10 THE CORPORATION OF THE MUNICIPALITY OF ......2008/12/01 · By-laws and Resolutions 7.1 By-law...

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10THE CORPORATION OF THE MUNICIPALITY OF LAMBTON

SHORES Meeting Number: Date

of Meeting:

Time: Placeof

Meeting:

Regular Meetingof

Council25-

2008 Monday, December 1,

20087:00p.

m. Village Complex,

Thedford

SIL

Pages 1. Call to

Order 2. Declarationof Pecuniaryor Conflict of

Interest 3. Confirmation ofMinutes; from Previous

Meetings3. 1 Regular Council Meeting — November 17, 2008 1 -

9 4. Delegations, Public Meetings &

Presentations4. 17:00p. m. Mr. Jeff Stewardson — Re: Jericho Road — Conditions and Future Upgrades

10 5. Correspondence & Petitions

None at this time.

6. Consideration of Committee Minutes and Staff Reports

6.1 Minutes of the Forest B.I.A. Meeting held November 18, 2008 11 - 13

Corporate & Strategic

6.2 C.A.O. Report No. 25-2008 — Re: Strategic Plan — Status ReportDecember, 2008 14- 21

Planning

6.3 PL Report No. 44-2008 — Re: Zoning By-law Amendment

Application ZO-15/2008 for 1625848 Ontario Ltd. (Pinery Bluffs) — 9734 Lakeshore Road 22-26Includes By-law 84-2008

6.4 PL Report No. 45-2008 — Re: Assumption By-law for TimberwoodTrail in Deer Run Subdivision — Phase 2 27- 28Includes By-law 83-2008

6.5 PowerPoint Presentation by Planner Patti Scherer — Re: PlanningDevelopment in 2008

Community Services

6.6 D.C.S. Report No. 87-2008 — Re: Recreation & Leisure Facilitator

Position

6.7 D.C.S. Report No. 89-2008 — Re: Forest and Area SanitarySewage System Short Term Re -rating

6.8 D.C.S. Report 90-2008 — Re: Lambton Shores Culture & HeritagePassport

6.9 D.C.S. Report No. 91-2008 — Re: 2008/2009 Capital Update

Administration & Finance

6.10 PowerPoint Presentation by Treasurer Janet Ferguson — Re:

Lambton Shores' Financial Review

6.11 TR Report No. 51-2008 — Re: Banking Services

6.12 TR Report No. 53-2008 — Re: Ausable Bayfield Conservation

Authority 2009 Proposed Budget

6.13 CL Report No. 81-2008 — Re: Council Meeting Dates for 2009

7. By-laws and Resolutions

7.1 By-law 83-2008 — Assumption of Timberwood Trail

See page 28

7.2 By-law 84-2008 — Zone Amendment - 1625848 Ontario Ltd.

Pinery Bluffs) See pages23 - 26

8. Accounts

None at this time.

9. Councillor Reports

10. New Business

11. Discussion Period

12. Confidential

13. Adjourn

29-30

31 — 32

33- 35

36- 37

38- 39

me

0THE CORPORATION OF THE MUNICIPALITY OF LAMBTON

SHORES Regular Council

Meeting Meeting No. 24-

2008 Date of Meeting: Monday, November 17,

2008 Members Present: Mayor GordMinielly Deputy Mayor CarolynJamieson Councillor John

Dehondt Councillor Bill

Weber Councillor MarkSimpson Councillor Ruth

Illman Councillor Ken

Evans Councillor Jeff

Zavitz Absent Councillor Gerry

Rupke Staff Present: Chief Administrative Officer JohnByrne Clerk Carol

ivicnenzie Treasurer JanetFerguson Directorof Community Services Peggy VanMierlo-West Planner Patti

Scherer Media Present: Gord Whitehead, The

Standard 1. CALL TO

ORDER The Mayor called the meeting to order at7:00p.

m. 2. DECLARATION OF PECUNIARY OR CONFLICT OF

INTEREST Mayor Minielly asked members to declare any pecuniary or conflict of interest theymay have and Councillor Zavitz and Deputy Mayor Jamieson declared a conflict withthe accounts as they are suppliers providing goods to the

Municipality. 3. CONFIRMATION OF MINUTES FROM PREVIOUS

MEETINGS3. 1 Regular Council Meeting — November 3,

2008 The minutes of the regular meeting of Council held the3`d dayof November, 2008

were

reviewed. 08-1117- 01 Moved by: Councillor

Illman Seconded by: Councillor

Evans That the minutes of the regular Council meeting held November3, 2008 be accepted as presented.

Carried

Minutes of the November 17, 2008 Council Meeting 2

3.2 Regular Council Meeting — November 11, 2008

The minutes of the regular Council meeting held November 11, 2008 were reviewed.

Councillor Dehondt noted that resolution 08-1111-02 did not reflect the final decision ofCouncil and should be amended to read:

AMENDED 08-1111-02Moved by: Councillor Dehondt Seconded

by: Councillor Simpson That

Lambton Shores proceed with the installation of 4 sets of stairsto provide pedestrian access to the municipally owned tow path

from Beach O'PinesRoad, and that the Director of Community Servicesprovidea comprehensive report on the cost to install the stairs.

Carried The

anticipated time frame for the installation of the stairs was spring of 2009, and it was

further noted that, once the full report is prepared, a meeting would be held with representatives

from the Huron Woods and Beach O'PinesAssociations. 08-

1117-02 .Movedby: Councillor Zavitf Seconded

by: Councillor Dehondt That

the minutes of the regular meetingof Council held the 11th dayof November, 2008 be accepted as amended. Carried4. DELEGATIONS,

PUBLIC MEETINGS & PRESENTATIONS 41. Mr.

Jim Southcott & Dr. Jim Jean — Re: Grand Bend Beach Enhancement Fundraising Committee — Re:

Introductions & Overview of Fundraising Strategy Mr. Jim Southcottand

Dr. Jim Jean attended the Council meeting to provide an update on the Grand BendBeach Enhancement Fundraising Committee. It was noted that these are challenging times

in which to undertake a campaign such as this, and a significant amount of time

has been spent in developing the optimum committee structure. Overall, the responseto the requests has been positive, and the group has raised $225, 000.00of theproposedgoal of 1.5 million dollar. Thegroup is working on volunteer recruitment, promoting the

optionofa "multi year" gift, and rallying both the business community and the

residents behind the project. 4.2Public Meeting —

Re: Zoning By-law Amendment Application ZO-15/2008for 1625848OntarioLimited (PineryBluffs) — 9734 Lakeshore Road 08- 1117-03 Moved

by: CouncillorEvans Seconded by: Councillor Weber

z


That the Council meeting adjourns for a public meeting at 7:20 p.m. held under the Planning Act to hear an application for a Zone

Amendment submitted by 1625848 Ontario Limited (Pinery Bluffs) for property located at 9734 Lakeshore Road. Carried

Planner Patti Scherer outlined the application for a zone amendment submitted by1625848 Ontario Limited for property located at 9734 Lakeshore Road (Pinery Bluffs

Subdivision). The application results from the recommendations in the vegetationmanagement plan for the protection of certain at risk species found on the property. The

recommendation from both Lambton Shores and the Ausable Bayfield Conservation

Authority staff was that a portion of the lots be placed in a conservation zone to protectthe endangered species.

By placing the lands in a specific environmental protection zone, the protected areas will

be delineated on the zoning map, and homeowners will be advised that they will be

required to work in consultation with the municipality to determine a building envelope.

The permitted uses in the zone were discussed, and it was confirmed that the

Municipality would be responsible to enforce the zoning provisions.

There was no one in the audience either in support of or in opposition to the proposal, and there was no correspondence received pertaining to the application.

08-1117-04 Moved by: Councillor Illman

Seconded by: Councillor Simpson

That the public meeting adjourns and the regular_ Council meetingreconvenes at 7:25 p.m. Carried



That Zoning By-law Amendment Application ZO-1512008 submitted

by 1625848 Ontario Limited, requesting an amendment to ZoningBy-law 1 of 2003 as it affects lands known as 9734 Lakeshore

Road and described as Part of Lot 18, Lake Road East Concession

to change the zoning on the rear of,proposed lots 2 to 28 from the

existing Residential 6.3 ( R6-3) Zone to an Environmental

Protection -Natural Conservation (EP -NC) Zone be approved. Carried

4.3 Public Meeting — Re: Zoning By-law Amendment Application ZO-1412008for Kristina

Podolinsky, Agent for Don & Carol Stefanik — 8229 Fuller Road 08- 1117-

06Movedby: Councillor Zavitz Seconded by:

Councillor Evanski

Minutes of the November 17, 2008 Council Meeting That

the Council meeting adjourns for a public meeting at 7:25p.m. heldunder the Planning Act to hear an application for a Zone Amendment

submitted by Kristina Podolinsky, Agent for Don and CarolStefanik for property located at 8229 Fuller Road. Carried

12

Planner Patti Scherer presented the application submitted for property located at 8229

Fuller Road for a zone amendment that would allow two dwellings on one agriculturalproperty. The property currently has two dwellings, and is considered " legal non

conforming" as two dwellings were permitted in the zoning by-law in place at the time

they were constructed. The owners would like to replace one of the dwellings, which isno longer a permitted use in the A-1 zone, and therefore, once one of the dwellings was

removed, it would negate the legal non conforming status.

Ms. Scherer noted that the Official Plan does not restrict the number of houses on a

farm parcel, and although she would not normally recommend 2 houses "on one

property, she notes that the site currently supports two dwellings, however she is

recommending that the zoning include a provision that neither farm dwelling would be

permitted to be severed in the future.

The applicants were in attendance, and there were no comments from the audience

either in support or in opposition to the application.

08-1117-07 Moved by: Councillor Dehondt


That the public meeting adjourns and the regular Council meetingreconvenes at 7:30 p.m. Carried


Seconded by: Councillor Dehondt

That Zoning By-law Amendment Application ZO-14/2008 submitted

by Don and Carol Stefanik, requesting an amendment to ZoningBy-law 1 of 2003 as it affects lands known as 8229 Fuller Road, to

change the existing Agricultural 1 ( Al) Zoning on the lands to an

Agricultural 1.24 (A1-24) Zone which would allow two dwellings to

be located on the farm parcel be approved, subject to the new

Agricultural 1.24 (A1-24) Zone prohibiting the severance of either of

the farm dwelling for any reason. Carried

5... CORRESPONDENCE & PETITIONS

There was no correspondence or petitions for Council to review.

6. CONSIDERATION OF COMMITTEE MINUTES ANDSTAFF REPORTS

6.2 PL Report No. 42-2008 — Re: Deeming By-law for John & Barbara Strothers 9171

Wood Drive 4

Minutes of the November 17, 2008 Council Meeting W

PL Report No. 42-2008 detailed the request received from John and Barbara Strothers

to deem the two lots they own on Wood Drive to be one lot, and a by-law drafted under

Section 50(4) of the Planning Act to facilitate the lot merging was included for Council's

consideration.

08-1117-09 Moved by: Deputy Mayor Jamieson

Seconded by: Councillor Dehondt

That Council approve a by-law deeming Lots 8 and 9, RegisteredPlan 31, Geographic Township of Bosanquet, now the Municipalityof Lambton Shores, not to be lots in a registered plan. Carried

Community Services

6.4 D.C.S. Report No. 81-2008 — Re: TWD Winter Maintenance Contract

Renewal

Director of Community Services Peggy Van Mierlo-West presented the proposedcontract with TWD for winter maintenance of the connecting links in Grand Bend andForest.

08=1117-10 Moved by: Councillor SimpsonSeconded by: Councillor Evans

That the Municipality of Lambton Shores enter into a two yearseasonal ' Winter Maintenance Agreement" with TWD for the

maintenance of both Highway # 21, Connecting Link portions within

Lambton Shores as outlined in D.C.S. Report No. 31-2008.

Carried

6.5 D.C.S. Report No. 84-2008 — Re: Zone 4 Sanitary Sewage Collection System

The tenders received for the installation of the low pressure force main from the PineryProvincial Park to the Grand Bend Lagoons were detailed in D.C.S. Report No. 84-

2008.

08-1117-11 Moved by: Councillor DehondtSeconded by: Deputy Mayor Jamieson

That D.C.S. Report No. 84-2008 regarding the Zone 4 SanitarySewage Collection System be received and filed.

Carried

Administration and Finance

6.6 TR Report No. 49-2008 Re: Forest Business Improvement Area ( BIA) Minutes and 2009 Budget

3


TR Report No.49-2008 outlined the proposed 2009 budget for the Forest B.I.A., whichwas approved by the Board of Directors at the meeting held the 21St day. of October, 2008.

08-1117-12 Moved by: Councillor Dehondt

Seconded by: Councillor Illman

That the minutes from the October 21, 2008' Forest BIA Board

Meeting minutes, and the 2009 BIA Budget be approved as

presented. Carried

6.7 TR Report No. 50-2008 — Re: 2009 Water Supply Budgets and Rates

The 2009 budgets from the Lake Huron Water Supply System and the Lambton AreaWater Supply System have been received and were attached as part of TR Report No. 50-2008 for Council's review.

08-1117-13 Moved by: Councillor Evans


That TR Report No. 50-2008 regarding 2009 Water Supply budgetsand rates be received and filed. Carried

6.8 CL Report No. 75-2008 — Re: Request to License a Portion of the Unopened18thConcession Road Allowance 00

The request received to license/lease a portion of the unopened 18th Concession road

allowance was detailed in CL Report No. 75-2008. If the use is approved in principle, an

agreement would be drafted for Council to review outlining the conditions under which

the approval was granted, and providing notice to the adjacent neighbours.

08-1117-14 Moved by: Councillor SimpsonSeconded by: Councillor Zavitz

That an agreement with Terry and Elaine Bell for the exclusive use

of the northerly 33' of the unopened 18th Concession for access to

their property, as outlined in CL Report. No. 75-2008 be approved in

principle and staff are instructed to prepare a licence agreement. Carried

6.9 CL Report No. 77-2008 — Re: Draft Fence By-law

CL Report No. 77-2008 presented the proposed fence by-law that would regulate both

the height and location of fences within the municipality. It was noted that there would

not be a permit required for any fence that met the by-law provisions, and there would

be an opportunity to apply to the Committee of Adjustment for a variance from the

regulations.

Minutes of the November 17, 2008 Council Meeting



That By-law 80-2008, being a "by-law to prescribe the height and

type of fences", as outlined in CL Report No. 77-2008 be approved. Carried

7. BY-LAWS AND RESOLUTIONS


Seconded by: Councillor Weber

That the following by-laws be read a first, second and third time, passed and numbered appropriately signed by the Mayor and Clerk

and engrossed in the. By-law book

By-law 80-2008 — Fence By-lawBy-law 81-2008 — Deeming By-law — John & Barbara Strothers

By-law 82-2008 — Zone Amendment — Don & Carol Stefanik.

Carried

8. ACCOUNTS

7

168. 1 TR Report No. 48- 2008 — Re: October, 2008 Cheque

Register Councillor Zavitz and Deputy Mayor Jamieson had previously declared conflicts with

the accounts and refrained from participating when the accounts were

reviewed. 08-1117-17 Moved by: Councillor

Dehondt Seconded by: Councillor

Weber That the Municipal accounts for the month of October, 2008 in

the amount of $2,567,587.98 be accepted aspresented.

Carried 9. COUNCILLOR

REPORTS Councillor Dehondt updated Council on discussions held with Tourism Sarnia

Lambton TSL) representatives regarding the promotion of the enhancements to the Grand

Bend beach and it was noted that there isa "Community Profiles" section in theTSL's

annual promotional magazine that could be used to highlight the beach

enhancements. Deputy Mayor Jamieson reported on the recent Municipal Affairs conference in

London. Councillor Weber advised that the Ausable Bayfield Conservation Authority has

been working on the 2009 budget, and the draft combined levy and special projectbudget stands at4.

9%.


Mayor Minielly mentioned that this was the midway point of the term of Council and thatit would be appropriate to review the Council appointments to committees, to allowmembers the opportunity to participate in different committees.

He also advised members that County Council would be reviewing the issue of fundingTSL at the November 19thmeeting, and the request is to increase the funding to 600,

000.00in order to allow the organization to properly promote the area. Mayor Miniellyrecommended voting in support of increasing the contribution for a specified timeperiod to allow the organization time to prove its worth. If this motion fails, Mayor Miniellyis recommending that a subsequent motion be given to the organization that funding

would cease in June of 2009 as the organization is ineffective at the current level

of funding. Council supported the options presented and instructed both County representativesto vote accordingly. 10.

NEW BUSINESS SA.

1 Minutes from the Lambton Shores Fire Board Meeting, held the 13`hof November,

2008 The

minutes from the November 13th, 2008Lambton Shores Fire Board Meeting were reviewed. 08-

1117-

18Movedby: Councillor Dehondt Seconded by:

Councillor Evans The minutes

from the November 13, 2008 Fire Board Meeting be accepted as

presented. Carried SA. 2

CL Report No. 79-2008 Re: Draft Encroachment Agreement — Connie Walkway Previously,

Council

approved in principle the request to install a septic system on an unopened road

allowance in Armstrong West conditional upon an agreement being drafted outliningthe conditions . under which the approval would be granted. A draft agreement was

presented for Council's reviewand approval. 08- 1117-

19Movedby: Councillor Illman Seconded by:

Councillor Dehondt That the

draft encroachment agreement to allow a septic system to be installed

on the unopened Connie Walkway Road Allowance, as outlined in

CL Report No. 79-2008 beapproved. Carried 11. DISCUSSION

PERIOD Gord Whitehead,

The Standard —Asked for additional information pertaining to the recent amendments

to the property assessments. I,


Elizabeth Davis highlighted some potential issues respecting to the method of solid

waste collection being proposed by Bluewater Recycling, and Mayor Minielly advised

10 that various options were being

reviewed. Chief Administrative Officer John Byrne had previously reported that Lambton

Shores received runner up honours for "IT project of the year" for the use of

information technology in Public Works, and presented the PowerPoint shown at the

awards ceremony. The presentation provided an overview of the way in which Lambton

Shores uses the wireless network to bridge and link the various offices, workshop,

recreation facilities, marinas, waste water and water systems, and the role of the GIS and GPS

in the daily operations. The benefits of the Lambton Shores, system includes the

low capital investment costs, the fact that it is a highly responsive system, the wide range

of utilization, and the reduction in travel costs and manpower

needs. If was noted that the main keys to success was talking to the users to determine

how they need the system to work, thinking outside of the box to keep costs down and

the support fromthe

Administration. 12.

CONFIDENTIAL08-1117-20 Moved by: Councillor Weber

Seconded by: Councillor Iliman

That the Council meeting goes "in Camera" at 8:15 p.m. to discuss

a personnel/legal matter and will reconvene immediately thereafter.

Carried

Council rose and reported progress on legal matters at 9:00 p.m.

13. ADJOURNMENT


Seconded by: Councillor Zavitz

That the Council meeting adjourns at 9:00 p.m. Carried

Carol McKenzie

From: Brenda Stewardson [email protected]: November -27- 0811:20 AMTo: CarolMcKenzie Subject: Jericho

road To Lambton

Shores Council: My name

is Jeff Stewardson andIalong with my family are residents of Jericho Road in Lambton Shores. Iwill be addressing councilon Monday evening December the1" along with other supporters in regards to the issue of Jericho Road. Atthe same timeI will be delivering a signed petition from many residents, landowners, people that make their income fromdriving on Jericho( i.e. CanadaPost Mail Representative, School bus drivers, Service truck drivers )and others. Thissigned petition clearly points out that the surface condition of the road is unacceptable. Fora considerable lengthoftime now the road has not been safe' to driveon and often has many hazards such as potholes, 'washboard" conditions, dust, ice, and muddy conditions to name a few. This petitionisan indication of support for the request to have the road asphalt paved. The Lambton Shores road maintenance crewshould be commended on their attempts to maintain this stretch of roadway butat the end of the day thedemands placed on this busy concession are too greatfor the soft surface to keep up to. Certain criteriaare currently usedto determine ifa road needs paving, Jericho mayor may not fit into the current setof guidelines.

I would ask council to consider adding this road to the capital plan for the near future for hard surface treatment. This is due to the fact that the road surface consistently isn'tstanding up to the challenges that are placed onit by heavy equipment, large transport trucks , school buses and regular traffic etc. This traffic is thereto keep up servicesto the agricultural Industry and the numerous residents on Jericho. Thepaving of Jericho Road needs to be a priority in Lambton Shores . I would welcome the opportunityto discuss this issueahead of the Monday meeting for any clarificationor concerns. Sincerely,

JeffStewa rdson

786-6987

10 11

0FORESTB.

I.A. BOARD MEETING November

18th, 2008 The November meeting of the Board of Directors of the

Forest Business Improvement Area was held at The Shores Rec Centre on November

18th, 2008. ATTENDANCE: Glen VanValkenburg, Sarah Jane Goodhand, Ruth

Inman, Wanda Shipley, Matt Ferguson,

Celia Gilfoyle ABSENT:

Jeff Cable ADMINISTRATOR:

Marian Marsh Meeting was called to orderat

7:34pm. MOTION

BIA1108-1 To accept the minutes of the board meeting that was held on October

21 st, 2008. Moved by: Celia Gilfoyle Secondedby:

Matt Ferguson Carried. FINANCIAL REPORT: The October financial report and the

2009 budget was

circulated asrecorded

MOTION BIA1108-2To accept the financialreport as presented. Moved by: Sarah Jane Goodhand Seconded

by: Wanda Shipley CHAIRPERSON REPORT: Glen Van Valkenburg as looked into the

coupon book that Petrolia put out last year. The representative from Petrolia was veryenergetic and quite willingto share. She informed Glen that Petrolia watches whatForest'sBIA does because Petrolia's organization thinks Forest does very well.

This is very encouraging. Customers have been enthusiastic about the

coupon exchange that many

merchants have participated in. The Forest Standard needs an updated list for the Forest

Dollars. This list will need to

berevisedeach

year. MOTION BIA1108- 3 Toaccept theChair person' sreport Moved by: Ruth Illman

Seconded

by: Celia Gilfoyle

ADMINISTRATOR'S REPORT`. I designed the draw box cover for the November

draw. I emailed the road closures to the municipal office. A request was emailed to Bill

Bentley for barricades and for the lights to be put on the Christmas Tree. I requested that

Flowers With Flair send a plant to congratulate the Bargain Shop on their Grand Openingand welcoming to the community. We received a letter from The Community Foundation

stating that the request for $2000.00 to aid the BIA in purchasing benches for the

downtown was granted. I faxed this letter to Wanda Shipley as she does all the work for

this. Ruth Illman, Karen Boris, Glen Van Valkenburg, and I met with Ashley to discuss

her plans for activities at The Shores. She will send us further updates. I sent a thank youcard to Sherry Anne Siddall for her help at the tree lighting.

MOTION BIA1108-4

To accept the Administrator's report as presented. Moved by: Matt Ferguson Seconded by: Sarah Jane Goodhand

PROMOTIONAL CONSULTANT'SREPORT: (Karen Boris): I delivered the

Christmas Newsletters and the flyer for the daily draw boxes. Added more email

addresses to the Chairperson's list. I suggested ideas for the coupon to various merchants.

i am finaiiziiig t11V C1HRIL111 cvcrlts. i an, also cxplo1HIg ideas 1vr 2009 suchas the reusable

tote bag and a coupon book. MOTION

BIA1108-5To

accept the Promotional consultant'sreport as presented. Movedby: Ruth Illman Seconded by: Wanda Shipley Carried. COUNCIL

REPORT: The BIA budget for 2009 was passed by Council. The Beach Enhancement

forGrand Bend is underway. A fundraising committee modeled after the Shores'

campaign, has been established witha goal of raising $1.5million. The Thedford

arena committee has been looking at designs. The committee has held some discussions

abouta future fundraising campaign. A Lambton Shores by-lawhas been adopted

in regards to neighborhood fences. The council will be meeting in December to discuss

the Municipal'sbudget. Staff is developing environmental policies for various Lambton

Shores areas. The Harbour management plan is completed and there will be plans

and operating procedures developed for parks and other facilities. Ashley Albert will

be promoting the Travel and Tourism Show at The Shores. She is also working on a Lambton

Shores Staycation Passport and will need support of local business groups such as

the Chamber and the BIA and others. This 12 page booklet would run from May throughOctober with the participant receiving stamps for attending different local events. This

is still in the developing stage. PatMorden of the Grand Bend Community Foundationisheading and environmental

committee to celebrate the Beach Enhancementandit is expected that this

will include many of the area schools.

0Z

MOTION BIA1108-6

To accept the council report as presented. Moved by: Matt Ferguson Seconded by: Celia Gilfoyle

COMMITTEE REPORTS:

Christmas: The participating merchants for the Good Neighbour coupon need a

poster for the window indicating who is participating. Beautification: Wanda will be attending the Community Foundation meeting to

collect the cheques for the joint purchasing of the benches for the downtown between the

Foundation and the BIA. Each group will be donating $2000.00 for this venture. The

owner from Hoppers Foundry looked at the lamp posts again with Wanda and will be

drawing up a quote for the hangars so that the BIA can attach banners to these. The lamp

posts may be extended out further due to the fact that they are very eye appealing.

This would not be aBIAproject. Advertising: The reusable tote bags. This is being proposed for next year.

Theshopforest. ca logo would be printed on both sides ofa black bag. They would be use

to hand out as additional prizes for promotional events and during the Santa Clausparade. The cost is ninety cents per bag withaminimum order of a

1000. Summer Entertainment: Ruth Illman has agreed to go on this committee

with Marian Marsh. This proposal isfor entertainment on the Friday mornings in the

summer during theFarmer's Market. Many suggestions were made of local talent. Onesuggestion was part of the Pipe Band to help promote their anniversary celebration next year

on September20. The directors are reminded toreview the Draft Work Plan for 2009 before

the January meeting as there is no meetingin December due to the fact that the

merchants have late hours at their respective

stores. MOTIONBIA1108-

7: To accept the committee reports and to go ahead with the purchase of the

totebags. Moved by: Celia Gilfoyle Seconded by: Matt

Ferguson OLD BUSINESS: No

report. MOTION TO

ADJOURN: Moved by: Wanda

Shipley

13

MM

THE MUNICIPALITY OF LAMBTON SHORES

C AO Report No 25-2008,,: ; Monday, November 24,'2008

TO: Mayor Minielly and Members of Council

FROM: John Byrne Chief Administrative Officer

RE: Strategic Plan —Status Report December 2008

RECOMMENDATION:

For Council Information

REPORT

In June of 2006, the Municipality of Lambton Shores adopted a Strategic Plan that

expressed in words and pictures a vision for the community to strive for over the next 15to 25 years. The plan was the result of an extensive public consultation that articulatedthe "vision" of the Municipality from the grass roots. The "vision" was subsequentlybroken down into capital and operating objectives with timelines. Where feasible those

objectives were incorporated into the Municipality's capital and operating budgets.

Attached is a spreadsheet summarizing those objectives and their current status. To

Council's credit many of our short term objectives have been realized and we are well

on our way to accomplishing most of the mid range and longer term objectives. Staff are

prepared to respond to any questions or comments Council may have with respect and

we arealso seeking any suggestions Council may have in respect to additional goals or

objectives that would help our vision become a reality.

Respectfully submitted,

John ByrneChief Administrative Officer

14

Mumidnaiity of I amhtnnShnrae _ Sfrnfanir Pian • GOALS &

OBJECTIVES I Priority I Primary LeaderTimeline STATUS A B

C1 Short Rancie

SR6A "Downtown Revitalization Plan" for each

urban areais Ashley Albert was engaged as Facilitator or SR4 A "Community Facilitator" is retained bythe Municipality to 11 X1 X C.A.O 4th Quarter2007Recreation & Leisure ona two year contract basis. SR1 work with groups and organizations

in the community to X D.C.S. 1 st Quarter 2007 This position has proven itself to

be a very valuable improve the quality of

life for our citizens. one to thecommunity and staff will be making a

recommendation to make thisa full

time position. A quarterly " Community Activity Guide and Information Newsletter' is .produced by the Municipality toARecreation &

Leisure newsletter outlining SR2 communicate information about community groups and X Facilitator 4th Quarter

2007 communityty events, activities and programs is organizations,

community events, community resources provided a quarterlybasis and has been well and contacts.

received. We are making it available electronically. Lambton Shores establishes a "Community

Spirit" award Rather thata "Community Spirit" award, the to recognize volunteerism, leadership,

environmental Municipality has chosen to recognize all volunteers stewardship, heritage preservation and entrepreneurship with an annualThank You Barbecue. The success SR3 in the

community. A plan to strengthen the volunteer basesXFacilitator 3rd Quarter 2007 of this

event has proven itself with increased in the community is developedto

maintainand encourage attendance and positive feed back.

Annual volunteer participation in community

groups and meetings with community groups and organizations organizations. are being held to enhance

communications and provide support for local groups. SR6 A "Downtown Revitalization Plan" for each urban area is

Community Improvement Plans have been SR4 developed

in conjunction with community partners to help 11 X1XC.A. O 4th

Quarter 2007 developed and adopted for all five urban

areas. attract business reinvestment and to improve the aestheticX underway June -06 Staff are currently integrating capital

programsto appearance of the core area. implement the plan objectives. SR6 An

update of the "Grand Bend Beach Enhancement Plan"

The final plan for the enhancement ofGrand

BendSR5is completed by June of 2006. The plan

will guide the 11 1X Already 2007See Beach was approved anda tender for construction enhancement and

the sustainability

of this important X underway June -06 accepted in August. Constructionof

the project business unit. Items that willarise from this review include:

began inSeptember2008with a

June

2009completion date. SR6 The plan for the first

phase of the updated Grand BendBeach

Enhancement project

is completed in

2007. 11

1

X Underway 2007See above. Goals and Objectives Updated 11/

24/2008

Munlninnlihi

M1emh{

nn Chnwnc - Cbn{., nG

Of— GOALS & OBJECTIVES I

Priority Primary Leader Timeline STATUSqB cl A Lambton Shores "Streetscape Tree Nursery" is

Thefirst attempt at establishing a tree farm was established to provide new trees to replace those

that Already made in 2007. The was unsuccessful but

a newSR8have diedfrom disease orold age. Residential street X underway 2006 andongoing nursery wasestablished in2008 and

willbe recapture their

past aesthetic quality asa result. expanded on in

future years. Funding for the project was received from the Trees. Canada Fund. intersection improvement of

KingSt. and Main St. hway #21) is completed, providing improved

traffic for large vehicles like trucks and recreational vehicles. X helps raise

the viability of the community for industrial The improvements to King St / Main St intersection D.C.S.

Fall 2006 F̀ere completed in 2007. This has vastly improved truck traffic flow through the community.

Some additional tweaking of lane assignments remains. SR10 The new Grand Bend Skateboard / Basketball courtis

X D.C.S./Utility Manager Underway -2007 The skateboard park and basketball court were

SR7 completed and in operation. Thisis the first jointeffortbycompleted The GrandBend Beach receives its "Blue Flag" X

Underway 4th Quarter 2006 in the spring of 2007. The project was Lambton Shores and

the Grand Bend Communit YSR11 designation. The

high standards imposed by the designation enhance thebeach's status asa major tourist draw and

complementsthe tourism development strategy P P 9Y for Lambton Shores. Xjointlyfunded

by the Municipality, Optimist Club Underway - 2007 Coalition. SR12 A new facade

is constructed for the Thedford Library to help enhance its function and to providea more attractive image on the

street. and Community Foundation A Lambton Shores " Streetscape

Tree Nursery" is The first attempt at establishing

a tree farm was established to providenew trees

to replace those that Already made

in 2007. The was unsuccessfulbut a new SR8 have died from disease or old age. Residential street X underway 2006 and ongoingnursery was established in 2008 and will be

recapture their past aesthetic quality asa result.

expanded on in

future years. Funding for the project was received from the Trees. Canada Fund. intersection improvement of King St. and Main St.

hway # 21) is completed, providing improved traffic for large vehicles like trucks and recreational vehicles. X helps raise the viability of the community

for industrial The improvements to King St / Main St intersectionD.C.S.

Fall2006 ` Fere completed in 2007. This has vastly improved

truck traffic flow through thecommunity. Some additional tweaking of lane assignments remains. SR10

A water quality " Benchmarking Project" is undertaken in Lambton Shores tomapand monitor ground and surface water quality throughout the community. This

isa joint project with the Grand Bend

Rotary Club. XD.

C.S./UtilityManager

Underway -

2007 The water quality bench marking project has been

operating for two years nowalong

with lake

water testing being

done by our new SWIM monitor. This is a joint project with the Rotary Club of

Grand Bend. The Grand Bend Beach receives its " Blue Flag" SR11 designation. The high standards imposed by the designation

enhancethe beach' s status as a major tourist draw

andcomplements

the tourism development strategy P P 9Y for Lambton Shores. X

North Area Manager Underway - 2007 The Grand Bend Beach achieved " Candidate" Status in July of 2008and we anticipate receiving full Blue Flag status

in June 2009. SR12 A new facade isconstructed for the Thedford Library to helpenhance its function and to provide a more attractive

image on the street. X In conjunction with urban

renewal - SR 4 2008 A preliminary concept plandesign for the fagade for the Thedford Library was developed and the project

is scheduled for construction in 2010. SR13A new elevator is installed in

the

Grand Bend Beach House that improves its accessibility

to persons with disabilities. XD. C. S,

Fail 2006 The new elevator was installedin the spring of 2008 and was funded jointly by theMunicipality,

Rotary Club and Community Foundation of Grand Bend.

Goals and Objectives Upd* 11/ 24/ 2008 . 2

Municioality of Lambton Shores - Strategic Plan

GOALS & OBJECTIVES Priority Primary Leader Timeline STATUS

A B C1 Lambton

Shores and the Ministry of Transportation Aplan for the marketing of recreation facilities in

Lambton X Facilitator with Discussions are still ongoing with theMTOabout SR14 complete theintersection improvements at the mainX

Shores is developed thatpromotes the utilizationof theXD.C.

S. Fall of 2008 intersection improvements. We are also pursuing intersection of Grand

Bend. requested to developa "Recreation & Leisure SR18 facilities duringtheoff season. the possibility of introducinga pedestrian groups 2007-8 Master Plan"

in The plan willinclude ideas direct future growth ina

sustainable

way. A plan for the scramble" crossing. The Lambton Shores Community RecreationCentre — Aplan for the marketing of

recreation facilities in Lambton X Facilitator with The new Shores Recreation Centre was officially SR15 Forest" is completed providing

a multi -faceted recreationalX Shoresis developed that promotes the utilization of the D.

C.S. Summer of2007 opened in

August 2007 and has beena tremendousfacility for the community. requested to developa "

Recreation & Leisure SR18 facilities during theoff season. success. Communityutilization of the

facilityhas groups 2007-8 Master Plan" in The

plan will include ideasdirect future growth inasustainable way. A plan

for the grown.

SR20 A plan for the marketingof recreation facilities in Lambton X Facilitator with T2007 -8 The Facilitator

of Recreation & Leisure has been SR16 Shores is developed that promotes the utilization of theX X

community 2008 requested to develop a "Recreation & Leisure SR18 facilitiesduring

theoffseason.

X groups 2007-8 Master Plan" in The plan

will include ideas direct future growth in a sustainable way. A plan for the Planner on how to maximize utilization of

facilities. SR20 A "Lambton Shores Economic Development Strategy" is XC.A.O. T2007 -8 is

still considering howto address economic SR17

established to support and promote economic growth and XX TSL, and area 2007

Ldevelhopmentissuesin Lambton Shores. This is an SR18

stability inthecommunity. community. X businessgroups 2007-8 and extremely important issue for Council direct future

growth in a sustainable way. A plan for the Planner project is funded100% by the County of Lambton SR20 The Official Plan and ZoningBy-

law for Lambton Shores isX C.A.O. T2007 -8 The complete andcomprehensive

review of the SR19 revised to ensure theprotection ofvitalnatural areas, X

C.A.

O. Fall of2006Official

Plan got underway

in November 2008. The SR18 agricultural

areas and tourism assetsand

to guide

and X Municipal

2007-8 project is scheduled to be

completed in 2009. The direct future growth in a sustainable

way.

A plan

for the Planner project is funded 100% by

the County of Lambton ongoing protection of Lambton

Shores

agricultural lands and is being directed by Patti Scherer

in concert from encroachment is developed. with Dillon Consulting. SR20 The "Lambton Shores

Municipal Web Site" and "

Lambton X C. A. O. T2007 -

8

The municipal website was completely

overhauled SR19 Shores Community Portal" are

upgraded

to improve

X C. A. O. Fall of 2006 in

July of 2007. The new site has been very well community

access to

information about community received and is

being increasingly utilized by resources, programs, services and sports groups.

residents.

Average monthly

usage is4,000. SR20 Lambton Shores

develops a performance measurementX C. A.O. T2007 -8

Initial investigations have been made but more work process

to assess citizen satisfaction with service delivery. is required. VUpdated 11/24/2008 Goals andObjectives

Municipality of Lambton Shores - Strategic Plan GOALS & OBJECTIVES

I Priority I Primary Leader Timeline

STATUS A B C1

Area of Effort No. 2 Medium Range The "

Pt. Franks Marina Facility Improvement Project" isThe

Pt. Franks Marina has now received SR21

completedandit receives the Blue Flag Designation. X X XD.

C.S. 2007 Candidate" status. It is

anticipated to receive the SR22 improved facilities and services to citizens in and around X

D.C.S. 2007/ 8 Blue Flag inthesummer of2009. Area of Effort No. 2 Medium Range Renovations

andUpgrades to the Thedford Community Discussion are ongoing with Council in regardto the MR1

Recreation Centre have

been completed, providing X X

Area groups2010The preliminary

design work for the renovation and SR22 improved facilitiesand services to citizens in and around X

D. C. S. 2007/ 8 expansion of the facility has been completed. The

theThedford area. Committee is now pursuing fundraising strategies. Area

ofEffort No. 2 Medium Range Upd 11/24/

2008 1 Is Goals and Objectives 1 4 A Tourism Information Centres are established in Lambton Discussion are ongoing

with Council in regard to the MR1 Shoresby

TSLand area business groups to enhance X X Area groups 2010

promotionof tourism in Lambton Shores. (See service to

visitors and our tourism business community. SR17) areas

of the Municipality. - municipalityalong with improved

fire protection. The New "Spirit of Thedford" Walking Trail opened in The first phase of the "Spirit

of Thedford Trail' was MR2 Thedford providing a safe pedestrian trail connecting XArea groups 2010 completed in 2007 with

the extension of sidewalks residential

and commercial areas of the community with and paved trail along Arkona Road from downtown rural area

surrounding it. to Decker Road. New 'Rock Glen Walking Trail' opened inArkona MR3 connecting residential areas of the

communitywith rural X Area groups 2010 The basic route ofthe

trail has been identified, and natural

areas surrounding it. ongoing improvement and signageis taking place. Upd

11/ 24/20081

IsGoalsandObjectives

1

4

The 'Rural Water Distribution System" component

of the The fourth and finalphase

of the

water distribution MR4

Lambton Shores water system is

completed, providing

X D. C.S 2009 system expansion willbe completed in December improved access to

good water and fire protection to rural 2008. Providing

potable

water

throughout

the areas of the Municipality. - municipality along with improved fire protection. Upd

11/ 24/ 2008 1 Is Goals and Objectives 1 4

Mu nicioality of Lambton Shores - Strateoic Plan •

GOALS & OBJECTIVES Priority Primary Leader Timeline

STATUS A B C1

Updated 11/24/2008 Goals and Objectives

Rotary Trail is extended to Port Franks providing improved

The Tri - MunicipalCommittee has authorized the MR7 The implementationof the second phase

of the "Grand X D.C.S. 2012 designofthe newtreatmentplant and has made MR6The

new "Tri -Municipal Wastewater Collection and XD.C.S. 2009 application for Federal/Provincial funding. The new Piney" MR5 Treatment System"

is completed providing wastewater XD.C.S.

2010-

11 forcemain will commence construction in collection and treatment

to existing and new development. November 2008. Ongoing discussions are taking place with respect to the development

ofthe collection systems in the north

end ofthemunicipality. Updated 11/24/ 2008 Goals and Objectives RotaryTrail is extended to Port Franks providing improved

The final plan for

the enhancement of Grand Bend MR7 The implementation of the second phase of the "Grand X D.C.

S. 2012 Beach was approved anda tender for construction MR6 Bend BeachEnhancementPlan" is completed. X D. C.S. 2009 accepted in August.

Construction of the project live music concerts, ethnic festivals and Canada Day groups

began in September 2008 witha June 2009

celebrations. completion date. (See SR5) Updated 11/24/2008 Goalsand Objectives RotaryTrail is extended to Port Franks providing improved No furtherdiscussion have taken place in regard to MR7 andsafer

access for pedestrians and cycliststothe Pinery X

D.C.S. 2012 the extension of the trailtoPt. Franks, Current MR8 Provincial Park and

Pt. Franks areas. X

C. A.O. 2009- 10 initiatives relate to paving the existing trail. Updated 11/24/2008 Goals and Objectives The "

Forest Amphitheatre" facilities are

enhanced andit The final plan for

theenhancement of Grand Bend MR10 becomes a major tourist draw for

the community, featuring X Community2008 Beach was approved and a tender for

construction MR8 Plan" is completed. XC.A.O. 2009- 10No further action has taken place on this

issue. live

music concerts, ethnicfestivalsand Canada Day

groupsbegan in September 2008 with a

June 2009 celebrations. completiondate. (

See SR5)

Updated 11/ 24/

2008 Goals and ObjectivesThe final plan

for the enhancement of Grand Bend MR10 The final

phase of the "Grand Bend Beach Enhancement

X

D. C. S. 2008 Beach was approved and a

tender for construction MR9 Plan"

is completed. X C. A.O. 2010 accepted in

August.

Construction of the project began in September

2008 with a June 2009

completion date. (See SR5) Updated 11/24/2008Goals and Objectives The Community Improvement Plan for Grand Bend MR10 A planfor the integration of the

trail systems in Grand XD.C.S. 2008 addresses this issue. Planning isnow underway for Bend is developed in linking

trails/sidewalks in the area. the development of

the

tow path along theold Ausable Channel.

Updated 11/ 24/ 2008 Goals and Objectives

ZMunicipality of Lambton Shores - Strateaic Plan GOALS &

OBJECTIVESI Priority Primary Leader Timeline

STATUS A B C1

Area of Effort No. 3 Long RangeThe

Community Recreation Complex in Arkona is Comunitym TheRecreation & Leisure Master Plan will identify MR11 upgraded to provide

citizens in and around Arkona with X X driven 2008- 9future

upgrade needs. The facility parking lot will be MR13 improved access

to recreational & leisure services. pX Facilitator 2008paved in 2009. (See SR16) Area of

Effort No. 3 Long Range The "Grand Bend Marina Improvement Plan" is completedThe Grand Bend Marina has been granted

MR 12 providingimproved facilities to

boaters and it receives the XIMayor TX

2015 Candidate" status and we are anticipating fullMR13 BlueFlag

Designation. X Facilitator 2008 designation in

2009. Area ofEffort No. 3 LongRangeAn operating agreement for the management and The goal has

yet tobe formally quantified or

LR1 Lambton Shores achieves a10% increasetoit'

s "Active X Mayor 2020

measured, however projects

like The Shores MR13 2010 Community Program" providing increased fitness X Facilitator 2008 Complex

and planned renovations of the Thedford opportunities for all

agelevels in the community. and Arkona Recreation Centres will

increase utilization. Areaof Effort No. 3 Long Range0

Goals and Objectives Upd 11/24/20086 An operating agreement for the management

and Preliminary discussions are taking place with both

LR1 maintenance of the Ipperwash Beaches and the former X

Mayor 2020 the MNR and area residents. This isa complex IpperwashProvincialPark isdeveloped securing and issue involving the Ministry of

NaturalResourcesenhancingthe areaas amajor tourism draw. and the Kettle &

Stony Point First Nations. LR2 Ice management issues in

Pt. Franks are finally resolved. IIIXI

DC S72020 The plan to undertake a modified

version oftheice managementplan is being investigated at this time. Thomson

Line is reconstructed and extended to create aun is

currently

reviewing its "County Road The Co LR3 viable

east - west link between Arkona Road and Lakeshore X D.C.S.020 Thompson

System" witha viewto rationalizing roadswithin theRoad, improving truck

and visitor access to the system. This may

determine the future status of Municipality. Line. An

assessment has been completed on the capacityA new "Lakeshore — South Area Wastewater Collection of

the Forest Treatment Facility. Theassessment

LR4 and Treatment

System" iscompletedprovidingwastewater

X

D.C.S. 2015 has determined

that there is sufficient capacityto

collection and

treatment to the

Lakeshore development accommodate the lakeshore

south area.

Plans for area south of Kettle Point. theexpansion

of the collection system have been developed. 0 Goals and Objectives Upd 11/ 24/ 2008 6

Municipalityof Lambton Shores - Strateoic Plan GOALS &

OBJECTIVES Priority Primary Leader Timeline STATUS

A B C I

Updated 11/ 24/2008 Goals and Objectives7 The "Pt. Franks Wastewater Collection and Treatment At

this point in time, the Pt. Franks wastewater LR5 System' isdeveloped to provide tertiary wastewater XD.C.S. 2025 system

has simply been placedon the radar for treatment for the

community. XC.A.O. 2022 future

planning. No concept plans or detailed community. investigations

havebeen undertaken at this time. Updated

11/24/2008 Goals and Objectives 7A

new "Grand Bend Area Community Recreation & Similarto thePt. Franks systems,

the Ipperwash LR6 Service

Centre"

is developed providing improved XD. C.S. 2030 The Recreation & Leisure Master Planwill identify recreational facilities and administrative servicesto the X C.A.O. 2022 community needs and interests. community. Updated 11/24/

2008 Goals and Objectives 7The "Ipperwash Wastewater

Collection and Treatment Similar to the Pt. Franks systems, theIpperwash LR7 System" is completed providing waste water

collectionand XD.C.S. 2030 wastewater system

has simply been put on the treatment for the community. Groups radar forfuture consideration. Updated 11/24/ 2008 Goals and Objectives 7Aplan

is developed to protect key natural assets in No specific strategy has been developed to protect LR8 Lambton Shoes including

the Ausable River and major X Planner 2015 thesekey assets but the new Official Plan will do creek corridors, Rock Glen, .Thedford & Esli Dodge Groups what

it can. Conservation Areas. Updated 11/24/2008 Goals and Objectives7 The "Kerner BlueButterfly Sanctuary" is established and isMayor Theeffort to develop the sanctuary

is really a "Not LR9 a key component of Lambton Shores growingeco -tourism X Community 2025 for Profit'

group effort but Lambton Shores can play industry. Groups asupportive role. Revitalization plans for

the Forest,

Arkona, Thedford, This relates to the implementation of the Community Grand Bend & Northville business communities are Mayor / ImprovementPlans developed in 2008. LR10 ongoing and these groups are working cooperativelyto X Business 2020 Components of the

plans are being incorporated support one another as

part

ofaLambtonShoresCommunities into the

10

year forecast. economic strategy. The Community

Foundation and Service Clubsin

Lambton Mayor /

No specific action is

called for other thanbeing LR11 Shores

are

strong and finding ways of working XCommunity 2020 sensitive to the needs of these groups.

cooperatively on projects of common community value. Groups Updated 11/ 24/ 2008 Goals and Objectives 7

THE MUNCIPALITY OF LAMBTON SHORES

PL Report Ng 44 2008. Tuesday, November 25, 2008


FROM: Patti Scherer, Senior Planner

RE: ZONING BY-LAW AMENDMENT APPLICATION ZO-1512008

LOCATION: Part of Lot 18, Lake Road East Concession

9734 Lakeshore Road -

OWNER: 1625848 Ontario Limited (Pinery Bluffs) AGENT: Stan Franjkovic

RECOMMENDATION:

That PL Report No. 44-2008 regarding Zoning By-lawAmendment Application ZO-1512008for the property known municipally

as 9734 Lakeshore Road and described as Part of

Lot 18, Lake Road East Concession to amend the existing zoning

on the rear of proposed lots 2 to 28 in the proposed Subdivisionfrom the Residential 6.3 (R6- 3) Zoning to a Environmental

Protection - NaturalConservation ( EP -NC) Zoneto implement the findings of Vegetation Management Planby placing the new zone on the rear of the lands to protect

and prohibit removal of the vegetation be received and

filed and that the By- lawto implement the amendments to

the Zoning By-lawbe approved. REPORT

As

Council is aware, at their meeting on November 17, 2008, they approved the above noted

Zoning By-lawAmendment Application. To implement Councils' decision, I have

prepared the Implementing By-lawwhich is attached for Council' sapproval and adoption.

Respectfully

submitted Patti

L. Scherer Senior

Planner 2M;

L

I

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES

ZONING BY-LAW 84 OF 2008

Being a By-law to amend By-law 1 of 2003.

WHEREAS the Council of the Corporation of the Municipality of Lambton Shores passed a

comprehensive Zoning By-law 1 of 2003 on the 4th day of February, 2003; and

WHEREAS Council deems it desirable to amend the said By-law; and

WHEREAS a public meeting was held on November 17, 2008 under Section 34(12) of thePlanning Act, R.S.O., 1990;

NOW THEREFORE, the Council of the Corporation of the Municipality of Lambton Shoresenacts as follows:

1. That Schedule "A" attached hereto (being a description of the lands affected by thisBy-law) is hereby declared to form part of this By-law.

2. Schedule 'A2' to Zoning By-law 1 of 2003 is hereby amended by changing the zone

symbol that applies to those lands as indicated on Schedule 'A' to this By-law fromthe:

RESIDENTIAL 6.3 (R6-3) ZONE

to the

ENVIRONMENTAL PROTECTION -NATURAL CONSERVATION (EP -NC) ZONE

3. This By-law shall come into force and effect pursuant to Section 34(21) or Section34(30) of the Planning Act, R.S.O. 1990.

Read a FIRST and SECOND time this 15t day of December, 2008.

READ A THIRD TIME AND PASSED THIS IST DAY OF DECEMBER, 2008

MAYOR — Gord Minielly

CLERK — Carol McKenzie

z3


ZONING BY-LAW 84 OF 2008

Explanatory Note

The purpose of this zoning by-law amendment is to change the zoning on the rear ofproposed lots 2 to 28 of Draft Plan of Subdivision File No. 38T-98001 LS from Residential6.3 (R6-3) Zoning to a Environmental Protection -Natural Conservation (EP -NC) Zone toimplement the findings of Vegetation Management Plan by placing a zone on the rear ofthe lands to protect and prohibit removal of the vegetation.

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THE MUNCIPALITY OF LAMBTON SHORES

TO: MayorMinielly andMembersof

Council FROM: Patti Scherer, Senior Planner RE:

Assumption By-law for Timberwood

Trail Deer RunSubdivision - Phase2RECOMMENDATIONThat PL Report No. 45-

2008

respecting the assumption of TimberwoodTrail be received and filedand that the By-law to assume Timberwood Trail beapproved. REPORT The two year maintenance period

has

lapsed for Phase2of the Deer Run Subdivision. Municipal staff is satisfied that theworks required by the agreement have been installed incompliance with the Subdivision Agreement, exceptfor one small lengthof curb, for which we have retained appropriate security. As such staff is prepared to recommend to Council that Timberwood Trail be assumed. Respectfully submitted PattiL. Scherer Senior

Planner6

Z7


BY-LAW 83 OF 2008 •

Being a By-law to Assume A Highway

WHEREAS the road shown on Plan 25M-7 and known as Timberwood Trail was dedicated

to the Corporation of the Municipality of Lambton Shores as part of the public highwaysystem; and

WHEREAS Council deems it expedient that the acceptance and assumption of the said road

be confirmed by a by-law of the Corporation;

NOW THEREFORE, the Council of the Corporation of the Municipality of Lambton Shores

enacts as follows:

1. That the public highway shown on PLAN 25M-7 and known as TimberwoodTrail is hereby

accepted and assumed by the Council of Corporationof the Municipalityof Lambton

Shores as part of the public roadway system. 2.

This By-lawshall come into force and effect upon final passing thereof. Read

a FIRST and SECOND time this 15t day of December, 2008. READ

A THIRD TIME AND PASSED THIS IST DAY OF DECEMBER, 2008 MAYOR —

Gord Minielly CLERK —

Carol McKenzie

THE MUNICIPALITY OF LAMEITON SHORES

D.C$ Report No 87-2008 I- 2008 19,-2008


FROM: Peggy Van Mierlo-West, Director of Community Services

RE: Recreation & Leisure Facilitator Position

RECOMMENDATION:

That D.C.S. Report No. 87-2008 regarding the creation of

the position of Recreation and Leisure Facilitator as a fulltime position within the Community Services Department be

accepted and. approved.

REPORT

In February 2007, Council approved the creation of a Recreation and Leisure Facilitator

position within the Community Services Department. This was done in response to

expressions from community groups and organizations during the Strategic Planconsultations for improved communications and support. Community groups and

organizations along with many residents believed that there was an identifiabledisconnect between the Municipality and its various community groups and theiractivities and many felt that the introduction of this position would assist in closing this

gap.

As a result Council approved the creation of the position on a two year contract basiswhich would allow Council time to assess whether the position would have the desiredeffect or

not. The positionof Recreation and Leisure Facilitator held by Ashley Albert has been avery positive addition to the Municipality of Lambton Shores team and has created

a cohesive integration between our community groups and the Municipality. Sincethe creation of this position we have seen the development of Business Plans forThe Shores Recreation Centre and Thedford Arena, the development of the quarterly "Living and Playing in Lambton Shores" newsletter, the creation ofaCommunity Group

data base, along with special events like the first ever "Kids Expo" and the Annual

Volunteer Appreciation night. Ashley also played a key role in the creation of the Lambton

Shores Community in Blooms Committee, annual Community Groups meetings andregular updatingof activities and events on the Municipal Web

Site. In 2009, this position has been assigned the task of creating the firstRecreation & Leisure Master plan anda Marketing Plan for The Shores Recreation Centre thatwill to result in the creation of a number of events at the facility that will

attract visitors including a Sports and Leisure Fair and many other exciting events.

The

Marketing W

Plan is currently being drafted and it is estimated that a draft version will be presentedto Council by the end of March 2009. .

On a day to day basis, the Facilitator of Recreation & Leisure also provides key support

to our operations by liaising with groups and organizations including such events as the

Not So Pro Volleyball Tournament", and assisting the move of the Lambton Shores

Predator hockey team into The Shores Complex.

This contract will be expiring February 2009. We believe that Ashley Albert has been

doing a phenomenal job with this position and believe that making this position a

fulltime complement to the Community Services Department will be an added bonus

in making our community more active and community

driven. It isthe recommendation of the Community Services Department that the position of

the Recreation and Leisure Facilitator becomesa permanent position within the

Community Services Department. Based upon the various responsibilities of this position we

are proposing that the rate of pay be similar to that of the Area Managers $48,532.

91 — 59,015.

57. Respectfully

Submitted Peggy VanMierlo-

West Directorof Community

Services

3D


D C S gReporE4NoX389.3008 = 4i1Aon lay November 17;=204$= TO:

Mayor Minielly and Members of Council FROM:

Peggy Van Mierlo- West, Director of Community Services RE:

Forest and Area Sanitary Sewage System Short Term Re -ratingRECOMMENDATION:

For

information. REPORT

In

2006 the Council of Lambton Shores initiateda Master Plan to review the alternatives forproviding sanitary sewage servicing for the Forest Urban Area and areas in West Bosanquetalong the Lake Huron shoreline. The Master Plan was developed to addressthe long term sanitary servicing requirements of existing and future developmentwithin Forest and the westerly portion of the former Bosanquet. This projectwas started in May 2006 and the final Master Plan was filed for public review in October2006. The Master Plan drew a number of conclusions and made six recommendationsalong with a Preferred Servicing Concept. As

a follow up to the Master Pian; Council approved the preparation of an Environmental

Study Report (ESR) and the task was assigned to the firm of Totten SimsHubicki Associates ( TSH). The ESR documents the findings from the EnvironmentalAssessment process to date and describes the existing sewage servicingsystems within the study area, identifies problems and opportunities, defines alternativemethods to address the problems, evaluates the alternative methods of carryingout the preferred solution and documents the planning process. An

important part of the ESR is the opportunity for Public Input into each step of the process. There were three Public Information Centres held on the following dates: September20, 2006 in Kimball Hall, Forest; February4, 2008 in the Shores Complex, Forest; February 26, 2008 in the Shores Complex, Forest. Public and Agency commentswere tabulated and considered as part of the ESR process. The

preferred plan of action contained two phases: Phase

1 Apply to the Ministry of Environment to re -ratethe existing facility from1,800cu m to 2,200cu m per day. Phase

2Expand the plant with a third train as flows approach the new limit of

2,200 cum per day. TSH recognized

that the existing facility is currently operating with only one of the two trains inoperation at one time and yet we are nearing our rated capacity of1,800 cum 31

per day. This prompted TSH to look at the cost of re -rating the plant to allow for an

increase in capacity of up to 2,200 cu m per day. This re -rating will provide additional

capacity without constructing any additional facilities and will provide sanitary service for

an additional population of 685, or 400 homes, which is projected to supply the needs of

the study area until the year 2015.

Due to the fact that at certain times of the year the Forest Treatment Plant does exceed

the approved rating of 1,800 cu m per day the Ministry of Environment has requestedthat Lambton Shores move forward with a plan to increase our approved flow rate. The

Municipality has been attempting to decrease its rates of infiltration also, however we

believe that the rerating of this plant will allow us to have more time to deal with these

issues while keeping us in MOE compliance.

The next step in this process will be to apply to the MOE for the re -rating of the plant to

a capacity of 2,200 cu m per day. In the future, Capital funding will be required to

expand the plant passed this capacity. The estimated cost of applying for rerating is

expected to be around $7,500.00 and will be covered from the Wastewater Reserve

Fund.

Respectfullysubmitted, PeggyVan Mierlo- WestDirector

of Community Services 3A

a


D:CS Report No. 90-2008 Wednesday, iisiovember26, 2008TO:


Peggy Van Mierlo- West, Director of Community Services RE:

Lambton Shores Culture and Heritage Passport RECOMMENDATION:

That

D.C.S. Report No. 90-2008regarding the creation of a Lambton

Shores Culture and Heritage Passport be accepted andapproved and that.the Community Services Department. REPORT

In

October, Council was presented with a report prepared by the Community Services Department

regarding upcoming festivals and events for 2009. Discussions with variousevent promoters determined that the Municipality' sresources could be enhancedby assisting with the creation of a fun guide for residents to compliment previouslyexisting promotional materials. The

intent is that the Passport would feature various "stops" (events, programs, organizationsand locations) throughout the Municipality that would fall under " culture andheritage". The focus on culture and heritage will benefit the CommunitiesinBloom program, local event promoters, community groups, artists and artisans with the promotionof their services and/orevents to the residents of Lambton Shores. The

Passport would be valid from May to October, and would feature eight categoriesof stops. Passport carriers would be encouraged to visit as many stops as possible that arelisted in the Passport, and will receivea stamp for each participating stop. Once the Passportexpires, participants who have received a stamp for at least one stop per categorywill be entered into a draw to win a prize. Any Passport carrier that has receivedstamps for all locations will be entered into a draw to win a grand prize. The

success of the Passport will largely depend on the support from the community organizationsthat run special events in the Municipality, as well as community organizationssuch as the various Business Associations and the Chamber of Commerce. If approved, these organizations will be involved in the process of creating andpromoting the Culture and Heritage Passport. Municipal staff support will be requiredto attend special events and to assist volunteers with stamping Passports whenapplicable. There

are many benefits to creating a Culture and Heritage Passport for Lambton Shores. Primarily, the passport is a cost effective way to provide entertainment to residents, while increasing promotional opportunities to event organizers, artists, 33

artisans and community groups with promotion of their services. Secondarily, the

Passport requires minimal volunteer support, therefore reducing the potential for •

volunteer burn -out. The Passport creates an opportunity for several organizations to be

involved in the program. And finally, the Passport will encourage residents to travel to

other communities in the Municipality at his/her leisure.

Most of the promotion for the Passport will be done in-house using pre-existing

Municipal promotional tools. For instance, it is suggested that a notice be included in

the water bills to ensure that as many households as possible are reached. The

newsletter and website will also be beneficial in promoting the Passport. Advertisements can also be placed on Municipal signs, as well as in the weekly "Livingin Lambton Shores" announcements in the local newspapers. Attendance at specialevents will help to promote the Passport, and can also act as a means for Passportdistribution. Other distribution points can include Lambton Shores Municipal Offices

and Community Centres. The Passport willtarget seasonal and permanent residents of

Lambton Shores.

Below is the proposed work plan for the Culture and Heritage Passport for Lambton

Shores. If successful, participants are hoping that the Passport will continue in

subsequent years.

1. Develop a List of Categories and Various Stopsa. Start Date: December 2, 2008

b. End Date: February 2, 2009 •

c. Duration: 2 months

i. Work with the BIAs and Chamber to develop categories and list

ii. List will include events, locations, businesses and programs that

are of a culture and heritage nature

2. Develop a draft version of the Passporta. Start Date: February 3, 2009

b. End Date: February 23, 2009

c. Duration: 20 days. i. Create the draft based on the categories and lists indentified in step

one.

ii. Work with staff, BIAs and Chamber to develop the draft

3. Report to Council, including the draft Passporta. Start Date: March 2, 2009

i. Draft Passport will be sent to Council for approvalii. The end date is dependent on Council approval

4. RFQ for Publishers

a. Start Date: March 3, 2009 (dependent on Council approval of draft) b. End Dater March 10, 2009

c. Duration: 1 week

i. Lowest quote will be asked to print the Passport

5. Passport to Print

a. Start Date: March 11, 2009b. End Date: March 25, 2009c. Duration: 2 weeks

i. Once complete, finalized version will be sent to Council for review. This date is dependent on the printer's time frame and completiondate.

6. Passport Promotion Strategya. Start Date: March 11, 2009, ongoing throughout the spring and summer.

7. Lambton Shores Culture and Heritage Passporta. Start Date: May 1, 2009b. End Date: September 30, 2009c. Duration: 5 months

i. At the end, draws will be held for completed and returnedPassports

8. Passport Review

a. Start Date: October 1, 2009b. End Date: October26, 2009 c. Duration: 26 days i. Program

will be reviewed with staff and other community partners to determinethe success/implications ofthe program. ii. A

report will be submitted to Council with an evaluation and suggestions for

potential subsequent years. Respectfully submitted

Peggy Van

Mierlo - West Director ofCommunity Services Report prepared

by Ashley Albert, Facilitatorof Recreation and Leisure J-5


DCS Report No 9 I<2008 . Wednesday; NovemlbW --It, `2008


FROM: Peggy Van Mierlo-West, Director of Community Services

RE: 2008/2009 Capital Update

RECOMMENDATION:

For Council information.

REPORT

In 2008 Council approved a very ambitious Capital plan which saw,the construction of

approximately $1,620,417.97 projects within the Municipality and the purchase of

approximately $733,100 00 of heavy and light duty equipment. To date three major

projects remain in progress and the following is a brief summary of the status of those

projects and those that we are planning for in 2009.

Phase IV of the Rural Water Initiative did experience a, minor setback regarding the

boring under a culvert on Rock Glen Road. The contractor was unable to bore under

the culvert due to the amount of stone. Birnam Contracting has found a driller which will

complete this portion of the project.

Mud Creek Bridge also experienced some lag in schedule due to a shortage of steel.

Currently, Amico has installed the footings to the bridge "and will be completing

backfilling and all in stream work prior to having the. steel being delivered and installed

in mid January. According to the construction schedule, Amico will be taking a month

off after the steel is installed and will be recommencing in March for a completion date

of mid

May. The Grand Bend Beach Enhancement project has seen great progress in the

short amount of time since it has been awarded in mid September. The majority of the

Hevey parking lot has been graded and curb has been placed. Within the next few

weeks McLean Taylor intends to have ABC playground equipment continue to work on

Spray Pad, pave the bottom course of the entrance way, continue to receive armour stone

and install, and install the precast holding tank and metering chamber on site if

weather permits. In the winter McLean Taylor will continue to build the boardwalks within

their

shop. Early fall Council was also informed that the Municipality would be receiving

additional funding from the provincial government; this funding was intended for

infrastructure

3(10

construction projects. Council approved the following projects for this funding; Arkona

Community Centre Parking lot, MacDonald Street in Forest from Morris St to Broadway, Morris Street in Forest from MacDonald to its end, Victoria Street in Thedford fromMain Street to Ann Street and Gill Road in Grand Bend from Sauble Court to the Bridge. Each one of these projects is currently within different levels of engineering.

Morris Street and MacDonald Street Forest, due to their close proximity, staff felt thatthere was numerous benefits to have both projects designed and tendered as one.

Primarily cost savings within, construction, engineering design, project managementand construction inspection. MIG Engineering have completed and presented its draftdesign of the project. Staff have made some comments which MIG will be includingwithin the final design of the project. It is anticipated that council will be able to reviewthese plans mid January with the tendering process occurring mid February 2009.

Gill Road in Grand Bend currently has had its topographic survey completed and as -

built information collected. Dillon Consulting has proposed that they will be presenting a

draft plan beginning January and an anticipated tendering date is also set for lateFebruary 2009.

Victoria Street in Thedford has also had its topographic survey completed. Staff, alongwith a consultant from Spriet Associates, did undertake a site walk during a rain event toview the drainage issues first hand. It is anticipated that a draft plan will be presented tostaff early December with a subsequent plan being presented to council in late January. According to the project plan this project will be tendered late February 2009.

The Arkona Community Centre parking lot engineering and construction managementwill be completed in house by the Community Services Department. It is beingproposed to be tendered in late March 2009.

Each project will incorporate recommendations from the Lambton Shores CommunityImprovement plan. This will include intersection enhancements, addition of trees, reintroduction of grass boulevards and some street furniture.

Respectfully submitted

Peggy Van Mierlo - WestDirector of Community Services


TR Report No 51 2t1U8 Tuesday,I bvernber25;`

2008 • TO: Mayor Minielly and Members of

Council FROM: Janet Ferguson,

Treasurer RE: Banking

Services

RECOMMENDATION: ThatTreasurer' s ReportTR -51-2008 Re: Banking

Services and the recommendation contained therein to award

the municipal banking services contract to the CanadianImperial Bankof Commerce be accepted and approved and that

staff be authorized to enter into the pertinent agreement for

a3

yearterm.

REPORT When the Municipality of Lambton Shores was first formed we prepared a ,call

for proposals for banking services to which the CIBC was the successful candidate.

The Municipality has enjoyed the banking services: of the CIBC since that time andalthough wedidn't seek proposals ourselves throughout this time, we were part of the

CKLAG Chatham Kent Lambton Administrative Group) review during that

period. Pursuant toCouncil's direction the Finance Department issueda Request for

Proposal RFP) for Banking Services for Lambton Shores in early October. Lambton Shores

is fortunate to have several financial institutions within the municipality and we

received proposals from CIBC, TD, BMO and Libro Financial Group ( the confidential

full proposals are available for Council review at the Grand Bend and Forest sub

offices). Although the Finance Department is primarily concerned with the financial aspects

of the banking services, our RFP evaluation process also included the quality and

variety of banking services as well as customer service. Lambton Shores has many

business areas that require banking services which had to be considered when -reviewing

the proposals. For example; we have Municipal offices in Forest, Northville and

Grand Bend that receive payments, arenas in Thedford and Forest, marinas in Port Franks

and Grand Bend and parking lots in Grand Bend. It is apparent that due to the locations

of the various bank branches the option of having one financial institution is not viable

and we have had to use two banksto accommodate our

needs. i Due to their complexity and the different approaches taken by each institution it

was very difficult to review the proposals and we extended the review period to make

certain we completed an in depth evaluation and were able to generate an "apples to

apples" • comparison. The Financial Institutions varied on what and how they charged

for

services and we found that it came down to the "overall package" that best suited our

needs and at a fair price.

As a result of this review it is my recommendation that we accept the proposal of theCIBC and continue our banking relationship with them. The RFP was prepared with theintent of a 3 year term with an option to renew for a further 2 years at the end of the 3

year term. Also, I would recommend that we continue our seasonal bankingarrangements with the Bank of Montreal to accommodate the Grand Bend Businessunits.

Respectfully submitted,

J

Janet Ferguson, Treasurer

0

3t

THE MUNICIPALITY OF L'AMBTON SHORES

TRyf2eport No 53-20Q8 ' WeNovember26,:2008dTO:


Janet Ferguson, Treasurer RE:

Ausable Bayfield Conservation Authority 2009 Proposed Budget RECOMMENDATION:

For

Council review and direction. REPORT

This

report accompanies the information provided by the Ausable Bayfield Conservation Authority (

ABCA) for their 2009 proposed budget. The budget will be voted on at the December

18th, 2008 ABCA Board of Directors meeting. Councillor Weber; as the Lambton

Shores representative, would appreciate Council'sposition or direction for the proposed

budget. The

following is a summary of the information provided and the impact for Lambton Shores.

Description

GeneralLevy CapitalProject Levy Sub

Total Maintenance

ErosionControlAreasArmstrongWestFloodControl

AreasIceMonitoring

Sub TotalMaintenanceProiectsDam

SlopesParkhillFencingPtFranksIce

ManagementBlueFlag

SubTotal

ProjectsTotal

Excluding

PF Ice Mgmt

Recoverable Armstrong

West impact on

2009 LSBudget 2008 117,

839.

00 46,985.00164, 824.004,182.00

6,075.00

1,440.00 11,697.001,750.

00 On Going 178, 271.

002009Proposed

126,335.0046,396.00

172,731.00

4,521.005,700.

008,312.

001,485.0020,018.001,749.001,516.

0045,000.

002,000.0050,265.

00198,014.005,700.

00192,314.

00Change7.21% 1.26% 4.8% New

New

New

7.

88% 0

As you can see there is an overall increase to the Lambton Shores budget of14,043.00 or 7.88% without an allocation for the Port Franks Ice Management project. The General levy reflects for more than half of the increase while a smaller increase inthe maintenance area and 2 small additional projects make up the balance. The

general operating expenses have decreased in comparison to the 2008 budget; however, so have the revenues resulting in an increase for the member levy to balancethe budget. The allocation for the Armstrong West is recoverable as per Council's

agreement with the Armstrong West property owners to recover maintenance costs forthe bendway wier project.

Unfortunately the ongoing consultations with the ABCA have not resolved the

implementation of the Port Franks Ice Management project. There are costs included inthe 2009 ABCA budget as well as costs incurred over the past three years. Thedetailed fact sheets for the special projects were not available at the time of writing this

report but hopefully will be shortly. Also, Mr. Weber may be able to update Council on

the boards current position.

Council's review and direction would be appreciated for both Mr. Weber to attend theABCA board meeting on December 18, 2008 and for the Lambton Shores Operatingand CapitalBudget. ifCouncil wishes tv have an ABCArepresentative attend aLambton Shores Council meeting, that can

also be arranged. Respectfully submitted, 5L --l- 4—.—) Janet

Ferguson, Treasurer

X//

Ausable Bayfield Conservation Authority

Special Benefiting Levy Summary for 2009

Municipality Lambton Shores

Cost Sharing Agreement for Erosion

Maintenance of Erosion Total Cost Reserve Control

Control Structures Cost Share Reserve Share Cost Share

4103 Grand Bend Area A 560 252 250. 225 477

4104 Grand Bend Area Bz

560 252 250 225 477 4105

Grand Bend Area C 1, 040468 250 225 693 4106

Grand Bend Area E 610 275 250 225 500 4109

Pt. Franks Plan 41 1, 120504 500 450 954 4111

Pt. Franks River Mgt. 1, 390 626250 225 851 4113 Walker

Drain1,450 2391, 000. 330569 4403 Armstron

West4,000 3,0401 3,500 2,660 5,700 040

rrerr

err040

field;Cooser¢"vationil'uit6arity_

EXPENSESDifferenceBetween2009 & 2008Capital271,756160, 328

Budgets 29,570) ABCA 2009 -

ABCA

Budget Purchased Services 935,850

1,073,507REVENUE Advertising76, 70032,899 24,098 52,602) Revenuefrom

Operations Bad Debts200 200200 0Grant 151,959 1,549,

937 54, 915871, 940719, 982 473.80% Levy, General 653,279

653,279 702, 25448, 9767. 50% Levy, Projects261, 545259,

045s'`_ 257,900 3,645) 1.39% Levy, Special Benefit$60, 653OfficeOperations 50,753 v:! 51, 108 9,545) 15. 74% Levy, Special Benefit, WECI 104, 17550, 26524, 90057, 37546, 800) 44.92% Rental 78, 70078, 362E< 78,650 50) 0. 06% ConservationArea UserFees 42,200 36,000 37,100 5,100) 12.09% Sales & Service 388,292 461,699 436,220 47,928

12. 34% Donations37,700 9,80040, 72110, 14527, 555) 73.

24% Interest 84, 000 69, 000 67, 00017,

000) 20.24% PartnershipContributions 1,149, 510 1, 345, 975391, 137595,

135 554, 375) 48. 23% PropertyDisposition00'r, 59, 32500 0.00% Special Events, Registration2, 6502, 200hi_ 100 2,550) 96.23% Sundry 0 00 00.

00% Deferred fromPriorYear 1,309,794 1,277,590;:. 61700 1,034,

451

275, 343) 21. 02% From Reserve29, 15519, 375r' 029, 155) 100. 00% TOTALREVENUE 4,353, 6115, 863,279

4, 199,378 154,233) 3.54% EXPENSESCapital 271, 756160,328 242, 186 29, 570) 10.88%

Purchased Services 935, 8501, 073,507 874,567 61,283) 6.55% Advertising 76, 700 32,899 24,098 52,602) 6858% Bad Debts200200 200 00. 00% Memberships, Dues, Licenses 37, 60054,91562, 80025, 2006702% Maintenance & Repair 60,320 18,405F 19,995($ 40,325) 66. 85% Property Taxes37, 00037,

000 37,000 00. 00% Office Operations88, 005 121,166108,871 20, 86623. 71% Rental 26,200 24,900 r'. 33,800 7,600 29.01% Trainingand Development 29,42230, 82129, 50078 0.27% TravelCosts & Accom55,450 28,611 30,450 25,000) 45. 09% Uniforms 5,825 5,9415,834 90. 15% Utilities 40,345 40,721 42,8102,465 6.11% Vehicles &Field Equipment96, 592112, 103t 116,53019,938 20. 64% ProgramCosts 411,190391, 137458,630 47,440 11.54% Boardof Director's 104,50059, 32596, 0508, 450) 8.09% Wages & Benefits 1, 668, 536 1,609, 806 1, 860, 501

191,965 11. 50% Deferred to Future Year 341, 232 1,898, 071 106, 831 234,

401) 68.69% To Reserves66, 888 61

700

48,77518,113)

27.

08% TOTAL EXPENDITURE 4,

353, 611 5, 761, 553

ta,.

4, 199,

428 154, 183) 3.

54% Surplust( Deficit) 0 101, 726 50)

50)

3

Ausable Bayfield Conservation Authority

Levy Changes per Proposed 2009 Budget

Descri- tion General -..

Project Levy Levy Total -. 2008

Approved BudgetProposed; 2009 Budget -Oct 9th version- Increase IncreaseAdjustments

for Ott16th Projects Deterred - - - - 5102 - ConservativeStrategy 5104 - Nature[ HeritageStudyProjects

Phased 1030- Document Conversoin5171 - ARRS & Old

Ausable Channel6050- EndangeredSpecies OtherAdjustments

Increase in Land

Use Planning

Fees Increase in RegulationFees PartnershipContribution-

Heafthy Watershed Blue Flag. EdProgram ( SpecialBenefit

Levy) Recreation

ServicesDeficit (No TimberSales) ageaiiocutuvi,

hom (iiei. HcriiageS.uCy # 5104) to (

Marketing #1041) list RevisionRevised $ IncreaseRevised %

Increase RevisionsSubs equentto 06t_.16th- Projects Revised - 6050Endangered Species - additional

time 94272. Parkhill Dam Fencing 5110 -

Sub BasinStudies 6050 - PortFranks Project5127 -

Parkhill Floodplain Mapping Other AdjustmentsWage allocation FromPartnership to Blue

Flag Ed Program Additional Revenue --Linfield propertyAllocation ofLinfield

property revenue toreserve Additional revenue Reapprovedfee scheduleincrease Allocation of vragesto OffRoad

vehicle Pralect Reinstate CA Maintenance Contrail 2nd Revision 2nd

Revised $ increase 2nd Revised % Increase RevisionsSubsequent t0 N0v

13th 6050. Reductionin OffRoad VehideProject

3rdRevision3rd Revised $ Increase

3rd Revised %

Increase 653,279261,645 914824 721,959

335,3751,057, 334 68, 680 73,

830 142,510 10. 5% 1 28.2%

1 15.611. 12, 00012, 00010,

000 10,0002, 750 2,

7500000005,0005,0008,720

950 fl872 9,900 600016, 865

5,0005,000 711, 254

298,6251,009,679 57, 97S 37,080 95,058

8.81% 14.18% 10.

39% 5, 0005, 0001,

625 1.625) 6,000 6.000) 12, 50012, 500600

6005,000 5,000) 000 0005, 0005,

0002,

5002,5002,

500

2,500

3,000

1 3,

000

702, 254

272 900 975154 48,975 1135560. 3307.

50% 4.34% 6.59% 15,000 15, 000 702 54 257, 900960, 16448

975 (3, 645) 45, 330 7.

50% -1.39% 4. 96%

Ausable Bayfield Conservation AuthorityProposed Budget Summary by Municpality for

Municipality Lambton Shores

2009

General LevyProject Levy Special Benefitting

Levy Decrease Decrease 2007 20082009 103,358

117,839 126, 335 44,419 46,985

46,396 171,042 103,28170,283 318, 819268, 105

243,014 50,714) 25

091 15. 9 -9. 4Y5 -

TotalCost ProjectLevy

ONGOING PROJECTS. Enhanced Water Quality Monitoring25, 000

28,500 223,900 13,500 2,00049;2754,4973, 05810, 776

540 3607,967 Fisheries & DrainAssessments HealthyWatershedsLow Water ResponseSpills ResponseWaterMonitoring P SEI ' NEWtPROJECTS' ABCA LandPropertyBoundary Marking* 5,000 000

4;000 37,0007; 000- 201500 2,750` 16,800_ 20,00023; 5005, 000- 115,50010,000 20,000 899

1,529 7203, 598 1,259 1,

349 495 1,349 450 899 899354 1,

799 3, 598 Admin Centre NeedsAssessment AdminCentreRepairs & Upgrades* Ausable River Recovery & Old AusableCA Maps* Core

DatasetUpdateDocument ConversionFlood

Forecasting& Warning

System Morrison

and ParkhillDam Embankment*

Natural

Heritage &

Terrestrial SAR

OffRoad VehicleCommunity

Project* Pt FranksIce

Management & Erosion ControlPSAB

3150Tangible CapitalAssets

RockGlenCA

DrinkingWater

System*

TOTALS

1. 636,

725` 46,

396. General

LevyProject

Levy Special

BenefittingLevy

Decrease Decrease 2007 20082009 103,358 117,839 126,

335 44,419

46,

985 46,

396 171,

042 103, 281

70,

283

318, 819 268,

105 243, 014 50, 714) 25

091 15. 9 - 9. 4 Y5 -

2009 Revenue Budget -$4,199,378

Other Revenue & Deferred; al1,044,596,

25% Provincial467 and

075; Fede34 iFunding; $1,467,

075 ; 34% RevenueGenerated byAuthority; $ 619,

070 ; 15% Special

BenefitLevies; I \ GeneralLevy; $

702,254 ; 106, 483;

3% 17% ProjectLevy; $257,

900 , 6% Provincial and Federal Funding General Levy

Project LevyD Special Benefit Levies Revenue Generated by Authority ! Other

Revenue & Deferred 2009 ExpenseBudget - $4,

199,378Stewardship; $ 233,

765, 6% Recreation; $ 141,

441 ; 3% —, PropertyManagement; 150,306;

4% Vehicles andEquipment; 95, 000.

2% CorporateServices; 680, 033.

16% Education; $ 134. 756, 3%

Drinking Water SourceIProtection; $1,365,875;

Environmental Monitoring; 33% $1, 059,

048; 25%

FloodplainManagement 339,

155 ; 8% orporate Services

Education O

Floodplain Management nvimnmental Monitoring

Drinking WaterSourceProtection Property Management

tecreabon 9Stewardship Vehiclesand Equipment

Budget Revenue

Provincialand GeneralLevyProject LevySpecial BenefitRevenueOther Revenue & Federal FundingLeviesGenerated

by Deferred Authority 02007 - Total $4, 187,942 132008 - Total $4,

353,611 02009 - Total $4, 199,

378

as^' o

pi. v^' .,p 6'

W,p

spOp49, d

c1'

z 2AR̂c oFa` c

acoS G q 5 Oc 11112007- Tota1

34, 174, 089

02008- Total $

4.353,61102009- Total $4,199,378ProgramExpenditures oaR ca. a

I 2007 2008

2009

EXPENSES Corporate Servicesx$534 18412. 8198: 13.3 EB86033, 16.2

Education 10750042.

6 _ 10.

9 1228504

3982582.

858# 9.

1 b339- 3.2

8.1

Floodplain Management25.2

Environmental Monitoring Drinking Water Source Protectionb774745" E1727078s 18641.4E838570j QA S47N

695 19.3

39. 3

511+ 59YYJ85;875: 32.

5 Property Management E.1 0s9851, 8j8198 47.6

2.6 4.8b17r1806FME20s 2205] 3.9

4. 6b1fi0K;

3A, 3.63.

4 Recreation

StewardshipE188gtfs4.5r,>$

28Ito 5.

4$`ZbY5

5. 62.3 Vehiclesand Equipment578 278519

2. 25 4,174,089

4,353,

6114,199, 378 I

9t


CL=Report No 8120; 08 Tuesday, November25;.

3008 TO: Mayor Minielly and Members of

Council FROM: Carol McKenzie,

Clerk RE: Council Meeting Dates for

2009

RECOMMENDATION: That the proposed 2009 Council meeting dates, asoutlined in CL Report No. 81-2008 be accepted as

presented.

REPORT In accordance with the notice requirements of the Municipal Act, and theLambton Shores ProceduralQv -law and policies, the dates for the nextyea.r's Councilmaatings are tobe submitted to Council inDecember for consideration and

adoption. Attached is the draft schedule for the 2009 regular Council meetings, which are thefirst and third Mondays and the second Tuesday of each month. If the scheduledCouncil date falls ona statutory holiday, the meeting has been moved to the next day that isnota

holiday. There is only one meeting scheduled in January, as traditionally, this is a veryslow month as a result of the Christmas holiday season. An additional meeting canalways be called to deal with emergent issues, or for a special purpose, such asbudget

deliberations. Respectfully

submitted, CarolMcKenzie Clerk

6119

PROPOSED

COUNCIL MEETING DATES -

2009 Monday,

January 19 Monday, February 2 Tuesday,

February 10 Tuesdav,

February 17 Monday,

March2 Tuesday,

March 10 Monday,

March 16 Monday,

April6 Tuesday,

April 14 Monday,

April 20 Monday,

May4 Tuesday,

May 12 Tuesday,

May 19 Monday,

June1 Tuesday,

June9 Monday, June15

Monday, July 6

Tuesday, July 14

Monday, July 20

Tuesday, August 4

Tuesday, August 11

Monday, August 17

Tuesday, September 8

Ti iecrlav antamhor

1 , Monday, September

21 Monday, October

5 Tuesday, October

13 Monday, October

19Monday, November

2 Tuesday, November

10 Monday, November

16 Monday, Tuesday,

Monday, December7

December 15

December 21

10 THE CORPORATION OF THE MUNICIPALITY OF ......2008/12/01 · By-laws and Resolutions 7.1 By-law...

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