10 August 2020 at 6:00 PM · Clr Justine McLaughlin Clr Zac Miles Clr Ross Williams RESOLVED on the...

Ordinary Meeting 10 August 2020 at 6:00 PM

ORDER OF BUSINESS

Attendance, Apologies,

Declarations of Interests

1 Confirmation of Minutes

2 Business Arising

3 Reports

4 Other Business

Item

HUNTER'S HILL COUNCIL ORDINARY MEETING OF COUNCIL

10 August 2020

INDEX

1 – CONFIRMATION OF MINUTES

1 Confirmation of Minutes of Ordinary Meeting 4482 held 27 July 2020

2 - MAYORAL MINUTES & REPORTS

Nil

3 - NOTICES OF MOTION INCLUDING RESCISSION MOTIONS

Nil

4 - COUNCIL REPORTS

4.1 Sustainability Working Party 1 4.2 Events Program for 2020 6 4.3 Summary of Council investments as at 30 June 2020 10 4.4 Development Applications determined under Delegated Authority in July 2020 13

5 - CORRESPONDENCE

Nil

6 - GENERAL BUSINESS

Nil

7 - QUESTIONS WITH NOTICE

Nil

8 - COUNCIL IN COMMITTEE OF THE WHOLE

8.1 Purchase of Land Lot 2 DP 302748 105 Pittwater Road Hunters Hill 22

CONFIRMATION OF MINUTES Meeting 4483 - 10 August 2020

Minutes of the Ordinary Meeting held on 27 July 2020. This is page 1

COMMENCEMENT

The meeting opened with Acknowledgement of Country and Prayer at 6:00pm.

IN ATTENDANCE

The Mayor Councillor Mark Bennett, Deputy Mayor Councillor Jim Sanderson, Councillors Ben Collins, Justine McLaughlin, Zac Miles, and Ross Williams.

ALSO PRESENT

The General Manager Lisa Miscamble, the Director Development and Regulatory Services Steve Kourepis, Director Finance, Corporate Services, Barry Husking, the Acting Director Service Delivery and Special Projects George El Kazzi, Christina Pass (Minutes) and Melinda Doust (Audi-Video Recording & web upload).

APOLOGIES

Apologies were received from Councillor Elizabeth Krassoi. RESOLVED on the Motion of Councillor Williams and Councillor Sanderson

That apologies received from Councillor Elizabeth Krassoi be accepted.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett

Deputy Mayor Jim Sanderson

Clr Ben Collins

Clr Justine McLaughlin

Clr Zac Miles

Clr Ross Williams

DECLARATIONS OF INTEREST

Councillor Miles declared a non pecuniary, non significant interest in Item 4.8 as one of the applicants is known to him. Councillor Miles also declared a non pecuniary, non significant interest related to Item 8.1 before the committee of the whole. Councillor Sanderson declared a non pecuniary, non significant interest in Item 4.10 as identified in the minutes of that meeting. Councillor Collins declared a non pecuniary, non significant interest in Items 4.8, 4.10 and 8.1. Councillor Collins will be in attendance for all except Item 8.1.



CONFIRMATION OF MINUTES

139/20 RESOLVED on the motion of Clr Williams, seconded Clr McLaughlin

That the Minutes of Ordinary Meeting No. 4481, 22 June 2020 be confirmed.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

MAYORAL MINUTES & REPORTS

2.1 HUNTERS HILL DAY

140/20 RESOLVED on the motion of Mayor Bennett, seconded Clr Williams

That the report be received and noted.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

RESOLVED on the motion of Deputy Mayor Sanderson, seconded Clr Miles

That at 06:15 pm Item 4.5 and Item 4.10 be brought forward to be discussed prior to Item 4.1.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams



4.5 ECOPADDLE

PROCEEDINGS IN BRIEF

Mr Marty Arbuthnot (Supporter) had his address read to Council.

141/20 RESOLVED on the motion of Deputy Mayor Sanderson, seconded Clr McLaughlin

1. That the report be received and noted.

2. That Council enter into a lease with the RMS for community use of the boatshed at Collingwood Street Woolwich.

3. That Council allocates funds of $2,000 for the 2020 – 2021 financial year from the Better Waste Reduction Fund to assist Ecopaddle in their first year to establish their activities in the area, which includes $550 for lease fees and the purchase of two boards.

4. That Council advise Ecopaddle that this cost will be met for their first year of establishment, after which time the organisation will be responsible for payment of the lease costs charged by RMS.

5. That Council support Ecopaddle with promotion of this initiative and approves recognition of the partnership.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

COUNCIL REPORTS

4.10 MINUTES OF THE HUNTERS HILL LOCAL AREA TRAFFIC COMMITTEE HELD ON 18 JUNE 2020

PROCEEDINGS IN BRIEF

Mr Mike Zambelli addressed Council on behalf of Pulpit Point Home Owners association.

Ms Ann Smart, President of the Pulpit Point Home Owners Association also addressed Council.

RESOLVED on the motion of Clr Williams, seconded Clr Miles

At 6:17pm that Mr Zambelli be given additional time.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams



RECOMMENDATION

That the Minutes and the Recommendations of the Local Traffic Committee held on 18 June 2020 be adopted.

An AMENDMENT was moved by Clr Zac Miles seconded by Clr Jim Sanderson:

1. That the minutes of Local Traffic committee held on 18 June 2020 be received and noted;

2. That the recommendations, apart from St Malo Avenue be accepted;

3. That, in relation to recommendation regarding St Malo Avenue, ‘No Parking’ zone signs be installed on the south side of St Malo Avenue from the existing ‘No Stopping’ zone to the statutory 10m ‘No Stopping’ Zone at St Malo and Le Vesinet Drive intersection; and

4. That the minutes reflected on Page 69 of the business paper regarding the Reiby Road recommendation should state “11m North”, not “South”.

Deputy Mayor JS Sanderson left the meeting at 06:39 pm

At the request of Councillor Williams, the Mayor put the Motion to the Meeting

RECORD OF VOTING

Yes Against

Mayor Mark Bennett Clr Ben Collins

Clr Justine McLaughlin Clr Zac Miles

Clr Ross Williams

142/20 RESOLVED on the Amended motion of Clr Miles, seconded Clr Williams

5. That the minutes of Local Traffic committee held on 18 June 2020 be

received and noted;

6. That the recommendations, apart from St Malo Avenue, be accepted;

7. That, in relation to recommendation regarding St Malo Avenue, ‘No Parking’ zone signs be installed on the south side of St Malo Avenue from the existing ‘No Stopping’ zone to the statutory 10m ‘No Stopping’ Zone at St Malo and Le Vesinet Drive intersection; and

8. That the minutes reflected on Page 69 of the business paper regarding the Reiby Road recommendation should state “11m North”, not “South”.

9. That Reiby Road recommendations at points 3, 4 and 5 of the minutes be deferred.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett

Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

Deputy Mayor JS Sanderson returned to the meeting at 06:54 pm.



4.1 LGNSW 2020 ANNUAL CONFERENCE

143/20 RESOLVED on the motion of Clr Williams, seconded Deputy Mayor Sanderson


2. That Council confirm the second voting delegate, in addition to the Mayor, is the Deputy Mayor and if the Deputy Mayor is not available Clr Williams volunteered to be the alternate delegate.

3. That the one (1) additional delegate, together with the Mayor and the General Manager (or their delegate) attend the LGNSW Conference from Sunday 22 to Tuesday 24 November.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

RESOLVED on the motion of Clr Collins, seconded Clr Miles

That, at 7:08, Council consider the confidential Item 4.2 in closed session.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

RESOLVED on the motion of Mayor Bennett, seconded Deputy Mayor Sanderson

That, at 7:46, That Council resume the Open Council meeting.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams



4.2 WASTE, RECYCLABLES AND GARDEN ORGANICS COLLECTION & RECYCLING PROCESSING TENDER

144/20 RESOLVED on the motion of Mayor Bennett, seconded Deputy Mayor Sanderson

That:-

1 In accordance with clause 178(1)(b) of the Local Government (General) Regulation 2005 (LG Regulation), decline to accept any of the Tenders submitted in response to the Request for Tenders for waste and recycling collection and recycling processing services.

2 In accordance with 178(3)(e) of the Local Government (General) Regulations 2005, resolve to enter into negotiations with any person (whether or not the person was a tenderer) with a view to entering into a contract in relation to the subject matter of the tender.

3 In accordance with Regulation 178(4)(a) of the Local Government (General) Regulations 2005, Council’s reason for declining to invite fresh tenders or applications is that negotiation in the first instance is the most reasonable prospect of establishing an agreement with satisfactory terms and conditions that will benefit Council.

4 In accordance with Regulation 178(4)(b) of the Local Government (General) Regulations 2005, Council’s reasons for determining to enter negotiations with any person, is that the components within Council’s requirements may be split into separate parts to be delivered by a range of providers to benefit Council.

1. 5 Council delegate to the General Manager authority to negotiate on behalf of Council and submit a further report to Council on the outcome of the negotiations.

RECORD OF VOTING

Yes Against




Clr Zac Miles

Clr Ross Williams

4.3 SUMMARY OF COUNCIL INVESTMENTS AS AT 30 JUNE 2020

145/20 RESOLVED on the Amended motion of Clr McLaughlin, seconded Clr Williams

That the investment summary be deferred until the next meeting; and That reporting include the comparison to the last meeting for any movement

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams



4.4 LOW RISE HOUSING DIVERSITY CODE: COMMENCED 1 JULY 2020

MOVED on the motion of Clr Miles, seconded Mayor Bennett


Clr Miles and Mayor Bennett accepted the proposed amendment made by Clr Williams.

146/20 RESOLVED on the motion of Clr Miles, seconded Mayor Bennett

1. That Council receive and note the report;

2. That Council finalise its planning proposal and submit it as indicated by the Minister in his letter; and

3. That Council revisit the LSPSs to ensure we have the character of our localities clearly defined to ensure appropriate development.

RECORD OF VOTING

Yes Against




Clr Zac Miles

Clr Ross Williams

Clr Collins left the meeting at 07:53 pm. Clr Collins returned to the meeting at 07:54 pm.

Clr ZM Miles left the meeting at 08:08 pm. Clr ZM Miles returned to the meeting at 08:09 pm.

Item - 4.5 Ecopaddle - has been moved to another part of the document.

4.6 APPLICATIONS DETERMINED BY THE LOCAL PLANNING PANEL IN JUNE 2020

147/20 RESOLVED on the motion of Mayor Bennett, seconded Clr McLaughlin


RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams



4.7 DEVELOPMENT APPLICATIONS DETERMINED UNDER DELEGATED AUTHORITY IN JUNE 2020



RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

4.8 DEVELOPMENT APPLICATIONS DETERMINED BY THE DEVELOPMENT

CONTROL UNIT IN JUNE & JULY 2020



RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

4.9 REPORT OF LEGAL MATTERS JUNE - JULY 2020

150/20 RESOLVED on the motion of Deputy Mayor Sanderson, seconded Clr Williams


RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

Item - 4.10 Minutes of the Hunters Hill Local Area Traffic Committee held on 18 June 2020 - has been moved to another part of the document.



4.11 MINUTES OF THE AUDIT RISK AND IMPROVEMENT COMMITTEE HELD ON

24 JUNE 2020


That the Minutes be received and noted.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

4.12 MINUTES OF THE GLADESVILLE MAIN STREET COMMITTEE MEETING HELD

21 MAY 2020


1. That the Minutes of the Gladesville Main Street Committee Meeting of 19 May 2020 be received and noted.

2. That the paving works along Victoria Road between Massey and Cowell Streets be recognised in this year’s budget to ensure that the work is commenced.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

4.13 MINUTES OF CONSERVATION ADVISORY PANEL MEETING HELD 17 JUNE

2020



RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams



4.14 MINUTES FROM THE BUSHLAND MANAGEMENT ADVISORY COMMITTEE

HELD 4 MAY 2020



RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

4.15 MINUTES OF THE HUNTERS HILL ART EXHIBITION ADVISORY COMMITTEE

HELD ON 23 JUNE 2020



RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

4.16 MINUTES OF THE HUNTERS HILL ART EXHIBITION ADVISORY COMMITTEE

HELD ON 7 JULY 2020



RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams



4.17 COUNCIL MEETING DATES FOR BALANCE OF 2020

157/20 RESOLVED on the motion of Clr Williams, seconded Deputy Mayor Sanderson


2. That the Meeting Schedule for Ordinary Meetings of Council for the balance of the 2020 be adopted.

3. That the Meeting Schedule once adopted be advertised.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

RESOLVED on the motion of Clr McLaughlin, seconded Deputy Mayor Sanderson

That, at 8:37pm, that Council in a Closed Session, sit in Committee of the Whole to consider the following confidential items.

RECORD OF VOTING

Yes Against

Mayor Mark Bennett


Clr Ben Collins


Clr Zac Miles

Clr Ross Williams

QUESTIONS WITH NOTICE

7.1 PARK'N'PAY APP

Clr Zac Miles asked the following questions with notice regarding the installation of the

System:

Question: Prior to the roll-out of the Park'n'Pay app, what analysis was undertaken by council?

Answer: Council sought a solution which would meet its requirements. The intention of a Pay by Phone solution was to reduce reliance on conventional parking meters, allow alternate payment methods for customers, reduce the need to touch the parking meters (especially during the Pandemic) and improved customer service.

Discussions were held with numerous other Sydney Councils who shared their experiences with similar technology. A number of other products were considered and the Park and Pay App was also reviewed.



Question: What procurement process, if any, did council follow? Were alternative options considered for this product?

Answer: Council’s procurement process was adhered to and alternative products were considered.

Question: Value for money; the NSW Government is an alternative to existing commercial offerings. What market comparison was undertaken by council?

Answer: Council compared the ability of different products to meet Council’s current and future needs.

Question: Is Park’n'Pay a free service? Is it simply user pays or will council lose any revenue options to cost neutrality?

Answer: NSW Park N Pay does not charge a fee. A percentage based fee is charged by the third party processing transactions, which was competitive with other suppliers.

Question: It is understood that the app requires auxiliary services in order to function well for customers. What process was undertaken by council to investigate the costs of these auxiliary services?

Answer: Council does not know of auxiliary services required other than the processing of transaction, which was competitive with other suppliers.

Clr Zac Miles asked the following questions with notice for Council considerations in

the running of the Park N Pay application:

Question: Does the service allow for additional payment methods for the Park'n'Pay

service parking such as a mobile friendly website, SMS, IVR or a call centre?

Answer: No, however there are conventional meters at these locations as an alternative payment method.

Question: If there is a call centre for customers will it be an Australian based?

Answer: Hunter’s Hill Council Customer Service field parking enquiries.

Question: Can we as council offer the community start-stop payment whereby the

public only pay for the time they use? This feature increases compliance for councils, without the threat of enforcement penalties.

Answer: Yes



Question: If there is a pay-by-phone solution does it have a mandatory uptime? Does it offer real-time user support? What support arrangements are in place between council and the NSW Government?

Answer: Park N Pay is a pay by phone solution. The user is able to report issues via the app. Alternatively the user can use conventional meters or contact Hunters Hill Customer Service. Feedback is provided by Council to the NSW Government.

Question: Does the service to manage digital permits? Integration with other

software or services?

Answer: The Park and Pay app itself is not a digital permit solution, however it can be integrated with other software.

Question: Did we offer any wayfinding via integration with google street view?

Answer: Wayfinding is provided via the Park N Pay app

7.2 DANGEROUS DRAIN GRATES – HAZARD TO BIKES

Clr Williams asked the following question without notice:

Street drain grates at numerous locations throughout the Municipality are placed in a dangerous way. This might be as a consequence of recent drain condition assessments and / or cleaning. It is important that the slats are at right angles to the oncoming traffic as cycle wheels are narrow enough to drop down into the space causing the rider to fall and suffer severe injury or death. This situation creates a severe hazard for cyclists. Could a safety audit be carried out to rectify any grates that are inappropriately orientated.

Answer: Council advises that an audit is not required and the Council’s Works team will inspect grates during their ordinary course of business. It may not always be possible to turn grates as they will not all be square. If there are concerns regarding a specific grate these can be reported to Council’s Customer Service.

Clr ZM Miles left the meeting at 08:38 pm. Clr Collins left the meeting at 08:39 pm.



COUNCIL IN COMMITTEE OF THE WHOLE

RECOMMENDATION

1. THAT pursuant to Section 10A subsections 2 & 3 and Section 10B of the Local

Government Act, 1993 (as amended) the following items on the agenda for the

Ordinary Council meeting be dealt with in Committee of the Whole for the

reasons specified below:

2. The press and public be excluded from the proceedings of the Council in

Closed Session on the basis that these items are considered to be of a

confidential nature.

8.1 Purchase of Land Lot 2 DP 302748 105 Pittwater Road Hunters Hill

Item 8.1 is confidential in accordance with s10A(2)(c) of the Local

Government Act because it contains information that would, if disclosed,

confer a commercial advantage on a person with whom the Council is

conducting (or proposes to conduct) business.

3. That the Minutes and Business Papers including any reports, correspondence,

documentation or information relating to such matter be treated as confidential

and be withheld from access by the press and public, until such time as the

Council resolves that the reason for confidentiality has passes or become

irrelevant.

MOVED on the motion of Clr Williams, seconded Deputy Mayor Sanderson

That, at 8.48pm, Open Council resume:

RECORD OF VOTING

Yes Against

Mayor Mark Bennett



Clr Ross Williams

REPORT OF COUNCIL IN COMMITTEE

The Mayor advised that during closed session, one (1) Resolution was passed.

PRESENT

The Mayor Councillor Mark Bennett, Deputy Mayor Councillor Jim Sanderson, Elizabeth Krassoi, Justine McLaughlin, and Ross Williams.

RECOMMENDATION TO COUNCIL

158/20 RESOLVED on the motion of Mayor Bennett, seconded Clr McLaughlin That the Confidential Item 8.1 be deferred until the next Council meeting.



RECORD OF VOTING

Yes Against

Mayor Mark Bennett



Clr Ross Williams

CONCLUSION The meeting concluded at 8:48pm. I confirm that these Minutes are a true and accurate record of Ordinary Meeting No. 4482 held on 27 July 2020.

............................................. ................................... Councillor Mark Bennett Lisa Miscamble MAYOR GENERAL MANAGER

COUNCIL REPORTS 10 August 2020

Item 4.1 Page 1

ITEM NO : 4.1

SUBJECT : SUSTAINABILITY WORKING PARTY

STRATEGIC OUTCOME : A LEADER IN SUSTAINABILITY BY RESPONDING PROACTIVELY TO PRESSURE FACING OUR NATURAL ENVIRONMENT

ACTION : REVIEW THE ENVIRONMENTAL MANAGEMENT PLAN AND INCLUDE SUSTAINABILITY, UPCYCLING, COMMUNITY GARDENS, STREET LIBRARY, TREE SCAPE, AND ENERGY EFFICIENCY

REPORTING OFFICER : BEC HO

Ref:474023

PURPOSE

The purpose of this report is to seek councillor representation for the Sustainability Working Party. This working party will meet remotely three times over the next two months to assist in the development of the draft Sustainability Action Plan. RECOMMENDATION

1. That the report be received and noted;

2. That two councillors be nominated to participate in the Working Party;

3. That the draft Sustainability Action Plan be presented to Council.

BACKGROUND

Council’s Community Strategic Plan (CSP) sets out the vision for the future. One of the key principles of the CSP is to Manage and Preserve Our Environment. Council has made a commitment to regularly review our operations and processes to identify opportunities to reduce, recycle, reuse and refuse products generated by our changing lifestyles. A key performance indicator of this principle is for Council to encourage sustainable living. This commitment has been supported with the recruitment of a resource dedicated to sustainable education. Hunter’s Hill Council adopted the declaration of a climate emergency in association with our actions for climate change at the 24th of February 2020 meeting; acknowledging the recent devastating bushfire season, the ongoing drought and a nationwide call for a greater response to our changing climate. The motion at the meeting is outlined below:

1. That Council acknowledges that we are in a state of climate emergency that requires urgent action by all levels of government; that human-induced climate change represents one of the greatest threats to humanity, civilisation and other species; and that it is still possible to prevent the most catastrophic outcomes if societies and communities, including local councils, take action to reduce our impact on our environment;


Item 4.1 Page 2

2. That Council acknowledges that every community, no matter how small, has a role to play in reducing the impact of climate change on our built and natural environment and ecosystems; and that we work towards adapting our existing policies and practices where necessary to address more efficient water, energy, waste, use as well as anticipate carbon sequestration and urban heat mitigation practices;

3. That Council continues to build on its strategic commitment to sustainability by consideration and implementation of sustainable principles in all future aspects of our operations and service delivery, and by working towards ensuring that such principles are embedded into our long term strategic plans, our LEP, DCP and our quadruple bottom line;

4. That a report be brought back to Council presenting realistic, attainable goals to demonstrate practices that work towards the above principles as soon as practicable;

5. That Council continues to collaborate and partner with State and Federal government, LGNSW, NSROC and other relevant agencies on innovation and initiatives that improve our organisational sustainability and that address environmental and climate issues in our wider community.

Council has been working for some time to reduce its own emissions and support the community to live more sustainably, Further, Council over the past 12 months has made a number of resolutions in relation to sustainability including:

1. The introduction of a Sustainability Reserve Fund of $300,000

2. Reduce water consumption

3. Partner with NSW Circular on a pilot project

4. Look at ways to reduce food waste in landfill

5. Investigate alternative energy sources

6. Assist in the establishment of Ecopaddle

The Sustainability Action Plan intends to respond to these resolutions and provide a framework for Council’s future actions. REPORT

As part of this process, a short term Working Party will be formed, consisting of Community and Councillor Representation. Expressions of Interest have been sought from Community members with knowledge, expertise and/or interest. At the close of the EOI process, there were 10 applications received. The selected applicants are set out below:

Tracey Ashton

Katrina Barter

Heather Cook

Carrie Hamilton

Penny Hurley

Lisa McLean

Madeleine Thesseling

Helen Whitkin


Item 4.1 Page 3

The Working Party will meet three times over two months, and the meeting dates will be: 17 August 5.30 – 6.30pm 7 September 5.30 – 6.30pm Third meeting date to be confirmed. The draft Sustainability Action Plan will be reported to Council before the end of 2020. CONCLUSION

Council has over a period of time developed sustainability initiatives. The development of the plan will consolidate existing actions and inform future indicatives. FINANCIAL IMPACT ASSESSMENT

There is no direct financial impact on Council’s adopted budget as a result of this report. ENVIRONMENTAL IMPACT ASSESSMENT

There is a positive direct environmental impact on Council arising from Council consideration of this matter. SOCIAL IMPACT ASSESSMENT

There is positive direct social impact on Council arising from Council consideration of this matter. This imitative will build on our commitment to collaborate and partner with our community through the CSP outcome Focus on the Community. RISK ASSESSMENT

There are no direct or indirect risks impacting on Council arising from consideration of this matter. ATTACHMENTS

1. Terms of Reference - Sustainablilty Working Party ⇩


Item 4.1 Attachment 1 Page 4


Item 4.1 Attachment 1 Page 5


Item 4.2 Page 6

ITEM NO : 4.2

SUBJECT : EVENTS PROGRAM FOR 2020

STRATEGIC OUTCOME : COUNCIL ENCOURAGES A SENSE OF BELONGING AND CONNECTION TO THE LOCAL COMMUNITY

ACTION : CONDUCT AND REGULARLY REVIEW AN ANNUAL PROGRAM OF EVENTS

REPORTING OFFICER : BEC HO

Ref:464074

PURPOSE

To provide a report on the review the events program for 2019/2020 and the amended event program for 2020/2021 aligned with COVID19 restrictions and guidance. RECOMMENDATION


BACKGROUND

Hunter’s Hill Council’s Community Strategic Plan encourages a sense of belonging and connection to the local community. The events program supports the delivery of this outcome. Specific actions in the operational plan relate to the conducting and reviewing of an annual program of events, supporting and facilitating events and projects that encourage community participation and promotion of local community groups. Council conducts an annual program of events including its signature events. This year, due to the public health orders in place to minimise the spread of COVID-19, a number of events have been cancelled, including the Hunters Hill Food and Wine Festival and Council’s signature community event, Moocooboola. During this period, an alternate program of events has been conducted through a series of online events, including:

The Huge Hunters Hill Hunt

Hunters Hill Connected

Daily Yoga and Meditation

Woodworking

Anzac Day at Home

The Driveway Project

Virtual Pet Show

Virtual bingo

Over the next 12 months events are proposed to continue to connect, support and promote community through a flexible, cost effective and innovative event program.


Item 4.2 Page 7

REPORT

A review of Council’s events program has been undertaken. The purpose of this review was to:

Work within existing allocations and budget;

Engage new community partners and reignite past partnerships;

Achieve a balance between in house and outsourced events across the financial year;

Formalise a program that recognises Council’s significant contribution to other organisation’s events;

Focus on impacts, community outcomes and cost effectiveness of the event program.

The COVID-19 pandemic also provided opportunities to trial event opportunities in different formats and Council’s overall approach to events. The proposed program is scalable, and adaptable based on social distancing requirements. Event program In line with the objectives of the review it is proposed to reshape the events program under four categories; Signature, Civic, One Off and Partnerships, with the focus of the program being Signature and Civic events. Each year, other events are included to support the objectives of the adopted Operational Plan and take advantage of opportunities as they arise. Signature events

Young in Art: Young in Art will continue with a potential change to Opening Night. This will evolve based on the State and Federal Government’s socially distancing requirements and advice.

Art Exhibition: The Art exhibition was an early cancellation due to COVID-19. The Arts Advisory Committee have met informally and agreed to run an art event in November 2020. The event will run after the Young in Art exhibition, to minimise cost and resources. The show will be focused on artistic creations from local artists. Art is reliant on income from commission, sponsorship and entry fees. As Council is trying to minimise the expectation on community contributions, Council will be allocating funds from other event budgets and seeking a NSW Government grant for support.

Carols: A scaled back Carols at Boronia Oval is planned with Council responding to the advice of the State and Federal Government and increased crowd management.

Moocooboola: August (cancelled 2020) Youth Summit: Held in February 2020. This successfully engaged young people and

will become one of Council’s signature events. Senior’s Festival: This took the form of an Urban Bush Dance in February 2020.

Council and community partners are planning the event possibilities for 2021. CIVIC EVENTS

Australia Day: The 2021 event will be in line with State and Federal Government advice.

Volunteer Thank you + Mayors Christmas Party: Council proposes to combine the Volunteers Thank You and the Mayor’s Christmas Party in 2020.

Citizenship ceremonies: 2020 Citizenship ceremonies have been held in person on Australia Day 2020 and have continued with an on-line ceremony. Ongoing ceremonies


Item 4.2 Page 8

may be in person or on-line as determined by Council and relevant Government authorities.

ANZAC Day: In 2020, Council responded to the health restrictions by offering ANZAC@Home. Another example of Council’s ability to evolve with social distancing requirements. This included delivering a printed honour roll to all residents, communications in local and online media and engaging musicians to walk streets on ANZAC morning.

One off Events for 2020 - 2021

Outdoor Cinema: Council has explored the suitability of Bedlam Bay as a venue for an Outdoor Cinema. It is acceptable within the Plan of Management for the site, and there are operators interested in running a program for up to two (2) weeks in October 2020. This program is being further explored with National Parks and may require a tender process for an operator.

Village Talks: This year’s program will include a series of Village Talks. It is proposed that once the restrictions are lifted, these can be hosted on a monthly basis. A panel of speakers will entertain small groups of 20 – 30 people. The first Village Talk will focus on the topic of “Heritage”, and will be held in Council’s Town Hall once the works are completed.

The YARN Opening: Council’s Library and Community Space will open later this year. It is proposed that the opening will be a full day of programs showcasing the space and how it can be used.

Fancy Flea Market: Garage Sale Trail Council will be opening up Town Hall to vendors as part of the Garage Sale Trail on 21 November 2020. The Fancy Flea Market will be focused on vendors wishing to sell preloved designer wares. Council is organising a gourmet BBQ, coffee van and musicians. Each vendor’s table fee will be donated to Sydney Community Services, who will support this event.

PARTNERSHIP EVENTS

The Faces of Hunters Hill: Award winning artist, Mertim Goklap, has been busy painting his latest exhibition, “The Faces of Hunters Hill”. Council will support Mertim’s exhibition by providing a space to exhibit and expert advice through Council resources. The timing is to be confirmed.

Henley Farmers Market: The Happy Hens have been in conversation with Council since January to create the Henley Farmers Market. The Henley Farmers Market will be a small, seasonal event 4 times per year. The purpose of the market is to sell produce from farms affected by fire and drought, and promote the Happy Hens volunteer program. Council, partnering with the Henley Farmers Market, will be providing a set up grant of $1,000, marketing and promotional resources and approvals to use the green. The first market will be held in September 2020.

Monthly Music Recital: Six (6) events are proposed with Hunters Hill Music. Once works are completed in Council’s Town Hall, Council will work with Hunters Hill Music Society, local musicians and schools to host a monthly music recital.

New Year’s Eve: There is a significant cost impact to Hunters Hill in its New Year’s Eve events. Council is exploring methods to generate additional income to cover the increasing cost of traffic management and resourcing New Year’s Eve events. Following successful inquiries, Council is preparing a tender process for an area of Clarkes Point to be used as a dedicated event space by an external third party in return for a fee that would cover the management cost of New Year’s Eve.

Food and Wine Festival: May 2021 Quilt Show: Council intends to waive the hall hire for the next 2021 Quilt Show’s annual

event.


Item 4.2 Page 9

The information for all events are indicative as Council works through procurement and tender processes, and responds to the evolving nature of COVID-19 and the impact on events and the community. CONCLUSION

Hunters Hill is filled with passionate and social people who enjoy the connection of events. The response to the COVID-19 restrictions has demonstrated that the Hunters Hill community is flexible, adaptive and enjoys being connected. This program will enhance Council’s focus on community and creates a stronger event program for the future with the introduction of new events and new ways of running old ones. It is intended to shine a light on the special assets and places within Hunters Hill. FINANCIAL IMPACT ASSESSMENT

There is no direct financial impact on Council’s adopted budget as a result of this report. There are no additional funds requested. It is intended that this event program will be cost neutral, with partnerships, and redistribution of event budgets as required. ENVIRONMENTAL IMPACT ASSESSMENT

There is no direct environmental impact on Council arising from Council consideration of this matter. SOCIAL IMPACT ASSESSMENT

There is a positive social impact on Council and the Hunters Hill community arising from Council consideration of this matter. RISK ASSESSMENT

There are no direct or indirect risks impacting on Council arising from consideration of this matter. ATTACHMENTS

There are no attachments to this report.


Item 4.3 Page 10

ITEM NO : 4.3

SUBJECT : SUMMARY OF COUNCIL INVESTMENTS AS AT 30 JUNE 2020

STRATEGIC OUTCOME : COUNCIL IS FINANCIALLY SUSTAINABLE

ACTION : PROVIDE TIMELY FINANCIAL INFORMATION, ADVICE AND REPORTS TO COUNCIL, THE COMMUNITY AND STAFF INCLUDING THE LONG TERM FINANCIAL PLAN

REPORTING OFFICER : MAY VILAYTHONG

Ref:474165

PURPOSE

The purpose of this report is to provide a summary of the performance of Council’s investments as at 30 June 2020. All investments are undertaken and reported in compliance with the requirements of the Local Government Act 1993, the Local Government (General) Regulation 2005 and Council’s policy on investments. RECOMMENDATION


REPORT

In accordance with Council’s Investment Policy, investments have been made to ensure the preservation of capital and to ensure there is sufficient liquidity to meet cash flow requirements. The investments have regular maturity dates and this prevents the unnecessary loss of income due to having to retire the investment before maturity. It is considered prudent to maintain this flexibility until future requirements and directions in terms of other revenue raising options have been determined. At present the investments have been made across several Financial Institutions to spread risk. The majority of Council’s investments are for a period of 90 days which are currently being invested for longer terms. Table 3 shows the monthly average rate of Council’s investment portfolio in comparison with average bank deposit rates. The 90 day bank bill average rate is an industry performance benchmark. Over the past 12 months, Council’s average rate of 1.44% is performing above the 90 day bank bill average rate of 0.70%.


Item 4.3 Page 11

TABLE 1 - SUMMARY OF COUNCIL'S INVESTMENTS AS AT 30 JUNE 2020

Institution Reference Principal

Lodged Term Matures Rate

CBA Term Deposit $1,082,555.97

21-May-20 122 20-Sep-20 0.66%

CBA Term Deposit $521,030.34

11-May-20 91 10-Aug-20 0.61%

NAB Term Deposit $1,248,456.32

03-Mar-20 120 01-Jul-20 1.35%


01-Apr-20 120 30-Jul-20 1.26%


17-Jun-20 90 15-Sep-20 0.85%


25-May-20 91 24-Aug-20 0.92%

IMB Term Deposit $2,740,202.84

20-Feb-20 182 20-Aug-20 1.55%

AMP Term Deposit $2,100,000.00

24-Feb-20 182 24-Aug-20 1.85%

Macquarie Term Deposit $2,000,000.00

02-Mar-20 122 02-Jul-20 1.70%

Macquarie Term Deposit $1,000,000.00

05-Mar-20 182 03-Sep-20 1.65%

Macquarie Term Deposit $850,000.00

11-Mar-20 120 09-Jul-20 1.55%

CBA At Call $6,075,878.63

21-May-20 122 20-Sep-20 0.01%

$22,089,046.02

CBA General $940,514.78

30.6.20 Bank Account Balance

Total

$23,029,560.80

Certification – Responsible Accounting Officer

June’s investments include the following restrictions.

Table 2 - External Restrictions Actual as at 30 June 2020

Actual as at 31 May 2020

Developer contributions - S7.12 $1,572,824.98 $1,634,637.43

Specific purpose unexpended grants $1,090,096.60 $1,093,249.53

Domestic waste management $505,055.71 $505,055.71

Other special levies $1,636,130.02 $2,055,547.99

Total External Restrictions $4,804,107.32 $4,778,895.66

Internal Restrictions

Plant and vehicle replacement $388,665.55 $388,665.55

Employee leave entitlements $632,400.23 $632,400.23

Deposits, retentions and bonds $2,675,392.63 $2,760,145.13

Construction of building $249,130.00 $249,130.00

Office equipment & furniture $521,779.98 $544,864.85

Elections $106,082.73 $84,082.73

Insurance reserve $98,859.78 $98,859.78

Road Reconstruction $21,110.00 0

Property strategy $106,462.25 $143,629.74

Sustainability Reserve $300,000.00 $300,000.00 Safety & welfare expenses OH&S Incentive

$18,391.88 $21,892.36

Other $53,111.00 $20,000.00

Total Internal Restrictions $5,171,386.03 $5,509,314.29

Total Restrictions $9,975,493.35 $10,433,948.54

Note: The balances shown for 30 June 2020 will be subject to adjustment as part of completing the 2019/20 financial statements.


Item 4.3 Page 12

Table 3 - Council's total portfolio by month

Portfolio 90 Day Bank

$ Rate Rate

Total Investment as at:

July 2019 $ 21,822,607 2.00 1.11

August 2019 $ 23,373,650 1.77 0.98

September 2019 $ 23,902,238 1.67 0.98

October 2019 $ 23,922,513 1.59 0.87

November 2019 $ 24,464,611 1.52 0.91

December 2019 $ 24,481,990 1.45 0.90

January 2020 $ 23,489,620 1.37 0.89

February 2020 $ 20,907,285 1.40 0.89

March 2020 $ 23,944,315 1.24 0.53

April 2020 $ 22,759,064 1.20 0.17

May 2020 $ 22,759,064 1.08 0.10

June 2020 $ 22,089,046 0.98 0.10

Average Rate

1.44 0.70

ATTACHMENTS

There were no attachments to this report.

COUNCIL REPORTS Meeting 4483 - 10 August 2020

Item 4.4 Page 13

ITEM NO : 4.4

SUBJECT : DEVELOPMENT APPLICATIONS DETERMINED UNDER DELEGATED AUTHORITY IN JULY 2020

STRATEGIC OUTCOME : MAINTAIN THE CHARACTER AND AMENITY OF HUNTERS HILL

ACTION : ALL BUILDING WORK COMPLIES WITH COUNCIL REGULATIONS

REPORTING OFFICER : STEVE KOUREPIS

Ref:473404

The purpose of this report is to advise of Development Applications determined under delegated authority for the period July 2020.

RECOMMENDATION


DELEGATED AUTHORITY

In accordance with Section 327 of the Local Government Act 1993, authority is hereby delegated to the Director, Development and Regulatory Services to exercise and perform those powers, duties and functions in line with the authority and limitations of that position. These include approval and refusal of Development Applications as per Section 10 of Hunter's Hill Council Delegations of Authority. REPORT

Development Application No. 2019/1101 Zone R2

Construction Certificate No. N/A Notification Yes

Applicant Mr T McCurley Gremmo Homes Pty Ltd

Value $2,898,060

Premises 30 Park Road Hunters Hill

Landscaped Area 51.4%

Classification (BCA) 1a, 10a 10b Date lodged 10 Oct 2019

Assessing Officer Shahram Zadgan Determination Date 17 June 2020

Proposal Demolition of existing dwelling and swimming pool and construction of new dwelling, front fence and landscaping

Determination Refusal 1. The proposal does not satisfy the provisions of Section

4.15 of the Environmental Planning & Assessment Act 1979, particularly in relation to clauses (1)(a)(i), (iii), (b)(c)(d) and (e) for general matters of consideration of development applications.


Item 4.4 Page 14

Determination Refusal 2. The height of the proposal, being 8.5 metres and 3 storeys

in height fails to comply with the maximum of 8.5 metres/no more than two storeys height limit as prescribed by Clause 4.3 of the Hunters Hill Local Environmental Plan 2012.

Under the definition of Storey of Hunters Hill Local Environmental Plan 2012, it states that:

Storey means a space within a building that is situated between one floor level and the floor level next above, or if there is no floor above, the ceiling or roof above, but does not include:

a) A space that contains only a lift shaft, stairway or meter room, or

b) A mezzanine or c) An attic

The basement floor level, which includes the kids room, does not fall within the above mentioned uses.

3. The extent of the proposed excavation appears to be

excessive. Excavation cut and fill for any development of the site shall generally be limited to a maximum of 1 metre vertical depth at any point, with a combined overall maximum vertical height of 1.5 metres. Excavation above this limit is usually an excessive intrusion on the natural topography of the site. Excessive excavation of the site will not be supported under the Local Environmental Plan 2012 Clause 6.2 – Earthworks and Chapter 3.3. – Clause 3.3.4 (f) Landscaped area within the Hunters Hill Consolidated Development Control Plan 2013.

4. The proposal does not comply with the relevant objectives, design parameters and preferred design elements under Part 2 of Hunters Hill Consolidated DCP 2013, in that the proposed building is excessive in bulk and scale and uncharacteristic, and fails to adhere to the urban form characteristics of the Municipality.

Also, the proposal fails to comply with urban form characteristics in relation to scale in that generally buildings in the Municipality are no higher than a large Victorian two storey house. Development when viewed from the street should be compatible with the character and scale of any existing building to be retained on the site and residential development in the immediate vicinity. In addition, new residential development should reflect the scale, bulk and character of development in the vicinity.


Item 4.4 Page 15

Determination Refusal

The proposal would result in adverse impacts, as the scale of the proposed building is not compatible with the desired future character of Hunters Hill, in terms of the proposal being obtrusive and not compatible in sympathy with its surroundings.

5. Council has received one (1) objection to the proposal.

6. The proposal is contrary to the public interest and would create an undesirable precedent undermining Council’s planning objectives.



Applicant Melanie Davidson Value N/A

Premises 41 Augustine Street Hunters Hill

Landscaped Area N/A

Classification (BCA) N/A Date lodged 15 May 2020

Assessing Officer Anna Hopwood Determination Date 19 June 2020

Proposal Removal of two (2) trees

Determination Approve removal of one (1) tree with one (1) replacement tree to be planted. Refusal of removal of one (1) tree. Tree 1 - Melaleuca bracteata (Black Tea Tree)

Located in front garden area of Lot 5

Concrete driveway at base of tree recently demolished with no evidence of major root growth in subbase of slab

No evidence of displacement of in-situ driveway slab

Tree makes a positive contribution to landscape of immediate area

Application for tree removal is not supported

Tree 2 - Melaleuca bracteate (Black Tea Tree)

Located in front garden area of Lot 6

Base of tree approx. 200mm from pedestrian path and entrance to dwelling

Evidence of path displacement

Concrete driveway at base of tree recently demolished with no evidence of major root growth in subbase of slab

Tree has limited soil growing environment

Application for tree removal is supported

Replacement planting required to offset the loss of canopy resultant from tree removal


Item 4.4 Page 16

Determination The following replacement planting is required:

Location

Minimum container

size at purchase

No. of replacement

plants required

Replacement Tree Species

Within subject property

45L 1

Melaleuca bracteata (Black Tea Tree) or Pyrus calleryana (Callery Pear) or Michelea doltsopa (Chinese Magnolia) or Banksia serrata (Old Man Banksia)

Development Application No. DA 2020-1074 Zone R2


Applicant Mr & Mrs Gupta Value N/A

Premises 8 North Parade Hunters Hill

Landscaped Area N/A

Classification (BCA) N/A Date lodged XXXX

Assessing Officer Anna Hopwood Martin Peacock

Determination Date 20.07.2020

Proposal Removal of one (1) tree

Determination Approve removal of one (1) tree with one (1) replacement tree to be planted. Tree 1 XCupressocyparis leylandii (Leyland Cypress)

Mature specimen planted as part of a hedge/screen

Growing on a relatively small rock shelf with limited soil volume

Low Landscape Significance

Partially supressed with etiolated crown form and limited building clearance

Excavation works have identified a large diameter root that penetrates the foundation of the dwelling. The root is located in the Structural Root Zone and cannot be pruned without potentially impacting the stability of the tree

Application proposes tree removal due to property damage and potential risk

The Application for the removal of Tree 1 is supported

Replacement planting is required to maintain the canopy cover in the suburb


Item 4.4 Page 17

Determination Removal of the tree with the large root penetrating the foundation could increase the potential for failure of the adjacent trees due to altered wind loading

Applicant to be advised to apply for removal of adjacent trees

The following replacement planting is required:

Location

Minimum container

size at purchase

No. of replacement

plants required

Replacement tree Species

Side boundary

25L 1

Syzygium sp. (Lilly Pilly species) or Banksia marginata (Coast Banksia) (Note: replacement tree should be clipped regularly to maintain the trees as a hedge)



Applicant Ms Mey Khou Value N/A

Premises 10/5A Junction Street Gladesville

Landscaped Area N/A


Assessing Officer Anna Hopwood Determination Date 2 July 2020

Proposal Removal of one (1) tree

Determination Approve removal of one (1) trees with one (1) replacement tree to be planted Tree 1 - Yucca elephantipies (Yucca)

Mature specimen growing in very small garden bed (<1 square metre)

Low landscape significance

Basal flare of tree has overgrown the concrete slab surrounding the garden bed and is causing major displacement of the adjacent brick boundary wall

Application proposes tree removal due to trunk lean and hazardous condition of the tree

The tree is unlikely to be structurally unstable however future growth will cause further damage to the boundary wall and is likely to cause its collapse


Item 4.4 Page 18

Determination Application for tree removal is supported with Conditions imposed

Replacement planting required to offset the loss of canopy resultant from tree removal

Location

Minimum container

size at purchase

No. of replacement

plants required

Replacement Tree Species

Front garden

area 15L 3

Camellia sp (Camellia species) or Magnolia stellata (Star Magnolia) Please contact Council’s Tree & Landscape Consultant if you would like to nominate an alternative species



Applicant Mr & Mrs Chen Huang Value N/A

Premises 4 James Street Hunters Hill

Landscaped Area N/A



Determination Date 8 July 2020



Item 4.4 Page 19

Determination Refuse removal of two (2) trees Trees 1 & 2 Melaleuca quinquenervia (Broad Leaf Paperbark)

Mature specimens in good/fair health

Moderate Landscape Significance

Trees are being suppressed by adjacent Cinnamomum camphora (Camphor Laurel)

Application proposes removal of the trees as they have developed trunk leans and are unstable

No evidence of rootplate movement was observed in either tree. The trunk leans appear to be phototropic in nature due to suppression from the Cinnamomum camphora (Camphor Laurel)

That Development Application No. DA 2020-1054 for the removal of two (2) Melaleuca quinquenervia (Broad Leaf Paperbark) trees located within the property of 4 James Street, Hunters Hill be refused as there is no evidence of root plate instability.



Applicant Mr & Mrs Chen Huang Value N/A

Premises 4 James Street Hunters Hill

Landscaped Area N/A

Classification (BCA) N/A Date lodged 4 Jun 2020


Determination Date 8 Jul 2020



Item 4.4 Page 20

Determination Approve removal of two (2) trees with two (2) replacement trees to be planted. Trees 1 & 2 Cinnamomum camphora (Camphor Laurel)

Mature specimens in good/fair health

Fair structural condition due to major co-dominant inclusions between first order stems

Moderate Landscape Significance

Trees are causing mutual suppression which has impacted their crown form

Trees are beginning to supress adjacent, better quality Melaleuca quinquenervia

Application proposes removal of the trees as they are hazardous

The likelihood of the failure of one or more included co-dominant stem is considered low in the short to medium term. However, the potential for stem failure may increase as the trees develop in size

The removal of the trees would allow for the better development of the adjacent trees

Application for tree removal is supported

Replacement planting required to maintain the canopy cover in the suburb

Location

Minimum container

size at purchase

No. of replacement

plants required

Replacement tree Species

Front garden

area 75L 1

Ginkgo biloba (Maiden Hair Tree) or Liriodendron tulipifera (Tulip Tree)

Front garden

area 45L 1

Banksia serrata (Old Man Banksia) or Lagerstoemia indica (Crepe Myrtle)

Development Application No. 2019-1082-1 Zone R2


Applicant Mitch Bye Value N/A

Premises 1 Lyndhurst Crescent, Hunters Hill

Landscaped Area 50.1%

Classification (BCA) 1a, 10 Date lodged 28 Apr 2020

Assessing Officer Shahram Zadgan Determination Date 10 Jul 2020


Item 4.4 Page 21

Proposal Proposed alterations and additions to existing dwelling – s4.55 Modifications – Modification of roofing material, landscaping, ground and first floor layout

Determination Approval

Development Application 2020-1009 Zone R2


Applicant Edwina Birtwistle Value $42,495

Premises 19 Windeyer Avenue, Gladesville

Landscaped Area N/A

Classification (BCA) 1a Date lodged 15 Jan 2020

Assessing Officer Kerry Smith Determination Date 25 May 2020

Proposal Demolish rear deck & pergola and construct ion of new deck, pergola and shade structure

Determination Approval

ATTACHMENTS

There were no attachments to this report.

COUNCIL IN COMMITTEE OF THE WHOLE Meeting 4483 - 10 August 2020

Page 22

COUNCIL IN COMMITTEE OF THE WHOLE

In accordance with Section 10A(2) of the Local Government Act 1993, Council can exclude

members of the public from the meeting and go into Committee of the Whole to consider

confidential matters, if those matters involve:

(a) personnel matters concerning particular individuals; or

(b) the personal hardship of any resident or ratepayer; or

(c) information that would, if disclosed, confer a commercial advantage on a person

with whom the council is conducting (or proposes to conduct) business; or

(d) commercial information of a confidential nature that would, if disclosed;

(i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the council, or

(iii) reveal a trade secret, or

(e) information that would, if disclosed, prejudice the maintenance of law; or

(f) matters affecting the security of the council, councillors, council staff or council

property; or

(g) advice concerning litigation, or advice that would otherwise be privileged from

production in legal proceedings on the ground of legal professional privilege or

information concerning the nature and location of a place; or

(h) an item of Aboriginal significance on community land,

and Council considers that the closure of that part of the meeting for the receipt or discussion of

the nominated items or information relating thereto is necessary to preserve the relevant

confidentiality, privilege or security of such information, and discussion of the material in open

session would be contrary to the public interest.

In accordance with Section 10A(4) of the Local Government Act 1993 the Chairperson will invite

members of the public to make verbal representations to the Council on whether the meeting

should be closed to consider the following confidential matters.

RECOMMENDATION

1. THAT pursuant to Section 10A subsections 2 & 3 and Section 10B of the Local

Government Act, 1993 (as amended) the following items on the agenda for the

Ordinary Council meeting be dealt with in Committee of the Whole for the reasons

specified below:

8.1 Purchase of Land Lot 2 DP 302748 105 Pittwater Road Hunters

Hill

Item 8.1 is confidential in accordance with s10A(2)(c) of the Local

Government Act because it contains information that would, if disclosed,

confer a commercial advantage on a person with whom the Council is

conducting (or proposes to conduct) business.

2. The press and public be excluded from the proceedings of the Council in Closed

Session on the basis that these items are considered to be of a confidential nature.

3. That the Minutes and Business Papers including any reports, correspondence,

documentation or information relating to such matter be treated as confidential and

be withheld from access by the press and public, until such time as the Council

resolves that the reason for confidentiality has passed or become irrelevant.

10 August 2020 at 6:00 PM · Clr Justine McLaughlin Clr Zac Miles Clr Ross Williams RESOLVED on the...

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