Notice on Manner of Publication of Doctorate Dissertations

1. Manner of Publication of Doctorate Dissertation

2. Submission of Electronic Copy of Doctorate Dissertation

Documents to be submitted

Section for submission

File format

Procedures for Publication of Doctorate Dissertations

(President's decision dated July 3, 2013)

In accordance with the enforcement of the Ministerial Ordinance on Partial Revision to Degree Regulations (Ordinance of the Ministry of Education, Culture, Sports, Science and Technology No. 5 of 2013), the publication of doctorate dissertations as provided in Article 24 of the Degree Regulations of Kyushu University (hereinafter the "University") (University regulations No. 86 of 2004; hereinafter the "Regulations") shall be treated as follows:

1. A person who desires to obtain a doctorate shall submit to the President of the University the Statement of Depositing My Dissertation to be designated separately, attaching electronic copies of the full contents and summary of his/her doctorate dissertation.

2. A person who desires to obtain a doctorate shall consult with his/her supervisor as to the method and timing of the publication of his/her doctorate dissertation, and as to whether any problems in other research activities related to such doctorate dissertation may occur, before submitting the Statement of Depositing My Dissertation.

3. If any of the following items applies, a person who is conferred a doctorate shall publicize a summary of his/her doctorate dissertation in lieu of its full contents, in accordance with the first sentence of Article 24, paragraph (2) of the Regulations.

(1) The dissertation includes contents incapable of being made publicly available on the Internet, for reasons such as that it contains representations in a three-dimensional format

(2) The dissertation includes contents incapable of being made publicly available on the Internet even after one (1) year from the conferment of a doctorate, due to reasons such as copyright or personal information protection.

(3) Due to a reason such as publication in printed media, contribution to academic journals which prohibit concurrent publication in other media, or the filing of a patent application, it is obvious that the doctorate recipient, even after one (1) year from receiving the doctorate, will suffer a disadvantage by making the full contents of the dissertation publicly available on the Internet.

(4) There is any other reason deemed unavoidable by the graduate school. 4. If a person who is conferred a doctorate publicized a summary of his/her doctorate dissertation due

to the reason specified in any of the items of paragraph (3), and if such reason ceases to exist, he/she shall immediately notify the University to that effect and shall publicize the full contents thereof.

5. The Internet publication of the doctorate dissertations as referred to in Article 24, paragraph (3) of the Regulations shall be made by means of registration with the Kyushu University Institutional Repository (QIR).

Supplementary Notes This decision shall come into effect from July 3, 2013, and its application shall begin on April 1, 2013.

July 8, 2013Kyushu University Library

Digital Repository SectionDepartment of eResource Services

Publication of Dissertations Published in Academic Journals, etc.

When a doctorate applicant submits a doctorate dissertation already published in academic journals or other media, the PDF format file prepared by the publisher is generally used. However, in most cases, the copyrights to such dissertations have been transferred from the author to the publishing company under the contract executed upon the contribution of the dissertation. Whether such the PDF format file prepared by the publisher can be publicized on the Internet depends on the policies of the publishing company.

If your doctorate dissertation has been or will be published in academic journals, we would appreciate your cooperation as follows:

1. Provision of Information on Copyright Policies of Publishing Companies When you submit the Statement of Depositing My Dissertation, please attach information on the copyright

policies of the publishing companies you referred to when contributing the dissertation for publication in academic journals (for example, a copy of the copyright transfer form, or a printout of a screen grab of the website page displaying the copyright policy of the publishing company).

2. Amendment of the Statement of Depositing My DissertationPlease note that the University Library, after confirmation of the contents of the electronic copy of your doctorate

dissertation, may ask you to amend and re-submit your Statement of Depositing My Dissertation (hereinafter the "Statement") in any of the following cases:

(1) The case where you selected "I agree to make the dissertation publicly available on QIR" in the Statement but the dissertation cannot be made publicly available on QIR due to the policy of the publishing company

The public access to the full text of the dissertation is restricted, and only the summary thereof will be made publicly available on QIR.

(2) The case where you selected "I request that public access to the dissertation be restricted for the following unavoidable reason(s)" in the Statement due to prior publication in an academic journal but, in practice, it is possible to make it publicly available on QIR The full contents of the dissertation will be made publicly available on QIR.

3. Provision of Final Author's Version Even in the case where the Internet publication of the PDF format file prepared by the publisher is not allowed,

many publishers (such as Elsevier or Springer) permit the author's manuscript file for final submission to the publisher (final author's version) to be deposited with the repository system of universities and other institutions.

If the doctorate dissertation you submit is confirmed as the article published in an academic journal by the publisher which has the above policy, the University Library may ask you to register such final author's version with QIR.

As the final author's version is not completely identical to the doctorate dissertation submitted for the review, it is not considered as the Internet publication referred to in the Degree Regulations of Kyushu University. However, registration with QIR can bring many benefits, such as increased influence of your research results, so we would appreciate your cooperation in providing us with the final author's version.

For information on QIR: https://www.lib.kyushu-u.ac.jp/ja/services/qir/top

Contact: Kyushu University Library, Digital Repository Section, Department of eResource Services 10-1, Hakozaki 6-chome Higashi-ku, Fukuoka 812-8581TEL: 092-642-2342 FAX: 092-642-2330 E-Mail: qir@jimu.kyushu-u.ac.jp

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