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Transcript of 1. SAP BUSINESS ONE FINANCIALS SAP Business...
1. SAP BUSINESS ONE FINANCIALS
SAP Business One Accounting Overview
This course will give you an overview of the accounting features in SAP Business One.
Start Using Financials
Once you have completed this topic, you will be able to:
Navigate the chart of accounts
Access business partner account information
Understand how automatic postings work
Chart of Accounts Structure
Once you have completed this topic, you will be able to:
Change the Chart of Accounts for your company
Create, delete and change General Ledger Accounts
Explain what a Control Account is
Define the Currencies that the system uses to manage a General Ledger Account Balance
Use Account Segmentation for reporting purposes
Opening Balance - Business Partners
Once you have completed this topic, you will be able to create and verify opening balances for Business
Partners.
Opening Balance - General Ledger
Once you have completed this topic, you will be able to enter and verify opening balances for the General
Ledger.
General Ledger
Post a Journal Entry
Once you have completed this topic, you will be able to:
Post a journal entry to the general ledger
Post to a business partner
Post a journal entry with automatic tax calculation
Reverse a Journal Entry
Once you have completed this topic, you will be able to correct a journal using a reversal.
Deferrals with Automatic Reversal
Once you have completed this topic, you will be able to:
Understand the need for Deferrals and how these are handled in SAP Business One
Post Reversing Journals and execute their reversal
Journal Vouchers
Once you have completed this topic, you will be able to use journal vouchers.
Posting Templates
Once you have completed this topic, you will be able to use posting templates.
Recurring Postings
Once you have completed this topic, you will be able to create recurring postings.
Define Posting Periods
Once you have completed this topic, you will be able to:
Define posting periods for financial accounting and reporting
Change the status of a posting period
Period End Closing
Once you have completed this topic, you will be able to:
Describe the period-end closing process
Describe the influence of closing balances on financial reports
Continuous Stock
At the end of this course, you will be able to:
Understand the functionality of a continuous stock system
Describe the three valuation methods
Exchange Rate Differences
Understand differences on exchange in SAP Business One
Post Realized differences
Report and post Unrealized differences
Internal Reconciliation
Internally Reconcile a Business Partner
Once you have completed this topic, you will be able to:
Fully and partially reconcile open transactions for a business partner
Cancel an internal reconciliation
Internally Reconcile a G/L Account
Once you have completed this topic, you will be able to:
Internally reconcile a G/L account that is not a control account
Cost Accounting & Management
Budget Management
Once you have completed this topic, you will be able to:
Describe the Budget Management functionality
Initialize Budget Management in your company
Budget Distribution Methods and Scenarios
Once you have completed this topic, you will be able to:
Define Budget Distribution Methods
Define Budget Scenarios
Budget - Setup
Once you have completed this topic, you will be able to set up the budget of your company.
Work With Budget
Once you have completed this topic, you will be able to:
Define budget amounts for accounts with balances
Maintain regular work with the company's budget
Budget Reports
Once you have completed this topic, you will be able to generate various budget reports.
Profit Centers
Once you have completed this topic, you will be able to create and group Profit Centers.
Distribution Rules
Once you have completed this topic, you will be able to define Distribution Rules and assign them to
accounts.
Projects
Once you have completed this topic, you will be able to define and evaluate projects.
2. SAP Business One Banking Overview
Bank Definitions
Once you have completed this topic, you will be able to:
Set up Banks and Accounts for your own company and Business Partners
Assign banks and house banks to a business partner
Understand how Bank Definitions work in the system in everyday functions of payment and receipt
Set Up Payment Terms for Business Partners
Once you have completed this topic, you will be able to:
Understand how Payments Terms operate
Configure Payment Terms
Understand Cash Discounts
Incoming and Outgoing Payments
Enter an A/R Payment
At the end of this course, you will be able to enter A/R payments made by check or bank transfer as:
Full payments
Partial payments
Payments on account
Deposit Incoming Cash and Checks
At the end of this course, you will be able to enter a Deposit document to transfer incoming check and cash
payment amounts to your bank G/L account.
Use Alternate Bill to Addresses
Once you have completed this topic, you will be able to define alternate payment information.
Down Payments
Once you have completed this topic, you will be able to:
Describe the Down Payments functionality
Make required initial definitions
Work with Down Payment Invoices
Work with Down Payment Requests
Bank Statements and External Reconciliation
External Reconciliation
Once you have completed this topic, you will be able to:
Perform reconciliation with transactions from an external bank statement (all locations)
Perform reconciliation with the balance from an external bank statement (UK, US, Canada)
Note: this course does not cover the Bank Statement Processing function.
3. SAP Business One Sales Overview
This course will give you an overview about Sales.
Create Master Data for Customers
Once you have completed this topic, you will be able to:
Create master data for a new customer
Convert master data for a lead to customer master data
Explain how payment and delivery consolidation works
Groups and Property
Once you have completed this topic, you will be able to change the properties of the business partner.
Commissions
Once you have completed this topic, you will be able to create new commission groups and assign percentages.
Sales Opportunities
Calendar Activities
Once you have completed this topic, you will be able to:
Create the five activities available and relate them to a document
Use the Calendar facility in SAP Business One and customize it accordingly
Create activities directly from within the Calendar
Report on Activities
Sales Opportunities Setup - Initial Definition
Once you have completed this topic, you will be able to set up the required initial definitions for sales
opportunities.
Potential and General Tabs
Once you have completed this topic, you will be able to:
Estimate the potential profit from a sales opportunity
Classify a sales opportunity
The Summary Tab and Other Tabs
Once you have completed this topic, you will be able to identify the purpose of various tabs in the sales
opportunity.
Sales Opportunities Reporting
Sales Opportunity Reports
Once you have completed this topic, you will be able to use the selection criteria window and grouping options.
Activities and Reporting
Once you have completed this topic, you will be able to use activities and report by them.
Sales Opportunity and Opportunities Forecast Report
Once you have completed this topic, you will be able to use the Sales Opportunity, Opportunities Forecast, and
additional opportunities reports.
Stage Analysis and Opportunities Pipeline
Once you have completed this topic, you will be able to use the Stage Analysis and Opportunities Pipeline reports.
Sales Documents
Sales Quotation
Once you have completed this topic, you will be able to create a Quotation.
Create a Sales Order
At the end of this course you will be able to:
Create a sales order
Change a sales order
Describe the effect of a sales order on stock availability
Back to Back Order
Once you have completed this topic, you will be able to create a purchase order directly from the sales order
(Back to Back order).
Create a Delivery
At the end of this course, you will be able to:
Create a delivery
Copy sales order items into a delivery
Describe how a delivery affects inventory quantity and value
Back Order
Once you have completed this topic, you will be able to:
Understand the Back Order process in SAP Business One
Use the Back Order Report to track and fulfill missing orders
Create an Invoice
At the end of this course, you will be able to:
Create an invoice
Describe how an invoice affects accounting and inventory
Create an invoice without referencing a delivery
A/R Reserve Invoice
Once you have completed this topic, you will be able to create an A/R reserve invoice.
A/R Credit Memo
Once you have completed this topic, you will be able to create a credit memo.
Goods Return
Once you have completed this topic, you will be able to create a goods return.
Document Generation Wizard
Once you have completed this topic, you will be able to:
Describe the 8 steps in the documentation generation wizard process
Define different parameters for generating documents using the wizard
Additional Expenses in Documents
Once you have completed this topic, you will be able to add additional expenses to documents.
Copying Documents with Additional Expenses
Once you have completed this topic, you will be able to copy additional expenses from base to target documents.
Picking
Once you have completed this topic, you will be able to pick an order.
Packing
Once you have completed this topic, you will be able to follow the documents and functions within the packing
process.
Receivables Monitoring
Print Dunning Letters Using the Dunning Wizard
Once you have completed this topic, you will be able to:
View dunning term options
Select customer criteria and business partners for whom dunning letters should be created
Define document parameters and define whether manual journal entries are included
Review or change the Dunning Wizard's recommendations before executing the run
Review processing options and print dunning letters
Sales Reporting
Customer Reports
Once you have completed this topic, you will be able to create customer reports.
Employee Reports
Once you have completed this topic, you will be able to create a sales employee report.
4. SAP Business One Purchasing Overview
This course will give you an overview about Purchasing.
Business Partner Types and Records
Once you have completed this topic, you will be able to outline the three types of business partners.
Purchasing Documents
Create a Purchase Order
At the end of this course, you will be able to:
Identify the steps in the procurement process
Create purchase orders for items or services
Create a purchase order for items shipped to multiple locations
Create Goods Receipt PO
At the end of this course, you will be able to:
Create a goods receipt PO
Track the effect of a goods receipt PO on inventory and accounting
Handle over or under deliveries
Create an A/P Invoice for Items
At the end of this course, you will be able to:
Create an A/P invoice for items that originate on a purchase order
Create an A/P invoice without referencing any prior documents
Describe the effect of an A/P invoice in accounting and inventory
Create an A/P Invoice for Services
At the end of this course, you will be able to:
Create an A/P service invoice without a purchase order
Create an A/P service invoice with a purchase order
Find an invoice using the vendor invoice number
Display a vendor balance and details
Document Trail
Once you have completed this topic, you will be able to view the purchasing document trail and statuses.
Stock Changes and Accounting
Once you have completed this topic, you will be able to follow the changes in stock during the purchasing
process.
A/P Reserve Invoice
Once you have completed this topic, you will be able to create a Reserve Invoice.
Post Landed Costs
Once you have completed this topic, you will be able to:
Create a landed costs document from multiple Goods Receipt POs
Enter fixed costs and customs costs into a landed costs document
Post landed costs
Goods Return
Once you have completed this topic, you will be able to create a goods return.
Create a Vendor Credit Memo
At the end of this course, you will be able to:
Determine the method to use to create a credit memo
Create a credit memo to reverse an invoice or adjust the amount due for an open A/P invoice
Create a credit memo for a closed A/P invoice
Create a credit memo to return items to the vendor
Additional Expenses in Documents
Once you have completed this topic, you will be able to add additional expenses to documents.
Copying Documents With Additional Expenses
Once you have completed this topic, you will be able to copy additional expenses from base to target documents.
Purchasing Reporting
Item Report
Once you have completed this topic, you will be able to create an Item Report.
Item Master Record Report
Once you have completed this topic, you will be able to create an Item Master Record Report.
Open Items
Once you have completed this topic, you will be able to create an Open Items Report.
5. SAP Business One Inventory Overview
Item Master Data
At the end of this course, you will be able to:
Outline the three main types of Items
Describe how Item Master Records are structured
Group Item Master Records according to various criteria
Define Alternative Items and Catalogue Number
Create a Batch-managed Item
At the end of this course, you will be able to:
List the criteria for determining when batches are needed
Choose the correct settings for batch management when creating a new item
Create batches in a Goods Receipt document
Sell Items Managed by Batches
At the end of this course, you will be able to:
Describe where batches are used in the sales process
Create a sales order for batch-managed items and save it as a draft
Create a delivery with batch-managed items
Create an Item Managed by Serial Numbers
At the end of this course, you will be able to:
List the criteria for determining when serial numbers are needed
Choose the correct settings for serial number management when creating a new item
Assign serial numbers in a Goods Receipt PO
Sell Items Managed by Serial Numbers
At the end of this course, you will be able to:
Describe where serial numbers are used in the sales process
Create a delivery for items managed by serial number
Units of Measure
At the end of this course, you will be able to describe what is meant by Unit of Measure.
Packaging Process
At the end of this course, you will be able to outline the packaging process.
Factors
At the end of this course, you will be able to describe how to use factors.
Special Prices in SAP Business One Overview
At the end of this course, you will be able to:
Describe how SAP Business One determines item prices in documents
Define special prices for your business partners
Special Prices
At the end of this course, you will be able to copy special prices to a range of business partners.
Colors in Special Prices
At the end of this course, you will be able to understand colors in special prices.
Update Special Prices Globally
At the end of this course, you will be able to update special prices globally.
Price List by Business Partner
At the end of this course, you will be able to define a price list for a business partner.
Maintaining Price Lists
At the end of this course, you will be able to maintain price list prices in the item master record.
Updating the Price Lists
At the end of this course, you will be able to update price lists.
Discount Groups
At the end of this course, you will be able to define discount groups according to your requirements.
Hierarchies and Expansions for Price Lists
At the end of this course, you will be able to define hierarchies and expansions to your regular price list.
Managing and Tracking Inventory
Continuous Stock
At the end of this course, you will be able to:
Understand the functionality of a continuous stock system
Describe the three valuation methods
Valuation Methods
At the end of this course, you will be able to describe the three possible valuation methods.
Moving Average
At the end of this course, you will be able to describe the moving average valuation method.
Standard Valuation Method
At the end of this course, you will be able to describe the standard valuation method.
First In First Out (FIFO)
At the end of this course, you will be able to describe the First In First Out (FIFO) valuation method.
Update Valuation Methods
At the end of this course, you will be able to update the valuation methods.
Inventory Data
At the end of this course, you will be able to:
Inventory Transactions
At the end of this course, you will be able to:
Create an inventory transfer
Create a goods issue
Outline which accounting entries are created by these inventory postings
Posting in the Purchasing Process
At the end of this course, you will be able to understand the effect of inventory postings in the purchasing
process.
Posting in the Sales Process
At the end of this course, you will be able to understand the effect of inventory postings in the sales process.
Goods Receipt and Goods Issue
At the end of this course, you will be able to create a Goods Receipt and Goods Issue and outline the effects on
stock and accounting.
Warehouses Reporting
At the end of this course, you will be able to outline the 5 main reports that exist for warehouses.