1 Nassau BOCES Regents Test Scoring Meeting Presented by CIT/Student Support Services November 15,...
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Transcript of 1 Nassau BOCES Regents Test Scoring Meeting Presented by CIT/Student Support Services November 15,...
1
Nassau BOCESRegents Test Scoring Meeting
Presented by
CIT/Student Support Services November 15, 2013
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
2Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Regents Test DatesJANUARY
Monday, January 27 through
Thursday, January 30
JUNETuesday, June 17
ThroughWednesday, June 25
JUNE (Common Core)Tuesday, June 3
3Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
January Regents Timelines• November 27, 2013:
– Signed Letters of Intent are due to Nassau BOCES (this includes the approximate number of students who are taking each Regents).
• December 6, 2013:– Student data loaded and pushed to Level 0/1.
• December 13, 2013: – A secured student/course file should be emailed to your
coordinator or put on the Nassau BOCES secure FTP site.
• January 22, 2014:– Updated student data loaded and pushed to Level 0/1.
4Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
June Regents Timelines• March 12, 2014:
– Signed Letters of Intent are due to Nassau BOCES (this includes the approximate number of students who are taking each Regents).
• March 26, 2014:– Student data loaded and pushed to Level 0/1.
• April 1, 2014: – A secured student/course file should be emailed to your
coordinator or put on the Nassau BOCES secure FTP site.
• May 28, 2014:– Updated student data loaded and pushed to Level 0/1
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By January 22 (January Regents) and May 28 (June Regents)
• Review the NYSSIS hold queue and make corrections as needed. Without the NYSSIS ID number, data falls out at the state level. That means student scores can be lost.
• Corrections/additions must be made in student system and pushed to Level 0/1 prior to the return of completed answer sheets.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
6
Timeline for Returning Answer Sheets
• January Regents answer sheets should be returned to Nassau BOCES by February 3.
• June Regents answer sheets should be returned to Nassau BOCES by June 30.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
7Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Regents Scanning Service
Letters of Intent
Regents Scanning Service
In your packet.
7
8Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Regents Information• The school score is still the “official score”. The
numeric score * has to be entered into Level 0/Level 1 via an Assessment Fact record. – *Nassau BOCES only provides an item response
file to SED through SIRS.
• In January, Physics will be a secure, restricted exam.– Printed scoring materials will be provided by the Office of State
Assessment. – The answer sheet is provided in the booklet.
Student/Course File Training• We will be having a “hands on” file training
on November 22. Please sign up on My Learning Plan.
• We will be providing a “test file” to practice with.
• Please bring a laptop and any information necessary to access your SMS.
• It is imperative that the person creating the file attend this training.
9Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Student/Course File
• A sample file is included in your packet.
• This file will be used for pre-printing and sorting of answer sheets and for IDW reports only.
• Submit separate files for each Regents exam.
10Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Data Item Maximum Size of Field
Non-Public Schools
Sample Data
Non-Public Schools
DistrictCode 8 80012345
LocationCode 4 (use leading zeros if needed) 012345
Version 10 2014-06-30
AdminMonth 3 Jan
StudentID 9 (use leading zeros if needed) 000123456
LastName 20 Doe
FirstName 20 Jane
GradeLevel 2 (use leading zeros if needed) 09
CourseSection 20 MA301-2 (Course-Section)
TeacherName 30 (Used only for sorting and
IDW reports )
Jane Smith or Mrs. Smith-H (for honors), Smith/Jones
StateCourseCode 5 (See Below) 03001
DistrictName* 30 (use to override school code) XYZ school
School* 30 (use to override Location code) The Best HS
11Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Student/Course File
12Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Student/Course File• If a student is taking more than one Regents
exam, each exam should be listed separately in a separate file.
• If a student’s or teacher’s name contains an apostrophe (O’Toole) or a comma (Doe, Jr.), the name has to be in quotes. Example: “O’Toole”
• If you have co-teachers, both names can be listed in the teacher field (Smith/Jones). Do not exceed 30 characters. Do not use a comma to separate names.
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State Course CodesCourse Code
Sample Course Names Regents Exam
01003 English/Language Arts III Comprehensive English
01003CC Eng/Lang Arts III Common Core Comp. English Common Core
02052 Algebra I Integrated Algebra
02052CC Algebra I Common Core Int. Algebra Common Core
02072 Geometry Geometry
02106 Trigonometry/Algebra II Algebra 2/Trigonometry
03051 Biology Living Environment
03101 Chemistry Chemistry
03001 Earth Science Earth Science
03151 Physics Physical Setting/Physics
04101 U.S. History U.S. History & Government
04052 World History Global History & Geography
13Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Student/Course Files
• This .xls file must be password protected and emailed to your coordinator.
• When you email the file send the password in a separate email to your coordinator.
• New Coordinator List is included in the packet.
14Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Student/Course Files Who should be in these files?
– Students currently enrolled in a course ending in a Regents exam
– Students who need to retake a Regents exam for graduation or for a higher score.
• How does your school identify these students?• Who provides the information for this file and
the order for the student answer sheets?– Guidance Counselors? Chairpersons?
• What processes are in place to confirm the child intends to sit for the exam?
• Additional charges for excessive “extra” sheets.
15Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Password Protect• File > Save As • Tools > General Options
16Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Password Protect• Enter a password in the
Password to open box.
• Press OK and re-enter password
• Press OK and Continue to save as usual
• E-mail coordinator the password.
• In a separate e-mail attach the file
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit 17
Common Core Regents• In June, 20% of schools in NYS will be
contacted by the Office of State Assessment to have their Common Core Regents exams processed by Data Recognition.
• Common Core impact on January Regents– Index Card Survey
– School
– Are you anticipating a larger number of students taking the January ELA? Yes or No
– Estimation of the number of students.
18Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Common Core Regents
• ELA: All students first entering Grade 9 in the 2013-14 school year or thereafter must be provided with a high school English course of study aligned to the CCLS and pass Regents Exam in ELA (Common Core), which is designed to be administered at the end of Grade 11, to meet graduation requirements.
19Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Common Core Regents• For the June 2014 and August 2014
administrations only, students enrolled in Common Core English courses may, at local discretion, take the Regents Comprehensive Exam in English (2005 Learning Standards) in addition to the Regents Exam in ELA (Common Core).
• http://www.p12.nysed.gov/assessment/math/ccmath/transitioncc.pdf
20Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Common Core Regents
21Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Common Core Regents• Math: Any student who in the 2013-14 school
year or thereafter, regardless of grade of enrollment, begins his or her first commencement-level math course culminating in a Regents Exam in June 2014 or later must take the New York State CCLS Regents Exam in mathematics that corresponds to that course, as available, and be provided with Common Core instruction. Most typically, this first course will be Algebra I (Common Core).
22Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Common Core Regents• For the June 2014, August 2014, and January
2015 administrations only, students receiving Algebra I (Common Core) instruction may, at local discretion, take the Regents Examination in Integrated Algebra (2005 Revised) in addition to the Regents Examination in Algebra I (Common Core).
• http://www.p12.nysed.gov/assessment/math/ccmath/transitioncc.pdf
23Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Common Core Regents
24Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
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Regents Test Booklet Orders• Make sure that all test booklet orders have
been properly placed with OSA – The Office of State Assessment. Online requests for January exam materials were to be submitted no later than November 8.
• Check the confirmation notice for accuracy.• When tests are received, review the
packing slip enclosed in each box.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
26
COPYING
I need additional copies of an
examination. Can I make a copy?
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
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After November 8th?• If you need additional test booklets, call OSA –
Office of State Assessment immediately at (518) 474-8220 and follow their directions. They will assist you to obtain the additional examination materials that your school requires.
• “Administrators determining the need for additional exam materials after that date (November 8) will likely have to obtain them from a nearby regional center on the day of the exam.”
• Nassau BOCES is a Regional Distribution Center!
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
28
Emergency Exam Materials• Call (518) 474-8220 to request
the materials.• Fax (518) 474-2021 a letter on
school letter head to include:• The BEDS Code of the school.• The exact material and quantities needed.• Pick up will be Nassau BOCES.
• Fax the same letter to Nassau BOCES at 516 608-6616 – When the materials arrive, we will hold them and prepare them for you.
• Otherwise?Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
29
Emergency Exam Materials• Pick up of additional materials is on the day of the
exam. In June 2013, it was 8:00 am for morning exams and 11:00 am for afternoon exams.
• The person picking up the exam 1. Must present picture ID.
2. Submit a letter on school letterhead which states the name of the person picking up materials.a) The exact materials including quantity must be stated in the letter.
b) It must be signed by the principal.
3. The letter must be countersigned and the log must be signed by the pick-up person.
• The log and letters are submitted to the NYSED.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
30
When to Use an Extra Answer Sheet
• A pre-printed sheet is not available for the student.*
• The pre-printed sheet was damaged or destroyed prior to test administration.
• The student’s ID is incorrect. * If you extracted your Student/Course File from
your Student Management System and the student was missing, go back to your student system and Level 0 and check that the student has been added.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
31Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Extra Answer Sheet
DO NOT MAKE COPIES OF A BLANK ANSWER SHEET
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Extra Answer Sheet
• When using an extra answer sheet, all information in the heading should be filled out.– Use the official 9 digit local student ID number on the
answer sheet, including leading zeros.– If the student is not from your school, make sure that
his or her home school’s name and BEDS code is on the answer sheet.
– Do not assign a “pretend” ID.
• Only use a blank answer sheet provided by Nassau BOCES.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
33
Extra Answer Sheet
• DO NOT USE ANOTHER STUDENT’S ANSWER SHEET!
• The bar code is the ID of that student. You will create multiple or incorrect records for a different student.
• A child’s record could be lost.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
34
Administering The Exam• Follow test administration directions as they are
printed in the School Administrators Manual (SAM) for each test as directions vary slightly.
• Proctoring: Teachers should be walking around the room during the administration of the test.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
35
Administering The Exam
• If applicable, bubble the alternate language bubble on the answer sheet.
• Bubble any testing accommodations for IEP, 504 or LEP students at time of testing.
Alternate Language
Chinese
Haitian Creole
Korean
Russian
Spanish
IEP or 504 Plan Accommodations
Flexibility in scheduling/timing
Flexibility in setting
Method of presentation (excluding Braille)
Method of response
Other
Braille
LEP Accommodations
Time extension
Separate location
Translated edition
Bilingual dictionary/glossary
Oral translation
Responses written in native language
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
36
Cheating?• Students can be said to have committed fraud only when there is evidence that they attempted either to obtain or give aid while taking an exam.
• When an exam is canceled, no score may be entered on the student’s permanent record.
•The principal must report the following misconduct by students and testing irregularities in writing on school letterhead to OSA via fax to 518 474-1989 or by email to [email protected].
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
37
Administering The Exam• BLUE OR BLACK INK must be used for bubbling – no markers!
• NO RED ink or pencil may be used.
• To change an answer, “X” out the first choice and fill in the new choice.
○ ● ○ ●
○ ● ○ ●
If a student changes his/her mind, the student should circle the correct answer if the answer had already been “x’d” out.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
38
Scoring
– Where can I write on the student’s answer sheet?
– What color ink can I use to score and fill in constructed response questions?
– Who can score these assessments?
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
39
Scoring• Where can you write on the student’s
answer sheet (MC)? You cannot!• This includes “X’ing” out the bubbles and
marking the question numbers.
• “If the students’ responses for the multiple-choice questions are being hand scored prior to being scanned, the scorer must be careful not to make any marks on the front of the answer sheet except to record the scores in the designated score boxes.” Information Booklet for Scoring … January, June and August 2013 Regents
.Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
40
Scoring• What color ink can I use to score and
fill in constructed response questions? • To fill in constructed response scores use blue or
black ink.
• Who can score these assessments?– Effective January 2013, teachers are no longer permitted
to score their own students’ answer papers. This means that teachers currently instructing students in the coursework associated with a particular Regents Exam or RCT may not score those students’ answer papers for that exam. This prohibition includes special education and academic intervention services (AIS) teachers.
.Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
41
Scoring• Quality control is needed to make sure that ALL
constructed response bubbles have been filled in correctly.
NOTE: If the score is “zero,” this MUST also be bubbled in.
• Make sure you have added scores correctly. You are no longer allowed to go back to the constructed responses and look for additional points, but you can and must fix an addition error or bubble in missing bubbles.
• Remove all answer sheets from booklets after constructed responses have been scored.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
42
After Testing, cont’d• Confirm that the number of answer sheets is the same as
the number of booklets.
• Record student scores for report cards.
• Return answer sheets on or before the due date – Feb. 3. We have to process tests within the time frame set for BOCES by NYSED.
• DO NOT RETURN BLANK ANSWER SHEETS. DO NOT RETURN BOOKLETS TO Nassau BOCES.
• No post-it notes, paper clips, staples or stray marks should be left on the answer sheet.
• Please use the box(es) and pre-paid shipping label(s) provided for you. If box is lost or damaged, please notify us.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
43Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
After Testing, cont’d• Fill out the check list cover sheet that came with your
answer sheets. Make sure you go down the list to avoid missing a step.
• The cover sheet also has an answer sheet count.– The first count is under the heading “School Count” and
is filled out by the school.
– The “BOCES Count” is completed by BOCES during scanning process. If there is a discrepancy you will be contacted.
– Place the cover sheet on top of the answer sheets in the Test Scoring box.
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ASAP ReportsAssessment Scoring and Analysis Progran
• Go to http://asap.nasboces.org
• Sign in using your schools Level 0 User ID and Password.
• ASAP Reports are available once answer sheets are scanned and processed.– Check routinely for student data and contact your
test coordinator if students are missing or incorrect information is uncovered.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
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User ID:
Password
Assessment Scoring and Analysis Program
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
46Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
47Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
48Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Using ASAP Reports
• Before you submit load “Assessment Fact” to Level 0 compare hand-scored results to ASAP.
• Is ASAP ever wrong?
• Duplicate ID’s – second scan over-rides the first. Check for missing scores. (Two students with the same ID.)
49Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Why is this important?
• Errors in scoring can determine whether or not the student passed or failed the exam.
• Students may be re-taking a course or the exam because they thought they failed.
• Students may have been told they passed, when they did not.
50Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Common Errors• Addition Errors – This one was pretty typical
• This was Earth Science:
41
65
51Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Common Errors• Counting Errors
• This was Global History and Geography:
23
52Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Common Errors• Counting Errors
• This was U.S. History and Government:
21
53Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Common Errors• Data Entry Error
• This was done perfectly – but was entered incorrectly. This student received the same scale score as the student following him or her. It was a “23”. Ouch!
54Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
To be placed on your desktop…
• http://www.p12.nysed.gov/assessment/hsgen/Office of State Assessment• http://portal.nysed.gov/NYSED Business Portal• http://data.nasboces.org/l2rptL2RPT Verification Reports• http://www.p12.nysed.gov/irs/NYSED Information and Reporting Service
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55Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
To be placed on your desktop…
• http://nces.ed.gov/ccd/schoolsearch/
National Center for Education Statistics Search for Public School schools
• http://www.p12.nysed.gov/newsnotes/
NYSED News & Notes page - Important announcements are posted here.
• http://www.nassauboces.org/testscoring
Nassau BOCES Test Scoring Web Page• http://www.nassauboces.org/page/374
55
56
Regents Fast Score Service
Goals • Quick turn around time
• Ease of use for schools
• Cost effective
• Minimize handling of answer sheets
• Minimize score discrepancies
56Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
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What’s Included?• Pre-printed answer sheets
• In-school scanning via web-based interface that controls scanner
• Vendor verification of spurious marks
• NB Test Scoring Service scores tests
• Post-scan/score reports and files produced by Test Scoring.
• Follow-up detailed analysis reports produced by the IDW (if you subscribe to service).
57Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Regents Fast Score Service• We can provide a 24 hour turn around time for Regents results if you
subscribe to our Fast Score Service.
– Four hour turn around time for answer sheet verification (approximate time – based on the time when the assessments are submitted).
• The verification process will catch blank constructed responses, missing student IDs, missing student names, or bad image.
• The clock starts at the time the scanned file is sent to the vendor (during regular business hours).
– 24 hour turn around time starts once Nassau BOCES receives the verified file from the vendor.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
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Epson WorkForce® Pro GT-S80Document Image Scanner
59Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Nassau BOCES needs to know as soon as possible if your school is interested in Fast Score.
Scanners must be order.Installation and training must be scheduled.
Regents Fast Score Service• school will purchase Epson WorkForce® Pro GT-S80
scanner and scanner service. The scanner becomes the responsibility of the school.
• Nassau BOCES will provide
– EASE web-based software from Optimum Solutions Corporation (OSC).
– onsite scanner setup (the school technician should be present in case school settings need to be changed).
– software training.
– student score reports.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
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Login prompt
Each school, where Regents scanning will take place, will be given its own unique login and password. Entering this information ensures that the scanned tests will be correctly tracked and saved in the proper locations.
EASE
(Educational Assessment Scoring Environment)
61Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
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• The scan operator in the school will select the exam to be scanned from the drop-down list.
• Scanned images are saved on the local computer and then transmitted for processing.
62Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
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EASE Scanning Interface displays a test as it’s scanned.
63Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
Before you exit the scanning process you must confirm:
Upon ending the scanning process you are asked if you want to transfer the images to the central server.
During file transfer, you are presented with a status window showing you the progress of the transfer.
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Upon completion of the transfer, an email is sent notifying everyone of the presence of a new batch.
64Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
After Sending the File
• OSC will send an email to designated school test scoring scan operators that the batch has been received. It will also include the number of scanned documents.
• Each batch will generate a separate email. At this point, four hour (approximate) processing begins depending on the time that the batch is submitted .
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
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Verification Process, cont’d
• If any missing constructed responses, missing ID’s or bad images are detected the school will be notified via email. The scan operator will correct the errors and rescan the sheets.
• When there are no errors, the designated scan operator will receive an email that the batch has been completed.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
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Post Verification
• OSC will provide to Nassau BOCES– Assessment data file for NB to score.– File of scanned images. (OSC will NOT retain
images.)– Audit log of selections made during
verification process. These are item changes that needed verification.
67Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services • One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit