1 Zoe Van Hoover [email protected] 1 Safety Systems NEH Accelerator Readiness Review LCLS NEH...

1 Zoe Van [email protected]

1Safety SystemsNEH Accelerator Readiness Review

LCLS NEH Operational and User Safety Programs

Zoe Van Hoover – LCLS Experimental Facilities Division Safety Officer

June 30, 2009



Introduction

All Safety Programs at SLAC Follow ISEMS

Operational Safety ProgramModeled after SLAC Accelerator Systems Division operational safety program, plus programs at SSRL, ALS, and APS.

User Safety ProgramIncorporates elements of user safety programs from SSRL, ALS, and APS.



Operational Safety Documents

Site-Wide DocumentsSADASEGuidelines For OperationsSLAC ES&H Manual

Directives DocumentsExperimental Facilities Division Operations DirectivesOperational Radiation Safety Program Directives

Operational ProceduresXFD Beamline Posting ProcedureOnline/Offline ProcedureHutch Search ProceduresFloor Coordinator Alarm and Warning Response Procedure

NEH Building Safety and Emergency PreparednessNEH Area Hazard AnalysisNEH Building Emergency PlanFloor Coordinator Incident Response Procedure

Training DocumentsFloor Coordinator Qualification WorkbookHutch Search Certification Workbooks



XFD Safety Roles & ResponsibilitiesXFD Safety Officer (XFDSO)

Oversee and assist in hazard identification and mitigationAdvise on safety policies and procedures, and interpret regulatory safety mandates (OSHA, DOE)Participate in BLA development and implementation Provide authorization signature for Radiation Safety Work Control Forms (RSWCF) if neededOversee XFD operations for safety

User AdministrationCoordinates collection of safety information from usersAdministers basic safety training to users and maintains user safety training records

Floor Coordinators (FC)Conduct safety procedures (online/offline, search, etc.)Participate in BLA validationImplement experiment Set-up Phase and X-ray Phase Safety Check ListsPut beamlines online/offlineAct as Person In Charge in the event of an emergencyAct as search procedure trainer

Instrument Scientist (If there is more than one IS, one is designated as Primary IS)Primary IS: participate in identifying Radiation Safety System (RSS) componentsPrimary IS: participate in development of BLAPrimary IS: provide authorization signature for RSWCF if neededAct as user supervisor when assigned to do soWrite instrument SOPs when neededAct as Hutch Safety Orientation Trainer

Area ManagerMonitor work and ensure that it is done safelyParticipate in identifying RSS componentsParticipate in development of BLARelease work for RSWCF if needed



Operational Radiation SafetyPrepare Beamline Authorization (BLA) RP & XFDSO

Validate BLA RP, XFDSO, FCs, IM

Label and Photograph Safety Items (RP & XFDSO)

Complete Pre-run Checklist (RP, XFDSO, FCs, ISs)

Prepare Survey Procedure (RP)

Post hutch for initial survey (RPFO)

Deploy Passive Dosimetry (RPFO)

DOE and lab management approval to operate

Train Floor Coordinators and Instrument Scientists

Post list of trained and qualified XFD staff

Complete Online Checklist, and key beamline online (FC)

Perform Initial Survey (RPFO)

Tune Beamline (ISs)

Perform Comprehensive Survey (RP & RPFO)

Remove survey postings (RPFO)

Proceed with commissioning and user operations

Process for bringing first beam to a new beamline



Hutch PostingsBeam Line Authorization (and Safety Item List)

Issued Jointly by RP and XFDSOActive BLA must be signed and posted to allow beam operation to the hutchMay be covered with a Notice of Open Radiation Safety Work Control Forms. If this notice is in place, beam operation to the hutch is not allowed. Online/Offline Checklist

XFD controlled documentCompleted by Floor CoordinatorChecklist with online signature block completed must be posted at beamline when beamline is onlineCompleted online block constitutes user work release for x-ray phase of experiments

LCLS User Training SummaryTracks user training, including basic required user training courses, individual level of search qualification, and any other additional training courses required by user supervisor

Set-up and X-ray Phase Safety Checklists

Customized checklists issued for each experiment by XFDSO Completed by Floor CoordinatorCompleted items on the Set-up Phase Safety Checklist constitute user work release for set-up work involving specified equipment only.Completed X-ray Phase Safety Checklist is one item required for completion of the Online Checklist

Area Specific Safety BinderArea Hazard Analysis (AHA)Building Emergency PlanSearch Related Documents: Search Procedure, Entry and Exit Procedure, HPS User Manual

Experiment Specific Safety BinderMaterials Safety Data SheetsProcedures and work planning and control documents for experimental work, constituting supervisor work authorization for users

Hutch SOP BinderContains Laser SOPs, Instrument SOPs, and SOPs for other SLAC equipment typically used at or near the hutch.



Hutch Searches

Graded Approach to Search Qualification

2nd Searcher (if multiple searchers are required due to hutch layout)

XFD staff including Floor Coordinators and Instrument Scientists will be qualified Users routinely trained and qualified upon arrival at hutch

Lead Searcher XFD staff including Floor Coordinators and Instrument Scientists will be qualified Users may individually be trained and qualified as lead searchers after having participated in multiple searches under supervision, and demonstrated ability to independently lead searches.

Search TrainerOnly Floor Coordinators will be qualified as search trainers



User Safety Program

At the time of Experiment Proposal Submission

User submits Experiment Safety Assessment Form (ESAF)

XFDSO reviews ESAF to preliminarily determine whether hazards of proposed experiments can be adequately controlled at LCLS

CF1: Define Scope

CF2: Analyze Hazards

GP4: Balanced Priorities

GP5: Tailored Controls

GP6: Identification of Safety Standards

GP7: Operations Authorization



User Safety Program

When Experiment Has Been Approved for Beam Time

LCLS supervisor is appointed for each user associated with proposed experiment.User and Instrument Scientist update ESAF as necessary

XFDSO thoroughly reviews ESAF and works with experiment proponents, SLAC safety subject matter experts (SMEs), and identified LCLS user supervisor to analyze hazards, identify user safety training requirements, and develop hazard controls.


CF3: Develop and Implement Hazard Controls

GP1: Line Management Responsibility for Safety

GP2: Roles and Responsibilities are Clearly Defined

GP3: Competence Commensurate with Responsibility






User Training

User Safety TrainingComputer Based Training – may be completed before arrival at SLAC site

GERTSON/EOESHElectrical Safety Course # 239

Written training materials for on-site training will be available for review before arrival on site

Training administered by User Research AdministrationVerify completion of remote computer based trainingGeneral SLAC site safetyRead and sign SLAC Lightsource Access Guidelines and Agreement

Training administered on location at LCLS hutch and experimental floorHutch and instrument specific safety trainingHutch search procedureOn site review of planned experiment procedures, hazards, and controls with designated SLAC supervisor

Additional training may be required for experiments with additional hazardsLaser SafetyHazardous Materials ManagementOther training requirements identified in ESAF process



User Safety Program

When Users Arrive on SiteUsers complete all required training, supervisor confirms completion.Supervisor identifies all user equipment, and does not authorize use of user furnished equipment until appropriate SME inspections are completed (electrical safety, laser safety, mechanical, or seismic)Supervisor reviews all planned user procedures to identify any hazards not caught earlier in the ESAF process, or procedures that do not adequately control hazards

Works with XFDSO to update ESAF, finalize hazard list and hazard controls, and update Safety Checklists as required.





GP3: Competence Commensurate with Responsibilty






User Safety Program

In order to begin workList of qualified users with training completion record is posted at hutchAuthorizing documents (ATA, or JSA/SOP) posted at hutch by supervisorAll required experiment specific safety documents are posted at hutch (laser SOPs, MSDSs, etc.)Floor Coordinator releases work

Set-up Phase Safety Checklist releases set-up phase work item by itemOnline procedure completion allows FC to key beamline online, and provides x-ray phase work release.


CF4: Perform Work Within Controls



GP3: Competence Commensurate With Responsibility






User Safety ProgramDuring User Experiments

Work is only performed by authorized users and employeesSafety oversight by SLAC staff

~ 24 hour instrument scientist coverage during first LCLS run24 hour Floor Coordinator coveragePeriodic walk-though inspection by XFDSO and XFD line management staff

If scope of work changes at any time, stop and start ISMS process from the beginning.

Upon Completion of ExperimentSafety feedback provided through User Research Administration questionnaire

CF4: Perform Work Within Controls

CF5: Feedback and Improvement



GP3: Competence Commensurate With Responsibility



1 Zoe Van Hoover [email protected] 1 Safety Systems NEH Accelerator Readiness Review LCLS NEH...

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