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Ana Lupe CristánPolicy and Standards Division

Library of Congress

June 2012

Name Authorities -

What’s New?

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March 31, 2013

Day 1 of LC and PCC

RDA implementation

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http://www.loc.gov/aba/rda/

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http://www.loc.gov/catworkshop/courses/rda_naco/index.html

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Authorities – What’s New• 12 PCC/LC task groups working in 2012

•3 still looking at authorities issues– Decisions that affect name authorities:

•For ongoing conferences there may now be 2 NARs

– One with the addition of number, year and place

– One without the addition if cataloging the conference as a serial

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Authorities – What’s New– Leading and trailing hyphens in dates

instead of born and died – New/Changes in MARC fields

• 368 (Other corporate body attributes)• 378 (Fuller form of personal name) • Additional subfields and new indicators in field 382

(Medium of performance) NOT YET ACTIVE

• MARBI considering three proposals to add new fields or subfields to further enhance NARs with more machine actionable information.

7http://www.loc.gov/aba/pcc/rda/RDA%20Task%20Groups.html

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Acceptable Headings Implementation TG

• Re-Coding the LC/NAF

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http://files.library.northwestern.edu/public/pccahitg/

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Acceptable Headings Implementation TG: Final Recommendation

• The present task group recommends a scheme that consists of two phases:– Phase 1) Records whose 1XX is not suitable for use

under RDA without review (pre-AACR2, AACR2-compatible and certain AACR2 records) and which do not contain any field susceptible to an RDA-related mechanical change are reissued with an identifying 667 field.

• 046, 378, 382, 383 and 384 fields are added to these records as appropriate.

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Acceptable Headings Implementation TG: Final Recommendation

– Phase 2) Records containing a field susceptible to an RDA-related mechanical change are reissued as close to Day 1 as possible.

• Records in this group whose 1XX is not suitable for use under RDA without review (pre-AACR2, AACR2-compatible and certain AACR2 records) are labeled with an identifying 667 field.

• 378, 382, 383 and 384 fields are added to these records as appropriate.

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1st phase – When? • Testing is going on at LC now and results are being

reviewed • PCC will be asked to help review results and

comment• Mid-July 2012 (?) – early August

– LC will send out notice ahead of time with a definite date• Current plan is to change 30,000 records a day

– 3 weeks to get it done – – this phase will inform on procedures for Phase two

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2nd phase – Changes made to NARs - highlights

• For name authority 100, 400, 500 fields:– Convert date abbreviations

• For "cent." use "century"• For "Jan." use "January“, etc,• For "ca." use "approximately“• For "fl." use "active"• For "b." at the beginning of subfield $d, use leading

hyphen • For "d." at the beginning of subfield $d, use trailing

hyphen

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Count and the amount

• About 420,000 to be re-issued in phase 1

• About 348,000 records will be re-issued in phase 2

• Plan calls for 2nd Phase changes to begin in early March 2013 with 30,000 records changed each day so that changes will be finished by March 31, 2013 – Possibility of starting earlier with small amounts of

changed records distributed over a longer period of time -

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Undifferentiated Personal Names

PCC Participants Meeting, Sunday, June 24, 2012, 4:00-5:30 p.m. (Anaheim Convention Center 213AB)

– Open Forum on Undifferentiated Personal Name Records

– Part One of Undifferentiated Names paper: The desirability of splitting up the records

– Part Two: Implementation Challenges and Implications of the New Policy

– Part Three: Paradigm Shift in the Nature of Authority Work

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Authorities – What’s New• Change in PCC Policy for RDA trained catalogers

regarding AACR2/RDA headings – The PCC has changed its policy on converting

existing AACR2 authority records to RDA for those situations where the AACR2 1XX and the RDA 1XX would be the same.

– AACR2 1XX fields that are suitable for use under RDA may be used as the base element in an extended RDA authorized access point (such as a name-title or subordinate body record).

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Authorities – What’s New• Change in PCC Policy for RDA trained catalogers

regarding AACR2/RDA headings – When using an AACR2 1XX heading as the base

element in an extended RDA authorized access point, the AACR2 authority record should be re-coded to RDA.

– Optionally, any other existing dependent records may also be re-coded to RDA.

• One thing that has not changed we are still asking catalogers to consider the impact of making unnecessary changes to the 1XX in a shared environment.

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Authorities – What’s New• Descriptive Cataloging Manual Z1 (NACO guidelines) & the LC

Supplement to the MARC Authority Data– Updated (last week) to include all the new MARC 21 fields with

some guidance – • Will be updated again to reflect the PCC TG decisions

– LCPS now to be called LC-PCC PS (Library of Congress-Program for Cooperative Cataloging Policy Statements)

• Under RDA the agreement with LAC to align names will be null and void

• Depend on VIAF for clustering matching identities • Creating AACR2 NAR continue to follow DCM and check with

LAC for corporate names • Creating RDA NAR – no need to consult LAC

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Questions, comments, etc.