer. Schedule “B” items are small jobs that allow for better pricing if included in larger projects. Amec was asked not to proceed any further with preliminary design investigation on the South end of the Forestry Trunk road project until staff gets further clarification from Council. COSTS / SOURCE OF FUNDING: None ATTACHMENT(S): • Twp. Rd 690 Conceptual Design Report

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SUBJECT: Flashing Green Lamp SUBMISSION TO: Committee of the Whole REVIEWED AND APPROVED FOR SUBMISSION


MANAGER: JF

DEPARTMENT: Community Services/Protective Services GM:

PRESENTER: JF FILE NO./LEGAL: N/A LEGAL/ POLICY REVIEW: LC STRATEGIC PLAN: FINANCIAL REVIEW:

RECOMMENDED ACTION: That Council reaffirm motion #03.11.532 not to authorize the use of green flashing lights by First Responders. BACKGROUND / PROPOSAL: At the April 3, 2013 Committee of the Whole Meeting Council requested administration to investigate Green-Mount First Responder Lights and a subsequent bylaw:

5.5 Personal Vehicle Response Lights for First Responders Motion: 13.03.43. Moved by: BURTON To have administration to investigate Green-Mount First Responders Lights and subsequent bylaw. CARRIED

At the November 26, 2003 Regular Council Meeting, Council made the following motion:

Flashing Green Lights Motion: 03.11.532. That Council hereby denies the use of green flashing lights for fire fighters for use on all M.D. fire fighters personal vehicles. Moved by: TOLLEFSON/YELENIK Opposed: BURTON, KARAKUNTIE CARRIED

OPTIONS - BENEFITS / DISADVANTAGES: Legal Opinion provides the following disadvantages on proposing a bylaw enacting flashing green lamps for fire fighters personal vehicles. This opinion was provided August 2013:

• The use of flashing green lamps does not bestow any right to speed, ignore traffic signals or contravene any other provision of the Traffic Safety Act. This creates potential liability.

• It would be tempting for fire fighters to speed or otherwise contravene the Rules of the Road as they drive to an emergency with their green light flashing, but it is not clear that other drivers would know or understand what a green flashing light represents. While drivers may pull over or make way, which would enable fire-fighters to proceed more quickly to the emergency without having to contravene the Rules of the Road, they may not necessarily do so.

• If, while driving to an emergency, a fire fighter contravenes the Rules of the Road, including speeding, passing, obeying traffic signals, turning, backing up, yielding, stopping etc., and causes damage or injury to a

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person, vehicle or property, not only will the fire-fighter be liable (as would any other driver) but Greenview will most likely be liable as well by virtue of vicarious liability. Vicarious liability is based upon a relationship the defendant has with another individual involved in tortious conduct.

Staff sees no demonstrable benefit to the provision of Green Flashing Lights. COSTS / SOURCE OF FUNDING:

• Should Council opt to allow green lights for First Responders, the estimated starting cost is $8,000.00 which would need to be included 2014 Budget.

ATTACHMENT(S): • Reynolds Mirth Richards & Farmer – Legal Opinion, dated August 13, 2013 • 2001 Legal Opinion

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BYLAW 14-XXX

MUNICIPAL DISTRICT OF GREENVIEW NO. 16

A Bylaw of the Municipal District of Greenview No. 16, in the province of Alberta, in relation to

Use of Flashing Green Lamps by Emergency Responders

WHEREAS, Section 28(2) of the Vehicle Equipment Regulation, Alta Reg 122/2009 gives municipalities the power to pass a bylaw allowing full time and volunteer firefighters to use flashing green lamps in their vehicles as means of identification; THEREFORE, the Council of the Municipal District of Greenview No. 16, in the Province of Alberta, duly assembled, herby enacts as follows: 1. This Bylaw shall be called the “Use of Flashing Green Lamps by Emergency

Responders Bylaw.” 2. A full time or volunteer firefighter may carry on or in a vehicle, other than an emergency

vehicle, a lamp that produces intermittent flashes of green light and may operate the lamp in the Municipal District of Greenview No. 16 if the vehicle is proceeding to a fire or other emergency.

3. No person other than a full time or volunteer firefighter shall operate a lamp that

produces intermittent flashes of green light. A fulltime or volunteer firefighter operating a vehicle, other than an emergency vehicle, with a flashing green lamp shall not operate the vehicle in contravention of the Traffic Safety Act, RSA 2000, c.T-6, the Regulations of the Traffic Safety Act, any other Provincial legislation or regulation or any Bylaw of the Municipal District of Greenview No.16 while proceeding to a fire or other emergency.

4. Nothing in this Bylaw shall be construed so as to permit a full time or volunteer

firefighter to operate a vehicle in contravention of the Traffic Safety Act, the regulations within the Traffic Safety Act, any other Provincial legislation or regulation, or any Bylaw of the Municipal District of Greenview No. 16.

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5. This Bylaw shall come into force and effect upon the final passing thereof. Read a first time this ________ day of __________________, 2014. Read a second time this _______ day of __________________, 2014. Read a third time and passed this ________ day of __________________, 2014. _________________________________ REEVE _________________________________ CHIEF ADMINISTRATIVE OFFICER

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Date Chief Administrative Officer Action Log Responsible Party Target Date NOTES/STATUS

FEB. 11, 2014

MOTION: 14.02.56. Moved by: COUNCILLOR DALE SMITHThat Council schedule a Public Hearing for Bylaw 13-701 to be held on March, 25 2014 at 10:00 a.m. CARRIED

FEB. 11, 2014

MOTION: 14.02.58. Moved by: COUNCILLOR ROXIE RUTTThat Council schedule a Public Hearing for Bylaw No. 13-714 for Cauchie to be held on March 25, 2014 at 10:00 a.m. CARRIED

FEB. 11, 2014

MOTION: 14.02.61. Moved by: COUNCILLOR DALE SMITHThat Council schedule a Public Hearing for Bylaw No. 14-719 for Clarke to be held on March 11, 2014 at 10:00 a.m. CARRIED

FEB. 11, 2014

MOTION: 14.02.65. Moved by: COUNCILLOR TOM BURTONThat Council approve the construction of a pole shed on Greenview property located adjacent to the existing equipment repair shop with a total budget of $568,000.00. CARRIED

FEB. 11, 2014

MOTION: 14.02.67. Moved by: COUNCILLOR ROXIE RUTTThat Council approve $10,000.00 towards the Traffic Impact Assessment Study on 39th Avenue as per the Town of Valleyview letter dated January 20th, 2014. CARRIED

CAO Services Complete

FEB. 11, 2014

MOTION: 14.02.71. Moved by: COUNCILLOR BILL SMITHThat Council approve the addition of the Grovedale Senior’s Club as an “Additional Named Insured” under Greenview’s insurance policy. CARRIED

Corp. Serv.

FEB. 11, 2014

MOTION: 14.02.74. Moved by: COUNCILLOR LES URNESSThat Council approve an additional 2013 budget allocation of $798,444.00 for New Fish Creek, Sweathouse and Sunset House water treatment facilities to come from the Infrastructure Reserve Fund. CARRIED

Corp Serv Complete

FEB. 11, 2014

MOTION: 14.02.76. Moved by: COUNCILLOR LES URNESSThat Council approve administration to tender out the completion of works for New Fish Creek, Sweathouse and Sunset House water treatment facilities. CARRIED

I & P In Progress

FEB. 11, 2014

MOTION: 14.02.77. Moved by: COUNCILLOR TOM BURTONThat Council agree to enter into a Three Party Agreement with an upset limit of $440,000.00 including contingency to help fund the completion of the Wanyandie Flats West Road / Smoky River Bank Stabilization Project. CARRIED

I & P In Progress

FEB. 11, 2014

MOTION: 14.02.78. Moved by: COUNCILLOR DALE SMITHThat Council direct administration to bring back a report on the cost of the contributions from Milner Power and Grande Cache Coal towards the Wanyandie Flats West Road / Smoky River Bank Stabilization Project. CARRIED

I & P In Progress

Jan. 28, 2014

MOTION: 14.01.37. Moved by: COUNCILLOR GEORGE DELORMEThat Council approve an expenditure to a maximum of $20,000 for the installation of a new enclosed boiler system at the Grovedale Shop. CARRIED

I & P / Corp. Serv. Contract in place, completion anticipated April 1st.

MOTION: 14.01.38. Moved by: COUNCILLOR DALE SMITHThat Council approves entering into an agreement with Weyerhaeuser and the RCMP for one Enhanced Policing Position. CARRIED Community Services Feb. 7, 2014 Weyerhauser contract complete waiting on RCMP

MOTION: 14.01.39. Moved by: COUNCILLOR ROXIE RUTTThat Council approve the increase to the Grovedale Sand and Salt Shed budget by up to $242,500.00 for a total of $602,500.00 with additional funds to come from the Infrastructure Reserve. CARRIED

I & P Complete

MOTION: 14.01.40. Moved by: COUNCILLOR DAVE HAYThat Council request administration to bring back a detailed description on the Grovedale Sand and Salt Shed including cost break down on site preparation. CARRIED

I & P / Corp. Serv. Feb. 4, 2014 Complete

MOTION: 14.01.42. Moved by: COUNCILLOR ROXIE RUTTThat Council give Second Reading to Bylaw No. 13-700. CARRIED

Corp. Serv. / I & P Feb. 4, 2014 Complete

MOTION: 14.01.43. Moved by: COUNCILLOR TOM BURTONThat Council appoints Pat Cook to serve on the Subdivision and Development Appeal Board to fill the vacant position for the term ending October 2014. CARRIED

Corp. Serv. Complete

MOTION: 14.01.44. Moved by: COUNCILLOR ROXIE RUTTThat Council approve sponsorship in the amount of $500.00 for the Chamber Ball 2014 being held at the Holiday Inn Grande Prairie on February 1, 2014. CARRIED To come from Misc. Grant Funds.

Community Services Jan. 31, 2014 Complete

MOTION: 14.01.46. Moved by: COUNCILLOR DALE SMITHThat Council approve payment of GST in the amount of $14,325.41 to Cox Contractors Ltd, from Motion 14.01.30 on January 14, 2014 with funding coming from the Capital Reserve. CARRIED


MOTION: 14.01.47. Moved by: COUNCILLOR GEORGE DELORMEThat Council direct administration negotiate an agreement with Milner Power to repair the water erosion on the road to Wanyandie Flats West. CARRIED

I & P Feb. 4, 2014 Complete (updated task contained above)

REGULAR COUNCIL MEETING 2014 02 11

Regular Council Meeting January 28, 2014

62

MOTION: 14.01.48. Moved by: COUNCILLOR DALE SMITHThat Council remove former Chief Administrative Officer, Douglas Plamping from the list of signing authorities for Greenview’s bank accounts. CARRIED


MOTION: 14.01.49. Moved by: COUNCILLOR TOM BURTONThat Council add the current Chief Administrative Officer, Mike Haugen as a signing authority to the list of signing authorities for Greenview’s bank accounts. CARRIED


MOTION: 14.01.50. Moved by: COUNCILLOR TOM BURTONThat Council direct administration to draft a resolution for submission to the AAMDC Zone meeting addressing the accounting and impact of Shadow Populations on Municipalities to be brought forth to the February 11, 2014 Council meeting. CARRIED

Corp. Serv. / CAO Serv. Feb. 4, 2014 Complete

Jan. 21, 2014

MOTION: 14.01.12. Moved by: REEVE DALE GERVAIS That Committee of the Whole recommends that Council approve an amendment to Policy 1009 which clarifies that Council members will be reimbursed for the cost of high-speed internet service from the time that IPads were issued to Council members; and to further amend the policy to approve the payment of the cost of any SIM cards purchased by Council members. CARRIED

Corp. Serv. Feb. 18, 2014 In Progress

Jan. 21, 2014

That Committee of the Whole recommend to Council to approve Policy 4002 – Farmland Access Roads with a change by adding the word “immediately” before the word “adjacent” in clause seven. CARRIED Corp. Serv. Feb. 18, 2014 In Progress

MOTION: 14.01.15. Moved by: REEVE DALE GERVAIS That Committee of the Whole recommend to Council to approve an amendment to Procedure 1002-01 – Travel and Subsistence to clause 3.1.1 to indicate $20 for breakfast, $20 for lunch and $30 for supper effective the date policy is passed. CARRIED

Corp. Serv. Feb. 18, 2014 In Progress

MOTION: 14.01.16. Moved by: COUNCILLOR DAVE HAY That Committee of the Whole recommend to Council to amend policy C0-04 – Conference Attendance to add “FCM Convention” to clause two, amend clause four to include members at large as well as Council members, and to allow for the attendance of spouses. CARRIEDTo question the spouses Clarification

Corp. Serv. Feb. 18, 2014 Back to Council for Clarification

MOTION: 14.01.19. Moved by: COUNCILLOR DALE SMITH That the Committee of the Whole recommend that Council request administration to bring back a report on the roads and access point to, in, and through the co-ops and enterprises. CARRIED

I & P Feb. 18, 2014 Council to define the level of service.

Jan. 14 2014

MOTION: 14.01.03. Moved by: COUNCILLOR DAVE HAYThat Council request administration to bring forward a list of current engineering projects by companies under Engineering and Legal Survey Contracts and the percentage they are into each project to be discussed at the 10 year capital plan. CARRIED

I & P Feb. 4

Complete

Jan. 14 2014

MOTION: 14.01.04. Moved by: COUNCILLOR TOM BURTONThat Council request administration to supply a printed and electronic copy of agenda packages until such time electronic copies are accessible. CARRIED

CAO Services Complete

Jan. 14 2014

MOTION: 14.01.05. Moved by: COUNCILLOR TOM BURTONThat Council give 1st Reading to Bylaw 13-715 to address the use of municipally owned Reserve and Environmental Reserve property within our municipality. CARRIED

Corp. Serv. / I & P Feb. 11 To be held off See Mike

Jan. 14 2014

MOTION: 14.01.06. Moved by: COUNCILLOR DALE SMITHThat Council gives first reading to Bylaw 14-716 – FCSS Board Creation. CARRIED

Corp. Serv. Feb. 11 Complete

Jan. 14 2014

MOTION: 14.01.07. Moved by: COUNCILLOR LES URNESSThat Council give Second Reading to Bylaw No. 13-701, re-designating the lands within the SE 20-70-22-W5M.

Council tabled Motion 14.01.07, Bylaw 13-701 SE 20-70-22-W5M until further information can be acquired. CARRIED

I & P/Corp. Services Feb. 25 Feb 11th 2014 First reading.

Jan. 14 2014

MOTION: 14.01.08. Moved by: COUNCILLOR TOM BURTONThat Council lift Motion number 13.12.697 from the table, which reads as follows: CARRIED

MOTION: 13.12.697 is now the active Motion as follows;MOTION: 13.12.697. Moved by: COUNCILLOR TOM BURTONThat Council approve the request of the Greenview Regional Waste Management Commission that the Municipal District of Greenview No. 16 purchase a Land Fill Compactor comparable to the 816F Cat Series 2, to a maximum amount of $550,000 with: a) funds to be drawn from the Vehicle/Equipment Reserve, b) funds drawn to be refunded to the reserve in 2015 at the time that the Town of Fox Creek and the Town of Valleyview pay their share of the cost of the Land Fill Compactor, c) the Land Fill Waste Compactor to be donated to the Greenview Regional Waste Management Commission, and d) that this purchase be subject to an agreement with the Town of Fox Creek and the Town of Valleyview.

MOTION: 14.01.09. Moved by: COUNCILLOR TOM BURTONThat Council amend motion 13.12.697 as follows:•Amend b) to state as follows: “funds drawn to be refunded to the reserve within five (5) years from the date of purchase by the Greenview Regional Waste Management Commission”;•Amend c) to state as follows: “the Landfill waste compactor to be leased to the Greenview Regional Waste Management Commission for one dollar ($1.00) per year until purchased by the Commission”;•Delete d).

Motion 13.12.697 is now on the floor as amended;MOTION: 13.12.697. Moved by: COUNCILLOR TOM BURTONThat Council approve the request of the Greenview Regional Waste Management Commission that the Municipal District of

I & P Feb. 18 Tender posted on APC and closing Feb 7 2014.

REGULAR COUNCIL MEETING JANUARY 14 2014

COMMITTEE OF THE WHOLE JANUARY 21, 2014

63

Jan. 14 2014

MOTION: 14.01.10. Moved by: COUNCILLOR TOM BURTONThat Council approve Policy 1013 – Credit Cards as presented. CARRIED

Corp. Serv. Jan. 24 Complete

Jan. 14 2014

That Council approve Policy 1014 – Request for Decision as presented with amendment changing facility to facilitate in the Policy Statement. CARRIED


Jan. 14 2014

MOTION: 14.01.14. Moved by: COUNCILLOR DAVE HAYThat Council approve Policy 4002 – Farmland Access Roads as presented.MOTION: 14.01.15. Moved by: COUNCILLOR TOM BURTONThat Council table motion 14.01.14. until January 28, 2014 Regular Council Meeting, and to further discuss at January 21, 2014 Committee of the Whole. CARRIED

I & P/Corp. Services Jan. 22 Complete

Jan. 14 2014

MOTION: 14.01.16. Moved by: COUNCILLOR LES URNESSThat Council accept the offer from the Town of Mayerthorpe to participate in the Regional Water System Feasibility Study with letter to follow. CARRIED

I & P Jan. 16 Completed

Jan. 14 2014

MOTION: 14.01.18. Moved by: COUNCILLOR DAVE HAYThat Council increase the Little Smoky water point capital project budget by $977,520 with funds to come from the Utility Reserve. CARRIED


Jan. 14 2014

MOTION: 14.01.19. Moved by: COUNCILLOR TOM BURTONThat Council request administration to bring forward an accounting of monies spent on the Little Smoky Water Point to completion. CARRIED

I & P/Corp. Services Feb. 11

Complete

Jan. 14 2014

MOTION: 14.01.20. Moved by: COUNCILLOR TOM BURTONThat Council authorize staff to submit invitations to tender for the supply of two sanding and plow trucks for the estimated cost of $550,000 for the Municipal District of Greenview, funds to come from the Capital Equipment Reserve. CARRIED

I & P Jan. 31 Posted on APC, closing Feb 21, 2014.

Jan. 14 2014

MOTION: 14.01.21. Moved by: COUNCILLOR TOM BURTONThat Council approves a grant to the Friends of Saskatoon Island in the amount of $500 with funds to come from the 2013 Miscellaneous Grant Funding. DEFEATED

Community Services Completed.

Jan. 14 2014

MOTION: 14.01.22. Moved by: COUNCILLOR TOM BURTONThat Council approve any Councillor that wishes to attend the MGA Review Workshop to be held in Grande Prairie on February 7th at Evergreen Park. CARRIED

CAO Services Feb. 7 complete

Jan. 14 2014

MOTION: 14.01.24. Moved by: COUNCILLOR TOM BURTONThat Council request that the Wapiti Corridor Planning Society, provide a one day orientation session whereby all members of Council and all Planning Department Staff, to be present. To review in detail the Wapiti Corridor Multi-Use Plan, ensuring that adequate understanding of the Wapiti Corridor Multi Use Plan has been retained to make credible informed decisions. CARRIED

I & P/Corp. Services Feb. 24, 2014 Waiting on schedule for meeting. Feb 24th meeting scheduled.

Jan. 14 2014

MOTION: 14.01.25. Moved by: COUNCILLOR BILL SMITHThat Council request administration to draft a letter requesting that the Wapiti Corridor Planning Society, amend the Wapiti Corridor Multi Use Plan as well as the Consultation Report to reflect that the MD of Greenview No. 16 accepted the plan for information only. CARRIED

I & P Jan. 17 Complete

Jan. 14 2014

MOTION: 14.01.26. Moved by: COUNCILLOR DAVE HAYThat Council request administration to draft a letter to the Minister ESRD to clarify the MD of Greenview No. 16 Council’s current position on the Wapiti Corridor Multi Use Plan as it was accepted for information by Council, in the letter dated October 7, 2013. CARRIED

I & P Jan. 17 Complete

Jan. 14 2014

MOTION: 14.01.27. Moved by: COUNCILLOR BILL SMITHThe Greenview discontinue the services of Prismatic Group Inc., and direct the Chief Administrative Officer to draft a letter to send to Prismatic Group Inc. advising of the discontinuation of their services.

CAO Services Jan. 17 Complete

Jan. 14 2014

MOTION: 14.01.30. Moved by: COUNCILLOR LES URNESSThat Council awards Cox Contractors $286,508.13 regarding Contract No. 081-10120-00 RR 214-Little Smoky Road Phase III on receipt of release agreement, funding to come from Capital Reserve. CARRIED

I & P Jan. 24 Completed.

Jan. 14 2014

MOTION: 14.01.31. Moved by: COUNCILLOR BILL SMITHThat Council request administration to investigate Grovedale Hall acquiring cell service for Emergency Services. CARRIED

Community Services Feb. 4 Protective Service Manager to contact Shane to acquire a solution.

Dec. 17, 2013

MOTION: 13.12.149. Moved by: REEVE DALE GERVAIS That Committee of the Whole request administration to bring forth the report on the negotiations on the Little Smoky Road including the response from the contractor. To be brought forward In Camera to the January 14, 2014 Council Meeting. CARRIED

I & P Jan. 7, 2014 Completed

Dec. 17, 2013

MOTION: 13.12.152. Moved by: COUNCILLOR LES URNESSThat Committee of the Whole recommend to Council the approval of the construction of a UFA supplied pole shed similar to the Grovedale shed on the Municipal District of Greenview No. 16 property located adjacent to the existing Valleyview Equipment Repair Shop. CARRIED

I & P Jan. 7, 2014 Completed.

Dec. 10

MOTION: 13.12.690. Moved by: COUNCILLOR DAVE HAYReeve Gervais deferred Bylaw 13-715 until January 14, 2014 Regular Council Meeting. CARRIED

I & P Jan. 7 2014 Listed as Complete due to duplication

COMMITTEE OF THE WHOLE DECEMBER 17, 2013

REGULAR COUNCIL DECEMBER 10, 2013

64

Dec. 10

MOTION: 13.12.693. Moved by: COUNCILLOR LES URNESSThat Council add Roxie Rutt, Councillor Ward 7, and Rosemary Offrey, General Manager, Corporate Services as signing authorities to Municipal District of Greenview No. 16 bank accounts with ATB Financial. CARRIED

Corp. Serv. Dec. 17 Complete

Dec. 10

MOTION: 13.12.697. Moved by: COUNCILLOR GEORGE DELORMEThat Council request that companies under Engineering and Legal Survey Contracts continue to provide services on a month by month basis at current rates, and that the Chief Administrator Officer submit to Council a proposed process on obtaining Engineering and Legal Survey services. CARRIED

I & P Feb. 18 2014 Completed

Dec. 10

MOTION: 13.12.698. Moved by: COUNCILLOR DAVE HAYThat Council approve the loading, hauling and stockpiling of up to 230,000 tonnes of gravel from the Rail Rock pit to the new stockpile site at kilometer 70 of the Forestry Trunk Road, at a maximum cost of $990,000. Subject to adequate road conditions. CARRIED

I & P Waiting for adequate road conditions Waiting for adequate road conditions after the ungulate restrictions until the end of April.

Dec. 10

MOTION: 13.12.700. Moved by: COUNCILLOR TOM BURTONThat Council table motion 13.12.699. until the next Regular Council Meeting to be held on January 14, 2014. CARRIED I & P Jan. 14 2014 Complete

Dec. 10

MOTION: 13.12.703. Moved by: COUNCILLOR TOM BURTONThat Council amend Procedure 1502-01, Reserve Funds, Section 5.1, by delegating authority to the Green View Family and Community Support Services (FCSS) Board for determining use of FCSS reserve funds. CARRIED

Community Services / Corp. Serv. Dec. 20 Complete

Dec. 10

MOTION: 13.12.704. Moved by: COUNCILLOR TOM BURTONThat Council approve amending the Joint agreement with the Town of Valleyview for FCSS Services, Finance Section, clause 7.6, by delegating authority to the FCSS Board to determine the use of reserve funds. CARRIED

Community Services / Corp. Serv. Feb. 28 2014 Complete

Dec. 10

MOTION: 13.12.708. Moved by: COUNCILLOR TOM BURTONThat Council approve the attendance of any member of Council wishing to attend the Alberta Land Institute Land Use 2014 Event on Wednesday May 7th, and Thursday May 8th, 2014 in Edmonton. CARRIED

CAO Services Feb. 17 2014 Complete

Dec. 10

MOTION: 13.12.710. Moved by: COUNCILLOR DAVE HAYThat Council have Chief Administrative Officer investigate the possibility of a public works showcase in May 2014. CARRIED I & P Feb. 28 2014 In Progress prior to May.

Dec. 10

MOTION: 13.12.711. Moved by: COUNCILLOR BILL SMITHThat Council request the Chief Administrative Officer to draft a memorandum of understanding for winter road maintenance for Hwy 666 paved portion, Hwy 665 and Hwy 736 paved portion. CARRIED I & P Jul. 2014 Response received from Ledcor & LaPrairie. Discussions on going.

Dec. 10

MOTION: 13.12.714. Moved by: COUNCILLOR DALE SMITHThat Council adopt the 2014 Strategic Directions Plan as amended.Carried

CAO Services Jan. 15 2014 Complete

Dec. 10

MOTION: 13.12.716. Moved by: Choose an item.That Council review the 2014 Non-Profit Organization grant applications and has approved $610,288 in Operating and $311,100 in Capital grant funds from the Operating Budget and balance from the Tax Rate Stabilization as follows; Operating / CapitalCrooked Creek Community Recreation Club $38,000DeBolt Pioneer Centre $5,000DeBolt & District Agricultural Society $51,000DeBolt & District Pioneer Museum Society $15,000DeBolt Public Library $40,000East Smoky Recreation Board $55,000Fox Creek Nordic Trail Club $36,500Grande Cache Childcare Society $0.00Grande Cache Golf and Country Club $40,000Grande Cache Palette Pals Art Club $3,064 $1,700Grande Cache Saddle Club $12,500Grande Prairie & District Museum $15,000Grande Prairie & District SPCA $7,500Grande Prairie Ski Club (O/A Nitehawk Recreation Area) $70,000; $40,000Grande Prairie Sports Council $0.00Grovedale Community & Agricultural Society - $73,400

Community Services Dec. 31 Complete

Grovedale South Wapiti Recreation Club - $46,350Museum for the Pioneers of the Grovedale Area - $15,595New Fish Creek Community Association - $34,400Nitehawk Alpine Ski Team (NAST) - $0.00Northern Alberta Home for Women Society – Aurora Home - $50,000Prairie Rose Light Horse and Hound Club - $10,444Red Willow Theatre Association - $8,000Ridgevalley Seniors Home - $60,000Valleyview & District Agricultural Society - $5,000; $63,500Valleyview & District Chamber of Commerce – Visitor Information Centre - $30,000Valleyview & Seniors Outreach Program - $6,500Valleyview & District Rural Crime Watch Assoc. - $9,835; $1,000Valleyview & District Sun Valley Pioneers - $8,000; $16,500Valleyview High School Rodeo Club - $1,600Willmore Wilderness Foundation - $40,500; $5,000Beef Congress $5,000 CARRIED

Complete

Regular Council Meeting November 26, 2013

65

Nov. 26, 2013

MOTION: 13.11.640. Moved by: COUNCILLOR TOM BURTONThat Council give First Reading to Bylaw No. 12-688 and schedule a Public Hearing for January 14, 2014 at 10:00 a.m. CARRIED I & P Jan. 14, 2014 Complete Bylaw will be starting new process as Bylaw 13-714

Nov. 26, 2013

MOTION: 13.11.650. Moved by: COUNCILLOR LES URNESSThat Council table Policy 6303 and 6302 and request that it be taken back to ASB for recommendation. CARRIED Community Services Feb. 18 Policy ready to return to Council

Nov. 26, 2013

MOTION: 13.11.653. Moved by: COUNCILLOR DALE SMITHThat Council approve the low bid of $81,000 submitted by Bridgemen Services Ltd. for Bridge Maintenance work on BF 77310. CARRIED I & P Dec. 6 Pre construction Meeting scheduled for Feb. 13.

Nov. 26, 2013

MOTION: 13.11.655. Moved by: COUNCILLOR BILL SMITHThat Council approves the low bid of $599,999 to Petrowest Construction LP for the installation of Bridge pipes for BF74434 and BF77211. CARRIED

I & P Dec. 6 Contracts signed, tentitive pre constuction meeting being scheduled. Waiting for winter construcion plan to be submitted by contractor. Preconsturction meeting Feb 13 2014.

Nov. 26, 2013

MOTION: 13.11.657. Moved by: COUNCILLOR TOM BURTONThat Council approve the lowest tender which was submitted by Praxis Earth Works Ltd. for the crushing and stockpiling of 92,000 tonnes of road crush gravel at the Airth pit for a total of $761,400. CARRIED

I & P Dec. 6 Waiting for Spring to start

Nov. 26, 2013

MOTION: 13.11.661. Moved by: COUNCILLOR TOM BURTONThat Council approves the purchase of one Engine/Rescue Truck from Rocky Mountain Phoenix for the amount of $423,877 with funds coming from the 2013 Protective Services Capital Budget. CARRIED

Community Services Dec. 6 Complete Purchase - 2014

Nov. 26, 2013

MOTION: 13.11.662. Moved by: COUNCILLOR DALE SMITHThat Council approves the purchase of one Light Rescue Truck from Rocky Mountain Phoenix for the revised amount of $301,475 with funds coming from the 2013 Protective Services Capital Budget and $13,484 from the Vehicle and Equipment Capital Reserve. CARRIED


Nov. 26, 2013

MOTION: 13.11.663. Moved by: COUNCILLOR BILL SMITHThat Council approves the purchase of one Command/UTV Transport Truck from Rocky Mountain Phoenix for the revised amount of $398,072.44 with funds coming from the 2013 Protective Services Capital Budget with $17,279 from the Vehicle and Equipment Capital Reserve. CARRIED


Nov. 26, 2013

MOTION: 13.11.664. Moved by: COUNCILLOR LES URNESSThat Council approves the purchase of one Pickup Truck from Rocky Mountain Phoenix for the revised amount of $95,075.73 with funds coming from the 2013 Protective Services Capital Budget. CARRIED


Nov. 26, 2013

MOTION: 13.11.665. Moved by: COUNCILLOR DAVE HAYThat Council approve the amount of $2500.00 for each Fire Department within the MD of Greenview to go towards Christmas gatherings/ social events, and in 2014 and future years approval is granted to proceed with the Christmas social events based on funding included within the annual budget. CARRIED

Community Services Dec. 6 Complete

Nov. 26, 2013

MOTION: 13.11.666. Moved by: COUNCILLOR TOM BURTONThat Council approves the purchase of two (2) sets of Holmatro Extrication Equipment from Shadowhawk Inc. for $99,162. CARRIED Community Services Dec. 6 Complete Purchase - 2014

Nov. 26, 2013

MOTION: 13.11.667. Moved by: COUNCILLOR TOM BURTONThat Council approves the purchase of two (2) sets of Hurst Extrication Equipment from Rocky Mountain Phoenix for the quoted price of $90.305. CARRIED


Nov. 26, 2013

MOTION: 13.11.670. Moved by: COUNCILLOR TOM BURTONThat Council approve the purchase of up to 150,000 tonnes of road crush gravel from Wapiti Sand and Gravel Suppliers for an amount not to exceed $4,000,000. CARRIED

I & P Dec. 6 Wapiti will be starting February 13, 2014

Nov. 19, 2013

MOTION: 13.10.. Moved by: REEVE DALE GERVAIS That Committee of the Whole hold their January 21, 2014 meeting in Grande Cache.Carried

CAO Services Jan. 21 Complete

MOTION: 13.10.649. Moved by: LES URNESSThat Council table the Council – Chief Administrative Officer Covenant until a permanent Chief Administrative Officer is obtained.Carried

CAO Services 2014 Outstanding

MOTION: 13.10.651. Moved by: TOM BURTONThat Council schedule all-day Special Committee of the Whole Meetings to review the 2014 Budget for on November 19th 2013, December 17th 2013, January 21st 2014, and February 18th 2014.Carried

CAO Services Feb. 18, 2014 Complete

Oct. 8, 2013

MOTION: 13.10.602. Moved by: TOLLEFSONThat Council approve the installation of Access Control System and hardware installation to the Green View FCSS building in the amount of $57,000.00 to be funded from the Building Reserve. CARRIED

I & P Dec. 31 Complete

Oct. 8, 2013

MOTION: 13.10.603. Moved by: HARDERThat Council request the Chief Administrative Officer to evaluate and prioritize the request for RR 245 TWP 704 area 70420 north from HWY 43 as part of the 10 Year Capital Road Plan. CARRIED

I & P Aug. 2014 Winter count to be done by Dec. 31 2013. Summer traffic Counts will be completed in July and August 2014.

COMMITTEE OF THE WHOLE NOVEMBER 19, 2013

REGULAR COUNCIL MEETING OCTOBER 29, 2013

REGULAR COUNCIL MEETING OCTOBER 8, 2013

66

Oct. 8, 2013

MOTION: 13.10.607. Moved by: TOLLEFSONThat Council request the Chief Administrative Officer arrange for a meeting with Sturgeon Lake Cree Nation to discuss a possible partnership on the development on residential access on RR 234. CARRIED

I & P/Corp. Services Feb. 28, 2014 Scheduling meeting. Reeve will be scheduling meeting with SLCN.

Oct. 8, 2013

MOTION: 13.10.609. Moved by: DELORMEThat Council accept for information report from staff on the status of investigations into Muskeg Seepee Drainage issues. CARRIED

I & P 21-Dec-13 Co-op member mentioned beaver dam upstream of problem area if removed the river would go back to original channel. Operations to investigate removal of Beaver Dam.

Oct. 8, 2013

MOTION: 13.10.612. Moved by: TOLLEFSONThat Council authorize the use of funds from the collection of cans and bottles from Greenview facilities to support the annual Staff Christmas Party. CARRIED

Corp. Serv. Dec. 31 Complete

Oct. 8, 2013

MOTION: 13.10.618. Moved by: GERVAISThat Council request administration to bring back a policy dealing with unpermitted development and a substantial fine structure. CARRIED

I & P Jan. 14 2014 Feb 12th MPC considering unauothized dev penatlies on schedule of fees bylaw.

Oct. 8, 2013

MOTION: 13.10.626. Moved by: TOLLEFSONThat Council approve an Agreement for a term of 5 years with the Municipal District of Smoky River No. 130, based on the content submitted, regarding a grant of one third of the annual net costs of operations of the Little Smoky Ski Area to a maximum of $75,000 per year, and authorize the Chief Administrative Officer to sign on behalf of the Municipal District of Greenview No. 16. CARRIED

Community Services Nov. 29, 2013 Waiting for signed agreement to be returned

Sept. 24, 2013

MOTION: 13.09.563. Moved by: TOLLEFSONThat council amend Policy 1005 to include a yearly cleanup option.CARRIED

Corporate Services/ I & P Dec. 31 Forwarded policy and two procedures to Luicien waiting for response.

Sept. 10, 2013MOTION: 13.09.527. Moved by: BURTONThat Council request the CAO bring back a policy regarding US Dollar Bank Account Administration. CARRIED

Corporate Services Nov. 29 Draft Form Policy Review Committee January 13 Account is open

Sept. 10, 2013

MOTION: 13.09.530. Moved by: BURTONThat Council requests the CAO to review recommendations 5, 6,7, 8 for policy revision. CARRIED

Corp. Serv. Oct. 01 Complete

Sept. 10, 2013

MOTION: 13.09.541. Moved by: VANDEMARKThat Council approve the release of digital imagery taken in 2012 of the Towns of Fox Creek, Grande Cache and Valleyview to each respective Town for their own use, at no charge. CARRIED

Corporate Services Sept. 20 Complete

Sept. 10, 2013

MOTION: 13.09.542. Moved by: DELORMEThat Council approve, in principal, an employee benefits program enhancement by adding Critical Illness Insurance for all employees in the coverage amount of $50,000 to be funded from the 2013 Operating Budget, subject to negotiation with the Staff Liaison Committee. CARRIED

Corporate Services Ongoing Waiting on Staff Liaison

Sept. 10, 2013MOTION: 13.09.551. Moved by: TOLLEFSONThat Council requests the CAO to provide a policy on deferring payments for additional ANI insured. CARRIED

Corporate Services Oct. 01 Letter to be drafted Need to draft a Policy

Sept. 10, 2013MOTION: 13.09.553. Moved by: TOLLEFSONThat Council request the CAO bring back a policy on hosting an annual BBQ of the Red Willow Lodge. CARRIED

Community Services Dec. 31

Sept. 3, 2013

MOTION: 13.09.107. Moved by: SIMPKINSThat the Committee of the Whole request that the Chief Administrative Officer explore partnerships with the Town of Grande Cache, Province of Alberta and industry stake holders on the upgrades and operations of the Grande Cache Aerodrome. CARRIED

I & P 31-Mar-14 Complete

July 23, 2013

MOTION: 13.07.439. Moved by: VANDEMARKThat Council approve in principal the renewal and enhancement of the Employee Benefits Program as presented, to be funded from 2013 Operating Budget, subject to negotiation with the Staff Liaison Committee CARRIED

Corp Serv Sep-30 Waiting on Staff Liaison

July 23, 2013

MOTION: 13.07.440. Moved by: HARDERThat Council approve in principal the Weekly Indemnity/Short Term Disability Policy subject to negotiation with the Staff Liaison Committee. That Council approve in principal the Life Insurance Policy subject to negotiation with the Staff Liaison Committee CARRIED

Corp Serv Sep-30 Waiting on Staff Liaison

July 23, 2013

MOTION: 13.07.441. Moved by: GERVAISThat Council approve in principal the Life Insurance Policy subject to negotiation with the Staff Liaison Committee. CARRIED Corp Serv Sep-30 Waiting on Staff Liaison

July 23, 2013

MOTION: 13.07.448. Moved by: TOLLEFSONThat Council approach MD of Big Lakes to jointly undertake the upgrades needed to improve Township Road 710, with cost sharing to be negotiated. CARRIED

I & P Aug-02 Completed

REGULAR COUNCIL MEETING JULY 23, 2013

REGULAR COUNCIL Sept 24, 2013

COMMITTEE OF THE WHOLE Sept. 3, 2013

REGULAR COUNCIL MEETING September 10, 2013

REGULAR COUNCIL MEETING AUGUST 27, 2013

67

July 23, 2013

MOTION: 13.07.450. Moved by: TOLLEFSONThat Council resolves as follows:

Be it resolved that we authorize the Municipal District of Greenview No. 16 to participate in an application forthe Greenview Regional Collaboration project, submitted by the Town of Fox Creek, the Town of Grande Cache, the Municipal District of Greenview No. 16 and the Town of Valleyview under the component of the Regional Collaboration Program, and further

That the Municipal District of Greenview No. 16, the applicant, agrees to enter into a Conditional Grant Agreement, governing the purpose and use of the grant funds. CARRIED

CAO Services Dec. 24 Waiting on response from the Province

July 9, 2013

MOTION: 13.07.410. Moved by: VANDEMARKThat Council proceed with the purchase of MLL 850079 Little Smoky Transfer Station land for $13,800. CARRIED I & P Completed

July 9, 2013

MOTION: 13.07.420. Moved by: GERVAISThat Council table any decision on ERP replacement until the new Chief Administrative Officer is in place and has an opportunity to add their input. CARRIED

Corp. Serv. Sept. 24 In Progress

July 2, 2013

MOTION: 13.06.099. Moved by: BURTONThat the Committee of the Whole recommend to Council to provide a response regarding the request for an Enhanced Police Position in the towns of Fox Creek and Grande Cache. CARRIED

Community Services Jul-23

July 2, 2013

MOTION: 13.06.102. Moved by: TOLLEFSON That Committee of the Whole recommend the Chief Administrative Officer bring back to the 10 Year Capital Plan meeting the boat launch on the Narrows area at Sturgeon Lake. CARRIED

Community Services Mar. 2014 2014 Capital Budget

June 25, 2013

MOTION: 13.06.396. Moved by: VANDEMARKThat Council request the Chief Administration Officer to maintain the roads leading to and within the Co-operatives near Grande Cache. CARRIED

I & P Sep-30 Complete

June 25, 2013

MOTION: 13.06.399. Moved by: GERVAISThat Council request the Chief Administrative Officer to apply for a REC lease on the road and river front on the Conway Pit off of TWP 722. CARRIED

Community Services Sep-30 To Community Services

June 11, 2013

MOTION: 13.06.340. Moved by: VANDEMARKThat Council request Chief Administration Officer to prepare a draft media kit on Linear Assessment. CARRIED CAO Services Ongoing Complete

June 4/13

MOTION: 13.06.080. Moved by: BURTONThat the Municipal District of Greenview supplies a plaque recognizing all sponsorship for the new Skate park in Valleyview. CARRIED

Community Services ongoing Working with Denise to formulate an action.

June 4/13

MOTION: 13.06.083. Moved by: GERVAISThat Committee of the Whole request Chief Administrative Officer to investigate the possible improvement to the camping area access south of the Smoky River Bridge. CARRIED

Community Services Ongoing

May 28/13

MOTION: 13.06.326. Moved by: VANDEMARKThat Council request that the Chief Administrative Officer undertake discussions with interested parties on the future use of Reserve 8220224 3R in Grovedale. CARRIED

Community Services Ongoing Complete

May 14/13

MOTION: 13.05.280. Moved by: HARDERThe Council members attend a Highway 43/49 Alignment Workshop hosted by the Chief Administrative Officer on May 14, 2013 after Council Meeting. CARRIED

I & P Jun-18 Grant to write letter Danny Jung

May 14/13

MOTION: 13.05.397. Moved by: BURTONThat Council exercise the option to purchase on the lands governed by the 12th of December 2001 Option to Purchase Agreement with Ainsworth Lumber Co. Ltd., with funding to be drawn from the Tax Rate Stabilization Reserve. CARRIED

I & P June Property will transfer in the spring.

May 1/13

MOTION: 13.05.53. Moved by: SIMPKINS That the Committee of the Whole receive the request from the Town of Grande Cache for financial assistance on the provision of a Medical Clinic, and advise the Town of Grande Cache that the Municipal District of Greenview No. 16 will consider this request in concert with other community requests. CARRIED

Community Services May-16 Complete

Apr. 23/13

MOTION: 13.04.241. Moved by: VANDEMARKThat Council receives the FCM Antenna System Siting Protocol Template for information and to request that Greenview Planning Staff prepare an amendment to the Land Use Bylaw to incorporate changes on Communication Facilities. CARRIED

I & P Feb. 4 Bylaw 13-700 awaiting 3rd reading.

Committee of the Whole May 1, 2013

Council Meeting April 23, 2013

COUNCIL MEETING JUNE 11, 2013

COMMITTEE OF THE WHOLE JUNE 4, 2013

REGULAR COUNCIL MEETING JULY 9, 2013

REGULAR COUNCIL MEETING JUNE 25, 2013

COUNCIL MEETING MAY 28, 2013

COMMITTEE OF THE WHOLE JULY 2, 2013

Council Meeting May 14, 2013

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Apr. 23/13

MOTION: 13.04.243. Moved by: TOLLEFSONThat Council request the CAO to advise the Town of Fox Creek that Greenview supports expansion of Fox Creek to the SW of Highway 43 and to request that the Town withdraw its request to purchase property located South and East of the Fox Creek Airport. CARRIED

CAO Services 3-May On going

Apr. 3/13

Motion: 13.03.43. Moved by: BURTONTo have administration to investigate Green-Mount First Responders Lights and subsequent bylaw. CARRIED

Community Services Feb. 11, 2014 Prepare a new RFD for the COTW Mtg. by Feb. 18/14

Feb. 12, 2013

MOTION: 13.02.080. Moved by: GERVAIS. Seconded by: TOLLEFSONThat Council approve the recommendation of the Policy Review Committee to create a policy regarding the Procurement of Engineering Services.CARRIED

Corporate Services/ I & P December Policy Review To become part of expenditure policy

Feb. 12, 2013

MOTION: 13.02.081. Moved by: GERVAIS. Seconded by: TOLLEFSONThat Council requests the Chief Administrative Officer prepare and submit an application to Alberta Special Lands for a Recreational Disposition for the East Dollar Lake recreational area.CARRIED

Community Services June. 2014 Meeting with AB Conservation Association East and West Dollar Lake, they want to apply for disposition and get back to us.

Jan. 30, 2013

MOTION: 13.01.. Moved by: BURTON . Seconded by: HARDER That the Committee of the Whole request that the Chief Administrative Officer bring a minimum of three of the following policies: a. Procedure Bylaw (now a policy) Completeb. Committee Procedures c. Public Hearing Procedures Bylaw Completed. CAO Bylaw (incl. Covenant) Covenant Completee. Bylaw #09-607 establishing the MD Emergency Management Agency f. Code of Conduct Bylaw Completeg. Code of Ethics Policy Completeh. Council Orientation Process Policy CompleteI. Council Communications Policy Completej. Respecting the Confidentiality of In-Camera Meetings Policy Completek. Terms of Committees of Councill. Distribution of Agenda Materials Completem. Reports to Council Completen. Involvement of Council in Directing Staff Completeo. CAO Performance Review To go to Legalp. Creation of a Council Policy Manual Completeq. Budget Development Policy Draftedand any other policies identified by Council: to the following Committee of the Whole Meetings in 2013:• March 6 • April 3 • May 1 • June 5 • July 3

Corporate Services Ongoing

Jan. 22, 2013

MOTION: 13.01.050. Moved by: TOLLEFSON. Seconded by: URNESS.That Council request the Chief Administrative Officer to direct policy development regarding policies and bylaws directly affecting Council to the Committee of the Whole, and all other policy development to the Policy Review Committee. CARRIED

CAO Services Ongoing Complete

Dec. 11, 2012

MOTION 12.12.733. Moved by Harder. Seconded by Gervais.That Administration bring the policy as it relates to grant funding & financial statements for review by Council.

Community Services 1-May-14

Sept. 5, 2012Request that the Communities (Halls etc. that request grant funding) provide a 10 year plan. Community Services Address this when we review the grant funding application procedures.

July 24, 2012 Follow up on drainage issues that caused flooding in DeBolt at Mr. Clint Klassen's house prior to next Spring runoff. I & P Scheduling construction for summer 2014July 24, 2012

Committee of the Whole April 3, 2013

January 22, 2013

December 11, 2012

September 5, 2012

February 26, 2013 - Council Meeting

January 30, 2013 - Committee of the Whole Meeting

August 14, 2012

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SUBJECT: Audit Committee Meeting SUBMISSION TO: Committee of the Whole REVIEWED AND APPROVED FOR SUBMISSION

MEETING DATE: February 18, 2014 CAO: MH MANAGER:

DEPARTMENT: Corporate Services/Finance GM: RO PRESENTER: RO FILE NO./LEGAL:



RECOMMENDED ACTION: That Council’s Audit Committee representatives provide a list of several available dates to hold an Audit Committee Meeting with the auditors within the next two weeks. BACKGROUND / PROPOSAL: As per Motion 13.10.638, Council appointed Councillor Dale Smith, Deputy Reeve Tom Burton and Reeve Dale Gervais as Council representatives to the audit committee. As per Motion 13.06.387, Council appointed the CAO, GM of Corporate Services, Manager of Finance and Administration and Manager of Financial Reporting as non-voting staff representatives to the audit committee. OPTIONS - BENEFITS / DISADVANTAGES: Benefits:

• Council will have an opportunity to speak with auditors to notify them regarding any potential concerns or items that Council wishes the auditors to look into.

• Creates a cohesive flow of information to the auditors. Disadvantages:

• None COSTS / SOURCE OF FUNDING: Council budget for Council representatives. ATTACHMENT(S): • None

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14.02.18 Agenda

Documents

Transcript of 14.02.18 Agenda