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11 Month Old Participants Presentation to: Nutrition Service Directors Presented by: Julianne Gaston...
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Transcript of 11 Month Old Participants Presentation to: Nutrition Service Directors Presented by: Julianne Gaston...
11 Month Old Participants
Presentation to: Nutrition Service Directors Presented by: Julianne Gaston MPH, R.D., L.D.Date: December 2-3, 2015
What is the problem?• Per USDA all participants < 12 months old
– Must receive an infant food package– Must be counted as an infant for participation
reporting purposes
How is participation counted?
• By Voucher Issuance– Voucher(s) issued (not voided) = counted– Participant type is based on WIC type sent with
VMARS voucher printing request
How is the issue being fixed?
• Infant certified at > 6 months– First child package issued after 12 month– Based on First Day to Use Date on Voucher
Date of Birth 12/17/14
Food Package First Date To Use Date
Last Infant Food Package
11/18/15 – 12/16/15
First Child Food Package 12/17/15 or later
How is it being Fixed?• Example: 11 month old certified as child
(child first cert)– Added a new field in the front end WIC system
to enter “Infant’s Last Food Package”– Feeding Type Required
CPA FPC C09Infant Last Food Package
P17
Feeding Type S
How will this Work?• The first set of vouchers for 11 month old
certification will be for the food package entered in “Infant’s Last Food Package” line– First Day to Use is before first birthday
• All other vouchers for the certification will be for the food package entered in “CPA FPC”
•Date of Birth•12/17/14
Voucher Schedule for Child Certification at 11 Months of Age
• One set of infant vouchers (if not already issued) – December
• Two sets of child vouchers – January, February
Sample Voucher Issuance
Issuance Months DatesCertification Dec, Jan, Feb 12/22, 1/26,
2/23Nutrition Education
March, April, May
3/23, 4/27, 5/25
Midcert June, July, Aug 6/22, 7/27, 8/24Nutrition Education
Sept, Oct, Nov 9/28, 10/26, 11/23
Child Cert Dec, Jan, Feb 12/28, 1/25, 2/22
DOB: 12/17/14
Initial Cert: 12/22/14
PUC: 4A
*Red bold – Infant packages
Caution: Date not matching pick-up code could cause over or under issuance
Child Package Starts
Breastfeeding Dyad• Infant’s Last Food Package
– Must be feeding type specific (EBF, MBF, SBF)– Must match mother’s last food package
No Proration for Last Month’s Benefit’s
• Last Month’s benefit is not prorated– Infant receives full package
• If First Day to Use (and print date) is < First Birthday– Breastfeeding Mom receives full package
• If First Day to Use (and print date) is < Date of Delivery + 12 months
Applied to All Participants• Last Month’s benefit is not prorated for
any participant– If First Day to Use (and print date) is <
Certification Due Date– If First Day to Use (and print date) is <
Termination Date• Applies to Some Breastfeeding Woman’s
last “food” package prior to FPC W80
When?• Effective January 4:
M&M / AEGIS / NETSMART
Note: HN2 will implement in December
SYSTEM CHANGESOther Upcoming
County Codes• Update county codes file
– Districts will receive a memo providing additional detail on how to use county codes in your WIC system.
Hemoglobin Code – 88.8• Remove restriction of printing only two (2)
month’s of vouchers when 88.8 is entered / used at the mid-assessment
• Effective January 4, 2016
88.8No Hemoglobin Available Code
Nutrition Education Contact Provided• Added a new code for Midyear Assessment
– Used for midcert, half cert and Mid-AssessmentCode Definition
L Low RiskH High RiskM Midyear AssessmentN Not provided or MissedP Primary
Note: Implementation Date - January 4, 2016
Prenatal to Breastfeeding or Non-breastfeeding
• VMARS will not longer accept a change from WIC type “P” to “B” or “N” with an update transaction
• A Subcert is required to make this change