1.00pm Thursday 17 November 2016 Mid and West Wales Fire ... · Chris Robinson Mid & West Wales...

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1.00pm Thursday 17th November 2016

Mid and West Wales Fire and Rescue Service HQ, Lime Grove Avenue, Carmarthen

MINUTES

Present

Name Organisation

Barry Liles (Chair) Coleg Sir Gâr

Wendy Walters Carmarthenshire County Council

Steve Moore Hywel Dda University Health Board

Superintendent Claire Parmenter Dyfed Powys Police

Huwel Manley Natural Resources Wales

Jo Llewhellin Department Work & Pensions

Rob Quin Mid & West Wales Fire and Rescue Service

Janice Dudley Mid & West Wales Fire and Rescue Service

Chris Robinson Mid & West Wales Fire and Rescue Service

Dr Michael Thomas Public Health Wales

Deanne Martin Wales Community Rehabilitation Company

John Cook Brecon Beacons

Additional Member

Name Organisation

Barry Williams Community Health Council

Alun Harries Representing the larger town and community councils

Dr Del Morgan One Voice Wales

Ann Whittall National Museums of Wales

In attendance

Name Organisation

Helen Morgan Carmarthenshire County Council

Kate Thomas Carmarthenshire County Council

Jonathan Hancock Carmarthenshire County Council

Paul Morris Dyfed Powys Police

1. Welcome & Apologies

Apologies

Name Organisation

Mark James Carmarthenshire County Council

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Dafydd Llywelyn Dyfed Powys Police & Crime Commissioner

Christine Harley National Probation Service

Carys Wynne Morgan Arts Council for Wales

Teresa Owen Public Health Wales NHS

Bernardine Rees Hywel Dda University Health Board

Cllr. Emlyn Dole Carmarthenshire County Council

Huw Francis Botanical Garden of Wales

Frances Duffy Welsh Government

DC Leanne James Temp Deputy Chief Constable, DPP

Marie Mitchell Carmarthenshire Association of Voluntary Services

Jane Davidson University of Wales Trinity Saint David

Joanna Jones Carmarthenshire County Council & Hywel Dda University Health Board

Carwyn Young Sports Wales

Chris Cowburn Higher Education Funding Council for Wales

Pedr ap Llwyd National Library of Wales

2. Minutes and Matters arising: September 2016

ACTION: PSB Support Team to share CCC cyber-crime information flyer with training course attendees and PSB members.

3. CCC Transformational Plan – Wendy Walters/Helen Morgan

Presentation provided by Wendy Walters – A strategic Regeneration Plan - focusing on providing an infrastructure (including digital connectivity) to develop jobs and growth in the county, with aspirations of creating 5000 jobs by 2030. Key Growth sector businesses include – Creative Industries, Agri food, Advanced manufacturing, Energy and the Environment

Six strategic priorities for Regeneration in Carmarthenshire- o Cross hands Growth Zone - with 5 distinct elements o Carmarthen Town - to include Master plan priorities

ACTION: Barry Liles Chair to raise concerns with Members about low attendance and the need to attend the PSB regularly.

ACTION: PSB Support Team Recirculate recommendations from the Estates workstream for approval.

ACTION: PSB Support Team to delay Proactive Care and Community Resilience presentation - future date to be confirmed and include presentation on Health & Well-being village

ACTION: PSB Support Team to schedule an additional PSB meeting for February 2017 to focus on how the PSB develops moving forward.

ACTION: PSB Support Team to ensure up to date list of nominated representatives for each partner.

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o Carmarthenshire Coastal Belt - Tourism Economic Driver o Llanelli - to include Town centre, Station Road, Railway station, Housing links &

Business Improvement District (BID) o Ammanford - Transport and movement, Key development sites, Strengthen retail

core, Increase employment. o Rural Areas – Market towns & Villages, Access to services, Rural poverty, Local

Development Strategy.

Need to continuously explore funding opportunities to include - ERDF / ESF, Interreg, Lottery, RDP / LEADER, Partnerships, Private Sector. Strong connections required with employers, DWP, education establishments and Regional Learning and Skills Partnership to ensure that current and future skills needs are met.

4. PSB Communication - Deina Hockenhull, Media & Marketing Manager, CCC

Deina provided an outline of the PSB communication group, consisting of bi monthly meetings, their role and key objectives. Carms News comprises of 4 editions per year – 2 electronic and 2 paper copies. Essential to use this media as a tool to get the message out to readers about the PSB activity in Carmarthenshire. Need to encourage more individuals to sign up to Carms News to receive PSB information and updates whilst driving traffic to the website. Discussions to be held with partners to secure funding for 2017. Agreed to use case studies for the PSB newsletter.

Well-attended event, supported by a presentation from Future Generations Commissioner, Sophie Howe. As part of the event, members were put into small working groups and a number of questions were asked of them. Feedback was then received and this information will feed into the well-being assessment. A summary of the feedback was circulated to the members. It was agreed that the widening of invitation at future similar events was essential to get a fairer representation, to include young people, Young Farmers and schools and where appropriate, involvement from the Private Sector.

ACTION: All - Partners interested in exploring external funding opportunities to contact Jon Hancock [email protected]

ACTION: PSB Support Team - Forward link to all PSB members to encourage service users to sign up to Carms News.

ACTION: PSB Support Team - Standing agenda item - to discuss content of PSB newsletter.

5. PSB Stakeholder Engagement event – feedback from 16th September – Barry Liles

ACTION: All - Consider wider engagement at future PSB meetings on Consultation and Engagement Strategy.

mailto:[email protected]

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An overview was given on the different engagement activity to date. The draft Well-Being Assessment will be discussed at the January PSB meeting and, once approved by the PSB, will go to public consultation in February and the final Well-Being Assessment will be published in March 2017. It has also been confirmed with the Welsh Government Local Government Partnerships Team, that the Well-Being Assessment should be approved by the four statutory members in the first instance but it is the decision of the PSB whether it seeks approval from all members of the PSB. It was agreed that the scheduled March PSB meeting focuses on a workshop looking at turning the assessment findings into Well-being priorities. Agreed by the members to hold an additional meeting in February to help develop ‘how’ the members will make a difference. Also agreed to ensure that all statutory members’ Well-being objectives and other PSB members’ business objectives are considered in the development of the Well-being plan.

Reminded the members of the presentation from Sarah Rochira at July PSB meeting. To support this we have now received a letter and guidance – which includes 6 targets that should be included in Well-being Plans. It was recommended the members note the guidance and Commissioner’s targets for inclusion and consider these when developing our Well-being Plan.

Paul explained his role within Dyfed Powys Police and provided an overview of some of the partners that he has met with to date. Aim is to encourage collaboration with partners and consider the different opportunities that can arise. Paul will be attending future PSB meetings and will bring a report with progress and outcomes.

Chair welcomed the wider partners to the meeting from the National Museum of Wales, One Voice Wales, larger town and community councils and the Community Health Council. The Chair explained how we will be working more closely with them in the future and agreed that we will continue to invite them to one of our meetings each year.

6. Carmarthen Well-being Assessment – Kate Thomas

ACTION: PSB Support Team - Agreed that March PSB meeting to be a workshop reviewing the WB Assessment report and additional information to help develop the WB objectives and plan.

7. Correspondence from Older People’s Commissioner – Kate Thomas

8. Collaboration Opportunities – Paul Morris, DPP

ACTION: PSB Support Team to invite Paul Morris to meet with the Chair and Workstream leads to explore further collaboration opportunities on the 5th December 2016.

ACTION: Paul Morris to circulate Force Strategy on collaboration once approved.

9. Input from other partners

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Chair informed that he had presented at the Liaison Forum for the 72 local councils in September and was impressed by the work already going on by our larger councils, in being proactive and innovative in acting to improve well-being in their local communities. As a PSB we are improving links with the Community & Town Councils – John Wilson the Council’s Community Regeneration Manager, attends regular meetings with them, to which, Kate Thomas has recently been invited to also attend. Agreed that the PSB needs to consider the input from the wider partners within the county. Currently the sharing of information across organisations is a problem, and therefore there is a need to identify from the WB assessment what matters to people within the county.

November 3rd, the High Court rules that Parliament must vote on whether the UK can start the process of leaving the EU. The Chancellor has extended the guarantee of EU funding for ESI funded projects until the point that the UK departs from the EU and will continue up to 2020. This will allow partners to progress with both their project development and delivery. Also allows delivery to continue as originally scheduled until 2023.

The submission of a proposal to Welsh and UK Governments for a City Deal that seeks targeted funding support for us to develop key economic sectors through investment in a programme to cover the next 15 years. The projects will be delivered within the first 5 years and outcomes will be measured over the following 15 years.

With this support we will establish:

an infrastructure fund to develop and connect internet based technologies

an investment fund to promote regional competitiveness

lever funding to invest in our skills base

Our proposal centres on three key growth areas of the future economy in which we have existing core strengths across our region:

Internet of Economic Acceleration

Internet of Energy

Internet of Health & Wellbeing Carmarthenshire projects are Wellness and Life Science Village, Yr Egin and Skills and Talent Bid. Carmarthenshire County Council are currently undertaking the lead secretariat role for the region.

ACTION: Alun Harries & Kate Thomas - Larger Community & Town Councils to identify data sets required and contact Kate Thomas with their request. [email protected]

ACTION: Kate Thomas to establish if feasible to break down well-being survey analysis to local areas.

10. Brexit Update - Helen Morgan

11. Swansea Bay City Deal - Wendy Walters


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Concern raised regarding the Apprenticeship Levy (0.5% tax for employers that have a pay bill of more than 3 million). Further information on the Barnet Formula (used by the Treasury) is required to fully understand how this money will be used in Wales to support the training and development of Apprenticeships.

Meeting on the 10th January 2017 @ 2pm – Police HQ, Carmarthen.

12. Any Other Business – Barry Liles

ACTION: PSB Support Team to invite Samantha Huckle, Head of Apprenticeship Policy Development for the Welsh Government to a future meeting.

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Summary of Actions – Public Services Board Meeting: Summary of Action Points

Who Update

Actions from 17th November 2016 meeting

1 Chair to raise concerns with Members about low attendance and the need to attend the PSB regularly.

Barry Liles Email sent to partners 13/12/16

2 Share CCC cyber-crime information flyer with training course attendees and PSB members.

PSB Support Team Awaiting confirmation from Police on distribution to attendees and has been circulated to PSB members.

3 Recirculate recommendations from the Estates workstream for approval PSB Support Team Included in Workstream update to January meeting and partners requested to advise if their organisation has adopted by 10th February.

4 Delay Proactive Care and Community Resilience - future date to be confirmed and include presentation on Health & Well-being village.

PSB Support Team Completed – PSB meeting in May to consider Proactive Care and Community Resilience presentation. January meeting – Life Science and Well-being presentation.

5 Schedule an additional PSB meeting for February 2017 to focus on how the PSB develops moving forward.

PSB Support Team Completed and arranged for the 16th February

6 Ensure up to date list of nominated representatives for each partner. PSB Support Team All members are requested to notify who their nominated representative is and, when sending apologies, confirm who will be attending.

7 Partners interested in exploring external funding opportunities to contact Jon Hancock [email protected]

All No enquiries

8 Forward link to all PSB members to encourage service users to sign up to Carms news.

PSB Support Team Completed – www.thecarmarthenshirewewant.wales

9 Standing agenda item - to discuss content of PSB newsletter. PSB Support Team Completed

10 Consider wider engagement at future PSB meetings on Consultation and Engagement Strategy.

All To be discussed at future meeting

11 Agreed that March PSB meeting to be a workshop reviewing the WB Assessment report and additional information to help develop the WB objectives and plan.

PSB Support Team Arrangements in progress

12 Invite Paul Morris to meet with the Chair and Workstream leads to explore further collaboration opportunities on the 5th December 2016.

PSB Support Team Completed


http://www.thecarmarthenshirewewant.wales/

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Summary of Action Points

Who Update

13 Circulate Force Strategy on collaboration once approved. Paul Morris Awaiting information

14 Larger Community & Town Councils to identify data sets required and contact Kate Thomas with their request. [email protected]

Alun Harries & Kate Thomas

Awaiting information from larger C&TC

15 Establish if feasible to break down WB survey analysis to local areas. Kate Thomas Completed, discussions taking place.

16 Invite Samantha Huckle, Head of Apprenticeship Policy Development from the Welsh Government to a future meeting.

PSB Support Team Completed for January meeting


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2.00pm Tuesday 10th January 2017

SCC 004, Dyfed Powys Police Headquarters, Carmarthen, SA31 2PD

MINUTES

Present Name Organisation Barry Liles (Chair) Coleg Sir Gâr Wendy Walters Carmarthenshire County Council Superintendent Claire Parmenter Dyfed Powys Police Huwel Manley Natural Resources Wales Jo Llewhellin Department Work & Pensions Rob Quin Mid & West Wales Fire and Rescue Service Janice Dudley Mid & West Wales Fire and Rescue Service Carys Wynne Morgan Arts Council for Wales Dr Michael Thomas Public Health Wales Gill Wright Carmarthenshire Association of Voluntary Services John Cook Brecon Beacons Christine Harley National Probation Service Sarah Jennings Hywel Dda University Health Board Cllr. Dai Jenkins Carmarthenshire County Council Dafydd Llywelyn Dyfed Powys Police & Crime Commissioner DCC Leanne James Dyfed Powys Police Frances Duffy Welsh Government Anna Jones University of Wales Trinity Saint David In attendance Name Organisation Helen Morgan Carmarthenshire County Council Kate Thomas Carmarthenshire County Council Jonathan Hancock Carmarthenshire County Council Joanna Jones Carmarthenshire County Council & Hywel Dda

University Health Board Rebecca Llewhellin Carmarthenshire County Council Jo Anne Daniels Welsh Government Amelia John Welsh Government Sam Huckle Welsh Government Natalie Sawkins Welsh Government Dr Sharon Burford Carmarthenshire County Council Paul Morris Dyfed Powys Police

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1. Welcome & Apologies Apologies Name Organisation Steve Moore Hywel Dda University Health Board Bernardine Rees Hywel Dda University Health Board Cllr. Emlyn Dole Carmarthenshire County Council Deanne Martin Wales Community Rehabilitation Company Jane Davidson University of Wales Trinity Saint David Marie Mitchell Carmarthenshire Association of Voluntary Services Mark James Carmarthenshire County Council 2. Minutes and Matters arising: November 2016 • The correct surname was noted for Chris Davies, Mid & West Wales Fire and Rescue Service,

who had attended the November 2016 meeting. • The minutes were accepted as a true and accurate record. • Actions discussed and updates provided where appropriate.

ACTION: All members to notify Helen Morgan of representatives for a funding group meeting to

explore opportunities for accessing grant funding for potential collaborative initiatives. [email protected]

3. New Approach to Resilient Communities – Welsh Government Verbal presentation provided by Amelia John- Welsh Government are determined to deliver more and better jobs through a stronger, fairer economy, and are currently looking at reviewing and improving public services. Consultation opportunity in place to review the new approach to building resilient communities. New approach covers three priority areas - Employment, Early Years and Empowerment.It will also include an employability focus through a coordinated approach which responds to the findings from consultation with Local Authorities. PSB recommended that there is one programme that replaces Communities 1st and that the PSB decide how to deliver and utilise the funding available.

ACTION: All members are requested to notify who their nominated representative is and when sending apologies, confirming who will be attending.

ACTION: C/F Paul Morris to circulate Force Strategy on collaboration once approved.

ACTION: Wendy Walters to provide information on key outcomes achieved within Carmarthenshire from Communities First and circulate to PSB members prior to meeting on 16th February.

ACTION: PSB members asked to provide feedback to WG with their views.


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4. Apprenticeship Levy – Welsh Government Verbal presentation provided by Samantha Huckle. Welsh Government has committed to a minimum target of 100,000 quality, all age apprenticeships that will be delivered over the next five years at a cost of £84 million. The future needs of employers are being established to drive the skills set. Aim to deliver higher level skills by 2020 to include technical and professional skills ensuring they are more relevant to the needs to include Welsh Language and Equality. It is intended to continue witha Provider led system in Wales delivering at all levels across Key sectors and working closely with the Regional Learning & Skills Partnership. WG will arrange a meeting to take place in February to scope the needs of local authorities. Future meetings are planned with other public service organisations such as the police and fire services.

Verbal presentation provided by Dr Sharon Burford. The Llanelli Wellness and Life Science Project was established in May 2016 with the aim of integrating education, wellness initiatives, research and development, business development and healthcare initiatives to deliver transformational social and economic benefits The project has four key partners - Carmarthenshire County Council, Swansea University, Hywel Dda University Health Board and Abertawe Bro Morgannwg University Health Board. There are 4 key concepts – Work - Larger business spaces, clinical R&D environments, laboratory space, small-scale manufacturing. Learn - The Health and Wellbeing Centre, wider training opportunities in construction, leisure, tourism and hospitality linked to on-site provision Live - High quality housing stock. The Neuro Village will deliver supportive care out of hospital for patients who are fit for discharge. Play - Links to tourism, outdoor recreation space – formal and informal. The Wellness Hub will provide central facilities for all Village Services and will be the point of orientation to all the components of the Wellness Village.

Presentation provided by Rebecca Llewhellin on the Draft Well-being Assessment. Outlined a number of overarching well-being themes including; connectivity, health, rurality, poverty and opportunities as well as some key examples of how well-being is influenced and manifests at different life stages, as documented in the report. Emphasis was given to the importance of considering the process of understanding, assessing, measuring and improving well-being as a fluid

ACTION: PSB members from public sector organisations to forward contact names to Sam Huckle [email protected]

5. Llanelli Wellness and Life Science Village

6. Carmarthenshire Draft Well-being Assessment


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one and that the assessment report provides a basis upon which the PSB can build moving forward to gain greater clarity and more extensive views on well-being.

Presentation was followed by a question and answer session during which the limitations of the engagement in fully representing the whole population was acknowledged and it was recognised that further engagement with more people in Carmarthenshire would be important in gaining a clearer understanding of well-being. It was considered that certain aspects of the report would require further probing in order to properly focus any priorities going forward and a number of partners offered additional information which would add further depth to the report. Partners agreed to forward these additions to the PSB team for inclusion. Members were satisfied with the overall look and feel of the document and felt the report provided good evidence and a strong foundation from which to develop the focus for the PSB both in priority setting and continuing to engage with communities. Regional partners noted the benefit of working to a regional framework and the increased opportunities this approach provided for them to be involved in the process. It was suggested that the assessment be used alongside other key legislative assessments such as the Population Assessment and SONAR reports and each member organisations own well-being or strategic objectives in the March priority setting workshops in order to ensure the PSB as a partnership are adding value and addressing any gaps within their set of priorities. It was agreed that, with the addition of certain comments by PSB partners, approval was given for the well-being assessment to be circulated for consultation.

Report provided to the group detailing each of the five workstreams. Key areas of progression highlighted. Concerns were raised about the need for these groups to be effective and able to evidence their ongoing value. It was agreed that this would be fed back to the workstream chairs and in the next meeting between the PSB Chair and workstream chairs in six months, clear progress would be expected.

ACTION: PSB Support team to supply the document in Word Format so that PSB members can respond to Rebecca Llewhellin by the 18th of January with any comments.

7. Workstream update – Kate Thomas

ACTION: PSB members to ensure Transport representative responds to the request data request that will be resent.

ACTION: PSB members asked to confirm their organisation’s approval of following Estates actions by 10th Feb: a) PSB partners to be offered first refusal prior to open marketing of surplus

property for sale or rent. b) PSB partners to exhaust the availability of PSB partner properties before

acquiring / renting privately-owned property. c) The use of external consultants for property related work should only be

considered if there is no capacity / capability amongst LSB partners. d) All future frameworks and service contracts to involve and specifically name PSB

partners where appropriate and beneficial to do so.

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Report provided to the group detailing each of the three Thematic Groups including progress made to date and draft priorities identified. Partners noted the progression made by each of the thematic groups and draft priorities

Agreed 16th February 9:30 – 11:30 for an additional meeting to explore how best the PSB can work together, how it can move forward and meet the expectations placed on it by WG and partners. Rob Quin and Sarah Jennings to facilitate and agree on the contents and more importantly the outcomes that will be achieved.

Discussion held to ensure that members contribute to the PSB newsletter. It was agreed that the next newsletter would include the Well-being Assessment and future editions should include:

- Cyber crime training and how this has been rolled out to include numbers of the community that have been engaged with

- Water quality and the supply of water in Carmarthenshire.

ACTION: PSB partners to ensure consistent representation on the Procurement workstream

8. Thematic Group update – Kate Thomas

9. Proposed outline for February meeting – Kate Thomas

10. Swansea Bay City Deal

ACTION: Wendy Walters to bring an update to future PSB

11. PSB Newsletter – Barry Liles

ACTION: Superintendent Claire Parmenter to compiled article on Cyber crime training, illustrating the success of this initiative

ACTION: Huwel Manley to compiled article on Water Quality

ACTION: All members to consider future articles for the PSB newsletter in advance of the meeting.

12. Any Other Business – Barry Liles

ACTION: Anna Jones to report back on the progress of WOW to a future meeting

Bwrdd Gwasanaethau Cyhoeddus

Ceredigion Public Services Board

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Meeting 4

21st of November, 2016 Council Chamber, Penmorfa, Aberaeron

10am – 13:15pm

MINUTES Present: Cllr Ellen ap Gwynn (Chair) Ceredigion County Council Eifion Evans Deputy Chief Executive, Ceredigion County Council Rob Quin Mid & West Wales Fire and Rescue Service Martin Cox National Resources Wales Bernardine Rees (Vice Chair) Hywel Dda University Health Board Ifan Evans Welsh Government Hazel Lloyd-Lubran Ceredigion Association of Voluntary Organisations Supt. Ian John Dyfed Powys Police Cllr Gareth Lloyd Chair, Sustainable Futures Executive Group Cllr Catherine Hughes Chair, Health, Social Care & Wellbeing Executive Group Cllr Hag Harris Chair, Children & Young People Executive Group Cllr Rowland Rees-Evans Mid & West Wales Fire & Rescue Service Boika Rechel Hywel Dda Public Health Team, Public Health Wales Jane Davidson University of Wales Trinity Saint David Dafydd Llywelyn Dyfed Powys Police and Crime Commissioner Jacqui Weatherburn Coleg Ceredigion Carys Wynne-Morgan Arts Council of Wales Policy Support: Alun Williams Head of Policy Support, Ceredigion County Council Diana Davies Future Generations & PSB Manager, Ceredigion CC Steffan Gruffudd PSB Project Officer, Ceredigion County Council Angharad Hull PSB Support Officer, Ceredigion County Council Also in Attendance: George Ryley Procurement Manager, Ceredigion County Council Naomi McDonagh Health, Social Care & Wellbeing Executive Group Carys Morgan Bilingual Futures Executive Group Mike Shaw Ceredigion County Council Gaynor Toft Ceredigion County Council Rhiannon Hicks Enabling Wales Development Officer ,Disability Wales Paul Clasby Disability Wales Peter Deakin Disability Wales Paul Morris Dyfed Powys Police Alison Vaughan Ceredigion County Council Leighton Phillips ARCH Martyn Palfreman West Wales Regional Partnership Board Cllr Caredig Davies Scrutiny Committee, Ceredigion County Council Cathryn Morgan Ceredigion County Council Russell Hughes-Pickering Ceredigion County Council Anjuli Davies Ceredigion County Council Elen James Ceredigion County Council



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4.1 Apologies, Introductions & Disclosures of interest Apologies: Bronwen Morgan (CCC), Sue Darnbrook (CCC), Christine Harley (National Probation Service), Brian Isaac (DWP), Sarah Jennings (HDUHB), Rhodri Llwyd Morgan (Aberystwyth University).

The Chair welcomed all and introduced Carys Wynne-Morgan - Arts Council of Wales and Boika Rechel - Hywel Dda Public Health Team to their first meeting of the board and wished Teresa Owen the best of luck in her new role in North Wales.

There were no disclosures of interest.

4.2 Minutes of previous Ceredigion PSB meeting – 19.09.16 The minutes of the previous meeting were agreed as correct.

4.3 Matters arising from previous meeting 3.4.1i Launch of Climate Change Risk Assessment for Wales Diana Davies reported that the Sustainable Futures Executive Group will be holding a specific Meeting to discuss the Climate Change Risk Assessment for Wales on the 10th January 2016.

It was noted that all action points from the last meeting had been completed. 4.4 Correspondence:

WG Director of Communities and Tackling Poverty – Engagement Process on Resilient Communities

DD summarised the letter from the WG Director of Communities and Tackling Poverty which stated that the Cabinet Secretary for Communities and Tackling Poverty made a statement on

the 11th of October that signalled the start of a broad programme of engagement with stakeholders on the Welsh Government’s proposed new approach to building resilient communities. The statement also indicated that he was also minded to phase out the Communities First (CF) Programme while establishing a new approach to meet the challenges of the future. The letter is a part of the engagement process and expresses that the Director and her team are happy to attend a Board meeting. It was agreed that we should take up this offer in order to discuss the proposed new approach.

ACTION: PSB team to respond to the letter and make arrangements for the Director or a member of her team to attend a PSB meeting to discuss the new approach to building resilient communities

4.5 Ceredigion Centre for Independent Living

Rhiannon Hicks(RH), Enabling Wales Development Officer from Disability Wales presented the project on Enabling Wales. Here are the key features of the project:

The Enabling Wales Project is a partnership between Disability Wales, Wales Co-operative Centre and DEWIS Centre for Independent Living and is a unique project that will support the development of two new Centres for Independent Living (CIL) in Wales as social enterprises.

A CIL is a not-for-profit organisation run as a business and controlled by disabled people that promotes the social model of disability and would normally offer and run services supporting Independent Living. They seek to provide services to disabled people; secure funding to carry out their projects and services; enable disabled people with managing the organisation and developing it; employ disabled and non-disabled people who support the aims; work in



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partnership with Local Authorities, other bodies and organisations.

CIL’s exist all over the U.K. and Ireland but are far under-represented in Wales with only 2 in operation currently. The ‘Hwb Ceredigion’ CIL – which is projected to begin in Aberaeron in 2017 is a partnership between two organisations in Ceredigion; Disabled People Together and Mencap Ceredigion. The services the centre will deliver are: Training and workshops; access audits; self-advocacy; signposting and referrals, social events, help llaw, consultations, hate and mate crime; campaigning and lobbying.

RH suggested the PSB organisations could provide support to the ‘Hwb Ceredigion’ through: Help source start-up grant or funding; access audit work; providing work opportunities; engaging the skills and experience of the CIL; signposting to the CIL; promoting the CIL; providing volunteers; assist in developing a base; be involved in policy development; assist with community transport; sharing facilities; offer additional governance advice and support.

The Chair thanked RH for her report and Cllr Catherine Hughes (CH) expressed her enthusiasm to be working collaboratively with Disability Wales on the CIL and noted that extensive work had gone into this project.

RH noted that People’s First Ceredigion is no longer in operation, however referrals for advocacy working between Pembrokeshire and Carmarthenshire People’s First to engage with Ceredigion will be looked into further.

Hazel Lloyd-Lubran (HLL) congratulated Paul Clasby (PC) and his team on their hard work on this project and believed that the CIL will draw essential services together. PC stated that a lot of hard work had gone into preparing the application and thanked all including the Local Authority for their help and support and stated that this was a huge leap in empowering disabled people and looking at other ways of delivering services with an ever decreasing budget. PC also invited Board members to attend the engagement event which will be held in January. 4.6 Sustainable Futures Executive Group:

1. Report on the Economy 2. Report on the Impact of Leaving the EU on Ceredigion’s Economy

4.6.1 Report on the Economy Russell Hughes-Pickering (RHP) presented the report, which was circulated with the meeting papers, to the Board and highlighted the below as major developments, projects and initiatives:

Food Centre Wales, Horeb; Mill Street Development, Aberystwyth; Ysgol Bro Teifi, Llandysul, Museum and Tourist Information Centre Project, Aberystwyth; Bandstand, Aberystwyth; Premier Inn, Aberystwyth; Business Improvement District (BID), Aberystwyth; Old College, Aberystwyth; Vale of Rheidol, Aberystwyth; Swyddfa’r Sir, Aberystwyth; Arriva Garage site and adjacent units, Aberystwyth; Former Post Office site, Aberystwyth; IBERS, Penrhyncoch; Vet Hub, Aberystwyth; Cambria Quay, Cardigan; Cardigan Castle, Cardigan; Cylch Caron, Tregaron; Strata Florida; Interreg Project.

The chair thanked RHP for the report and noted that it was positive to see so many new collaborative developments coming to fruition.

Ifan Evans (IE) welcomed the report in terms of investment in Aberystwyth and noted that these projects will also help towards increasing tourism opportunities, however noted that many of these projects focus on Aberystwyth and queried whether the more rural areas of



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Ceredigion are lacking attention. The Chair stated that funding has been secured for projects such as Cylch Caron and Strata Florida which are more rural and recognised that efforts had been made to include other areas outside of Aberystwyth in funding applications but that one of the limitations set was that they could only be centred within more urban areas.

Rob Quin (RQ) remarked that a big development that was not noted in the report but worth highlighting is the new Fire Station in Aberystwyth which had a zero waste contract and plenty of apprenticeships were created from the development.

4.6.2 Report on the Impact of Leaving the EU on Ceredigion’s Economy Mike Shaw (MS) presented the above report and emphasised that the presentation included lots of possibilities and estimates and that there is no concrete evidence as to what will happen in the future in regards to leaving the EU. Some of the key points made were:

• The likely loss of EU funding in the County may be equivalent to more than £700 per head

per annum.

• As the UK moves to leave the Union, the Treasury has confirmed an underwriting of all funding approved before 23rd November 2016 until the end of that contracted funding even where this is after the date at which the UK leaves the Union.

• One of the key impacts for the Ceredigion may be a rethinking of UK regional policy which is not devolved to Welsh Government. A rethinking of regional policy may switch focus from ‘needs’ to an ‘opportunities driven’ model which would be seen as a move to a clearer results focus and achieving more value for money.

• Agriculture policy and support is devolved to the Welsh Government however in England DEFRA is intending to issue two 25-year-strategies; one for the environment and one for food and farming for consultation in the next months.

• Welsh Government have commissioned consultants to look in more detail at the implications of Brexit – in particular the key risks, opportunities, and impact on the way forward – for the Environment and Rural Affairs portfolio and the report will be used to develop key recommendations to the Cabinet Secretary for Environment and Rural Affairs as part of developing the Welsh negotiating position for Brexit i.e. ensuring the best deal for Wales.

• Policy around border control and migration may have a significant impact on the local economy. There is risk of a loss of labour force; key businesses and many organisations in the County are heavily dependent upon a labour force drawn from across the EU.

• There are many concerns and uncertainties arising around the many regulations which are key parts of delivery arrangements now and which may need to be transposed into British law initially to ensure continuity. There are also concerns around regulations which might not yet be in force but are in process of being introduced. Some of these will have substantial implications for rural areas.

• Currency fluctuations and devaluation of the pound are already presenting substantial challenges to some local businesses. The most immediate impact, reported by businesses, has been on energy costs, where the immediate impact because of the £/$ rate has been a rise of around 20% in fuel costs.

• There are however new opportunities arising from the effective devaluation. There are real opportunities for a more competitive foreign-visitor driven tourism sector and for primary and manufacturing production where there are new opportunities arising from more competitive pricing in European and World markets. The consequent relative reduction in labour costs is a further productivity boost to these enterprises.

• It is perhaps also worth noting that over the last six months there has been a substantial



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strengthening in the market for milk and dairy products. This may be partly offset by rising costs (in £s) of imported inputs.

The Chair thanked MS for such an informative presentation and read correspondence from Rhodri Morgan, Aberystwyth University which stated that there are big uncertainties facing Universities in regards to research funding; recruitment of students from overseas; and the future of current staff who have come from overseas and the depreciation of the pound resulting in higher living costs.

Rowland Rees-Evans (RRE) noted that with further cuts to Local Authorities to come in 2/3 years’ time that the full effect of leaving the EU may not be realised until 2022.

Dafydd Llywelyn (DLl) highlighted issues regarding common travel areas in relation to border control will no doubt arise and that the Local Devolution Act was being sped up in England meaning more responsibilities given to Police and Crime Commissioners.

Jane Davidson (JD) asked Ifan Evans (IE) what stage Welsh Government are at with how they are collating information on the effects of Brexit and noted that PSB’s are the perfect vehicle to feed valuable information into Welsh Government and suggested that Ceredigion could be the model for showing good practice to others in beginning this exercise. IE stated that he is not directly involved in the discussions which are on-going, information was vague on England’s Industrial Strategy and it was not clear how the additional £2billion funding into research announced today will affect Wales. He stated it was also unclear at this stage what will come from central and departmental discussions between Wales and England. He added that he would take this report back to WG Committee Officials and report back to the PSB and that macro items will have an effect on everyone. He stated that the big questions now were how to give Ceredigion the best comparative advantage in moving forward and how can we do something as a PSB to address this.

Bernadine Rees (BR) agreed that we need to collectively work towards meeting those challenges found in report and questioned what the next steps should be for this report/piece of work. The Chair asked that the report be presented and discussed further at the next meeting of the Sustainable Futures Executive Group (SFEG). ACTION: SFEG to discuss the report at their next meeting.

HL emphasised that this report should feed into the Well-being assessment to address the needs of the future. The Chair agreed that this report addresses many parts of the Well-being of Future Generations Act (WFGA). IE noted that this discussion should be brought back as an agenda item in six months. ACTION: Implications of Brexit to be discussed at the PSB in 6 months time.

Eifion Evans (EE) agreed that it was important to have a discussion, see opportunities and make sure they make sense at a micro level. He also stated that we must challenge the City Regions and look at rural regions under a new banner and to re-think tourism and natural resources strategies with a clear consistent vision across Mid Wales. JD noted that the Future Generations Act provides a positive framework to rethink our priorities harnessing the extraordinary natural capital that Ceredigion has.

4.7 Scrutiny of the PSB – Report from Ceredigion County Council Overview & Coordinating Scrutiny Committee



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Cllr Ceredig Davies (CD) gave feedback from the Ceredigion County Council Overview &

Coordinating Scrutiny Committee meeting on the 7th of November at which the following matters pertaining to the Scrutiny of the Ceredigion PSB were discussed: 1. The Ceredigion PSB Terms of Reference; 2. Arrangements for taking an overview of the overall effectiveness of the Ceredigion PSB,

and the requirement to report that approach to the Board; and to Cabinet; and; 3. To consider possible amendments to the Council’s Constitution to reflect those

arrangements. The Overview and Coordinating Scrutiny Committee received the PSB Terms of Reference and agreed the following approach for taking an overview of the overall effectiveness of the PSB:

• Review or scrutinise the decisions made or actions taken by the Board by:

o Acting as a formal consultee for the Assessment of Local Well-being o Acting as a formal consultee for the Local Well-being Plan o Receiving the Annual Progress Report o Receiving PSB minutes o Receiving performance monitoring reports. • Review or scrutinise the Board’s governance arrangements by: o Receiving the PSB Terms of Reference following each Mandatory Meeting of the Board (A

‘mandatory meeting’ of the Board must be held no later than 60 days after each subsequent ordinary election of councillors).

o Inviting members of the Board to give evidence in respect of the exercise of joint functions, (but only in respect of the exercise of joint functions conferred on them as a statutory member of the Board under the Well-being of Future Generations Act).

• Make reports or recommendations to the Board regarding its functions or governance arrangements.

• Refer matters to the relevant Thematic Overview and Scrutiny Committee to consider further, as appropriate.

• Present the recommendations from scrutiny to Cabinet, the PSB and the relevant sub- group.

DECISION: The PSB agreed to the above approach.

Cllr Davies suggested that to gain a greater understanding of the work of the PSB he would invite members of the Overview and Coordinating Scrutiny Committee to attend future PSB meetings as observers. The Chair thanked Cllr Davies for the report and for his attendance and welcomed the future attendance of Overview and Coordinating Scrutiny Committee members to PSB meetings as observers. 4.8 Ceredigion Minor Works Framework (CMWF) & Ceredigion Procurement Forum

(CPF) George Ryley (GR) gave the PSB a brief on the background and work of the CMWF and the CPF. Membership of the Forum is made up by the following cross public sector organisations: Ceredigion County Council; Aberystwyth University; The National Library of Wales; Dyfed Powys Police; Natural Resources Wales; Mid & West Wales Fire & Rescue Service; Hywel Dda Health Board; Tai Ceredigion; Coleg Ceredigion.

GR noted that the role of procurement has been identified as important in ensuring public body



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resources are aligned to the Well-being of Future Generations Act (WFGA). The CPF therefore provides an excellent opportunity for Public Sector organisations in the County to work together collaboratively in a strategic way which delivers the goals of the WFGA. A prime example of the collaborative work of the Forum is the CMWF. This was a point of discussion at the Forum meeting on the 13th of October at which the following recommendations were made to the PSB: 1. The Board is asked to note the availability of the CMWF for PSB members and that PSB

member organisations who are not currently members of the CPF are invited to join the Forum.

2. It is recommended the Board agrees to the proposal from the CPF of it delivering the collaborative procurement aims of the Board, and in such a way that the member organisations are working to achieve the goals of the WFGA.

BR noted that HDdUHB already a member of the all Wales Procurement framework, and asked if this precluded them from becoming members of a county framework. GR responded by saying that the Local Authority is also a member of the National procurement frameworks but that there are still opportunities for regional working. DECISION: The Board agreed to the above recommendations.

ACTION: George Ryley to contact PSB member organisations who are not already members of the CPF to invite them to become members.

4.9 The Well-being of Future Generations (Wales) Act: Assessment of Local Well- being – General Update & Engagement Report

In addition to the update report, Diana Davies (DD) made the following key points regarding the Assessment of Local Well-being:

• A draft version of the Assessment of Local Well-being was shared with the editorial leads from each PSB organisation on the 4th of November with a two week turn around for feedback. The draft Assessment will be shared with the Executive Groups at the end of November.

• The County Engagement Group held a meeting on the 15th of November to consider the engagement results and to discuss the arrangements for the Public Consultation on the draft Assessment.

• The draft Assessment will be presented to the PSB on the 9th of January 2017 before it is taken out to consultation and put through organisational governance arrangements. It is proposed that the final Assessment will be presented to the PSB on the 27th of February 2017 for sign-off prior to publication.

Engagement Report DD noted that a report has been prepared on the engagement exercise that was undertaken over the summer months. The report provides an overview of the exercise and analysis of the responses received to the Well-being Survey and the participatory work at community events and focus groups. Alison Vaughan (AV) noted the engagement report will be used to inform the Assessment.

The Board noted the general update on the Assessment of Local Well-being and the engagement report.

4.10 ARCH Presentation Leighton Phillips (LP) delivered a presentation on the ARCH project which is a regional collaboration for Health between Swansea University, Abertawe Bro Morgannwg University



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Health Board and Hywel Dda University Health Board and made the following key points:

• The three arch aims are: Create a healthcare system for South West Wales fit for the 21st

century; Skill up next generation of health staff, medics, academics, researchers and innovators; Drive investment and create jobs to boost economy of South West Wales.

• ARCH identifies five disruptive forces: Greying patient (and provider); Rise of Chronic Disease; Information Revolution; Blessing and Curse of Technology; New Health & Care Consumer

• ARCH identifies 4 principles of prudent healthcare: Public and professionals are equal partners through co-production; Care for those with the greatest health needs first; do only what is needed and do no harm; Reduce inappropriate variation through evidence-based approaches.

• Singleton Health Campus, Morriston Health Campus and Hywel Dda Health Campus are a network of proposed wellbeing villages & centres, which will be more than health facilities

• The next steps for ARCH will be: Early ARCH projects initiated; portfolio delivery plan submitted to Welsh Government in early 2017; realise benefits from early projects; alternative funding options to be explored; continue to engage widely; in-depth planning for later stage projects.

The Chair reflected that the Cylch Caron, Awel Deg and Cardigan models mirrored the vision of ARCH. Ifan Evans (IE) stated that he had been involved with the ARCH project for some time. As 48% of WG budget is spent on Health WG must see how this money has an effect or adds value to the economy. IE added that the reasons for the strong interest of WG in ARCH is that: it has a self-generated vision; that vision of improving health through the economy has remained strong throughout the development of the project; and it is a very ambitious vision. Jane Davidson (JD) commented that one of the programmes within ARCH is the Rural Assurance Group and that it may be of interest to the Ceredigion PSB to receive a presentation from Prof John Wynne Owen on the work of the Group.

4.11 PSB Groups Decision & Action Records The Decision and Action records for the following groups were noted by the Board:

• PSB Advisory Group

• Community Safety Executive Group

• Health, Social Care and Well Being Executive Group

• Sustainable Futures Executive Group Jaqui Weatherburn referred to Point 13 in the SFEG Decision and Action Record and noted there might be some confusion in the role of the Teifi Valley Growth Zone (TVGZ) business network group. JW noted that the role of the group is to scrutinise and monitor work being carried out and suggested that SFEG members liaise with the Chair if they have any concerns.

4.12 Updates: 4.12.1 Syrian Refugees Task and Finish Group The PSB noted the report and the Chair added that 7 more Syrian Refugees have arrived in Ceredigion since the last meeting and more are expected to arrive in the future. 4.12.2 Cylch Caron

Cllr Catherine Hughes stated that the Cylch Caron project is progressing well with a Pre Application submitted to Planning the week begining14th November 2016. There is also an Adetachieving Excellence Design Evaluation Toolkit workshop being held in conjunction with



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WG on Tuesday 29th November 2016 at Tregaron Memorial Hall at 9am which PSB members are welcome to attend.

4.12.3 Growing Mid Wales The Growing Mid Wales Framework for Action was noted by the board.

4.12.4 West Wales Regional Partnership Board Martyn Palfreman (MP) gave the Board a report on the West Wales Regional Partnership Board (WWRPB) and the work they are doing to comply with the Social Services and Well- being (Wales) Act 2014. MP noted that the Intermediate Care Fund will be maintained for the duration of the current WG administration and thereafter into the Revenue Support Grant next year. This will link to the Regional plan in moving forward.

Eifion Evans (EE) asked when the funding formulas for the deployment of the funding would be ready in order to feed this into Local Authority(LA) governance procedures. MP stated that there was no timetable in the guidance but that pooled budgets for Nursing Homes were due to be in place by April 2018, however this could be set up as three funds for each of the LA’s initially. MP added that he would keep the Board updated of any developments on this.

The Chair stated that she is in discussions with Mark Drakeford AM regarding regionalisation. Governance and finance will be vital considerations for all partnership working.

4.13 Any other business Rob Quin invited the Board to meet at the new Fire Station in Trefechan, Aberystwyth for the next meeting in January. The Board agreed to this. 4.14 Date of next meetings: 9th January 2017 – 10am Fire Station, Trefechan, Aberystwyth 27th February 2017 – 10am Ystwyth Room, Penmorfa, Aberaeron 5th June 2017 – 10am Council Chamber, Penmorfa, Aberaeron 25th September 2017 – 10am Council Chamber, Penmorfa, Aberaeron 4th December 2017 – 10am Council Chamber, Penmorfa, Aberaeron

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Meeting 5 January 9th, 2017

Aberystwyth Fire Station, Trefechan 10am - 13:00pm

MINUTES

Present: Cllr Ellen ap Gwy nn Ceredigion County Council (CCC) Bronwen Morgan Ceredigion County Council (CCC) Rob Quin Mid & West Wales Fire & Rescue Service (MWWFRS) Ben Wilson Natural Resources Wales (NRW) Judith Hardisty Hywel Dda University Health Board (HDdUHB) Sarah Jennings Hywel Dda University Health Board (HDdUHB) Paul Morris Dyfed Powys Police (DPP) Cllr Gareth Lloyd Chair, Sustainable Futures Executive Group Cllr Catherine Hu ghes Chair, Health, Social Care & Wellbeing Executive Group Cllr Rowland Rees-Evans Mid & West Wales Fire & Rescue Service (MWWFRS) Hazel Lloyd-Lubr an Ceredigion Association of Voluntary Organisations (CAVO) Dr. Boika Rechel Hywel Dda University Health Board Public Health Team (PHT) Jacqui Weatherb urn Coleg Ceredigion Jane Davidson University of Wales Trinity Saint David (UWTSD) Rhodri Llwyd Morgan Aberystwyth University (AU) Christine Harley National Probation Service (NPS) Ben Davies One Voice Wales (OVW) Policy Support: Alun Williams Head of Policy Support, Ceredigion County Council (CCC) Diana Davies Future Generations & PSB Manager CCC Steffan Gruffudd PSB Project Officer, CCC Angharad Hull PSB Support Officer, CCC Also in Attendance: Jo-Anne Daniels Welsh Government Cllr Gill Hopley Poverty Champion, CCC Jamie Thorburn CCC Alison Vaughan CCC Polly Sills-Jones CCC Nicky Sandford Children and Young People Coordinator, CCC Naomi McDonagh Health Social Care & Well-being Coordinator CCC Mike Shaw CCC Claire Miles Growing Mid Wales Caroline Jones Sustainable Futures Coordinator CCC Carwyn Jones Translator, CCC Carol Thomas Translator, CCC Josh Bailey Work Placement-Ceredigion County Council 5.1 Apologies, Introductions & Disclosures of interest Apologies:

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Barry Rees (CCC), Elen James (CCC), Martin Cox (NRW), Ian John (DPP), Brian Isaac (DWP), Cllr. Hag Harris (CCC), Bernadine Rees (HDdUHB), Dafydd Llewelyn (DPP)

The Chair welcomed all to the meeting and extended a special thank you to Rob Quin (RQ) for inviting the PSB to hold the meeting at the new Fire Station in Aberystwyth. RQ shared his vision that the station could be turned into a central hub for future events and extended a warm welcome after the PSB meeting to anyone who would like a tour of the new fire station. RQ added that the fire station was co-working with Coleg Ceredigion, offering catering opportunities.

There were no disclosures of interest

5.2 Minutes of previous Ceredigion PSB meeting - 21.11.16 The minutes of the previous meeting were agreed as correct.

5.3 Matters arising from last meeting None

5.3.2 New approach to building resilient communities The Chair welcomed Jo-Anne Daniels (J-AD), Director of Communities and Tackling Poverty for Welsh Government to the meeting. J-AD thanked the PSB for the invitation to the meeting and noted that on 11 October 2016, the Cabinet Secretary for Communities and Tackling Poverty, Carl Sargeant AM, made a statement in Plenary that signalled the start of a broad programme of engagement with stakeholders on the Welsh Government’s proposed new approach to building resilient communities. The statement indicated that he was also minded to phase out the Communities First (CF) Programme while establishing a new approach to meet the challenges of the future.

She stated that building resilient communities focuses on three priority areas of Employment, Early Years and Empowerment. By prioritising in this way, the Cabinet Secretary wants to create communities that offer children the best start in life, communities that are ready and able to work and communities where the voices of local people are heard clearly when decisions are made.

Following the statement given by the Cabinet Secretary, the engagement process began with a Welsh Government online survey. Workshops have been organised and a series of meetings with PSBs to discuss the new approach are ongoing.

J-AD noted that there are three topics emerging from the initial engagement work: The implications of sustaining communities of work; The impact of Communities First being phased out and what the new approach from Welsh Government implies. It was also noted that the new approach would look closely at the long-term effect of ACE’s (Adverse Childhood Experiences) on society and its individuals.

J-AD asked for feedback on the new approach and stated that there hasn’t been a Communities First area in Ceredigion since 2012.

A discussion ensued regarding the impact the removal of Communities First had on the Penparcau and Tregaron areas and the lessons learnt from delivering the exit strategies for the programme.

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• The ‘Penparcau Forum’ was established following the withdrawal of Communities First from the area and community activity continues to be very strong.

• The rural area of Tregaron has seen ‘Whilen Y Porthmyn’ being established but hasn’t seen such a positive outcome since the withdrawal of Communities First. It was noted that the Penparcau area had a different exit strategy and that rural and more urban areas need a different type of support. It was also noted that Tregaron is due to lose its third and final bank in 2017 which will be another blow to the area.

• A number of rural communities across Ceredigion are in a similar situation to Tregaron.

• The mentrau (enterprise) groups that were established all over the County back in the late 1990’s early 2000’s worked very well for community resilience. For example, a village like New Quay had over 50 volunteers that were very active as a result of the work of the local menter group, but as funding disappeared so did the will of the people. Some towns such as Cardigan and Llandysul still have mentrau groups and are sustaining due to there being enough businesses and people to support.

Other points discussed were:

• Rurality is making it difficult for some communities to be resilient.

• Super-fast Broadband is key to developing resilience in rural communities and allows people to work and be connected however far they are away from large towns.

• A feeling that building resilience is like running in quick sand at the moment due to reducing budgets. Because we have less chimneys in Ceredigion we are at the bottom of the pecking order but services across Wales should be the same for all.

• Welsh Government should reduce the number of individual initiatives going on. We need to be joined-up on a governmental level. We need joined-up funding from WG in order to fund what works locally rather than targeted individual schemes. Recognition of the differences between urban and rural areas is also key.

• This new approach must tie in with the Well-being of Future Generations Act.

• A feeling that rural community needs are forgotten by Government.

• The estimated loss of income of more than £700 per head in Ceredigion per year as a result of Brexit (which was reported at the last PSB meeting) needs to be addressed. People are very sacred about what the next year will bring.

• We don’t need a new whole Wales initiative – this may add a level of complexity.

• Ceredigion has missed out on ‘place-based schemes’ as they follow similar funding formulae.

• Time should be taken to understand the needs of communities such as the work undertaken by the PSB around building community resilience in Llandysul and through the Cylch Caron project in Tregaron.

• Communities in Ceredigion are very different now as to when Communities First began.

• We should be looking at mainstreaming services in small pockets through the Well- being Plan. We as a PSB need to be able to swiftly respond to need.

• It is pleasing to note that the revenue support grant has taken sparsity into account this year.

• It was noted that sparsity and volume are funding issues for Further Education establishments. It was suggested that more vocational programmes and opportunities would increase the likelihood of young people staying in the area.

• It is important that this programme will be available to us as we’ve been denied programmes in the past such as ‘LIFT’.

• It is important that we learn from past experiences in order to make sure that some communities are not forgotten.

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• ‘In work poverty’ is a big issue in Ceredigion with a high proportion of people ‘only just managing’

J-AD noted that the Well-being of Future Generations Act is truly embedded in how the new approach should be taken forward. There will be an opportunity for PSB’s to step into the role of identifying communities in need as the role and ability of Welsh Government in setting areas in the past has been, and is being questioned. In response to an earlier question, J-AD noted that Children’s zones will link with the new approach but won’t be a part of it. She added that the Welsh Government is putting great investment into the fundamentals to secure a more prosperous Wales including a focus on infrastructure, helping families work and children to succeed. She concluded by saying that this will be an opportunity to define resilient communities.

The Chair highlighted that the introduction of the Apprenticeship Levy should hopefully see some of this funding returning to our communities. J-AD noted that a statement is expected on the Apprenticeship Levy soon. RQ stated that initial information he’d been given regarding the Levy wasn’t very encouraging. It was agreed that a letter should be sent by the PSB recommending that the Apprenticeship Levy is refined to local areas.

ACTION: Mike Shaw to draft letter to Welsh Government on behalf of the Chair regarding the future of the Apprenticeship Levy.

The Chair thanked J-AD for attending the meeting and taking time to listen to the PSB’s response to the project.

5.4 Correspondence: State of Natural Resources Report (SoNaRR) letter

Ben Wilson (BW) from Natural Resources Wales presented the technical assessment of sustainable management of Natural Resources. BW highlighted that this is the first SoNaRR report NRW has produced and it’s the first product of the Environment Act and links with the Well-being of Future Generations, Planning & Environment (Wales) Acts and it’s an initial spark to conversation of key risks around natural resources. BW outlined that it’s an evidence base which will inform the setting of priorities and actions within Welsh Government’s National Natural Resource Policy (NNRP) – consulted on from November 2016 onwards, and this will set the agenda of the important areas to be addressed and act as a driver for collective action. For NRW this will drive the production of Area Statements to set out the direct opportunities as an operator, regulator and land manager. Also it will drive other policy areas such as strategic and local land use and development planning to better take account of the sustainable management of our natural resources and within the Well-being plans themselves which are a key product for PSBs.

The assessment sets out NRW’s analysis of the contribution that natural resources make across the seven well-being goals but more importantly it ignites the start of a conversation about the key risks we all face as a society if we fail to recognise the importance of ecosystems. BW briefed the PSB on: - Recognising that the management of natural resources is a shared responsibility, it

provides the PSB with a platform to discuss shared interests, collaborate and improve the resilience of our ecosystems so they continue to support well-being in Ceredigion.

- The benefits of our natural resources are not just environmental.

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- However they are coming under increasing pressure from climate change, a growing population and the need for energy/food production. Poorly managed natural resources increase the long-term risks to our well-being. SoNaRR also sets out areas where natural resources are not managed sustainably

- Opportunities that have been identified are:

• Greening out our urban spaces.

• Managing our coastline more effectively.

• Managing marine ecosystems in a more integrated way.

• Better soil and land management.

• Restoring peatland and our uplands.

• Increase woodland cover and bring existing woodland into more sustainable management.

• Work within whole catchments – from source to sea.

BW reflected that on a local level the state of Natural Resources face the following issues: - The river Teifi faces issues with extraction and pesticide use - Cors Caron: Managing flood risk, increasing woodland cover- creating diversity and

being more accessible to people. - The need to increase sustainable wood production for housing. - Catchment management on the rivers Teifi, Rheidol and Ystwyth

BW concluded that the key to delivery and supporting these opportunities outlined in the assessment will be working together with PSB, the 3rd sector and farming organisations. BW highlighted that the summaries from the assessment can be sent to PSB members. It is available to view on the NRW website.

RQ asked how we will actually be responding to this report and how we can create appropriate ‘thinking time’ for this matter. It was suggested that the PSB Executive Groups workshop on Wednesday will be an opportunity to explore this topic further.

It was suggested that secondments could be a way that the PSB can co-operatively work on these issues. BW agreed that the benefits of secondments are there but it was difficult to manage this with declining resources. RRE noted that MWWFRS now have a statutory responsibility in regards to flooding and can work with NRW. It was suggested that NRW should be a member of the Community Safety Executive Group. ACTION: PSB Team to liaise with Ben Wilson, NRW and Alan Garrod – Community Safety Executive Group Coordinator to make arrangements for NRW to join the Community Safety Executive Group.

It was highlighted that we should be considering how natural resources support the 7 Well- being goals taken alongside the ‘One Planet Report’. It was suggested that there is a tension between the environment and developing the economy and tourism but the message is clear that we must work together to make sure it works and blend all these together in moving forward.

The Chair noted that from conversations held with Ken Skates AM, Cabinet Secretary for Economy and Infrastructure and Mark Drakeford AM, Cabinet Secretary for Finance and Local Government, it is envisaged that the current economic regions will stay and that will align with the NRW Area Statements.

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The Chair thanked BW for presenting the report and concluded that all PSB members play a vital role in contributing to the sustainability of natural resources – the matter needs to be kept on of all of our agendas.

ACTION: For the PSB to ensure that the SoNaRR report and future Area Statements assist in formulating the Local Well-Being Plan.

5.5 The Well-being of Future Generations (Wales) Act: 5.5.1 Assessment of Local Well-being – Draft for Public Consultation 5.5.2 l-being Plan Priority Matrix Tool

5.5.1 Assessment of Local Well-being – Draft for Public Consultation Diana Davies (DD) noted that the draft assessment is presented to the Board today and has been prepared in accordance with the joint methodology framework for undertaking the Assessment of Local Well-being that was previously endorsed by the Board.

PSB member organisations have been involved in all stages of assessment development and preparation from the initial situation analysis work through to engagement, research and final drafting. She noted that following Board approval, the Assessment will go out to Public Consultation after this meeting until 12 noon on the 13th of February.

The Chair thanked DD for all her hard work driving the assessment forward and informed the PSB that this assessment would be the basis for the PSB Well-being Plan for the next 5 years.

The assessment was considered by the Board and Jamie Thorburn (JT) noted that the chapter summaries for each life stage will be used as a basis for potential priorities which will be looked at closer in the PSB Executive Groups Workshop on the 11th of January. The headings taken from these summaries will be used as the basis to spark conversation as to how they can be used as potential priorities for the Well-Being plan. JT thanked all PSB organisations for their editorial input into the assessment and noted that a positive response was received from everyone, that deadlines were adhered to and each input was a valued contribution to help form the assessment.

The Chair and DD thanked Jamie Thorburn, Alison Vaughan and Polly Sills-Jones for their hard work on preparing the assessment and to all partner organisations for their input.

The following comments were made by Board members. It was noted that these will be considered along with the responses received from the public consultation on the assessment.

• Members welcomed the assessment and commended the report as being very readable.

• Suggestion that a section about Welsh should be included in the Childhood chapter.

• Super-fast broadband affects career and economy prospects and perhaps should be added into the Context chapter.

• The length of the coastal path is recorded incorrectly (miles not km).

• Difficult to retrieve cross-cutting themes from the individual life stages and that connectivity will be key. A suggestion of adding people connectedness into Context, including infrastructure.

• Mental Health should be made more of a cross-cutting theme as a quarter of people will experience mental health issues every year.

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• Access to the environment comes up very often in the assessment. Is the assessment going to include protected sites in the asset mapping?

• We need to be mindful of regional priorities when considering priorities in moving forward.

Following the consultation phase the responses will be collated and it is proposed that the final Ceredigion Assessment of Local Well-being will be presented to the PSB on the 27th of February 2017 for sign-off prior to publication.

In moving forward to the planning stage, there will be a specific workshop for PSB Executive Group members on the 11th of January, at Lampeter Rugby Club, to begin the process of thinking ahead for the plan. The workshop will use the draft Assessment of Local Well- being and a Priority Matrix Tool to begin the process of identifying priorities for the Local Well-being Plan.

A specific workshop for PSB members will be held on the 15th of February when the results of the Executive Groups workshop will be considered. This workshop will provide an opportunity for PSB members to discuss and select priorities for inclusion in the Local Well- being Plan. Sophie Howe, Future Generations Commissioner for Wales will also be in attendance.

It is proposed that following the workshops the priorities for the Local Well-being Plan will be agreed at the PSB meeting on the on the 27th of February 2017. Once the priorities have been agreed, there will be further opportunities for PSB members and other stakeholders to get involved in developing the plan between March and May 2017.

DECISION: The PSB approved the Assessment of Local Well-being to go out to Public Consultation.

5.5.2 l-being Plan Priority Matrix Tool Polly Sills-Jones (PSJ) provided an explanation on the Well-being Plan Priority Matrix tool which will be used during the PSB Executive Groups workshop on the 11th of January. PSJ stated that:

• The first two columns of the matrix will be pre-populated with information from the assessment in order to explore further in the logic chains.

• The logic chains will encourage workshop attendees to explore potential priorities in greater detail and ensure that the 7 Well-being goals and the 5 ways of working will be taken into consideration in addition to discussing how influential the PSB may be at tackling these potential priorities.

• Currently, there are 31 potential priorities that will be explored. The aim of using the tool will be to assist with prioritisation in order to get to a more manageable number and help merge and connect priorities together.

DECISION: The PSB approved the Well-being Plan Priority Matrix and supporting appendices as a tool to assist with prioritisation work for the Local Well-being Plan.

5.6 PSB Executive Groups Terms of Reference Steffan Gruffudd (SG) noted that as set out in the Well-being of Future Generations (Wales) Act 2015, Public Services Boards are able to establish sub-groups to support it in

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undertaking its functions and the Board can authorise sub-groups to exercise its functions. In its meeting on 4th July 2016 the Ceredigion PSB agreed its own Terms of Reference including retaining the existing Executive Groups structure.

Each Executive Group has since reviewed its Terms of Reference and amended them to reflect the changes brought in under the Well-being of Future Generations (Wales) Act 2015.

The following draft ToR have been prepared and agreed by the Executive Groups and are presented to the Board for approval.

Ceredigion PSB Advisory Group Ceredigion PSB Children & Young People Executive Group Ceredigion PSB Community Safety Executive Group Ceredigion PSB Health Social Care and Wellbeing Executive Group Ceredigion PSB Sustainable Futures Executive Group

SG added that the Bilingual Futures Executive Group are still to consider their ToR and these will be presented to the PSB at the next meeting.

DECISION: The Board approved each Executive Groups Terms of Reference.

5.7 Children & Young People Executive Group report / presentation Nicky Sandford (NS) - interim Children & Young People (CYP) Executive Group co-ordinator - presented an update on the work of the CYP in the Supporting Families section of the SIP.

NS reported on the most salient points from the four priority headings within the SIP, namely Safeguard and support vulnerable children and families; Reduce the effects of poverty and combat inequalities; Enable all children and young people to reach their full potential; Promote physical and emotional health and well-being. Of the 14 population indicators, 4 were green (improved from previous year), 9 were amber (little change or stayed the same as previous year) and 1 was red (regressed from previous year) which was: ‘The number of Children in need in Ceredigion’. NS explained that this had increased slightly from the previous year but that this was partly due to the way it is reported.

Judith Hardisty reflected that the level of education attainment is interesting particularly in terms of recruitment for the Health Board.

Cllr Gareth Lloyd suggested that the wording of the measurement ‘the % points difference between pupils eligible for free school meals (FSM) and those not eligible in respect of achieving Key Stage 3 Core Subject Indicator’ should be modified to show that not everyone who is eligible for FSM are claiming them. Alun Williams responded by saying that this issue is being considered and that initiatives such as the cashless system in Secondary schools is removing some of the stigma associated with families receiving FSM. It is hoped that this will lead to more families who are eligible but are currently not claiming FSM to do so.

The board thanked NS and the CYP Executive Group for their work and noted the report.

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5.8 SIP Performance Monitoring Spreadsheet Steffan Gruffudd gave an update report on the SIP Performance Monitoring Spreadsheet and explained the RAG (Red, Amber, Green) status and that officers were asked to provide notes to explain any Red statuses which indicates that a workstream is behind schedule or unlikely to achieve its target.

SG highlighted however that in the Supporting Families section there are a few notes of explanation for some Amber status workstreams which have been given by officers to explain why these workstreams might be slightly behind target at the moment.

SG noted that the workstreams and performance measures in the ‘Economy and Place’ section are new following the annual revision by the Sustainable Futures Executive Group. The new workstreams and measures now reflect the priorities within the economic strategy ‘Our Livelihoods’.

SG noted that there are two Red RAG statuses in the Independent Living section which are linked to each other and the officer responsible had provided an explanation as to why this workstream was unlikely to hit its target for this year.

DECISION: The Board noted the report.

5.9 UWTSD – Ways of Working Model Jane Davidson gave an update of the Ways of Working (WOW) Model and stated that since the PSB meeting in September at which the Board were given a guided tour of a working model of WOW, the majority of work has been focused on developing the IT side. This work will continue to be monitored through the External Partners Advisory Group of which there are representatives from PSB partners.

JD added that a policy for the tool is in development and that this would be considered by UWTSD’s Senior Management Team before being shared with external partners.

The Chair thanked JD for providing the update and said the Board would look forward to further updates during the year.

5.10 PSB Groups Decision & Action Records Decision and Action records for the following groups were noted by the Board:

• Children and Young People Executive Group

• Health, Social Care and Well-being Executive Group

5.11 Updates: 5.11.1 Cylch Caron Cllr Catherine Hughes (CH) stated that there had been an open day in mid-December where people had an opportunity to find out more about the project and to ask questions. There were 80 attendees at the event and the project received a very positive response. The Chair added that Mid and West Wales Housing Association are currently preparing to go out to tender on the building work.

5.11.2 Growing Mid Wales Mike Shaw (MS) gave an update on Growing Mid Wales (GMW) and apologised that there was no written report due to the latest meeting being held on Friday 6th January 2017. MS

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stated that items discussed at this meeting were: Infrastructure and how to join tourism across Mid Wales; the work plan for the coming year and a programme of meetings with Cabinet Secretaries.

MS reported that the National Development Framework (Wales Spatial Plan) is out for consultation until the 7th March 2017. Work in ongoing to develop a response from across the region.

MS stated that UK Government will suddenly become even more important over the next 6 months as the implications from Brexit become clearer and that an Industrial Strategy for London was due to be published in the early part of 2017.

A recent report from Oxford Economics have given projections by Local Authority area of the worst affected areas following Brexit and the report confirmed MS report at the last PSB meeting. The 6 projected most affected areas in Wales are: Torfaen, Blaenau Gwent, Rhondda Cynon Taf, Neath Port Talbot, Ceredigion and Wrexham.

MS reported that Cllr Phil Bale from the WLGA had written a letter to Mark Drakeford AM regarding the Local Government Reform agenda. He referred to Growing Mid Wales, its developments and structure, stressing the regional working that is on-going as well as the challenges posed by rurality. MS added that this was part of the ‘shouting louder for our region’ campaigning. MS also emphasised the importance of the Governance arrangements for regional working in the future. MS reported that a White Paper on Local Government Reform is expected to be released on 31st January 2017.

The Chair thanked Mike Shaw for his update on Growing Mid Wales.

5.11.3 Mid Wales Health and Care Collaborative The Chair reported that the Mid Wales Health and Care Collaborative had been given at least an additional years funding.

5.12 Any other business None 5.13 Date of next meetings: 27th February 2017 – 10am Ystwyth Room, Penmorfa, Aberaeron 5th June 2017 – 10am Council Chamber, Penmorfa, Aberaeron 25th September 2017 – 10am Council Chamber, Penmorfa, Aberaeron 4th December 2017 – 10am Council Chamber, Penmorfa, Aberaeron

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MINUTES OF PEMBROKESHIRE PUBLIC SERVICES BOARD WEDNESDAY 30th NOVEMBER 2016 at 2.00pm MILFORD HAVEN PORT AUTHORITY OFFICES

Present: Cllr Jamie Adams Leader, Pembrokeshire County Council (Chair) Ian Westley Chief Executive, Pembrokeshire County Council Dafydd Llywelyn Police & Crime Commissioner, Dyfed Powys Alec Don Chief Executive, Port of Milford Haven Judith Hardisty Vice-Chair, Hywel Dda University Health Board Sue Leonard Chief Officer, Pembrokeshire Association of Voluntary Services Tegryn Jones Chief Executive, Pembrokeshire Coast National Park Authority Rob Quin Assistant Chief Fire Officer, Mid & West Wales Fire & Rescue

Service Amelia John Deputy Director Communities Division, Welsh Government Dave Evans Pembrokeshire College Ian Scale Consultant in Public Health, Public Health Wales Dr Steven Jones (SPJ) Director of Development, Pembrokeshire County Council Rowland Rees-Evans Vice-Chair, Mid & West Wales Fire Authority Catrin Bradley PLANED Andrea Winterton SW Operations Manager Pembrokeshire, Marine and

Monitoring, Natural Resources Wales Supt. Ian John Dyfed Powys Police Paul Morris Dyfed Powys Police In attendance Claire George Partnership and Scrutiny Support Co-ordinator, PCC Support/Secretariat Nick Evans Partnership & Scrutiny Support Manager, Pembrokeshire

County Council Lynne Richards Partnership and Scrutiny Support Co-ordinator, Pembrokeshire

County Council Apologies Bernadine Rees Chair, Hywel Dda University Health Board (Vice-Chair) Steve Moore Chief Executive, Hywel Dda University Health Board Sarah Jennings Director of Governance, Communication and Engagement,

Hywel Dda University Health Board Teresa Owen Director of Public Health, Hywel Dda University Health

Board Sharron Lusher Principal, Pembrokeshire College Jocelyn Llewhellin Senior External Relations Manager, Job Centre Plus Pam Kelly Temp. Assistant Chief Constable, Dyfed Powys Police Kate Chamberlain Welsh Government

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The meeting commenced at 2.10pm. 1. Welcome and Apologies Introductions were made and apologies received from those listed above. 2. Minutes of last meeting The minutes of the meeting held on Tuesday 26th July 2016 were agreed as an accurate record. 3. Action Log Pt.7 – Cyber Crime training – Following the presentation to the PSB in July, IJ confirmed that there had been good representation from Pembrokeshire and Carmarthenshire at the training events in September. Pt.10 – Arts Council – CG noted that officers from Pembrokeshire, Carmarthenshire and Ceredigion had met with a representative from the Arts Council to discuss how each PSB functioned and how each would like to engage with them. Carmarthenshire and Ceredigion had asked that a representative attend all their PSB meetings. Pembrokeshire had requested that they be available to attend meetings only when agendas were relevant. It was agreed that a representative from the Arts Council should be invited to attend a meeting sooner rather than later, as engagement with the Arts Council would be an important part of the work of the PSB. 4. Progressing actions from the PSB Workshop Partners were reminded that following the Workshop held in September, it had been agreed that a number of actions would be taken forward as follows; (a) Hold an event for front-line staff on a locality basis (b) Produce a vision statement and develop a set of principles for PSB working (c) Develop a Pride in Pembrokeshire award sponsored by the PSB (d) Develop a protocol for sharing data to improve joint working NE asked that lead officers be confirmed for each of the above actions alongside support requirements. (a) Front-line Staff event IJ fed back on proposals to hold a practitioner engagement event following discussions held with colleagues from Health. It was hoped that this event would empower and create relationships between front-line staff from different agencies and between front-line staff and senior staff, as well as breaking down barriers between agencies.

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It was suggested that the event be held in Pembrokeshire Archives following the next PSB meeting on 31st January and that up to 10 representatives from each agency be invited to attend. There was some discussion around whether mid-level managers should also be invited to attend the event, however, it was agreed that in the first instance only front-line staff would be invited. It was noted that a suitable room in the Archives was available on the specified date. IJ would contact LR outside the meeting regarding support for the event. (b) Vision Statement/Principles for PSB working NE said that there had been no response from PK as yet, however, he had discussed the proposed action with SJ and IE and it could be said that the Act itself as well as the terms of reference for the Board laid out its principles, however, it was for the Board to decide if it wished to undertake further work. JA said that he was keen to explore taking this action forward in a simpler way to make the openness, transparency and accountability of the Board clear. He felt strongly that this message should be translated in a straightforward way as he was concerned that the Board had been referred to as a ‘quango’ and the perception that decisions were being made behind closed doors. IW agreed and noted that this approach should resolve the negative perception that the Board had in some quarters, as there was a risk to the work of the group going forward if the issue was not resolved. TJ noted that part of the problem was a communication issue within organisations and that perhaps partners should therefore do more to promote the work of the PSB within their organisations. AW also suggested that something could be done to promote the PSB as part of activity around publication of the Well-being Assessment. RQ also suggested that the work of the PSB could be promoted more frequently in order to make the successes of the group known. The discussion then moved on to whether partners might be more committed to the work of the PSB if all had a financial stake in the work of the group. JA asked AJ whether she was aware of any other PSBs that had committed funding towards their work and what the outcome had been. She said that she was aware that discussions around funding had been held, however, she was unaware of the outcome but would respond once she had looked into it. SL and AW said that they were also aware that similar conversations regarding funding had taken place in other PSBs. AD suggested that a business approach whereby each partner contribute towards a defined executive resource dedicated to promoting the Plan and meeting its objectives could be a way forward. JA suggested that statutory partners be asked to commit £5k towards developing such an opportunity during the next year in order to build a central resource. IW suggested that all partners should be included in the proposal which would assist with resourcing of the PSB. It was agreed that JA would circulate a written request to all partners. (c) Pride in Pembrokeshire Award SPJ gave an outline of his Pride in Pembrokeshire proposal, developed following the September workshop. Contact had been made with the Western Telegraph who were happy in principle to go forward with the proposal. It was hoped that the award would;

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Promote the work of the PSB and make it more visible to the public

Promote the Well-being Plan process

Pick up on the FG Commissioner’s message that PSBs should ‘spread the word’ Following a brief discussion it was agreed that this proposal should be taken forward utilizing the funding mentioned under (b) above, should the approach to funding be successful. (d) Data Sharing It was agreed that the proposal would be taken forward by inviting a member of the Information Commissioner’s office to attend a future event to provide an overview of what data can and cannot be shared. IJ noted that this was something that other PSBs might also be interested in, especially in light of the crossover in membership from some organisations. It was agreed that members of the PSB plus Legal/Information Governance representatives would be invited to attend an event (to be arranged) and that representatives from other PSBs would also be invited to attend. 5. Well-being of Future Generations Act a) Well-being Assessment update CG gave an overview of progress to date including some of the headline information coming through from the survey and events that had been held over the summer. Several differences had been noted between the community areas and carers issues had been identified as an important area for a large number of respondents. Gender differences with regard where people were obtaining information, advice and guidance had also been identified. CG noted that a draft working document would be available shortly and this would be circulated to engagement contacts and PSB members for comment, before being put forward for agreement at the January PSB meeting, prior to consultation in February. NE noted that it would be up to each organisation to determine what would be required under its own governance arrangements in order for PSB representatives to be authorised to approve the Well-being Assessment. CG reminded partners that area statements and the future trends report were still to be published and had therefore had no influence on the current document, so the document should be viewed as a ‘live’ document and regularly reviewed. CG then explained how the document had been structured according to life-stage, and that hopefully this was a more developmental approach to prevention, intervention etc. (b) Key activity timeline NE presented a timeline detailing planned activity and milestones in the delivery of the Well-being Assessment and Well-being Plan, which had been developed in order to manage the process of developing both documents. Partners noted the key activities and associated timescales. 6. Scrutiny of the Public Services Board JA gave an outline of the requirements in terms of scrutiny of the PSB and noted that the Chair of the designated Scrutiny Committee was observing the meeting. He also outlined

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the requirements around partners’ attendance at Overview and Scrutiny Committee meetings, noting that partners could only be scrutinised on their organisation’s contribution to the work of the PSB. The issue of webcasting of meetings had recently been discussed again at the Council’s Corporate Governance Committee and a Notice of Motion had been submitted to Council for the 8th December meeting. JA explained that although Council might make a decision regarding webcasting of meetings this would not be a binding decision on the PSB. It was noted that the reasons for not webcasting meetings had already been discussed and had not changed. JA noted that it was a regular occurrence in other areas for PSB meetings to be held at partner agencies’ offices and also unprecedented for meetings to be webcast. 7. SIP Review – Environment Theme CG stated that the update circulated was the annual update from the Pembrokeshire Environment Forum. She highlighted a number of developments which had taken place over the year, including; the publication of the State of Wildlife Report by the Pembrokeshire Biodiversity Partnership, which had a high level of commitment from partners; the current Welsh Government consultation on Nitrate Vulnerable Zones and; the work of the Environment Forum on resilient communities. CG noted that there was limited capacity to take forward the work of the group at present due to PSB requirements and also because the long-standing Chair of the group had recently retired. CG said that she wished to thank him for his commitment as he had been the driving force behind the forum for many years. JA said that he would write to Mr Davies on behalf of the PSB to convey their thanks. 8. Property Task & Finish Group update CG said that there had been little progress with the work of the group and that there were several reasons for this, including the impact of agencies’ transformation agendas. DL noted that this was probably one area where no ‘quick win’ was available and that maybe there was an issue around the ability of those attending the group to make decisions on behalf of their organisations. RQ suggested that a Board member should Chair the group, in order to promote engagement between partners and help solve any issues. He agreed to Chair the group and would contact CG regarding dates of any future meetings. Further updates on the work of the group would be provided when available. 9. Resilient Communities – letter from Welsh Government AJ gave partners an overview of the background around the subject of resilient communities, which included the announcement around Communities First, plans for alignment of grants such as Flying Start and Families First and a greater focus on Early Years, Employability and Empowerment. There would be a two stage period of engagement around the three Es, the first stage during consultation around Communities First within this context and the second stage during January/February 2017 around streamlining and simplifying contact in terms of outcome agreements. AJ said that PSBs were better placed to understand the needs of their areas than WG and the direction of travel within the context of the WBFG Act would

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also be considered. Within regard to Communities First, a phased approach to closure would be taken across 2017/18 if closure of the scheme was taken forward. TJ asked that WG recognise the issue of rural poverty when it came to funding and JA asked that differing funding levels across counties also be taken into account. He cited the example of the funding formula for Carmarthenshire, which if applied to Pembrokeshire, would mean that the authority would be £11.4m better off. IW noted that there was also a practical issue around grant funding in terms of redundancy costs connected with grants such as Flying Start and Families First, and asked that authorities be made aware of funding for the next financial year sooner rather than later. AJ said that she would pass these messages back to the Minister, noting that the direction of travel was to move away from hypothecated funding and that it would be useful to come back to the Board at some point to discuss this further. 10. Referral from HSCWB Joint Commissioning Partnership JG gave a brief outline of discussions held at the last partnership meeting, where partners had discussed data in relation to adult services costs and domiciliary care and the fact that this could not be compared against health data. This had led partners to decide to re-focus their activities with regard to data in order to better measure impact, which was especially important moving forward in order to be able to meet the requirements of the SSWB Act and the way that information, advice and assistance was delivered to customers. Partners briefly discussed the importance of enabling communities to find solutions for themselves and also the importance of front-line staff in helping this approach to move forward. 11. AOB There was no other business. The meeting ended at 4.25pm.

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MINUTES OF PEMBROKESHIRE PUBLIC SERVICES BOARD TUESDAY 31st JANUARY 2017 at 10.00am

PEMBROKESHIRE COLLEGE, HAVERFORDWEST

Present: Bernadine Rees Chair, Hywel Dda University Health Board (Vice-Chair) Ian Westley Chief Executive, Pembrokeshire County Council Alec Don Chief Executive, Port of Milford Haven Sue Leonard Chief Officer, Pembrokeshire Association of Voluntary Services Tegryn Jones Chief Executive, Pembrokeshire Coast National Park Authority Rob Quin Assistant Chief Fire Officer, Mid & West Wales Fire & Rescue

Service Ian Scale Consultant in Public Health, Public Health Wales Dr Steven Jones (SPJ) Director of Development, Pembrokeshire County Council Rowland Rees-Evans Vice-Chair, Mid & West Wales Fire Authority Andrea Winterton SW Operations Manager Pembrokeshire, Marine and

Monitoring, Natural Resources Wales Supt. Ian John Dyfed Powys Police Paul Morris Dyfed Powys Police Martyn Palfreman Head of Regional Collaboration, Carmarthenshire County

Council (part of meeting) In attendance Claire George Partnership and Scrutiny Support Co-ordinator, PCC Support/Secretariat Nick Evans Partnership & Scrutiny Support Manager, Pembrokeshire

County Council Lynne Richards Partnership and Scrutiny Support Co-ordinator, Pembrokeshire

County Council Apologies Dafydd Llywelyn Police & Crime Commissioner, Dyfed Powys Cllr Jamie Adams Leader, Pembrokeshire County Council (Chair) Sarah Jennings Director of Governance, Communication and Engagement,

Hywel Dda University Health Board Sharron Lusher Principal, Pembrokeshire College Helen Matthews Senior External Relations Manager, Job Centre Plus Pam Kelly Temp. Assistant Chief Constable, Dyfed Powys Police Jessica Morgan PLANED The meeting commenced at 10.05am.

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1. Welcome and Apologies Introductions were made and apologies received from those listed above. 2. Minutes of last meeting The minutes of the meeting held on Wednesday 30th November 2016 were agreed as an accurate record. 3. Action Log Frontline Staff Event ‘Working Together, Protecting the Vulnerable’ – The event was due to be held later in the day at Pembrokeshire Archives. A report on the outcome of the event would be presented at the next meeting. Circulate a written invitation to all partners to make a contribution of £5k towards funding for a PSB resource – BR asked those partners that had not yet provided a response to do so as soon as possible. NE noted that five responses had been received to date and that these had been mixed. Several partners had requested further detail on what the funding would be used for. Both AW and SL said that they would be unable to contribute financially but could help with staff time and RQ noted that the Fire Service had employed a Support Officer to assist with PSB work across all the PSB areas they were involved with. NE clarified that the purpose of the contribution was not to fund a post but to fund project work, as the process of moving forward with development of the Well-being Plan would necessitate pieces of work that would require funding. IW suggested that ownership of a PSB resource would demonstrate buy-in for what the Board was trying to achieve. It was agreed that in addition to the above request, the issue of funding for PSBs would be raised with WG. Pride in Pembrokeshire Awards – SPJ gave a brief outline of the proposal, which had been raised at the September PSB workshop. There was some work still to be completed on the detail behind the proposal but he hoped that the awards would commence at the end of February. Data/Information Sharing Event – This was another suggestion that had been made at the PSB workshop in September. NE said that he had discussed holding a shared event alongside Carmarthen and Ceredigion over the summer. Further updates would follow in due course. Property Task and Finish Group – Another meeting had yet to be arranged following RQ’s offer to Chair future meetings of the Group. He noted that the Fire Service and Police were now sharing facilities in St David’s and plans were moving forward to develop shared workshop facilities in Haverfordwest to service vehicles. 4. Well-being Assessment NE noted that a final draft version of the Well-being Assessment for Pembrokeshire had been circulated to partners. The Board were asked to approve this version for consultation purposes so that the consultation process could start on 16th February,

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subject to timescales for Welsh translation. NE reminded partners that the document was a work in progress and there was plenty of opportunity for partners to get involved in shaping the final document. Although the document had been drafted as a partnership document, the response from partners had so far been mixed. It was hoped that partners could provide agreement in principle for the document to be used for consultation purposes and a report on the consultation process would then be provided at the next meeting. The Board then discussed each section of the document in depth, with partners raising concerns about gaps in data or areas where more information was required. Partners agreed that the Well-being Assessment was a starting point in the process of developing a Well-being Plan and was a living document which presented an outline of what evidence had so far suggested. The document provided a summary of the current situation and would influence future discussions around priorities for the Well-being Plan. Following the discussion, partners agreed that the version of the Well-being Assessment presented could be used for consultation. Partners were asked to utilise their own organisational arrangements to publicise the document. NE said that at the next meeting, an amended version would be made available alongside the report mentioned above. Any relevant additions would be included prior to the meeting and any contentious issues would be put before the Board for discussion. He also noted that there were specific gaps in engagement, for example with children and young people, and in the future an ongoing plan of engagement with groups such as this would be developed. SL mentioned previous engagement arrangements which had existed under the LSB and it was agreed to look further at engagement opportunities at the next meeting. Partners were asked to forward any immediate changes as discussed by Friday 3rd February to NE. Any detailed changes should be submitted as part of the consultation process. 5. Population Assessment Martyn Palfreman, Head of Regional Collaboration with Carmarthenshire County Council then provided PSB members with a presentation on the West Wales Care Partnership and Population Assessment. He provided detail on the Social Services and Wellbeing (Wales) Act, including requirements for the creation of partnership arrangements on Local Health Board footprints to oversee the delivery of care and support in their area. Regional Partnership Boards had been created to discharge a range of statutory functions and the West Wales Care Partnership covered the Hywel Dda footprint area. The Board received funding from two separate streams, through WG transformation funding and also through the Intermediate Care Fund. MP then provided details of the requirement to produce population assessments and what the headline findings of the West Wales Care Partnership Population Assessment had been. He also provided a comparison of requirements under both the Social Services and Well-being (Wales) Act and the Well-being of Future Generations (Wales) Act. Finally, he noted that Regional Area Plans were required under Section 14A of the Act and that the first Plan would need to be published by April 2018, the same timetable as for the Well-being Plan. There was a need, therefore, as well as an opportunity for strategic alignment between both plans and coordination of activity as some of the broader issues highlighted in the Population Assessment would need a wider partnership

NE for agenda

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response. This meant that the relationship between the Regional Partnership Board and the PSB would be vital. BR thanked MP for his presentation. The presentation would be circulated to partners for information. 6. Adverse Childhood Experiences Liz Western, Senior Public Health Officer at Public Health Wales, then gave a presentation on Adverse Childhood Experiences. 2,000 adults had been surveyed on their experiences before the age of 18 and their health behaviours in adult life and the results of the study outlined the link between negative experiences during childhood and the long term impact that these negative experiences could have on an individual’s health. LW explained that ACEs were stressful life experiences which included direct harm to a child (e.g. verbal, physical and/or sexual abuse) or affected the environment in which they lived (e.g. growing up in a house with domestic violence, alcohol abuse, parental separation, mental illness, drug use and incarceration). The survey had revealed that almost one in seven adults in the Welsh population had experience four or more Adverse Childhood Experiences during their childhood and just under half had experienced at least one. These experiences had direct links to health harming behaviours such as smoking or substance misuse and also on mental well-being, and preventing ACEs could have significant impacts in reducing a range of these behaviours. LW said that ACEs were common but were more prevalent in deprived areas where there was less resilience to counteract their effects. Therefore early intervention and parenting programmes were essential tools in the prevention of ACEs. She also noted that the benefits of preventing ACEs were not limited to health, but also impacted on education, violent crime, anti-social behaviour and other social issues. BR thanked LW for her informative and thought provoking presentation. The presentation on ACEs would also be circulated to partners for information. 11. AOB SPJ circulated copies of a confidential bid application, for which he was seeking support in principle from members of the PSB. He noted that a full report would be presented to Cabinet on 13th February. Partners agreed to support the bid as requested. The meeting ended at 12.25pm.

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1.00pm Thursday 17 November 2016 Mid and West Wales Fire ... · Chris Robinson Mid & West Wales...

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