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Administrative Boundaries Update

John OwensVirginia Geographic Information Network

VGIN Board MeetingOctober 8, 2014

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Genesis of Workgroups• Administrative Boundaries Workgroup were

identified as priorities in the 2010-2015 VGIN Strategic Plan

• Administrative Boundaries Workgroup had its first conference call in June, 2013, followed by several additional calls

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Administrative Boundaries• VGIN developed a Workgroup Charter• Participation by more than 44 individuals• Presentations by Zach Robbins from the Commission on

Local Government and Kevin Holmes from the US Census• Discussions of issues with Karen Mullins of Wise County,

Page Cockrell of the VGIN Board and Surveyor community, and Brandon Moore working with the Southwest VA MERG group– Information available for download from the VGIN

website http://www.vita.virginia.gov/ISP

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State of Boundaries

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Administrative Boundaries and Changes

Locality Boundary Changes, Locality updates internal boundary

Submission to and Approval by Circuit Court

Notification to Sec. of Commonwealth, sent to distribution list for announcement, changes tracked by Commission on Local Government

No Process for Generation of Up to Date VA GIS Boundary Data Layer

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Strawman To-Be Boundaries Process

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Locality needs to make changes to boundaries

VGIN Administrative Boundaries Edit Team

Submission to and Approval by Circuit Court

Notification by Sec of Commonwealth and Review by Commission on Local Government

VGIN Admin Boundary Product

Verification of Nature of and Approval for Boundary Changes

Description of Boundary Changes (draft)

Editing Process

QA Review of Product by Commission on Local Government

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Products from Administrative Boundary Process1. Virginia Administrative Boundary Dataset for use by public,

agencies, localities2. Establishment of a Administrative Boundaries Data Standard to

describe a standard Boundary product produced by VGIN and to be utilized by State Agencies and other interested stakeholders

3. Development of a process for the current Administrative Boundary standard and future GIS Data Standards from VGIN to be created and adopted

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Creation of the Data Standard• VGIN with assistance from VITA Data Governance (Joe Grubbs and Nicole

Helmantoler) created the draft VGIN Administrative Boundary Geospatial Data Standard ~ May 2014, sent to Workgroup for informal comment

• Standard Posted to the VITA ORCA review system for public comment through August 5, 2014 (http://apps.vita.virginia.gov/publicORCA/) – 10 Comments were received

• Comments were reviewed, some changes were incorporated into the document, and the final submission was made for CIO and Secretary of Technology approval – A little backlog on submissions through VITA, so we’re in the queue but without a

projected approval date– Commenters will be contacted after approval of the document regarding the

changes made in the document in response to their submissions

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A Repeatable Standard Creation ProcessBy creating the Admin Boundary standard, a process has been outlined for future GIS Data Standards to be created and adopted (abbreviated here)

1. Identify Need for a Data Standard for a particular thematic area 2. Develop a Draft Charter for thematic base mapping Standard Development

Workgroup3. Identify Stakeholders to Invite and Convene a Workgroup of Stakeholders to

Discuss and Develop Standard 4. Implementation Team Discusses and Develops Proposed Standard Documents

and is Reviewed by the Working Group5. Proposed Standards Document is Reviewed by VGIN Coordinator, VITA Senior

Management and the VGIN Board6. GIS Data Standard Document is Submitted Through the VITA Data Standards

Process for Public Comment, Consideration and Ultimately Approval

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Draft VA Admin Boundary Product• Drafts of the Virginia Administrative Boundary Dataset were

published through the spring and summer of 2014, available as a ESRI Layer Package on the Virginia GIS Clearinghouse Portal http://vgin.maps.arcgis.com

• There have been 222 downloads of one draft data package from the Clearinghouse

• We had both Workgroup and VGIN listserv announcements of the draft product for review

• No negative comments received regarding the quality of the release, generally seen as a big improvement

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Final VA Admin Boundary Product• Incorporated a shoreline product from the Virginia Institute

of Marine Science to clip boundaries at waterline– We saw VIMS as the best source of shoreline data in this case

• Projected for release alongside Q4 VA Road Centerlines release near 11/15/14– This should allow the Data Standard document to be released before or

simultaneous with product release

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Data Comparison

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VBMP Data Granularity

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Final Steps• Boundary Data Standard Approvals - soon• Virginia Administrative Boundaries Dataset

release in Q4 RCL release window• Publish and discuss GIS Data Standard

process with community, apply as needed to new challenges of base layers

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Thanks to…• VGIN GIS Data Analysts

– Kenny Brevard, Michael Vojta, April Branton• Admin Boundary Workgroup Stakeholders• Census (Kevin Holmes among many)• Commission on Local Government (Zach Robbins)• Joe Grubbs from VITA Data Governance

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Questions?

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