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Sometimes, Tables can be confusing

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Power of charts

Why use charts and graphs? Gives reader a compact and structured

version of the data. Many details can be shown in a small

space. Shows the differences and patterns in a

set of data. Reader can see immediately major

similarities and differences without having to compare and interpret figures.

3

Main Purpose

The main purpose of graphs is to show information that cannot be easily read from a data table.

It can be very difficult to readily ‘see’ trends and contrasts in a table.

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A Graph can paint a clearer picture

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These days, presenting data is quite easy

There is a lot of computer software available that makes it easy for the user to input data, make charts and graphs, present information creatively, and write reports.

MS PowerPoint is presentation software commonly used to prepare a slide show presentation.

MS Excel is spreadsheet software that allows the user to easily input data as well as create colorful charts and graphs.

MS Word is word-processing software that can help the user put together a final report.

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General Principles

Make sure to choose an appropriate graph. The graph/chart should help the reader see

the overall patterns and details. The graph should be easy to interpret and

analyze.

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Commonly used visual tools

Charts/Graphs: Bar Line Pie XY Scatterplot Pictograph Thematic Map

Rate

18.9 - 38.438.5 - 58.058.1 - 77.677.7 - 97.0

8

Bar Chart/Graph

Bar graphs compare the values of different items in specific categories or at specific points in time.

Bar graphs are simple to create and easy to interpret.

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Bar Chart (Example)

Horizontal Bar ChartVertical Bar Chart

Normally, we use a horizontal bar chart when there are:

•variables with long names

•many variables

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Group bar chart and Stacked bar chart

Group Bar ChartTotal value of categories are easily visible.Easy to compare the different categories with one

another.

Stacked Bar Chart

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Line Graph

Line graphs show the progression of values over time.

Easy for the eye to follow. Easy to get a clear picture of the trends in

data. Easy to see when major changes occurred.

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Take a ride on a line graph

Click on the link below to take a ride on a line graph that shows the price of housing from 1895-2005. As you are watching, try to feel the trend that is happening. Feel each dip and bump along the way. Try to visualize what the line graph looks like.

http://www.speculativebubble.com/videos/real-estate-roller-coaster.php

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Line Graph (Example)

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Area graphs

Area graphs show the actual value each series contributes to the total.

Area graphs show patterns created over time.

Good for illustrating situations with only a few parts that have simple development patterns.

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Area Graph (Example)

Source: GMR 2002

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Pie Chart

Suitable for illustrating percentage distributions.

Displays the contribution of each value to a total.

Best suited for overviews. Should not have too many sectors – max. 5

or 6.

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Pie Chart (Example)

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XY ‘Scatter-Plot’ Graph

XY ‘scatter-plot’ graphs plot values in one series against those in another.

Compares pairs of values (coordinate pairs). Shows correlations between data topics –

e.g. shoe size to height.

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XY Scatter Plot Graph (Example)

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Thematic Maps

Thematic maps plot values on geographical maps, showing variation in the values by geographical boundaries.

Quang Nam

Quang Ngai

Binh Dinh

Phu Yen

Khanh Hoa

Kon Tum

Gia Lai

Dac Lak

Lam Dong

Ho Chi Minh City

Ninh ThuanBinh Phuoc

Binh Duong

Dong NaiBinhThuan

Central Highlands

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Primary Completion Rate – Viet Nam

Rate

18.9 - 38.438.5 - 58.058.1 - 77.677.7 - 97.0

1992-19932002-2003

Quang Nam

Quang Ngai

Binh Dinh

Phu Yen

Khanh Hoa

Kon Tum

Gia Lai

Dac Lak

Lam Dong

Ho Chi Minh City

Ninh ThuanBinh Phuoc

Binh Duong

Dong NaiBinhThuan

Central Highlands

Extracted from presentation of DEVINFO - UNICEF

Thematic Map (Example)

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Before Preparing Charts

Who is the target audience? What is their level of understanding? What are their interests?

Role of charts in conveying your message To show trends To show contrast To show magnitude, percentage

How will the charts be presented? In color, B&W? In a publication, as a presentation using overhead

projector? What chart is the best?

Bar, pie, line, maps…..

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After Making Charts

Is it easy to understand? Too fancy, too dull, too much, too little?

Does this give the message that I would like to convey?

Does it show what I want it to? Can this chart be misinterpreted?

Am I giving the wrong message? Is it self-contained?

Title Legend Axis title Scale Sources Other relevant information

Is the chart in right place?

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Conclusion

The main purpose of a graph/chart is to show

information that cannot be easily read from a data table.