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POWERPOINTMay 2004May 2004

To move the text box - move the mouse over the border of the text box, and once the 4-way arrow appear – click and drag the box to wherever you want it

Remember… 2-way arrow for changing size and the 4-way arrow for changing position – and don’t forget to change the date, otherwise you are telling your audience it’s an old presentation!

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To insert a text box insert - text box - clickthen start typing the text box will adjust to the amount of text - automatically

If you try to move the text box before you have added text - the box will disappear

And if the text box does disappear… just insert another text box and try again

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You can put text boxes

anywhere

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And You can

HaveDifferent Formatting

For the text in each individual text box

Also

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•To insert a new slideTo insert a new slide

go to – insert – new slide !go to – insert – new slide !

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But if you want to delete this slide…Go back to the new slide and click edit - then click delete slide

You can delete any slide that you are currently working on by using the same technique – that is – click edit then click delete slide

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And if you want the last slide to come back …use the undo button

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Slide NumberTo help keep track of our slides, it is probably a good idea to give each slide a number - in the bottom right hand corner

Go to - View - header & footer - slide number - don’t show on title slide - apply to all

And you can also add a message at the bottom of each slide – and make it a different message for each slide!

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To change the background colour of one slide

• Format / background• Background - fill• choose your colour - if you are happy with the limited

selection• Choose More colours - if you are not happy with the

limited selection• don’t forget to click ‘OK’• And then click Apply – so that it only applies to this slide• You may also now want to change the colour of your text

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animation

You must first click on

a text box you want

to animate

Then…

Click on slide show –

then… click on

custom animation

if you want to see it again - just click on the play button at the bottom of this column

Then choose the animation you want by first clicking on the add effect buttonWOW - what a selection!

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We can animate text boxes separately but remember – the blinking cursor must be in the text box you want to animate

You can also choose the order of animation

by clicking on the effect , then move your

mouse to the bottom of the column to click

on either the up arrow or down arrow which

are either side of the word – Re-Order

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Important points about animation

You get to choose:

The type of animation

How it starts (with or without a click – or carrying on from the previous)

How it ends

And whether it fades away

Just make sure that the heading is your first animation – it looks a bit silly otherwise

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Turning off the animation

Make sure the blinking cursor is in the text box where

you want to turn off the animation

Click on the ‘Remove’ button which is next to the ‘Add

Effect’ button – on the right hand side of this screen.

Clicking on the ‘Remove’ button will remove all effects

on that particular text box

The above text box has two animations – which is a

feature of Windows XP – so be careful that you don’t put

multiple effects on the one text box – unless you are

doing it deliberately

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This is a blank page

They are very useful

Ask Mark why?

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•Insert – picture – clipart• then click on the Clip

Organizer (which is near

the bottom right hand•And you can have as

much clipart as you want

Inserting clipart

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•First we insert the clip art in

the normal fashion•if we want the animation to

effect the clip art - then we

have to make sure the clip art

is selected - which will happen

automatically when we first

insert the clip-art•all other steps for animating

the clip art are the same they

are for animating the text

We can animate clip art too

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We can also add pictures

With or without animation

insert - picture - from file

in this case - the file PowerPoint folder on the c drive.

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We can also rotate words - or

more accurately - we can

rotate the text box the words

are in.

Look for the small green circle

at the top of this box.

.

When you move the mouse

over the green circle, the

mouse turns into a circular

arrow and this the time click

and drag the text box onto an

angle.

And the same goes for

pictures….

The angle of the dangle

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We can have more than

one picture on a page and

we can even choose which

ones are on top and which

ones are underneath

Right click on the photo -

then select Order

and then you have a choice

on whether you bring the

picture to the front, or

pushing it to the back - or

something in between.

More than one picture - and overlapping

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Where you can have the picture and text on the same slide following each other without you having to click…

click on slide show

custom animation

Add effect – then…

Start – after previous

Then choose the speed

Animation timing

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Slide TransitionChoosing how go from one slide to the next

•Click on Slide Show – then Click on Slide Transition

•Select the transition you want then choose the speed

•Remember to tick - ‘on mouse click’

•if we want this for just one slide - click apply

•if we want the same slide transition for every slide in our presentation - then click apply all

•Small tip - you may want to select - random transition - which will give you a different way of changing each time

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And now its time to change the background colour scheme for the whole slide program

Format / backgroundBackground fillchoose your colour - if you are happy with the limited selection

Choose More colours - if you are not happy with the limited selection

The preview button is very handy

And when you are happy with your choice - click Apply All

Once you have colour scheme – you may now need to change the colour of some or all of your text

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Adding a picture or logo to every slide

• Views – master – slide master

• Insert – picture – from file

• Then resize picture and move to an appropriate place in the slide (usually a top or bottom corner)

• Go back to views – normal

• and lastly…a different way to look at your presentation and change the order of your slides

• Click on View - slide sorter

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Printing

Click on file then click print See the box on the right for settings.

These settings will give you the same output as the notes you have today.

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And now we get to look at our slide show...Slide show - view show

If you want to end the show before you have looked at all the slides - right click the mouse and then click on end show

Also note some of the other useful selections you have when you right click the mouse during the actual presentation.

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thanks for listening and I hope you enjoyed the presentation

The End