100705 IDB PIAR-Icdd Supervisi June-July 2010v3

8/8/2019 100705 IDB PIAR-Icdd Supervisi June-July 2010v3

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Project Implementation Assessment Report

IDB GROUP REFORM PROJECT: PHASE IIPROJECT IMPLEMENTATION ASSESSMENT REPORT

TEMPLATE

Islamic Development Bank


MISSION INFORMATION

COUNTRY Indonesia

PERIOD June 26th July 07th, 2010

PROJECT NAME IDB PNPM Integrated Community Driven

Development(ICDD) Project, 2-IND-0131/0132

TEAM MEMBERS Dr. Othman Elfiel, IRD, AGRD

Dr. Safiullah Munsoor, SP, ISFD

Dr. Ishthiaq Akbar, IRD, AGRD

Mr. Ahmad Ompo Surono, IRD, AGRDReport No 02

Last Monitoring Mission November 2009

Overall performance

Green: Rated 3 and above: Performing well/ highly satisfactory

Yellow: Rated 2 to 3: Performing/ satisfactory needs considerable

improvements

Red: Rated less than 2: Unsatisfactory, needs major overhaul and immediate

attention by IDB

PROCESSING

Steps Comments and Signature Date

Project Officer

PIAR Team Leader

Division Manager

Clearance

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ABBREVIATIONS

ADB : Asian Development BankBAPPENAS : National Development Planning Agency

CDD : Community Driven Development

CIO : Community Implementing Organization

EA : Executing Agency

GDP : Gross Domestic Product

GOI : Government of Indonesia

HDI : Human Development Index

ICDD : Integrated Community Driven Development

ID : Islamic Dinar

IDB : Islamic Development Bank

Kabupaten : District (Bahasa Indonesia)

Kecamatan : Sub-District (Bahasa Indonesia)

Kelurahan : Urban Village or Ward (Bahasa Indonesia)

KDP : Kecamatan Development Project (PNPM-Rural)

MDGs : Millennium Development Goals

M&E : Monitoring and Evaluation

MFIs : Micro-Finance Institutions

MIS : Management Information System

MOPW : Ministry of Public Works

MTPRP : Mid-term Poverty Reduction Plan

NCB : National Competitive BiddingNGO : Non-Governmental Organization

O&M : Operation and Maintenance

PIU : Project Implementation Unit

PMU : Project Management Unit

PNPM : National Program for Community Empowerment

RISP : Rural Infrastructure Support Project

SHG : Self Help Group

TOT : Training of Trainers

UPP : Urban Poverty Program (PNPM-Urban)

US$ : United States DollarVCC : Village Community Committee

WB : World Bank

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EXECUTIVE SUMMARY

Overall status of implementation: achievements & issues/constraintsbeing faced

A project supervision mission for the Integrated Community Development Driven

(ICDD) Project was carried out from June 26 to July 07, 2010. The mission officially

began with a kick-off meeting in Jakarta on June 28, 2010. During the mission,

meetings and discussions were held with officials from the Ministry of Public Works

(MOPW) the Executing Agency (EA), the National Planning Agency (BAPPENAS),

Ministry of Finance (MOF), and the World Bank.

The Mission visited and met the local communities (VCCs, KSMs, Facilitators,volunteers, Local Government, etc.) in three Kelurahan (urban villages) in West Java(Bekasi and Bogor) on July 1, and three Kelurahan in Aceh on July 4, 2010, alongwith staff and experts of the Executing Agency (MOPW), BAPPENAS and MOF.

Table-1: Implementation Progress of Phase-II, as of July 2010

No.

Scope as per Financing Plan OverallCompleti

on To-date(% oftotal)

Expected Completion Dateand Comments

1.Capacity Building andInstitutional Development

(i) Socialization, awareness building

and empowerment activities forcommunities 95 To be Completed by JulyAugust.Implementation underway for

remaining Kelurahan(ii) formation of village committees,

community groups (InstitutionalDev.)

100

(iii) Training Program for capacitybuilding of facilitators,communities, and localgovernment official

75Basic level training almost

100% complete. Intermediate& advanced training to begin

with Phase-II(iv)Media Activities (posters, radio

shows, etc.)75 Ongoing throughout project

2. Communication and Advocacy 0 To commence by July 2010

3. Monitoring & Evaluation(related MDGs) 0 To commence by July 2010

4.Consultancy/ FacilitationServices(Recruitment and deployment ofNational, Provincial and City levelconsultants and over 2000 Facilitators)

97Procurement to be completed

by July 2010

5.Project Management Unit (PMU)(setting up and fielding of PMUs atDistrict level)

100PMUs established in all

locations

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Overall, 82% (i.e. 4013 out of 4871) Kelurahan (Urban Villages) across the projectlocations have finalized the 'Open-Menu' and are eagerly awaiting the disbursementof funds to begin implementation, with the remaining expected to be completed by

July 2010.

Overall rating is Green due to the implementation process and the results both in

community level and local government level is satisfactory.

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PART - 1: BASIC PROJECT DATA (basic project information inputted into the

system soon after appraisal remains constant.)

1. PROJECT KEYS

Country Indonesia

Project Identification Number/Code: 2-IND-131 and 2-IND-132

Project Title: IDB PNPM ICDD

Project Location(s): 14 Provinces across

Indonesia

Main Sector(s): CDD

Sub Sector(s): Multiple

Beneficiary: Government of Indonesia

Executing Agency: Ministry of Public Works

CO-FINANCIERS AND EXTERNALPARTNERSList all other sources and amounts of financing,technical assistance or other sources used inthis project.

Government of Indonesia

Address of the Executing Agency Directorate General of

Human Settlements,

Jl. Pattimura 20 KebayoranBaru

Jakarta Seletan 12110

[email protected]

Item/Mode Estimated at AppraisalMode -1 (Istisnaa) Mode -2 (Loan)

Amount (ID, $, etc) USD 68 million USD 15 millionService Fee/Mark-up 3.825 Not exceeding 1.25 %

Repayment period 15 years 18 years

Grace Period/Gestation Period 5 years 7 yearsGuarantee Sovereign Sovereign

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3. KEY DATES AT APPRAISAL

Key Dates Modes

Loan Istisnaa

Identification Date 06/08 06/08

Concept Clearance Date 07/08 07/08

Preparation Date 17-27/08/08 17-27/08/08

Appraisal Date 09-20/11/08 09-20/11/08

Approval Date 10/01/09 10/01/09

Signature Date 16/03/09 TBC

Effectiveness Date 20/06/09 TBC

Project (physical) Commencement Date 01/09 01/09

Last Date for First Disbursement: 20/12/09 TBC

Last Date for Last Disbursement: 31/12/10 31/12/10

Project Closing Date 31/12/10 31/12/10

Actual Date of First Disbursement 07/11/09 TBC

Number of Extensions 0 0

Actual Date of Last Disbursement 0 0

Project (Physical) Completion Date n/a n/a

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4. PROJECT COST AT APPRAISAL

All costs are local. Please see Financing Plan below.

Components

(Description)

Cost

US$ equivalent, millionForeign

currency

Local currency TOTALIDB GOB

A. Block Finance - 5.855 0.362 6.217B. Capacity Building and Institutional

Development

- 0.693 1.478 2.171

C. Communication and Advocacy - 0.985 0.033 1.018D. Monitoring and Evaluation - 0.239 - 0.239E. Consultancy Services (incl. Facilitators) - 0.051 - 0.051F. PMU - - 0.330 0.330G. Start Up Workshop - 0.030 - 0.030

H. Familiarization with IDB Procedures andGuidelines

- 0.009 - 0.009

I. Financial Auditing - 0.025 0.003 0.028Total Base Cost 7.887 2.206 10.093

Contingencies (Physical & Price) - 0.789 0.221 1.009Total Project Cost - 8.676 2.426 11.102

Exchange rate at Appraisal - 1 US$ Tk - 69.00

S#

A Block Fin

B Capacity

C Commun

D Monitorin7


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- 1 ID Tk - 1.53

5. FINANCING PLAN AT APPRAISAL

Parties

Financing PlanUS$ equivalent, million

AmountTerms

Service Fee/Mark UpRepayment

periodGracePeriod

Guarantee

IDB 8.676 0.014 18 yrs 7 yrsGovernment 2.427 0.24

0.48Total 11.102 0.981 25 yrs -

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6. TOTAL PROJECT COST AND DISBURSEMENT ACCOUNTS BY FINANCIERS

Sl

No

Items Cost million US$Total IDB GOB

A) Block FinanceB) Capacity Building and Institutional Development

C) Communication and AdvocacyD) Monitoring and EvaluationE) Consultancy Services (incl. Facilitators)F) PMUG) Start Up WorkshopH) Familiarization with IDB Procedures and GuidelinesI) Financial Auditing

Sub Total of (D+E+F+G+H+I)Total Base Cost

Physical & Price Contingencies (IDB 100%)Total Project Cost

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6. IMPLEMENTATION PLAN AT APPRAISAL

A

B Signing of the10


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6. IMPLEMENTATION PLAN CURRENTLY

No 2008

Dec J F M A M J J A S O N D J F M A M J J A S O N D J F M June

A Project Appraisal

B Signing of the Financing Agreement

C Effe ctivene ss of the Fina ncing Agre eme nt

1 Setting up of PMUs

2 Procurement of Consultants

3 Training/Capacity Building

4 Consultancy & Facilitacion

5 Establihing Urban Village Committees (new location)

6 Finalizing or Review the Scope (PJM Pronangkis)

7 Release of Block Grant

8 Implementation of The Scope

9 M & E/Audi ting (by IDB)

10 Project Completion

11 Project Follow up & Completion Missions

LOAN

ISTISNA'A

Activities2009 2010 2011

NMCBaseline &

CommFacilitator & City

Coord.

OCs

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7. DISBURSEMENT PLAN AT APPRAISAL

US$ equivalent, million

Item Loan

(USD)

Istisnaa

(USD)

Total Percentage

2009 5,116,822 46,154,357 51,271,179

2010 9,883,178 21,845,643 31,728,821

Total 15,000,000 68,000,000 83,000,000

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PART-2: IMPLEMENTATION PROGRESS

OBJECTIVES AND LOG FRAME SUMMARY

Project objectives:

The Integrated Community Driven Development (ICDD) Project, which is part of the

overall National Program for Community Empowerment (PNPM), aims to reducepoverty by empowering communities so that they will be effective development

players and partners through a comprehensive, integrated community-based

approach. The overall objectives of the project are to (i) improve the socio-economic

conditions of communities in the targeted areas, especially women and the poorest,

through (a) improving community infrastructure, both, physical and social; (b) social

activities aimed at the dependent/ vulnerable segments of the communities; (c)

facilitating economic growth and livelihood development, and (ii) build capacities &

skills of communities and their local institutions.

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Narrative Summary Performance Target

Goal:

1. Reduction of poverty in 14

Provinces of Indonesia

1. 5-10% Increase in the Gross Income level of the 14

Provinces, 5 years after project completion (pc)Purpose:

1. Improve the socio-economic

conditions of the population of

111 districts within the project

area, especially women and the

poorest

1a. Improve the physical andsocial infrastructure in the

target areas

1.b Contribute to the social

security of the

vulnerable/dependant in the

communities

1.c Facilitate economic growth

and livelihood development

2. Build the capacity and skills of

the communities and local

institutions

1. At least 1/3 of 4,871 urban villages (Kelurahans)

targeted by the project graduate from the list of

'less-developed areas', 2 years after pc

1a. All 4,871 Kelurahans provided with at least 20%

of key necessary infrastructure (access roads,

water & sanitation, schools, health centres,markets, etc) , 1 year after pc

1b(i). At least 20% of the vulnerable/ dependant in

target villages have access to basic needs, and

percentage of orphans receiving scholarships

graduate from secondary school, 2 years after pc

1c(i). Direct employment for 2.4 million people (50%

women) and indirect employment for 5.0 million

people from the target population, 1 year after pc

1c(ii). Trade volume in the project area increases by

10%, 1 year after pc

1c(iii). Skilled jobs and micro-enterprises increases by

15%, 2 years after pc2(i). At least 3000 sustainable self-help groups

operating within the communities and at least USD

2.5 million worth of micro-credit provided to the

communities, 2 years after pc

2(ii) The Institutional Capacity of the MOPW and

Local Govt. is strengthened to manage and

implement Community Empowerment and

Development programs, after pcOutputs:

1. Communities mobilized and

empowered

2. Poverty assessments and Medium

Term Poverty Reduction Plans

(MTPRP) completed

3. Community needs identified and

prioritized in Open Menus

4. Block Finances disbursed to all

target Kelurahan s

5. All Kelurahan -level community

projects completed

6. Self-Help Groups formed andactive

7. Project well-coordinated,

recorded, monitored and

supervised

1. 2785 facilitators trained as 'Master trainers' by

month 6, and 4871 Village Community Committees

(VCC) formed and trained by the Facilitators by

month 4-5

2. All villages undertake self-poverty profiling &

assessment, and produce MTPRPs by month 5-6

3. All villages submit final 'Open menus', which are

accepted by the communities, by month 6-8

4. Block Finances released in three tranches of 30%

(upon final approval of Open Menus), 50% (upon

20% progress) and 20% (upon 60% progress) to bedisbursed completely by 2010

5. All villages implement and complete the activities

described in the Open Menus by 2011

6. 3000 SGHs (sustainable KSMs) established and

trained, 24 months after project start

7. Capable and efficient PMUs and Consultants

established and operational at National, Provincial

and District levels by month 2, Monitoring and

Evaluation (M&E) Specialist in place by month 2Component Activity:

Block Finance;B. Capacity Building and Instit. Dev.Communication and Advocacy;

Inputs/Resources:

Project cost (US$ millions)

A. Block Finance;B. Capacity Building and Instit.

Total

88.9115.599

IDB

56.9115.599

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BASIC REQUIREMENTS FOR PROJECT LAUNCH

This table will apply for the first project launch mission; should remain same for

following PIARs.

Requirements Status

Ratings (1-4)1

Last

Report

(Date)

This

Report

Follow

up

actions

1 PIU/PMU

PIU location and structureagreed

Qualified manager andstaffs recruited/retained

PIU/PMU is integrated withtheexecuting/implementingagency

Yes

Completed

Yes

4 4

2 Planning documents

Annual work plan detailingactivity and budgetrequirements

Request in for counterpartfunds in annual budget

Done

Done

4 4

3 Implementation Systems

Agreed procurementarrangements are in place

Bidding documents for thefirst year program areready

Financial Managementand Disbursementarrangements are in place.

Yes

Yes

Yes

4 4

4 Monitoring systemavailable and updated

Base line data available In complete 3 3

Base linedate

shouldbe

updatedin 2009

Total Average 3.75 3.75

1Please refer to Annex I the Performance Rating Scale for definition of ratings

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PHYSICAL PROGRESS

Overall physical progress is generally satisfactory with the procurement processes for certain consultancy

assignments to be expedited.Component Implementation Status Issues/Recommendation

1. Block Finance

2. Consultancy Services

3. Capacity Building andInstitutional Development

4. Communication andAdvocacy

5. Monitoring & Evaluation(MDGs)

6. PMU

7. Start Up Workshops

1. 78,2% of Block Finance has alreadybeen disbursed and utilized by thecommunity with 100% physicalcompletion by March 2010

2.a. Facilicators and city coordinatorshave established in May 2009

b. NMC will be established in July2010

c. OCs have been established in Jan2010

d. Baseline contract is waiting forselection consultants clearancesfor IDB

3.a. Awareness activities and Basicand intermediate Training atcommunity and local government

level have been implemented andare satisfactory

b. There is no no budget for printingmaterial for training modules andkits/media socialization.

4. TOR and Procurement processunder preparation

5. The Procurement is underway byIDB

6. PMUs and PIUs established at

1. 21,8% of Block Finances begandisbursing in April 2010 and 100%physical completion is expected by March2011

2. a.

b. NMC assignment awaiting clearance ofrevised Draft Contract by IDB. To bemobilized by July 2010

c.-

d. Awaiting clearance of 1st phase ofconsultant qualification evaluation by IDB.To be procured by August 2010

3. a.Advanced training for KSMstrengthening, Livelihood developmenthave not been completed since EA isawaiting for the NMC mobilization

b. there is a proposal to utilize balance ofcontingencies for printing material costs,once all major activities are completed.

4. To expedite the procurement, theconsultant to be procured throughConsultant Qualification method ofEvaluation

5.- IDB is facing delays in procurement andis seeking alternative ways of undertakingthe assignment.6. Increase the capacity of PIUs at locallevels to improve coordination and

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8. Familiarization Visit to IDBHQ

9. Financial Auditing

10. Contingencies

national, provincial and city level

7. This Activities already included inNMC Contract and will be held aftermobilization of NMC

8. Already done

9. in the process audit by BPKP(national audit)

10. Some funds of the LoanContingencies have been utilized

facilitation

7. This start-up/ orientation workshop isintended to serve as awareness of the ICDDproject to national stakeholders

8. Already done

9. Report will be submitted by September2010

10. Used some of the contingencies forconsultancy

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2.3. PHYSICAL PROGRESS

Adherence to Time

Components Target

(proportion of the works to

be completed under each

component as per

appraisal)

Actual

(works

completed

up to this

mission)

Variation/

Slippage

(%)

Rating

0 4

Recommendations to

improve the rating

This

mission

Rate

Follow-

up

actions

By when By

whom

Target Achievement

A. Block Finance 100 78.2 78.2 4 To becompleted

by 2011 PMU.Facilitato

& VCCs

B. Capacity Building and Institutional

Development

n/a

C. Communication and Advocacy n/aD. Monitoring and Evaluation n/aE. Consultancy Services (incl. Facilitators) n/aF. PMU n/aG. Start Up Workshop n/aH. Familiarization with IDB Procedures and

Guidelines

100 100 100 4

I. Financial Auditing 100 90 90 4 Report willbe

submitted

Sept 2010 PMU

Average scoreHighlights the main findings and issues thereof.

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Adherence to Cost

Components Total Estimated Cost atAppraisal

Actual Cost (cumulative)up To This Mission

Variation(%)

Highlight the main findingsany issues and suggested

remedial actionsTotal IDB GOI Total IDB GOI Follow-up

actionsBy

whenBy

whomA. Block Finance 88.911 56.91

1

32.00

0

46.15 20.3 Completedby 2010

B. Capacity Building and InstitutionalDevelopment

5.599 5.599 -

C. Communication and Advocacy 0.100 0.100 - 0D. Monitoring and Evaluation 0.100 0.100 - 0E. Consultancy Services (incl.

Facilitators)

29.571 19.71

4

9.857 5.12 11.1

54

F. PMU 2.000 0.000 2.000 2.000G. Start Up Workshop 0.075 0.075 - 0H. Familiarization with IDB Procedures

and Guidelines

0.025 0.025 - 0

I. Financial Auditing 0.100 0.000 0.100 - 0.100Sub Total of (D+E+F+G+H+I)

Total Base Cost 126.48

1

82.52

4

43.95

7

Physical & Price Contingencies (IDB 10%,

GOB 2.50%)

0.476 0.476 -

Total Project Cost 126.95

7

83.00

0

43.95

7

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CONTRACT AWARD STATUS

Contract Type

Total Planned Contracts Awarded Contracts Pending Comments

# ofcontracts

IDR(x10000)

US$

equiv.

value

# ofcontracts

IDR(x10000)

US$

equiv.

value

# ofcontracts

IDR(x10000)

US$ equiv.

value

Goods n/a n/a n/a n/a n/a n/a

Works 88,911,0000

88.911

Services :

1.NMC 8.590,000 859 12.616.725 1.262 0 0 Cost of NMC

and OCs is also

partly covered

by the

Capacity

Building

activities

(training and

socialization)

component

Contract

facilitator and

CC for 1 year

2.OC S ( 1 4 ) 54.860,000 5,4

86

72.818.283 7.282 0 0

3.City

Coordinator

27.410,000 2,7

41

1.208.400 121 0 0

4.Facilitators 107.650,625 10,7

65

90.737.400 9.074 0 0

5.CommunityAdvocacy

1.000.000 100 1.000.000 100

6.M&E (MDG)

Exp.

1.000.000 100 1.000.000 100

Total 200.510.6

25

20,051 179.380.80

8

17,939 2.000.000 200

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Summary/Issues need follow-up:

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SUMMARY/ ISSUES NEED FOLLOW-UP:

2.4. b Compliance with the contracts

Review major products/ services/ works already delivered (contacts awarded as listed in the above table) between the last mission (or effectiven

date) and this mission matched with the contract in terms of time, cost and quality.Contracts

completed

Organization Rating Rating 0 4 Recommendations to Improve The RaCost

0 4

Time

0 4

Quality

0 4

This mission

Rate

Last mission

Rate

Follow up actions By when By w

GOODSn/a

TOTAL

WORKSOpen Menu 4 4 3 3.67

TOTAL

SERVICESconsultancy 4 2.75 3 3.25

TOTALGRAND TOTAL

Average Score 3.46Highlight the main findings and any issues thereof

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COUNTERPART FUNDING

Partners Counterpart disbursements Rating 2

0 4

Recommendations to improve the

rating

Target

(proportion of

disbursements

made up to thismission)

Cumulative

Actual

(proportion of

disbursements

made up to

this mission)

Cumulative

Variation

/

Slippage

(%)

This

missio

n

Rate:

Last

missio

n

Rate:

Follow-up

actions

By when By

whom

Executing Agency 22.000 24.296 4

Average score 4

Highlight the main findings and any issues thereof.


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CUMULATIVE DISBURSEMENTS STATUS

Year

Planned

Disbursem

ent

US$

million

Actual

Disbursemen

t

US$ million

%

Variance

2009 50 51,2 +2.4%

2010 33 - -100%

4

5

n50

60

Sample Graph showing Cumula

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MONITORING SYSTEM

Please review and rate the monitoring system of

the project to date since the effectiveness date (or

last mission).

Rating 3

0 4

Recommendations to improve the

ratingThis

mission

Rate

Last

mission

Rate

Follow-up

actions

By whom and

when

M&E framework in place that outlines performance

indicators and methods of data collection for each

indicator, when and by whom

3 3

Improve M&E

framework,

strengthening

using new

applications for

data collection

By EA,

Advisory and

NMC

Base line data is available or defined 3 3

Need updated

information and

verification

By EA,

Advisory and

Baseline

Consultant

Dedicated staffs to run the system available 3.5 3

Need regular

training, esp. to

increase

competency on

running M&E

system

By EA, NMC,

OC and City

Coordinator

Regular reporting about the progress towards results and

the problems during implementation 2.75 3

Reporting and

updating of MISsystem needs

improvement

By EA and NMC

M&E system used by the executing agency, the Bank and

other stakeholders3.5 4

Not yet accessed

by IDB

Average score 3.15 3

Highlight the main findings and any issues thereof


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PART 3. PROGRESS TOWARDS RESULTS

PROJECT RESULTS IMPACT AND OUTCOMES

(If a results framework was established at appraisal, fill in the table below, otherwise provide brief

narrative)

Results Key Performance

Indicators

Base

Line

Data

Target

at

Apprais

al

Actual Rating4

0 4

Recommendations to improve

the ratingThis

mission:

Rate

Last

missionRate

Follow-up

actions

By

when

By

whom

Outputs

1.Communities

mobilized and

empowered

1.Facilitators

trained by month 6,

and Village

Community

Committees (VCC)

formed and trained

by month 4-5

2785

Facilitat

ors

4871

VCCs

2844

Facilitator

s

4866

VCCs

4 4

1.Policy to

handle the

turn Over of

the facilitators

is almost 20%

2.After

clarified, 5

kelurahans are

double count

based on

NationalStatistic

bearau (BPS)

July

2010

July

2010

IDB &

PMU

PMU &

Bappe-

nas

2. Poverty

mapping &

Medium Term

Poverty

Reduction Plans

(MTPRP)

completed

2.All villages

undertake self-

poverty profiling &

assessment, and

produce MTPRPs by

month 5-6

4871

Villages

4866

Villages

(self-

pover-ty

Profiling)

4866

Villages

(MTPRP)

4 3

Expedite VCC

facilitation

contin

ues


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3. Community

needs identified

and prioritized

in Open Menus

3.All villages submit

final 'Open menus',

which are accepted

by the

communities, by

month 6-8

4871

Villages

4866

Villages

4 3

Expedite VCC

facilitation

contin

ues

VCCs &

commu

-nities

4.Block

Finances

disbursed to

all target

Kelurahans

1.Block Finances

released in three

tranches of 30%

(upon final approval

of Open Menus),

50% (upon 20%

progress) and 20%

(upon 60%

progress) to be

disbursed

completely by 2010

4871

Villages

Partial

disbursem

ent made

to 4866

kelurahan

. 3805

kelurahan

have

100%

physical

completio

n

3 3

21,8% of Block

Finances will

be disbursed

and utilized by

the community

April

untill

Dec

2010

VCCs &

commu

-nities

5. All Kelurahan-

level

community

projects

completed

1.All villages

implement and

complete the

activities described

in the Open Menus

by 2012

4871

Villages

3805

kelurahan

have

complete

d 100%

open

menu

activities

3 -

21,8% of the

Open Menu will

be completed

April

untill

Dec

2010

VCCs &

commu

-nities

6. Self-Help

Groups

formed and

active

3000 SGHs

established and

trained, 36 months

after project start

3000

SGHs in

4871

Villages

Although

106.277

KSMs

have

been

establishe

d, the

number of

sustainabl

e,

KSMs/SHG

4 - only about

10.000 SGHs

have got the

on the job

training

related with

admi-nistration

for book

keeping .

Incresing

the SGHs

July

untill

Dec

2010

Advisor

NMC,

Nationa

l

Trainer

s, OCs

and

Facilita

rs

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s is

17,575

economic

SGHs/KSM

with

99167

members

capacity about

livelihood,

economic

development

and syariah

system

7. Project well-

coordinated,

recorded,

monitored

and

supervised

Capable and

efficient PMUs and

Consultants

established and

operational at

National, Provincial

and District levels

by month 4,

Monitoring and

Evaluation (M&E)

Specialist in place

by month 10

Month

10

1.PMU

estabishe

d on Jan

09

2.Local

PIU

establishe

d on Jun

09

3.

Facilictrs

& city

cord.

establishe

d on May

09

4.NMC willbe esta-

blished on

July 2010

5.OCs

establishe

d on Jan

10

3 -

1.M & E will be

handle by

IDB team

2.Communicati

on &

Advocacy

will be

integreted in

NMC

Contract

July

2010

PMU &

IDB

8. Capacity

Building

4. Total

participants/

community training

14598

members

from 4866

VCCs

318831

3 3 Continuous

training and

need

strangthen the

moduls related

July

untill

Dec

2010

IDB,

PMU,

Advisor

y &

NMC

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board of

106.277

SGHs

48660

volunteer

s

2844

facilitator

s

350

national

trainers &

OCs

with livelihood,

economic

development

and syariah

system

Outcomes

9.- Social Capital 5. Number of

volunteers

170310

volunteer

s

recruited

& 121650

volunteer

s trained

44

General and

basic training

need strengthen

with advanced

and specific

training

10. - Local

Governance

6. (a) Transparency

6. (b) Accountability

4 3

Continuous

facilitation,

increase local

government

awareness11. Preliminar

y impacts, if any

7. Neighborhood

development/

improvement

3 3

-Average score 3.5 3.3

Highlight the main findings and any issues thereof.

Guidance Note: This table is to be filled when applicable, e.g. when a project is at a stage when results

have started to emerge.

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3.2. Risk Log

Assess potential risks and assumptions underlying the outputs and outcomes initially identified as in the project appraisal document.

Risks Rating

0 4

Recommendations to mitigate the

risks

State reasons, if any, if the

recommendations from the

last missions were not

implemented.

This mission

Rate

Last mission

Rate

Follow-up actions By

when

By

whom

OutputsLocal Govt. funding 2 Socialization to the

local govern. toallocate the

sharing fund.

Implementation of

sanctions to the

local government

who more than two

years do not

allocate co sharing

2011 GOI

Poor quality

facilitation by

Facilitator and CC

2 Conduct periodic

performance

evaluation of

facilitator. Apply

the sanction and

reward system for

the facilitator. Use

contingensi funds

for replacement

and training costs

of new facilitators.

2011 GOI

Lack of Printing

Material, Modul,

and Kits for Training

and socialization

2 Using the

contingency fund

to finance the

needs of printing

materials, modules

2011 GOI

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and kits of training

and socialization

Delay in issuing

budget documents

2 Budget Financing

Block grants

through

Reimbursements

method should

improve

disbursements

performance in

2010. The GOI will

finance the block

grant component

through pre-

financing without

waiting loan

signing.

OutcomesOthers Cluster

Programs and

Sectoral programs

do not compensate

Coordinating the

delivery of various

sectoral poverty

alleviation

programs -channeling

though BKMs could

be a politically

sensitive issue and

may be at risk of

not receiving much

support from key

line

ministries/departm

ents in order to

operationalize it

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under ICDD

phase2. The

project intends to

mitigate this risk

by piloting the

concept to poverty

programs

managed and

implemented by

the Ministry of

Public Works, since

it is the

implementing

agency under the

project

Lack of

Commitment and

Capacity of Local

Government to

support community

Programs

There is a risk that

the capacity of

local government

is not sufficient to

support PNPM

programs at the

Kelurahan level

and to ensure thatthey are aligned

with broader city

investment and

physical planning.

Under the

proposed project

funds will be

available to

provide capacity

building to local

governments.

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Average score 2Rate 4 almost zero risk; Rate 3 low risk; Rate 2 risky; Rate 1 high risk; Rate 0 very high risk

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PART 4.a) STATUS OF LAST REVIEW ACTION PLAN (Date: __ / __/_____)

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Item Issue Follow-up Action Responsible Current Status

1. Block Finance(Istisnaa)Disbursement

In EA monitoringstatus, 4013 (82%)Kelurahan have nowfinished the openmenu, but its only(75.6%) that wereincluded forpreparation of firstIstisnaa disbursement.The Total amount ofIstisnaa to bedisbursed first is aboutRp 507,65 M or US$46,15 million

MOF and IDB to signAgreement and IDB todisburse

Review CommunityPlan based oninfrastructure, socialand econ. activities

Review CommunityPlan based onhandling of theimpact earthquake inWest Sumatera

Disburse Istisnaa toBKM account

Disburse and utilizeBlock Grant toCommunity (KSM)

IDB

MOPW

100% of Kelurahan have

finished the Open Menu

and 78.2% of block

finance has been

disbursed and these

78.2% kelurahan have

achieved 100% physical

completion

2. ConsultantServices (Incl.Facilitators)

a. Delay in NMCprocurement

o Submission Shortlist

of NMCo Submission technical

evaluation of NMCo Sub mission final

evaluation andcontract clearance ofNMC

o Mobilization of NMC

MOPW

Procurement is complete

and awaiting clearance of

draft contract for signing

of contract and

mobilization

b. Delay of OCsMobilization

Approval of RevisedNational Budget

Mobilization of OCs

MOFAll OCs have been

mobilized by January 2010

c. Mobilization offacilitators Team andCity Coordinator team

Done

done

3. Training andAwarenessProgram

a. Training ofLivelihood, Pro Poor,and Economic Growthfor Facilitators inIntermediate/ AdvancedLocations(KSMs will be activewhen the revolvingFund has beendisburshed to BKM, onMarch or April 2010)

Serial Discussions,workshops andstudies to understandand finalize thecurriculum content for Training of Livelihoodand Economic Growth

Training of Trainersfor NMC and OCsrelated withLivelihood

Training of City

Advisory & IDBTeam

Advisory & IDBteam

NMC and OCssupervised by

AdvisoryFacilitator & City

Cord.

Although a draft version

was prepared by EA &

advisory consultant, there

will be a completed

curriculum enhancement

during Phase-II of the

project.

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PART 4.b) ACTION PLAN FOR THIS REVIEW

RECOMMENDATIONS AND FOLLOW-UP ACTIONS (Summarize below key findings and recommendations)

Key Findings Key Issues and

Challenges

Recommended Actions

Follow-up actions By when By whom1. Block Finance(Istisnaa)

Disbursement

In EA monitoring status,21,8% of Block Finances

will be disbursed andutilized by the community

Disburse Istisnaa to BKMaccount

Disburse and utilize BlockGrant to Community (KSM)

April-Dec 2010 MOPW

2. ConsultantServices (Incl.Facilitators)

a. Delay in NMCprocurement

o Mobilization of NMC Initial July 2010 MOPW

b.Mobilization of OCs Done Jan 2010 MOPW

c. Turn over of thefacilitators (10-20%)

Mapping the currentcondition of the facilitatorsteam

additional facilitatorsrecuritment and basictraining using thecontingencies cost

Mobilization of the subtitudefacilitators

July 2010

August 2010

Sept 2010

MOPW

3. Training andAwarenessProgram

a. Training of Livelihood,Pro Poor, and EconomicGrowth for Facilitators inIntermediate/ AdvancedLocations(KSMs will be active whenthe revolving Fund hasbeen disburshed to BKM,on March or April 2010)

Serial Discussions,workshops and studies tounderstand and finalize thecurriculum content for Training of Livelihood andEconomic Growth

Training of Trainers for NMCand OCs related withLivelihood

Training of City Coordinatorand Facilitator Teams

Training for BKM, KSM andvolunteers

July-August

Sept 2010

Oct 2010

Nov-Dec 2010

Advisory &IDB Team

Advisory &IDB teamNMC and

OCssupervisedby AdvisoryFacilitator &City Cord.

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b. The Budget is only forTraining activities in Basicand Intermediate location,but there is no budget forprinting material ofmodules

Budget allocation for theprinting material of trainingmodules in basic andintermediate locations

July 2010 Advisory, CBNMC and &

IDB

c. The Budget is only forSocialization andawareness activities

Budget allocation for the Kitsand Media Socializations inbasic and intermediatelocations

August 2010 Advisory, CBNMC and &

IDB

4.Communicationand Advocacy

a. Communication andAdvocacy activities atcommunity and localgovernment level hasbeen done but with smallsupport of kits and media

The Procurement Process Willbe finalized

Sept 2010 MOPW & IDB

b. Maximize impactfulactivities at national level

Arrange the communicationand advocacy at national level(TV, national newspaper, etc)

Oct 2010 Advisory,NMC and &

IDB5. Monitoringand Evaluation(MDGs)

Procurement of Firm toHandle Baseline Studyand Mid Term Review isstill going on

Finalizing theprocurement process.

Using MIS existing asbasis of baseline data untilthe firm/ individualconsultant of M&E is

mobilized to verify/updatedata

August 2010 forprocurement

MOPW & IDB

6. ProjectManagementUnits (PMU)

The PMU was establishedat national, provincial andcity level since February2009 until now

Support the capacity of PMUat all level to provide socialand technical assistance tothe communities and localgovernment

May-July 2010 Advisory,MOPW

7. Start-upWorkshops

Plan the structure andscope of the Start-upWorkshops due to widecoverage. To be done inclose coordination withIDB FR

a. Workshop of Review anddevelop ICDD program design(Preparation of Program)

Sept 2010 Advisory,PMU, MOPW

& IDB

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b. Workshop of IslamicMicrofinance and implementpilot scheme within ICDDproject

Oct 2010 Advisory,NMC, & IDB

c. Workshop of Livelihood andeconomic growth forCommunity Groups

Nov 2010 Advisory,NMC, & IDB

8. FamiliarizationVisit to IDBHeadquarters

The activities is done involving the executingagency, other Ministries &PMU

June 2010 PMU,executingagency,

otherMinistries &

IDB9. FinancialAuditing

in the process audit byBPKP

Submit the Audit reporting Sept 2010 MOPW

10.Contingencies

There are clearly activitiesthat require additionalfinancing throughcontingencies

Propose the Budget allocatedare for: the city coordinatorteam cost, printing materialof training modules andkits/media of socialization,and special additional grants(infrastructure) for WestSumatera

Sept 2010 Advisory,MOPW and

IDB

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SUGGESTED ANNEXES (As required)

1. Detailed project implementation schedule (Updated implementation bar chartand attached table)

2. Details of costs and financing plan (table attached)

3. Organizational structure

4. Detailed project log frame

5. Executing Agencys comments on the Banks last PIAR

6. List of progress and review reports

7. Map of the project location(s) as needed

8. Aide Memoire

9. Action Letter


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SUMMARY OF PROJECT COST5

A Block Fin

C Communic

- S ecialist

S#

5 Add footnote for any component for which financing plan has been modified, e.g. additional financing, cancellation, projectscope changes, etc.


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ANNEX I: PERFORMANCE RATING SCALE

General (applicable to most indicators) Rating Scoreif performance is highly satisfactory 4

if performance is satisfactory 3

if performance is partially satisfactory 2if performance is unsatisfactory 1if performance is highly unsatisfactory 0

Rating for Cost Variationif cost variation is within +/- 10 percent of the appraisal cost estimates 4if cost variation is within +/- 20 percent of the appraisal cost estimates 3

if cost variation is within +/- 30 percent of the appraisal cost estimates 2

if cost variation is within +/- 50 percent of the appraisal cost estimates 1if cost variation is more than +/- 50 percent of the appraisal costestimates

0

Rating for Adherence to Time scheduleDelay is defined as difference in months between original closing date

and actual closing dateif delay is less than 12 months 4

if delay is between 12 to 24 months 3if delay is between 24 to 36 months 2

if delay is between 36 to 48 months 1if delay is over 48 months 0

Overall AssessmentThe overall assessment would be the simple un-weighted average ofscores for all indicators, under each criteria/sub-criteria. This will bedetermined by adding all rating scores and dividing the total by thenumber of component indicators. The numerical average will then beconverted into descriptive ratings as follows:Highly Satisfactory (HS) 3< R 4

Satisfactory (S) 2


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ANNEX 2

Amounts in USD Millions

Istisna'a Loan

A Block Finance 56.911 56.911 64% 32.000 36% 88.911

B Capacity Building and Institutional Development 5.599 5.599 100% 5.599

C Communication and Advocacy

- Specialist firm 0.050 0.050 0.050

- Documentation and Audio/Visual Expenses 0.050 0.050 0.050

Sub-Total 0.100 0.100 100% 0.100

D Monitoring and Evaluation (MDGs)

- Specialist 0.090 0.090

- Baseline Study (incl. socio-economic survey) 0.050 0.050 0.050

- Mid-TermEvaluation and Final Assessment 0.050 0.050 0.050

Sub-Total 0.100 0.100 100% 0.100

E Consultancy Services (incl. Facilitators)

- National Management Consultant 0.483 0.376 0.859 0.430 1.289

- Oversight Consultant (Provincial level Consultant) 3.086 2.400 5.486 2.743 8.229

- City Coordinators (District level Consulant) 1.713 1.028 2.741 1.371 4.112

- Facilitators 5.807 4.958 10.765 6.611 17.376

Sub-Total 11.089 8.762 19.851 64% 11.154 36% 31.005

F Project Management Unit (PMU) 2.000 100% 2.000

G Start-up Workshops 0.075 0.075 100% 0.075

H Familiarization with IDB procedures and guidelines 0.025 0.025 100% 0.025

I Financial Auditing 0.100 100% 0.100

Base Cost 68.000 14.661 82.661 65% 45.254 35% 127.915

J Contingencies (total 8% Physical & Price for all components except A and E) 0.339 0.339 0.339

Grand Total 68.000 15.000 83.000 65% 45.254 35% 128.254

The Block Finance will be utilized for Infrastructure, Social and Economic activities based on the priority needs of the communities reflected in the 'open menus'

Full-fledged modular-based training and awareness raising activities on social mobilization, community empowerment and building of pro-poor institutions

This specialist will be financed by IDB outside the project cost

TotalItemsS# IDB % IDB Total IDB % GOI GOI %

Detailed Financing PlanIDB PNPM - Integrated Community Driven Development Project, Indonesia


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ANNEX 3: IDB Loan Fund Withdrawal Recapitulation - PNPM 2009 (as per first quartal ofF.y. 2010)

USD (Loan) USD (Istisna'a) IDR USD (Loan) USD (Istisna'a) IDR USD USD (Istisna'a)

1

1Block Finance 56.911.000,00 534.963.400.000 46.154.357,00 437.774.076.145 - 43.982.159,81

2Capacity Building 5.599.000,00 52.630.600.000 - - - - -

3Communication and Advocacy 100.000,00 940.000.000 - - - - -

4Monitoring and Evaluation 100.000,00 940.000.000 - - - - -

5Consultant Services 8.625.000,00 11.089.000,00 185.311.600.000 5.116.822,00 48.481.888.000 771.021,45 1.629.473,75

6Start-up Workshops 75.000,00 705.000.000 - - - - -

7Familiarization with IDB

procedures and guidelines25.000,00 235.000.000 - - - - -

8Contingencies 476.000,00 4.474.400.000 - - - - -

Jumlah 15.000.000,00 68.000.000,00 780.200.000.000 5.116.822,00 46.154.357,00 486.255.964.145 771.021,45 45.611.633,56

No Loan Ceiling Disburse Loan (RKBI) Expenditure RK Category

2 3 4


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Photographs from the MissionMeetings with the Stakeholders (Ministries, Local Govt. Communities) and

Damage caused by the Earthquake

100705 IDB PIAR-Icdd Supervisi June-July 2010v3

Documents

Transcript of 100705 IDB PIAR-Icdd Supervisi June-July 2010v3