1

So, what happens here?A B C D E

1 34 75

2 25 85

3 95 77

4 35 88

5 75

6 85 99

7 95 124

8 =(A5+B4)*A7

9

=(B2+C1)*B4

2

How to work it out Cell references will change when you copy a formula. What they end

up as depends on where you paste the formula to! To work it out:

– First consider horizontal movement (across)

– Do column arithmetic • E.g. if you move across (to the right) 2 cells from column A, A + 2 is C (think

ABC)• E.g. if you move across (to the left) 2 cells from column D, D - 2 is B (think

DCB)– Then consider vertical movement (up or down)

– Do row arithmetic • E.g. if you move down 2 cells from row 3, 3 + 2 is 5• E.g. if you move up 2 cells from row 8, 8 - 2 is 6

+ (Add)- (Subtract)

+ (Add)

- (Subtract)

3

Practise

Copy formula in C2 to:a) D2 ______________ b) B2 ______________ c) C1 ______________ d) C4 ______________ e) D4 ______________ f) B1 ______________

=C3+F6=A3+D6=B2+E5=B5 +E8=C5 +F8=A2 +D5

4

Absolute addressing

What we’ve just seen is called relative addressing At times we don’t want cell references to change $ signs function like pegs to hold row numbers or column

letters in place and stop them being translated relative to their new positions when copied

In the formula =$A1* 4 the column letter is fixed and the row number can change

5

When is absolute addressing useful?

6

Think you’ve got it?A B C D E

1 =E5+D7

2

3 =C4/A2

4

5 =$A7+D5

6

7

8 =D$1-$E2

=G5+F7

=C7/A5

=$A3+F1

=B$1-$E1

1

2

3

4

7

Fill handles and AutoFill

Fill Handle

Drag fill handle in the direction you want to AutoFill

Excel can make intelligent guesses at what you want to enter into cells and fill these cells for you

E.g. a range of days or months, repeated entries, etc

8

Custom AutoFill Lists (1) If you want Excel to be able to AutoFill customised data, you

need to create a custom AutoFill list Office button Excel Options Popular, and then under Top

options for working with Excel Edit Custom Lists

9

Custom AutoFill Lists (2) NEW LIST type the entries in the List entries box Add

10

Using Custom AutoFill Lists

On the worksheet, click a cell, and then type the item in the custom fill series that you want to use to start the list.

Drag the fill handle across the cells that you want to fill

11

Edit Fill (1) The Fill option on the Editing group of the Home tab

can be used to automatically fill more complex series of numbers, dates and so on.

12

Edit Fill (2) E.g., it is possible to fill a selected area with a series of

weekday dates, leaving out weekends. This can be achieved as follows:

– Enter a date into the first cell and then select the chosen area– Choose Fill Series from the Editing group of the Home tab

13

Edit Fill (3)– You are filling a column so select Series in Columns, Type Date, Date

Unit Weekday, Step Value 1 (i.e. fill every weekday rather than every 2nd or 3rd weekday). Click OK.

14

Edit Fill (4) Results look as follows Consulting a calendar shows the tool to be accurate

15

More on Edit Fill Fill Series offers a lot of flexibility- addition, multiplication,

dates, using a selection or a Stop value

16

Section 5 –Manipulating Data: Functions [f(x)] Function formulas are specialised formulas that perform

calculations of varying complexity Save time and effort Can be used for a range of financial, accounting, and

other functions Accessible from the Function Library group of the

Formulas tab on the Ribbon

17

Using functions Functions can be described and searched for, or

selected from a drop-down list of categories

18

AutoSum as a function A closer look at AutoSum reveals the function formula created when

the AutoSum button was clicked Note that A1:A6 represents a cell range

Equals sign Function NameArguments

19

Naming Ranges Ranges can be named/labelled as

follows:– Select the cell, range of cells, or

nonadjacent selections that you want to name.

– Click the Name box at the left end of the formula bar .

Type the name for the cells. – Press ENTER.

Formulas can use range names rather than ranges specified by using cell references. Here B4:B11 is the same as the name January.

THIS HAS NOTHING TO DO WITH THE COLUMN HEADING.

20

Text Functions (1)

=REPT(string, number_of_repetitions) =LEFT(string, number_of_characters) =RIGHT(string, number_of_characters) =MID(string, start position, number_of_characters)

21

Text Functions (2) =LEN(string) =TRIM(string) =UPPER (string) =LOWER (string) =PROPER(string)

22

Text Functions (3)

=REPLACE(whole string, position of text to replace, number of chars to replace, new text)

=SUBSTITUTE(whole string, text to replace, new text)