1 Laredo Independent School District Information Technology Department Board Member’s Workshop...

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Laredo Independent School Laredo Independent School DistrictDistrict

Information Technology Department

Board Member’s Workshop Presentation

January 7, 2003

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WorkshopWorkshop AgendaAgenda

Where are we?Where are we? What are the State Standards = LISD What are the State Standards = LISD

StandardsStandards TEKS and Technology PlanTEKS and Technology Plan Instructional Training ProgramInstructional Training Program Understanding the NetworkUnderstanding the Network

Where do we need to go? A moving Where do we need to go? A moving target….target….

How do we get there?How do we get there? Needs AssessmentNeeds Assessment

Resources: monetary, human, hardware, timeResources: monetary, human, hardware, time

Information Information TechnologyTechnology

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What is Information Technology?What is Information Technology? It consists of the 8 Integrated Areas.It consists of the 8 Integrated Areas. In order to automate each of these In order to automate each of these

areas, a Sub-system module must be areas, a Sub-system module must be implemented. implemented.

All these areas must work and function All these areas must work and function as one and be able to communicate with as one and be able to communicate with one another.one another.

Board Member’s Workshop

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What are the eight areas?What are the eight areas?The Information Technology Dept. provides the The Information Technology Dept. provides the services for the following areas:services for the following areas:

1.1. Student SystemStudent System2.2. Instructional Training and IntegrationInstructional Training and Integration3.3. Finance SystemFinance System

a) Finance a) Finance b) Operations b) Operations

4.4. E-mail services E-mail services 5.5. Web Page Design & HostingWeb Page Design & Hosting6.6. Distance Learning SystemDistance Learning System7.7. Network AdministrationNetwork Administration8.8. Instructional & Administrative Hardware & Software Instructional & Administrative Hardware & Software

Maintenance & InstallationMaintenance & Installation

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Organizational Chart

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LISD Wide Area Network Layout

SWB NRS

CHRISTEN MIDDLE LAMAR MIDDLE MEMORIAL MIDDLE CIGARROA MIDDLE

MARTIN HIGHNIXON HIGH

LISD MAIN OFFICE

LAREDO COMMUNITYCOLLEGE ( DISTANCE LEARNING)

CIGARROA HIGH

INTERNET CLOUD

T-1

DS-3 line

T-1

T-1

T-1

T-1 T-1T-1

T-1

T-1

T-1

VMT MAGNET SCHOOL

F.S. LARA ACADEMY

(direct connect)

T-1

21 ELEMENTARY SCHOOLS

ALLEN I.S.D.

T-1

T-1

T-1

HEALTHSCIENCEMAGNETBUILDIN

G

Firewall

ALL DEPARTMENTS

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Area 1: Student SystemArea 1: Student System PEIMS – Student Coding ModulesPEIMS – Student Coding Modules

AttendanceAttendance Registrar Registrar Leaver RecordsLeaver Records Responsibility (staff) DataResponsibility (staff) Data DisciplineDiscipline Course CompletionCourse Completion Special ProgramsSpecial Programs Extended Year (Summer Extended Year (Summer

Submission)Submission) Grade Book ModuleGrade Book Module Scheduling Process Module Scheduling Process Module

(secondary schools)(secondary schools) Report Card ModuleReport Card Module Special Programs ModuleSpecial Programs Module State Testing ModuleState Testing Module Counselor’s Inquiry Module Counselor’s Inquiry Module

(Transcripts)(Transcripts) Report Development (Continuous)Report Development (Continuous)

In order to RUN this In order to RUN this Student system LISD Student system LISD needs to have the needs to have the following:following:

Wiring at all schools Wiring at all schools and departmentsand departments

ComputersComputers PrintersPrinters Software Software IT equipmentIT equipment InternetInternet TrainingTraining PersonnelPersonnel

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Personnel Allocated to Student Area:

TIES Programming Staff for New Protocol changes (1)

LISD Programming Staff (5)

Shared Technicians (15)

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Area 3a: The FinanceArea 3a: The Finance PEIMS – Finance Module PEIMS – Finance Module Tax Software Tax Software Help Desk –Software and Help Desk –Software and

Hardware work orders SystemHardware work orders System IDI -Electronic Requisitioning IDI -Electronic Requisitioning

ModuleModule IDI -Accts Payable ModuleIDI -Accts Payable Module IDI -Budgeting ModuleIDI -Budgeting Module IDI -Cash ModuleIDI -Cash Module IDI -Payroll ModuleIDI -Payroll Module IDI -Human Resources ModuleIDI -Human Resources Module IDI -Fixed Assets ModuleIDI -Fixed Assets Module

In order for this In order for this system to RUN:system to RUN:

LISD needs wiring LISD needs wiring at all schools and at all schools and departments.departments.

School ComputersSchool Computers Software Software PersonnelPersonnel IT equipmentIT equipment InternetInternet

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Staff Allocated to work on all Finance Area:

IDI Programming Staff for New Protocol changes (1)



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Area 3b: Operations Area 3b: Operations Edu-log Software- Edu-log Software-

Transportation DeptTransportation Dept Work Order Software–Work Order Software–

For Maintenance DeptFor Maintenance Dept Bid Items System Bid Items System

Module -Warehouse Module -Warehouse DeptDept

Security Cameras Security Cameras Software/HardwareSoftware/Hardware

Food Services DeptFood Services Dept Construction DeptConstruction Dept




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Staff Allocated to Operations Area:



Note: The Same staff that works on Finance System works on the operations software systems.

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Area 4: E-MailArea 4: E-Mail

E-Mail I-GEAR E-Mail I-GEAR softwaresoftware

E-Mail Monitoring E-Mail Monitoring SoftwareSoftware

E-Mail Security ModuleE-Mail Security Module




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Staff Allocated to E-mail Area:

E-Mail Web Services Specialist (1)

Network Administrator (1)


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Area 5: Web PageArea 5: Web Page Web Page SoftwareWeb Page Software

DesignDesign Deployment Deployment

Web page hosting Web page hosting equipmentequipment

Web page updatesWeb page updates




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Staff Allocated to Web Area:

Web Services Specialist (1)


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Area 6: Distance LearningArea 6: Distance Learning

SoftwareSoftware EquipmentEquipment




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Staff Allocated to Distance Learning Area:

Manager of Operations (1)


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Area 7: Network AdministrationArea 7: Network Administration Network server operating Network server operating

systemsystem Network equipmentNetwork equipment Network softwareNetwork software

management softwaremanagement software distribution softwaredistribution software performance softwareperformance software Anti-virusAnti-virus security systemsecurity system

Network communication lines Network communication lines (ISDN, DSL, T-1, T-3, 6 mb (ISDN, DSL, T-1, T-3, 6 mb internet line and Giga-man internet line and Giga-man lines)lines)




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Staff Allocated to Network Infrastructure Area:



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Area 8: Instructional & Administrative Area 8: Instructional & Administrative (Maintenance & Installation of Hardware & (Maintenance & Installation of Hardware &

Software)Software)


LISD needs LISD needs wiring at all wiring at all schools and schools and departments.departments.

School School ComputersComputers

Software Software PersonnelPersonnel IT equipmentIT equipment InternetInternet

TNG Distribution software Installation

Hardware Software * Infrastructure

Maintenance Hardware Software * Infrastructure

* 50+ different pieces of software

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Staff Allocated to Instructional & Administrative Hardware & Software Maintenance & Installation Area:



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The general cost of wiring a campus is:The general cost of wiring a campus is: From $231,000 to $472,000 depending on the From $231,000 to $472,000 depending on the

size of campus and student population. Erate-5size of campus and student population. Erate-5 LISD portion is 10% of the cost of each project.LISD portion is 10% of the cost of each project. E-Rate’s portion is 90% of the cost of each E-Rate’s portion is 90% of the cost of each

project.project. Sanchez/Ochoa ElementarySanchez/Ochoa Elementary $303,796$303,796 Farias Elementary Farias Elementary $280,877$280,877 Santa Maria Elementary Santa Maria Elementary $275,951$275,951

Information Information TechnologyTechnologyCost of Wiring a

Campus

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FINANCE Pending FINANCE Pending ProjectsProjects

Full implementation of Electronic Requisition Module Depends on new staff for elementary

schools[ February 2003 ]

Full Implementation of Budgeting Module[February 2003 ]

Procurement and implementation of New Tax Software

[ July 2003]

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Operations -FINANCE Operations -FINANCE Pending ProjectsPending Projects

Implementation of Bus Routing System and Implementation of Bus Routing System and Boundaries Realignment System on EdulogBoundaries Realignment System on Edulog

[ February 2003][ February 2003] Implementation of Security CamerasImplementation of Security Cameras

[ Depends on Security Dept and Construction [ Depends on Security Dept and Construction Dept. Activity May 2003]Dept. Activity May 2003]

Implementation of PEIMS Module ChangesImplementation of PEIMS Module Changes [ Four time per year. District funding is [ Four time per year. District funding is

determined from all PEIMS data collection.]determined from all PEIMS data collection.]

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Student Pending Student Pending ProjectsProjects

Implementation of New Grade Book Software Implementation of New Grade Book Software [ July 2003][ July 2003]

Implementation of New Library Elementary Implementation of New Library Elementary Software (20 campuses)Software (20 campuses)

[ July 2003][ July 2003]

Implementation of New PEIMS Module Implementation of New PEIMS Module ChangesChanges

[Four times per year. ][Four times per year. ]

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Other Pending ProjectsOther Pending Projects January 2003 - Installation of Microsoft outlook at all

admin locations and campuses

January 2003 - Application of E-Rate round 6 (Hardware and Infrastructure)

February 2003 - Installation of New Equipment to speed up internet services &

network services.

March 2003 - Implementation and pilot of IP Telephony at the JC Penny

complex (telephone system over the network)

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Other Pending ProjectsOther Pending Projects April 2003 - Installation of GIGAMAN Line to

speed up internet services which will be done in phases through April

April 2003 - Implementation of Network Security Software/Hardware Controls

August 2003 - Implementation of On-Line Curriculum (Middle

Schools)

September 2003 - Implementation of E-Rate round 5 (Hardware and Infrastructure)

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Admin Web Design Admin Web Design Pending ProjectsPending Projects

December 2002- Installation of web based video for all board meetings and ITV shows

March 2003 - Implementation of TAX inquiry on the web and credit card payments

July 2003 - Implementation of web based access to all systems

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StipendStipend – for Technology Trainers with Tech – for Technology Trainers with Tech Application Certification (Tech Allotment)Application Certification (Tech Allotment)

Desktops/LaptopsDesktops/Laptops - for educators to meet - for educators to meet state recommended ratiostate recommended ratio

New Career & Applied Technology coursesNew Career & Applied Technology courses / / requirements (grants, Carl Perkins funds)requirements (grants, Carl Perkins funds) Virtual Finance classVirtual Finance class Microsoft Authorized Training Program CertificationMicrosoft Authorized Training Program Certification

Instructional TechnologyInstructional TechnologyProposed ProjectProposed Project

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Additional distance learning equipmentAdditional distance learning equipment (E-rate)(E-rate) Update equipmentUpdate equipment for streaming video (E-rate)for streaming video (E-rate) Technology CenterTechnology Center – for staff and community use– for staff and community use Technology Integrated CurriculumTechnology Integrated Curriculum – for Middle – for Middle

schools (TARGET grant)schools (TARGET grant) Dell Tech Know classesDell Tech Know classes – Christen Middle School – Christen Middle School

will have at-risk students learning how to put will have at-risk students learning how to put computer together. They get to keep computer built.computer together. They get to keep computer built.

Additional staffAdditional staff – more district trainers to be made – more district trainers to be made available for “just in time” supportavailable for “just in time” support

Instructional TechnologyInstructional TechnologyProposed ProjectProposed Project

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Facility Needs Facility Needs For Pending ProjectsFor Pending Projects

Technology Dept. BuildingTechnology Dept. Building $1,500,000$1,500,000 Land for BuildingLand for Building $350,000 $350,000 Equipment for Tech Building Equipment for Tech Building $200,000 $200,000 Furniture for Tech BuildingFurniture for Tech Building $75,000 $75,000 Infrastructure EquipmentInfrastructure Equipment $350,000 $350,000 Wiring for New Tech Building Wiring for New Tech Building $200,000 $200,000 Upgrade Central SwitchUpgrade Central Switch $165,000 $165,000 Pilot I/P Telephony Network Telephone system $80,000Pilot I/P Telephony Network Telephone system $80,000

SubtotalSubtotal $2,920,000$2,920,000Available funding as of TodayAvailable funding as of Today $2,245,000$2,245,000Projected New funding in 03-04Projected New funding in 03-04 $575,000 $575,000Projected donations/equipment-wiring Projected donations/equipment-wiring $100,000 $100,000

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Other Needs Other Needs For Pending ProjectsFor Pending Projects

Software for Tax System Software for Tax System $100,000$100,000 Hardware for New Tax SystemHardware for New Tax System

$100,000$100,000 Web Based Admin Software Web Based Admin Software $50,000 $50,000 Upgrade serversUpgrade servers $100,000$100,000 Upgrade Core SwitchUpgrade Core Switch $160,000$160,000 Network Security Hardware/SoftwareNetwork Security Hardware/Software

$250,000$250,000 Distance Learning BridgeDistance Learning Bridge $200,000$200,000 Data WarehousingData Warehousing $350,000$350,000 Hardware/Software Training (Recurring)Hardware/Software Training (Recurring) $70,000 $70,000SubtotalSubtotal $1,380,000 $1,380,000Available Funding in General Fund Available Funding in General Fund $760,000$760,000

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Staff Needs Staff Needs For Pending ProjectsFor Pending Projects

1 Programmers 1 Programmers @ $45,000@ $45,000 $45,000 $45,000 1 Webmaster (Reclassification)1 Webmaster (Reclassification) @ $20,000@ $20,000 $20,000 $20,000 1 Web Specialist1 Web Specialist @ $43,000@ $43,000 $43,000 $43,000 2 Help Desk Techs 2 Help Desk Techs @ $25,000@ $25,000 $50,000 $50,000 1 Network Security Spec. 1 Network Security Spec. @ $45,000@ $45,000 $45,000 $45,000 1 Telecom Specialist 1 Telecom Specialist @ $45,000 @ $45,000 $45,000 $45,000 2 Operator Clerks 2 Operator Clerks @ $15,000@ $15,000 $30,000 $30,000 2 Software Trainers 2 Software Trainers @ $35,000@ $35,000 $70,000 $70,000 4 Network Technicians 4 Network Technicians @ $30,000 @ $30,000 $120,000$120,000 8 Technicians (Hard/Soft)8 Technicians (Hard/Soft) @ $25,000 $200,000@ $25,000 $200,000 1 PEIMS Specialist (Reclassification)1 PEIMS Specialist (Reclassification) $5,000 $5,000 1 Technology Specialist/Analyst (grants)1 Technology Specialist/Analyst (grants)

$35,000$35,000SubtotalSubtotal $708,000$708,000

Available Funding: Available Funding: $250,000$250,000

Amount needed for next year’s budget $470,000 depending on CH 41 contracts with Amount needed for next year’s budget $470,000 depending on CH 41 contracts with other districts. other districts.

Note: Programmers Analysts, Network Administrator, and Note: Programmers Analysts, Network Administrator, and Technicians reclassification request pending salary survey Technicians reclassification request pending salary survey results.results.

1 Laredo Independent School District Information Technology Department Board Member’s Workshop...

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