1.4 Methodology - Euro Garages
Transcript of 1.4 Methodology - Euro Garages
1.4 Methodology
An assessment was made of all current working practices in order to highlight any hazards posed by the current pandemic,
identify current control measures, record them, impose further control measures if required in order to reduce the risk levels
to an acceptable level.
1.2 The Brief
1.3 Scope
This assessment covers all internal and external areas of the Euro Garages Waterside Office
This assessment only covers items relating to the Coronavirus and is a supplement to the exisitng Head Office Risk
Assessments, this assessment does not cover structural elements of the building or its fabric. A full review of all government
guidelines and legislation relating to the Coronavirus was conducted in relation to employee safety and working practices in
the office environment during the current restrictions and guidelines.
To carry out a Risk Assessment within the above unit in accordance with the HASAWA etc 1974, MHSWR 1999 and Health
Protection (Coronavirus) Act 2020, UK Government Guidelines.
L C T
C01
Employees:
Symptomatic
employees
Risk of transfer of C-19
virus person to
person.
Applying current Govt. guideline. Any
employees with the designated symptoms: Fever above 37.5
degrees; Persistent, permanent cough; Loss of smell or taste;
Shortness of breath and difficulty breathing MUST not report for
work under any circumstances. Guidance given in Office Protocols
Elearning module, Waterside Welcome pack and EG Covid Policy.
3 4 12 Employee to contact Line Manager prior to shift
commencing; employee requests test at local testing
centre; employee notifies LM of result; Covid 19 form
completed based on results. If confirmed employee
self isolates for minmum of 10 days and be free for
symptom for 48 hrs, refer to latest guidance for
confirmation.
Yes
Office Protocol highlighting
procedures sent to all office
staff via Succcess Factors and
completed. Completion check
completed by GSM 17.9.2020
C02
Employees:
Symptomatic
employees entering
premises
Risk of transfer of C-19
virus person to
person.
Temperature testing will be in place for all Employees, visitors and
contractors. Everyone registering at over 37.5 degrees shall not be
permitted to enter. A second reading will be taken after a period
of no less less than 5 minutes, failure again will result in person
refused entry and returning hime to follow office protocol.
Guidance given in Office Protocols Elearning module, Waterside
Welcome pack
3 3 9 Record of employee failing temperature test to be
retained by HR and HESS for a predetermined period
adhering to the GDPR guidelines. Employee must
access a Covid-19 Test and follow office protocol
already communicated. Monitoring of employees
entering by reception and adhoc checks by H&S.
Email notification sent to H&S/HR and Reception if
test failed.
Yes
Temperature Tesing Policy and
procedure released. Email to
H&S/HESS to advise of testing
failure with photograph of
person. Reviewed on 17.9.2020,
emails are received and
individuals re-tested all passing
at second attempt. Continue to
monitor employees entering
the building.
C03
Employees:
Personal Hygiene
Risk of transfer of C-19
virus person to
person.
Applying current Govt. guideline.
Guidelines issued for personal hygiene as per government
guidelines. washing hands for a min 20 seconds using soap and/or
sanitising gel if available. Washing hands frequently, drying
preferably with disposable paper towel or hand drier. Do not
touch your face. Specific signage placed in all conveniences and
break areas and via EG Covid Protocols positioned throughout the
building,
3 3 9 Resend hygiene procedures to all employees via
Office Protocol, posters displayed in canteens/toilets.
Minimise exposure to other staff colleagues. Cough
and sneeze into tissues, then bin it, then apply hand
gel. 45 sanitising stations located throughout the
building. Over 60 handwash basins in place.
Yes
Office Protocol highlighting
procedure to be sent to all
office staff and completed.
Office protocol on stands
placed around all floors.
Reviewed 17.9.2020 NFA
C04
Employees:
Greetings
Risk of transfer of C-19
virus person to person
from entering
building.
Applying current Govt. guideline. The
process of handshaking, touching elbows, hugging, kissing or high
fiving any one within the office environment is now banned.
Guidance given in Office Protocols Elearning module, Waterside
Welcome pack
3 3 9 Ensure all employees are adhering to this process,
Senior and Line Managers lead by example and
monitor their teams for compliance. Also highlighted
in office protocol.Yes
Adhoc monitoring by H&S team
and Covid Marshalls. Reviewed
17.9.2020 Continue to monitor.
Action to be taken (sign and
date when closed out)
Persons At Risk:Date: 01.09.2020
# Hazard:
Existing Controls & Safe Working Procedures and
Reference to Safe Systems of Work
Risk Analysis
Further Information
Controls
Adequate Yes/No
Employees
PFS Covid-19 Risk Assessment Location: Euro Garages Address:
Undertaken By: Group Safety Manager Email: [email protected]
EG Head Offices Waterside
Page 4 of 19
L C TAction to be taken (sign and
date when closed out)# Hazard:
Existing Controls & Safe Working Procedures and
Reference to Safe Systems of Work
Risk Analysis
Further Information
Controls
Adequate Yes/No
C05
Employees:
Entrance
Risk of transfer of C-19
virus person to person
from entering
building.
Applying current Govt. guideline. Ensure
that Social Distancing Guidelines are followed. One way entrance
point to be used via revolving door then ID scanning gate,
sanitising mandatory before accessing ID scanner. Office protocols
poster displayed at entrance to remind employees of this
procedure.
2 2 4 Staggered start times are already in place but this
should be monitored to ensure there is no "build up
of staff waiting or entering at the same time". Office
protocols updated to include one way entrance.
Separate scanning gates for entrance and exit.
Yes
Reviewed 17.9.2020. Continue
to ensure protocols are
followed, reception and H&S
team.
C06
Employees:
Exit
Risk of transfer of C-19
virus person to person
from exiting the
building.
Applying current Govt. guidelines. To
ensure that Social Distancing Guidelines are followed. Separate
exit point to be used at side of the main entrance, this will be
communicated via EG welcome pack. No exit signage at reception
area.
2 2 4 Staggered finish times are already in place but this
should be monitored to ensure there are not
excessive numbers leaving the office at one time.
Office protocols one way system and designated
exits.
Yes
Welcome pack detailing correct
exit points to be sent to all staff.
Reviewed 17.9.2020. Continue
to ensure protocols are
followed, reception and H&S
team.
C07
Employees:
Stairs
Risk of transfer of C-19
virus person to person
from passing on stairs.
Applying current Govt. guidelines. To
ensure that Social Distancing Guidelines are followed. Descending
stairs must be done via rear and side stairs from floor to floor.
Ascending stairs must be done via the main staircase.
1 2 2 Follow posters detailing the correct stairs to use,
highlight in the office protocols and part of the
welcome pack. Extra signage to demonstrate
procedure.Yes
Floor stands detailing protocols
displayed around building on all
floors. Reviewed 17.9.2020
Continue to monitor.
C08
Employees:
Handles/Pull Bars
Risk of transfer of C-19
virus person to person
from touching hard
surface.
Applying current Govt. guidelines.
Cleaning procedures to concentrate on all handles and pull bars
and touch points. Doors that can be left open are wedged open to
allow suitable distance for passing safely. Fire Marshalls trained to
remove blocks from open doors to ensure a fire safe building on
alarm activation.
2 2 4 Certain WC doors cannot be left open, certain office
doors will remain closed due to fire regulations and
integrity of the building, hand sanitizer deployed in
these areas so that gel can be applied immediately
after touching.
Yes
Reviewed 17.9.2020. Continue
to review to ensure balance
between fire safety and Covod
Secure environment.
C09
Employees:
Desks
Risk of transfer of C-19
virus person to person
from being in close
proximity.
Applying current Govt. guidelines.
Seating will be arranged with a 2.3m gap between each employee
sat at their work station(every other), Employee's opposite will be
at 2m with two large screens between them. No staff will be
seated directly next to one another unless from the same
household.
2 2 4 Each employee will allocated a numbered desk, they
must stick with this desk and not hot desk.
Employees back to back must not turn around and
hold discussions as the distance is less than 2m
(approx 1.5m) unless wearing a face covering or
other mitigating risk.
Yes
Reviewed 17.9.20. Continue to
monitor as desk seperation is
now nearly at full capacity.
C10
Employees:
Flexi Desks
Risk of transfer of C-19
virus person to person
from being in close
proximity, from
person to surface to
person
No flexi desks currently available. Temporary visitors such as
Brand or Regional Managers are required to use a meeting room
or break out desk and follow the Offcie Covid Protocols.
2 2 4 Any desk used temporarily mustbe sanitised before
and after use by user. Numerous cleaning stations
throughotut the building and in every meeting room.
Yes
Reviewed 17.9.20. Continue to
monitor. Ensure all brand and
Regional Managers have
completed the Office Protocol
Elearning.
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L C TAction to be taken (sign and
date when closed out)# Hazard:
Existing Controls & Safe Working Procedures and
Reference to Safe Systems of Work
Risk Analysis
Further Information
Controls
Adequate Yes/No
C11
Employees:
Desk Visiting
Risk of transfer of C-19
virus person to person
from being in close
proximity.
Applying current Govt. guidelines.
Employees are not to approach another colleague to chat or talk
to a colleague at a desk unless business critical. Then if 2M
distancing cannot be maintained, 1m plus must be maintained
with face coverings used by both employees. If it is absolutely
necessary face covering MUST be worn and a minimum of 1m
plus.
2 2 4 All employees must wear a face covering at all times
when leaving their desk mandatory. This is
communicated on signs and within Office Protocols.Yes
Reviewed 17.9.20. Continue to
monitor by both H&S and Covid
Marshalls.
C12
Employees:
Meeting Rooms
Risk of transfer of C-19
virus person to person
and person to surface
to person.
Applying current Govt. guidelines.
Maximum number of people each room to hold displayed on desk
cards in every room, face covering to be worn during all meetings
were 2m distancing cannot be adhered to. !m plus must be
adhered to with face covering.
2 2 4 Table, chair arms and remote to be wiped down after
use by participants. Sanitizer and tissue to be kept in
each room. ZOOM meetings are to be used
wherever possible and F2F meetings kept to a
minimum. Meeting rooms checked regularly by H&S
and Covid Marshalls.
Yes
Cleaning stations available and
signage to display meeting
room capacity. Reviewed
17.9.20 continue to monitor.
C13
Employees:
Waterside Cafe
Risk of transfer of C-19
virus person to person
and person to surface
to person.
Applying current Govt. guidelines.
Maximum number of people at each table displayed, face
coverings to be worn whilst travelling from desk to cafe. Apply
sanitiser before and after visiting cafe. Follow one way system to
cafe and return. Protocols for cafe use displayed in cafe area and
formed aprt of the ELearning module completed by all.
2 2 4 Café areas to be used for all eating. No communal
drinks to be made. All tables must not exceed
maximum table occupancy. All food and drink waste
to be cleared by each person and desk sanitised,
cleaning stations in place. "sit here"labels in place to
ensure protocols are maintained.
Yes
Office protocols for the café
displayed in café area.
Reviewed 17.9.20, continue to
monitor café area for
compliance.
C14
Employees:
Office Celebrations
Risk of transfer of C-19
virus person to person
and person to surface
to person.
Applying current Govt. guidelines. No
celebrations, congregation of people or food for sharing to be
brought into the office. There are to be no cards for signing or
passing to individuals. Communicated via Office ELearning
protocol.
2 2 4 Send virtual cards if required. All celebrations on hold
until further notice and social distancing can be
maintained. Yes
Reveiwed 17.9.20.
C15
Employees:
Conveniences
Risk of transfer of C-19
virus person to person
and person to surface
to person.
Applying current Govt. guidelines. Apply
sanitizer provided prior to using. Maintain 2m distancing when
washing hands. Wash hands before and after using the facilities
and then apply hand gel also. Apply distancing measures to urinals
and sinks. Sanitising stations positioned at every entrance.
2 2 4 Follow hand washing guidelines displayed in all
facilities. Report any issues to your Line Managers.
Office protocol for conveniences displayed at each
one detailing protocol. Yes
Reveiwed 17.9.20. Continue to
monitor compliance.
C16
Employees:
Walking around the
office
Risk of transfer of C-19
virus person to person
and person to surface
to person.
Applying current Govt. guidelines. Once
at your desk do not leave your desk unless for necessary reasons
breaks/toilet. Follow one way system when ascending and
descending stairs; When approaching other people keep your
distance. Do not touch surfaces needlessly, use multiple sanitising
stations positioned around the office and any potential touch
points.
2 2 4 No wondering around the office, take calls at your
desk unless absolutely necessary. Keep face mask
with you at all times to wear when away from desk.
Floor stands with office protocols installed to remind
employees of 2M. Monitoring by H&S and Covid
Marshalls.
Yes
Reveiwed 17.9.20. Continue to
monitor compliance.
Page 6 of 19
L C TAction to be taken (sign and
date when closed out)# Hazard:
Existing Controls & Safe Working Procedures and
Reference to Safe Systems of Work
Risk Analysis
Further Information
Controls
Adequate Yes/No
C17
Employees:
Elevator
Risk of transfer person
to person/lack of
social distancing
Only one person is to use lift an any one time. Social distancing
cannot be maintained with more than 1 person in a confined
space. Communicated via signage on lift door and through the
Office Protocol.
1 2 2 Monitor lift usage and advise accordingly.
Yes
Reveiwed 17.9.20. Continue to
monitor compliance.
C18
Employees:
Visitors
Risk of transfer person
to person.
Absolutely NO visitors are to be invited to EG Head Office unless
business critical and approved by a Director. Visitor guide to be
sent to anyone visiting the office. Visitor terminals require them to
answer mandatory Covid questions, entry refused if questions
failed. Temperature check also on entry, mandatory face mask
and hand sanitising.
2 2 4 Employees advised to continue using Zoom instead
of inviting visitors to head office. Visitors must use
visitor sign in facility and have temperature taken.Yes
Vistors must answer Covid
questions on sign in. Reviewed
17.9.20 questions amended.
C19
Employees:
Field Staff
Risk of transfer person
to person.
Field staff to visit head office if only absolutely necessary. PFS &
FTG AM's and RM's. Break out areas used and must be sanitised
before and after use.
2 2 4 Country Manager and Brand Managers to notify all
field Based staff to restriction until further notice.
Use ZOOM to hold meetings. Yes
Brand Managers/Area
Managers Regional Managers
to complete office protocols.
Reviewed 17.9.20
C20
Employees:
Deliveries
Risk of transfer person
to person and person
to surface to person.
Allow drivers to leave the goods in the agreed place and move
stock away after he has left. Low risk of virus spread via surface of
packaging. Small deliveries via reception; Large deliveries via side
Goods entrance.
1 2 2 Sanitize or wash hands thoroughly after handling any
packages or post.
Yes
Reviewed 17.9.20
C21
Employee:
Printers
Risk of transfer person
to person and person
to surface to person.
Social distancing must be maintained, posters detailing this
displayed at all printers. Sanitize hands before and after using the
printers communicated to all employees via Office Protocols.
Touch points cleaned daily by cleaning teams.
2 2 4 If touching screen or accessing drawers hand sanitize
before and after use.
Yes
Reviewed 17.9.20
C22
Employee:
Shredders
Risk of transfer person
to person and person
to surface to person.
Social distancing must be maintained, posters detailing this
displayed at all shredders sanitize hands before and after using
the shredders communicated to all employees via Office
Protocols. Touch points cleaned daily by cleaning teams.
2 2 4 If touching buttons or accessing drawers hand
sanitize before and after use.
Yes
Reviewed 17.9.20
Page 7 of 19
L C TAction to be taken (sign and
date when closed out)# Hazard:
Existing Controls & Safe Working Procedures and
Reference to Safe Systems of Work
Risk Analysis
Further Information
Controls
Adequate Yes/No
C23
Employees:
Poor Behaviour
following Guidelines
Employees failing to
follow government
guidelines.
Immediately discuss the failure with the employee and rectify.
Monitor future adherence to the guidelines. Persistent disregard
may require further action. All employees communicated on new
Cpvid disciplinary procedures. Covid Marshalls" to monitor
employee behaviour and Safety team to monitor regularly.
2 2 4 Do not ignore non compliance, this guidance is
formed by the Health Protection (Coronavirus)
Regulations 2020. Use disciplinary procedures if
required. Office patrols by HESS Team. Yes
Sanctions in place for repeat
offenders. Reviewed 17.9.20
C24
Employees:
Fire Drills
Risk of transfer person
to person
Fire Procedure to be communicated via Welcome Pack including
designated assembly points. Fire Drill to be completed as suitable
time during C19 restriction. Fire Marshalls re-trained on new
Waterside office. EVAC chair designated training completed and
Fire Marshalls highlighted for use.
2 2 4 Social distancing as much possible if evacuation takes
place. Face mask mandatory for fire drills. Fire plans
situated on every floor, and in café area notice
board. Fire plans and assembly points sent to all
employees.
Yes
Fire Drill to be arranged and
Fire Marshall training.
Completed. Reviewed 17.9.20
C25
Employees:
New Starters
Lack of Awareness for
Office Protocols and C-
19 Procedures
As part of any new starter induction office protocols must be
completed and discussed, knowledge checked and signed off with
Line Manager or L&D team. Tour of office must be completed.
2 2 4 Desk number must be issued at induction. Office
protocols completed and signed off, along with
induction process. Buddy must not breach 1m
distancing rule with face covering. Multiple person
training must not occur.
Yes
Reviewed 17.9.20
C26
Employees:
Prayer Room
Lack of Awareness for
Office Protocols and C-
19 Procedures
Applying current Govt. guidelines. Government Guidelines for
places of Worship must be followed. Face coverings must be worn
and social distancing adherfed to 1m plus with face covering.
Room maximum occupancy reduced to reflect social distancing.
2 2 4 You must not mingle in groups of more than 6 unless
your household/support bubble is greater than 6.
Sanitise on entrance and exit. Non employees not
permitted to use EG prayer room at present time. Yes
Reviewed 17.09.20
C27
Employees:
Ventalation/Air Con
Risk of transfer
The risk of air conditioning spreading coronavirus (COVID-19) in
the workplace is extremely low as long as there is an adequate
supply of fresh air and ventilation. Air conditioning is on all floors
and in meeting rooms. The air conditioning is set a consistent
temperature. Filters to ISO 16890 installed are a pre filter at EU4
(GU4) 60% coarse and also secondary filtration at F7 (EU7) filter.
EU4 is 90% Arrestance and EU7 80-90% Efficiency.
2 3 2 Staff are not allowed to adjust and unit is set on a
preset temperature and air will always flow. Filters
are changed on a regular basis on a service contract
with Ashworths.
Yes
Reviewed 17.9.20
Page 8 of 19
L C TAction to be taken (sign and
date when closed out)# Hazard:
Existing Controls & Safe Working Procedures and
Reference to Safe Systems of Work
Risk Analysis
Further Information
Controls
Adequate Yes/No
C28
Employees:
Clinically Extremely
Vulnerable
Risk of higher risk of
infection
From 1st August people who are clinicaly extremely vulnerable
can go back to work if the workplace Covid 19 secure, but carry on
working from home if you can. Clinically extremely vulnerable
people may include:
solid organ transplant recipients
people with specific cancers:
people with cancer who are undergoing active chemotherapy
people with lung cancer who are undergoing radical radiotherapy
people with cancers of the blood or bone marrow such as
leukaemia, lymphoma or myeloma who are at any stage of
treatment
people having immunotherapy or other continuing antibody
treatments for cancer
people having other targeted cancer treatments that can affect
the immune system, such as protein kinase inhibitors or PARP
inhibitors
people who have had bone marrow or stem cell transplants in the
last 6 months or who are still taking immunosuppression drugs
people with severe respiratory conditions including all cystic
fibrosis, severe asthma and severe chronic obstructive pulmonary
disease (COPD)
people with rare diseases that significantly increase the risk of
infections (such as severe combined immunodeficiency (SCID),
homozygous sickle cell)
people on immunosuppression therapies sufficient to significantly
increase risk of infection
women who are pregnant with significant heart disease,
congenital or acquired
other people who have also been classed as clinically extremely
vulnerable, based on clinical judgement and an assessment of
their needs.
2 3 12 Any employee returning from sheilding will be given
a tour by Dept Manager to show COVID/Office
protocols in place. If you’re clinically extremely
vulnerable and live in an area where additional public
health measures require you to resume shielding, the
government will write to you and advise you to stay
at home and shield. In the
event of a local lockdown, visit the local authority’s
website for further guidance and follow the public
health guidance for the persons local area.
If they work inside an area where clinically extremely
vulnerable people are still being advised to shield,
they are advised to work from home where possible,
and not attend a workplace within the area where
local restrictions are in place.
If they live outside of that area, they may need to
request a shielding letter as proof for your employer
that they cannot attend your usual workplace.
YES
HR/Payroll to advise of any
shielding persons returning to
the new building and review
local council guidelines for
Waterside Head Office and the
returning staff members local
council of were they live.
Reviewed 17.9.20
Completed By Completed By Date
Justin Watkins
Stuart Jones
Risk Assessment
Reviews
Ad
dit
ion
al
Info
rmat
ion
Date
05.09.20
17.09.20
Page 9 of 19
L C TAction to be taken (sign and
date when closed out)# Hazard:
Existing Controls & Safe Working Procedures and
Reference to Safe Systems of Work
Risk Analysis
Further Information
Controls
Adequate Yes/No
Likelihood Consequence
1 Remote Damage/Loss of Production/No Effect
2 Possible Minor Injury/Mild Symptoms
3 Likely Lost Time Injury/Enforced Absence
4 Certain Fatality/Major Injury/Hospitalisation 13-16 High Intolerable risk, an alternative method must be employed before work commences.
Risk Rating Risk Rating
1>2 Low No action required at the present time, subject to review.
3>8 Minor Reasonable risk with harmful consequences which require further controls and monitoring.
9>12 Medium Significant risks, risk reduction methods must be implemented or alternative methods employed.
Page 10 of 19
C01
Employees:
Symptomatic employees
Risk of transfer of C-19 virus person
to person.
Persons At Risk: Employees Date: 03/09/2020
# Hazard:
Undertaken By: Group Safety Manager Email: [email protected]
PFS Covid-19 Risk Assessment Location: Euro Garages Address: EG Head Offices Waterside
Applying current Govt. guideline.
Any employees with the designated
symptoms: Fever above 37.5 degrees;
Persistent, permanent cough; Loss of smell or
taste; Shortness of breath and difficulty
breathing MUST not report for work under
any circumstances. Guidance given in Office
Protocols Elearning module, Waterside
Welcome pack and EG Covid Policy. Employee
to contact Line Manager prior to shift
commencing; employee requests test at local
testing centre; employee notifies LM of result;
Covid 19 form completed based on results. If
confirmed employee self isolates for minmum
of 10 days and be free for symptom for 48 hrs,
refer to latest guidance for confirmation.
Temperature alarm activated
CO2
Employees:
Symptomatic employees entering
premises Risk
of transfer of C-19 virus person to
person.
C03
Employees:
Personal Hygiene
Risk of transfer of C-19 virus person
to person.
Applying current Govt. guideline.
Guidelines issued for personal hygiene as per
government guidelines. washing hands for a
min 20 seconds using soap and/or sanitising
gel if available. Washing hands frequently,
drying preferably with disposable paper towel
or hand drier. Do not touch your face. Specific
signage placed in all conveniences and break
areas and via EG Covid Protocols positioned
throughout the building. Resend hygiene
procedures to all employees via Office
Protocol, posters displayed in
canteens/toilets. Minimise exposure to other
staff colleagues. Cough and sneeze into
tissues, then bin it, then apply hand gel. 45
sanitising stations located throughout the
building. Over 60 handwash basins in place.
Temperature testing will be in place for all
Employees, visitors and contractors. Everyone
registering at over 37.5 degrees shall not be
permitted to enter. A second reading will be
taken after a period of no less less than 5
minutes, failure again will result in person
refused entry and returning hime to follow
office protocol. Guidance given in Office
Protocols Elearning module, Waterside
Welcome pack. Record of employee failing
temperature test to be retained by HR and
HESS for a predetermined period adhering to
the GDPR guidelines. Employee must access a
Covid-19 Test and follow office protocol
already communicated. Monitoring of
employees entering by reception and adhoc
checks by H&S. Email notification sent to
H&S/HR and Reception if test failed.
C04
Employees:
Greetings Risk
of transfer of C-19 virus person to
person from entering building.
C05
Employees:
Entrance
Risk of transfer of C-19 virus person
to person from entering building.
C06
Employees:
Exit
Risk of transfer of C-19 virus person
to person from exiting the building.
Applying current Govt. guideline.
The process of handshaking, touching elbows,
hugging, kissing or high fiving any one within
the office environment is now banned.
Guidance given in Office Protocols Elearning
module, Waterside Welcome pack. Ensure all
employees are adhering to this process,
Senior and Line Managers lead by example
and monitor their teams for compliance. Also
highlighted in office protocol.
Applying current Govt. guideline.
The process of handshaking, touching elbows,
hugging, kissing or high fiving any one within
the office environment is now banned - Listed
in OFFICE PROTOCOL document signed by all
employees. Ensure all employees are adhering
to this process, Senior and Line Managers lead
by example and monitor their teams fro
compliance.
Applying current Govt. guidelines.
To ensure that Social Distancing Guidelines
are followed. Separate exit point to be used
at side of the main entrance, this will be
communicated via EG welcome pack. No exit
signage at reception area. Staggered finish
times are already in place but this should be
monitored to ensure there are not excessive
numbers leaving the office at one time. Office
protocols one way system and designated
exits.
C07
Employees:
Stairs
Risk of transfer of C-19 virus person
to person from passing on stairs.
C08
Employees:
Handles/Pull Bars
Risk of transfer of C-19 virus person
to person from touching hard
surface.
C09
Employees:
Desks
Risk of transfer of C-19 virus person
to person from being in close
proximity.
Applying current Govt. guidelines.
Cleaning procedures to concentrate on all
handles and pull bars and touch points. Doors
that can be left open are wedged open to
allow suitable distance for passing safely. Fire
Marshalls trained to remove blocks from open
doors to ensure a fire safe building on alarm
activation. Certain WC doors cannot be left
open, certain office doors will remain closed
due to fire regulations and integrity of the
building, hand sanitizer deployed in these
areas so that gel can be applied immediately
after touching.
Applying current Govt. guidelines.
Seating will be arranged with a 2.3m gap
between each employee sat at their work
station(every other), Employee's opposite will
be at 2m with two large screens between
them. No staff will be seated directly next to
one another unless from the same household.
Each employee will allocated a numbered
desk, they must stick with this desk and not
hot desk. Employees back to back must not
turn around and hold discussions as the
distance is less than 2m (approx 1.5m) unless
wearing a face covering or other mitigating
risk.
Applying current Govt. guidelines.
To ensure that Social Distancing Guidelines
are followed. Descending stairs must be done
via rear and side stairs from floor to floor.
Ascending stairs must be done via the main
staircase. Follow posters detailing the correct
stairs to use, highlight in the office protocols
and part of the welcome pack. Extra signage
to demonstrate procedure.
C10
Employees:
Flexi Desks
Risk of transfer of C-19 virus person
to person from being in close
proximity, from person to surface to
person
C11
Employees:
Desk Visiting
Risk of transfer of C-19 virus person
to person from being in close
proximity.
C12
Employees:
Meeting Rooms
Risk of transfer of C-19 virus person
to person and person to surface to
person.
No flexi desks currently available. Temporary
visitors such as Brand or Regional Managers
are required to use a meeting room or break
out desk and follow the Offcie Covid
Protocols. Any desk used temporarily mustbe
sanitised before and after use by user.
Numerous cleaning stations throughotut the
building and in every meeting room.
Applying current Govt. guidelines.
Employees not approach another colleague to
chat or talk to a colleague at a desk if 2M
distancing cannot be maintained. If it is
absolutely necessary face mask MUST be
worn. Have face mask with you at all times
when leaving your desk to wear immediately
if needed. OFFICE PROTOCOL in place
Applying current Govt. guidelines.
Employees are not to approach another
colleague to chat or talk to a colleague at a
desk unless business critical. Then if 2M
distancing cannot be maintained, 1m plus
must be maintained with face coverings used
by both employees. If it is absolutely
necessary face covering MUST be worn and a
minimum of 1m plus. All employees must
wear a face covering at all times when leaving
their desk mandatory. This is communicated
on signs and within Office Protocols.
C13
Employees:
Waterside Cafe
Risk of transfer of C-19 virus person
to person and person to surface to
person.
C14
Employees: Office
Celebrations Risk
of transfer of C-19 virus person to
person and person to surface to
person.
C15
Employees:
Conveniences
Risk of transfer of C-19 virus person
to person and person to surface to
person.
Applying current Govt. guidelines.
Maximum number of people at each table
displayed, face coverings to be worn whilst
travelling from desk to cafe. Apply sanitiser
before and after visiting cafe. Follow one way
system to cafe and return. Protocols for cafe
use displayed in cafe area and formed aprt of
the ELearning module completed by all. Café
areas to be used for all eating. No communal
drinks to be made. All tables must not exceed
maximum table occupancy. All food and drink
waste to be cleared by each person and desk
sanitised, cleaning stations in place. "sit
here"labels in place to ensure protocols are
maintained.
Applying current Govt. guidelines.
No celebrations, congregation of people or
food for sharing to be brought into the office.
There are to be no cards for signing or passing
to individuals. Communicated via Office
ELearning protocol. Send virtual cards if
required. All celebrations on hold until further
notice and social distancing can be
maintained.
Applying current Govt. guidelines.
Apply sanitizer provided prior to using.
Maintain 2m distancing when washing hands.
Wash hands before and after using the
facilities and then apply hand gel also. Apply
distancing measures to urinals and sinks.
Sanitising stations positioned at every
entrance. Follow hand washing guidelines
displayed in all facilities. Report any issues to
your Line Managers. Office protocol for
conveniences displayed at each one detailing
protocol.
C16
Employees:
Walking around the office
Risk of transfer of C-19 virus person
to person and person to surface to
person.
C17
Employees:
Elevator
Risk of transfer person to
person/lack of social distancing
Applying current Govt. guidelines.
Once at your desk do not leave your desk
unless for necessary reasons breaks/toilet.
Follow one way system when ascending and
descending stairs; When approaching other
people keep your distance. Do not touch
surfaces needlessly, use multiple sanitising
stations positioned around the office and any
potential touch points. No wondering around
the office, take calls at your desk unless
absolutely necessary. Keep face mask with
you at all times to wear when away from
desk. Floor stands with office protocols
installed to remind employees of 2M.
Monitoring by H&S and Covid Marshalls.
Only one person is to use lift an any one time.
Social distancing cannot be maintained with
more than 1 person in a confined space.
Communicated via signage on lift door and
through the Office Protocol. Monitor lift usage
and advise accordingly.
C18
Employees:
Visitors
Risk of transfer person to person.
C19
Employees:
Field Staff
Risk of transfer person to person.
C20
Employees:
Deliveries
Risk of transfer person to person and
person to surface to person.
Absolutely NO visitors are to be invited to EG
Head Office unless business critical and
approved by a Director. Visitor guide to be
sent to anyone visiting the office. Visitor
terminals require them to answer mandatory
Covid questions, entry refused if questions
failed. Temperature check also on entry,
mandatory face mask and hand sanitising.
Employees advised to continue using Zoom
instead of inviting visitors to head office.
Visitors must use visitor sign in facility and
have temperature taken.
Field staff to visit head office if only absolutely
necessary. PFS & FTG AM's and RM's. Break
out areas used and must be sanitised before
and after use. Country Manager and Brand
Managers to notify all field Based staff to
restriction until further notice. Use ZOOM to
hold meetings.
Allow drivers to leave the goods in the agreed
place and move stock away after he has left.
Low risk of virus spread via surface of
packaging. Sanitize or wash hands thoroughly
after handling any packages or post. Small
deliveries via reception; Large deliveries via
side Goods entrance.
C21
Employee:
Printers
Risk of transfer person to person and
person to surface to person.
C22
Employee:
Shredders Risk
of transfer person to person and
person to surface to person.
Social distancing must be maintained, posters
detailing this displayed at all shredders
sanitize hands before and after using the
shredders communicated to all employees via
Office Protocols. Touch points cleaned daily
by cleaning teams.
Social distancing must be maintained, posters
detailing this displayed at all printers. Sanitize
hands before and after using the printers
communicated to all employees via Office
Protocols. Touch points cleaned daily by
cleaning teams. If touching screen or
accessing drawers hand sanitize before and
after use.