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Publisher Lesson 1Microsoft Publisher Basics

Microsoft Office 2010 Introductory

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Objectives

Start Publisher. Choose a template. Understand the Publisher window. Create a business information set. Save a publication.

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Objectives (continued)

Modify a publication. Change the font and color scheme. Insert a building block. Print a publication. Close a publication.

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Vocabulary

building block business information

set color scheme Design Checker font scheme logo

Page Navigation Pane Quick Access toolbar Ribbon status bar tab template title bar

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Introduction to Publisher

Publisher is a desktop publishing program that you can use to create a wide assortment of publications, such as newsletters, brochures, business cards, and restaurant menus.

Publisher contains hundreds of predesigned layouts called templates that you can use as the basis for professional-looking projects.

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Starting Publisher

To start Microsoft Office Publisher 2010, click the Start button, point to All Programs, click Microsoft Office, and then click Microsoft Publisher 2010.

Templates are grouped by category, such as Calendars and Greeting Cards, and can be found in the middle pane of the window.

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Starting Publisher (continued)

Microsoft Publisher opens showing the Available Templates window.

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Choosing a Template

To create a publication, click a category in the Available Templates window, and then click a template in the middle pane.

Once you click a category, you will see a thumbnail and customization options for the selected template.

Click the Create button to open the new publication.

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Understanding the Publisher Window

At the top of the document window, the title bar displays the document name and control buttons for restoring, maximizing, minimizing, or closing the window.

The Quick Access Toolbar is directly to the left of the title bar. It includes buttons for frequently used commands, such as Save and Undo.

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Understanding the Publisher Window (continued)

The Ribbon includes all of the buttons and options available for working in Publisher. Buttons are categorically arranged by tabs.

The Page Navigation Pane includes thumbnail images of each page. Click a thumbnail image to view another page.

The status bar, at the bottom of the window, displays the number of pages, a zoom slider, and page view options.

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Understanding the Publisher Window (continued)

Microsoft Publisher window

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Creating Business Information Sets

A business information set is a collection of information about an individual, such as name, address, and telephone number.

Business information sets are associated with templates; the information in the set is automatically plugged into templates that call for them.

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Creating Business Information Sets (continued)

Create New Business Information Set dialog box

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Saving a Publication

To save a new publication, click the Save button on the Quick Access toolbar or use the Save command on the File menu. – The Save As dialog box will appear prompting you

to name your publication and save it to a specific location.

– Once a publication has been named and saved, the Save command will update the latest version.

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Modifying a Publication

You can add, delete, move, rotate, and scale text boxes and graphics.

Publisher supplies you with basic shape tools and clip art. Modifications are made using options on the Ribbon.

A logo is a symbol that is designed to help customers remember a business and its products. In Publisher, you can create a new logo or use one you have already created.

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Changing the Font and Color Scheme

Each publication has a color scheme and font scheme built into it. – The font scheme is a named set of two fonts

used for all of the text elements in the publication. – Color schemes are named sets of four colors

that also work well together.

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Inserting a Building Block

Building blocks are a collection of designs and text placeholders that can be used to further enhance a publication's appearance and functionality.

The Building Blocks group on the Insert tab includes Page Parts, Calendars, Borders & Accents, and Advertisements.

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Inserting a Building Block (continued)

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The Pixel Pattern building block in the Building Block Library

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Using Design Checker

The Design Checker feature finds and lists potential design problems associated with your publication.

There are four check types:– General design– Commercial printing– Website– E-mail

Publisher creates a list of errors that you can opt to fix or leave as is.

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Printing a Publication

To print, click the File menu, then click Print, which opens the Print window.

Many options are provided in the Print window. You can choose the number of copies and the page range to print.

The Preview window allows you to see how your publication will print before you click the Print button.

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Closing a Publication

Unlike other Microsoft Office 2010 programs, the Publisher program does not have a Close Window button in the top-right corner, only a Close button, which will close the entire Publisher program.

To close your publication, but not the entire Publisher program, click File on the menu bar, then click Close.

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Summary

In this lesson, you learned: Microsoft Publisher is a program that allows you to

produce professional-looking publications in almost any format imaginable. Publisher makes this process even easier with the use of templates and building blocks.

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Summary (continued)

You can modify a template using options on the Ribbon. You can change the color scheme and the font scheme of a publication as well as the page size. Templates can also be modified by moving, adding, deleting, and resizing graphics and text boxes.

A building block is a design or text placeholder that can be added to a publication. Building blocks are found in the Building Blocks group on the Insert tab.

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Summary (continued)

Business information sets are collections of information about individuals. They are stored in Publisher and used with templates.

It is important to save your work often. The first time you save a publication, the Save As dialog box opens so that you can name and save your file.

When you are finished with your publication, you can print the publication using the Print window and then close Publisher.

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