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1 PE-course Project Organised Learning (POL) Mm 7: Communication, Review and Presentation Master of...
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Transcript of 1 PE-course Project Organised Learning (POL) Mm 7: Communication, Review and Presentation Master of...
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PE-course Project Organised Learning
(POL)
Mm 7: Communication, Review and Presentation
Master of Science – Introductory Semester (E7 + M7 – Intro)
Lecturer: Lars Peter Jensen Ass. teacher: Xiangyun Du
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Mm. 7: Communication, Review and Presentation
Learning goals
After this lesson you should be able to
Describe 3 methods for analysis of oral group communication
Explain how review of working papers can be carried out
Identify ”do’s” and ”don’t do’s” in oral presentation
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Mm. 7: Communication, Review and Presentation
Agenda:
1. Lecture 1: On communication2. Group exercise 1: To team or not to team…3. Lecture 2: On report writing and review4. Group exercise 2: Reviewing abstracts5. A Guest lecturer, incl. plenary assessment6. Lecture 3: On oral presentation7. Evaluation of the POL course
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Communication - a definition
- from ancient Latin: communis - ”common”
- sharing, making commonly known
Merriam-Webster: ( www.m-w.com )
a: to convey knowledge of or information about : make known <communicate a story>
b: to reveal by clear signs <his fear communicated itself to his friends>c: to transmit information, thought, or feeling so
that it is satisfactorily received or understood
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Ways of communication
One-on-one Few-on-fewOne-on-many
Participants
Characteristic
Two-way ’Multi-way’ One-way
Oral DiscussionGroup
discussionPresentation
WrittenLetters, e-
mailWorking papers
Notes for a course
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Tools for communication analysis in the group
Three tools:
1) Quantitative - drawing communication diagrams2) Qualitative/quantitative - logging type and number
of contributions from group members3) Relative – matching individual group member’s
assessment of the process
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1. Quantitative
after finishing
Communication diagram, to be filled by an observer
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2. Qualitative/quantitative
Three types of contributions:
• Contributions furthering discussion• Contributions improving ’climate’• Contributions blocking discussion
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Contributions furthering discussion
• Make proposals• Search for information via questions• Give information• Summing up the discussion• Elaborate and further develop ideas• Test own and others’ understanding of
the topic under discussion
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Contributions improving ’climate’
• Praise and encourage others• Support others in being listened to• Follow and support ideas of others• Openly express change of opinion• Show openness• Listen actively
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Contributions blocking discussion
• Disagree without constructive alternatives
• Attack proposals of others• Defend own proposals aggressively • Speaking all the time without listening• Talk about other subjects
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Qualitative/quantitative
Stud. 1
Stud. 2
Stud. 3
Stud. 4
Stud. 5
Stud. 6
Futhering discussion
Improving ’climate’
Blocking discussion
To be filled by an observer
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3. Relative - matching
After the discussion:
• Assessing the process individually• Matching the individual group members’
assessment • Discussing major mismatches
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A team communication exercise
• To TEAM or not to TEAM – that is the question!
• Project Managers solve many problems. Before you can solve a problem you have to understand it!
• Bill Gates only scored three right in this simple test – See how many you get right.
• ..and then see how many your group gets right.
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Do you want to know the correct answers?
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What can we learn about communication from this
exercise?
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Time for a break…
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Lecture 2: On writing and review
1. Illustrations2. Group writing3. Review
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Illustrations
• A picture can tell more than a thousand words – but only if it is a good illustration of the subject
• Some examples
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Illustrating ”eye view” of a control room
Mimic diagram
Monitors for overview
Working monitor
Working place
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Illustrating emission of NOX
Low sources
Medium height sources
High sources
Background from abroad
Total NOX concentration
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How to write
Before writing (the group):• Preparation: receiver, message, outline• Brainstorm: e.g.. Post-it
Writing (individually):• Go for it : write without criticism – one headline at a
time (in arbitrary order)• Structure – structure the writing, creating overview
and consistency• Edit – make the writing easy to read
After writing (the group or others) Review
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Review – Why ?
• To find mistakes
• To identify if something is missing
• To point out which parts of the document are really good (excellent)
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Review – How and When ?
• Written or oral • at a group meeting• after everybody have read the
writing and have prepared individual comments to it
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Review – How ?
Split the comments into tree categories:
• Misspelling, misprint and other corrections in the proofs. (might be noted directly in the document)
• Logical errors, misunderstandings, poor formulations, technical mistakes etc. that makes the understanding difficult or impossible for the reader.
• Good points, well structured, clear overview, interesting angle, well documented, clear illustrations etc.
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Group Exercise
• Read the 3 distributed abstracts carefully• Review them following the method on the
previous slide• Then rank them according to quality and
give them a mark between 0 and 100%• Prepare a short presentation of your
marking, arguing why you have given the marks by pointing out good and bad things about the abstracts
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Break for 15 minutes
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Lecture 3: On oral presentation
• A Guest Lecturer• Plenum assessment of the
guest lecturer• Planning an oral presentation
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A guest lecturer
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What can we learn about oral presentation from this exercise?
Find 5 good and 5 bad points in the presentationFeel free to smalltalk about your answers. Be prepared to explain your points.
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The short presentation plan
1. Tell them what you are going to tell them!
2. Tell them!3. Tell them what you have told them!
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The longer presentation plan- 1
Questions to ask:• What is my point? Message• Why do I want to tell? Motivation• Who is to know? Receiver, code,
power• How to approach receiver? Contact• How should I tell it? Focus, media• Where/when to tell? Situation• What do I know? Competence• How do I behave? Attitude
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Things to think about:
Content - message, structure
Appearance - confident, open, lively (eye-contact, hands)
Articulation - clear, fluent, correct terminology (write)
AV-aids - blackboard, OHP, PowerPoint, posters, film
Time-management - organise, message
Group collaboration - organise, message
Plan - rehearse - evaluate – review – rehearse etc.
The longer presentation plan- 2
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Nervousness . . . . . . .Everyone is nervous, insecure and/or exited - the only thing that helps is practice.
• Prepare
• Rehearse
• Write introduction + conclusion
• Write clue-cards
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Oral presentations - body language
Elements in body language
• eyes• facial mimic• gesture• posture• position• dressing
How do you interpret this sign?
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Body language
• Be aware of your body language – often there is a contradiction between what you say and what your body tells
• Some examples which may well be culturally biased??
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Superior and self-confident; don’t turn your back to the audience
Signals defence and insecurity despite the smile
Confident, committed and confidence-inspiring
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Defensive and keeping his distance
A little nervous; holding a pencil or a pointing device will look more natural
Aggressive, determined
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Open and honest Insecure, holding his own hand
Cautious and a little insecure
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• So – beware of your body language and rehearse in front of your friends and in front of the mirror!!
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This was it for today – and the end of this course on
Project Organised Learning
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Before we say Good Bye I would like to hear your honest opinion about
the POL-course, both form and content.
Please feel free to speak your mind!!