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TIME MANAGEMENT

TIME MANAGEMENT

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RECIPAINFRASTRUCTURE AND MANAGEMENT TEAM

Presentation #2

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OUTLINE

DEFINITION UNDERSTANDING TIME MANAGEMENT WHY IS TIME MANAGEMENT IMPORTANT? EFFECTIVE TIME MANAGEMENT ELEMENTS OF EFFECTIVE TIME MANAGEMENT MISCONCEPTIONS ABOUT TIME

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“WE ALL HAVE TIME EITHER TO SPEND OR WASTE AND IT IS OUR DECISION WHAT TO DO WITH IT.BUT ONCE PASSED, IT IS GONE FOREVER.”

Bruce Lee*

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(from Joe Hyams, “Zen in the Martial Arts” )

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Definition:

Time management is

“a set of principles, practices, skills, tools, and systems that work together to help you

get more value out of your time

with the 

aim of improving the quality of your life.”

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(from Time Thoughts, “Resources for Personal and Career Success” )

UNDERSTANDING TIME MANAGEMENT

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UNDERSTANDING TIME MANAGEMENT

1) We all have twenty-four hours in a day

2)Time management is more than just managing time

"Remember that time is money“

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(from Benjamin Franklin, “Advice to a Young Tradesman”, 1948 )

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WHY IS TIME MANAGEMENT IMPORTANT?

“The Time Famine”

Bad time management

= stress

This is life advice

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BENEFITS OF TIME MANAGEMENTS

“ You control your life by controlling your time.

Your governing values are the foundation of personal fulfillment.

When your daily activities reflect your governing values, you experience inner peace.

To reach any significant goal, you must leave your comfort zone.

Daily planning leverages time through increased focus. “

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(from Hyrum W.Smith, “The 10 Natural Laws of Succesful Time and Life Management”)

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EFFECTIVE TIME MANAGEMENT

“Effective time management requires;

reducing the impacts of time stealers

increasing the effectiveness of a manager in getting

the things done that need to be done.”

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(from Center For Good Governance, “Handbook on Time Managements Skills”)

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ELEMENTS OF EFFECTIVE TIME MANAGEMENT

A. Evaluating How Time is Used

B. Setting Goals

C. Setting Priorities

D. Scheduling Activities

E. Know Yourself

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A. EVALUATING HOW TIME IS USED

-DETERMINE POINTS OF INEFFICENCY;

to analyze time log, there are some questions; 1. Did you have any plan for each day with clear priorities in writing?

2. Were you doing the right job at the right time?

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3. What could be done in a better way? Concerning interruptions Concerning contacts/ communications with others

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A. EVALUATING HOW TIME IS USED

(from Mackenzie, R. Alec., “The Time Trap”, 2nd rev. ed., NY: ANACOM, American Management Association, 1990)

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Efficiency Ratio =

(Time Doing “Real Work”)

/ (Time Spent “At Work”)

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A. EVALUATING HOW TIME IS USED

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For a good goal; -A goal cannot contradict any of your

other goals -Set your goal in the positive instead

of the negative -Make sure your goal is high enough

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B. SETTING GOAL

(from Gene Donohue, “Goal Setting Powerful Written Goals in 7 Easy Steps!”)

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Questions should be as;

Why am I doing this?What is the goal?Why will I succeed?What happens if I choose not to do it?

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C. SETTING PRIORITIES

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Distinguish between URGENT andNOT URGENT activities!

Covey’s quadrants

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C. SETTING PRIORITIES

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To good schedule; -Use tools - Delegate task to others

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D. SCHEDULING ACIVITIES

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E. KNOWING YOURSELF

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-WAITING AND HESITATING:TWO TRAPS-LEARN TO SAY “NO”

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E. KNOWING YOURSELF

(from Serdar Turan, “Don’t Lose Time “, Anadolu Jet Magazine, December 2011)

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Waiting and Hesitating:TWO TRAPS

Procrastination "Procrastination is the thief of

time" 

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E. KNOWING YOURSELF

(from Edward Young, “Night Thoughts“, 1742)

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Learn To Say “NO” We should ask yourself ;

Will this help me get tenure?Will this help me get my masters?Will this help me get my Ph.D.? And

keep "help me" broadly defined

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E. KNOWING YOURSELF

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DR. ALEC MACKENZIE

“idea of time managemen

t is a misnomer”

Why?

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E. KNOWING YOURSELF

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Time management is simple - all it requires is common sense.

Work is best performed under pressure.

I use a diary, a to-do list and have a secretary to keep me organized.

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(from Center For Good Governance, “Handbook on Time Managements Skills”)

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MISCONCEPTIONS ABOUT TIME

I do not have the time.Time management might be good for

some kinds of work but my job is creative.

Time management takes away the fun and freedom of spontaneity.

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(from Center For Good Governance, “Handbook on Time Managements Skills”)

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