1

KWAZULU NATAL

Information on the functioning of

KZN Correctional Institutions

by the Provincial Commissioner:

MR P O’C GILLINGHAM

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AIM OF PRESENTATION

To offer an overview of Correctional Services in the province of KwaZulu - Natal.

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SCOPE OF PRESENTATION

A: Provincial office structure

B: Prison population, Management areas,

Prisons

C: Facilities Management

- Asset Maintenance

- Own Resources

- Production Workshops

- Ramp

-Agricultural Production

INTRODUCTION : OVERVIEW OF PROVINCE

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SCOPE OF PRESENTATION

D: Financial Management

E: Internal Control

F: Personnel

- Recruitment

- Personnel Component

- Personnel Representivity

- Stress Management

- Discipline

G: Functional Services- Escapes

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- Community Corrections

- Health Issues

H: REHABILITATION- Social Work Services

- Psychological Services

- Religious Care

- Education & Training

- Work programs

- Children & Youths

- Recreation

-Unit Management

SCOPE OF PRESENTATION

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A:STRUCTURE OF COMMANDPROVINCIAL COMMISSIONER : KZNDEPT OF CORRECTIONAL SERVICES

P R O V IN C IA L S TR U C TU R E

H E A D O F P R IS O N S (3 9 )

A R E A M A N A G E R S (1 8 )

E D U C A TIO N & TR A IN IN G

C O M M C O R R E C TIO N S

H E A L TH C A R E

P R IS O N S E R V IC E S

R E L IG IO U S C A R E

P H Y S IC A L C A R E & N U TR ITIO N

S O C IA L W O R K

S A F E TY & S E C U R ITY

M R IS Z U L UP C O F U N C TIO N A L S E R V IC E S

W O R K S TU D Y

A U X IL L A R Y S U P P O R T

P R O V IS IO N IN G

P E R S O N N E L D E V E L O P M E N T

S TR A TE G IC P L A N N IN G

L A B O U R R E L A TIO N S

M A IN TE N A N C E S U P P O R T

(V A C A N T)P C O C O R P O R A TE S E R V IC E S

IN F O TE C H N O L O G Y

F IN A N C E

S E R V IC E E V A L U A TIO N

A G R IC U L TU R E

W O R K S H O P S

L E G A L S E R V IC E S

L O G IS TIC S

C O M M U N IC A TIO N S

A S S E T M A IN TE N A N C E

M R J TA L JA A R DP C O O P E R A TIO N A L S U P P O R T S E R V IC E S

M R P O 'C G IL L IN G H A MP R O V C O M M IS S IO N E R

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B: PRISONER POPULATION

Total

Sentenced male inmates 14 266

Sentenced female inmates 460

Sentenced juveniles 2 512

Unsentenced male inmates 6 977

Unsentenced female inmates 250

Unsentenced juveniles 3 025

Total inmates sentenced: 17 238

Total inmates unsentenced: 10 252

Grand total 27 490

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B: MANAGEMENT AREAS & PRISONS

There are 18 Management areas which encompasses 39 prisons in KZN:

SUMMARY: Approved Accommodation:

Male: 15 738 Female: 812 Total Bed space: 16 550 Actual Prison Population: Sentenced & Unsentenced

Male: 26 800 Female: 690 Total: 27 490

Overpopulation: 175%

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B: PRISONS

Name Geographical Location

Type of Prison Official capacity

Actual Population

% Population

Stanger Lower Tugela Med 161 329 204

Sevontein KZN Midlands Med 921 1420 154

Pmburg Midlands Med/ Max

1626 2765 170

Ladysmith Midlands Med 362 594 164

N/Hanover Midlands Med 253 426 168

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B: PRISONSName Geographical

Location Type of Prison

Official Capacity

Actual population

% Population

Durban

South Coast

Med

5618

10495

186

Vryheid Northern KZN Med 316 478 151

Glencoe Northern KZN Med 845 1157 137

Waterval Northern KZN Med/ Max

1429 2671 187

Ncome Northern KZN Med/ Max

1359 2357 173

N/Castle Northern KZN Med 263 474 180

Eshowe Lower Umfolozi 549 740 135 P/Shepstone South Coast Med 214 455 212 Estcourt Midlands Med 203 367 181 Ekuseni Northern KZN Med 600 606 101

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C: FACILITIES MANAGEMENT New Prisons planned in the near future : - Port Shepstone There are also no unused prisons in the Province. Names of prisons in urgent need of repair: Empangeni, Port Shepstone,

Eshowe, Estcourt, Bergville, Pomeroy

REPAIRS AND RENOVATIONS: (2001-2002) Name: Nature: Estimates: Eshowe Maintenance of security fence R 740 618 Glencoe Farm buildings R 900 000 Maphumulo Kitchen supply and install aircon R 3 727 Napierville Upgrading of prison and kitchen R 89 234 165 NewCastle Main sewerage & security fence R 89 553 Sevontein Replace cell windows, agricultural treatment, widening of 2 bridges, Additional security grill R 2 003 979

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Name: Nature: Estimates:

Stanger Maintenance of security fence R 350 382

Umzinto Install gutters at houses R 27 879

Vryheid Repairs to kitchen R 52 748

Waterval Upgrade security facilities R 24 568

Westville Conversion of female section

Repairs and renovations

Repair and renovations 1,2

Repair and renovation 3 R 46 139 765

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C: ASSET & MAINTENANCEThe total number of new prisons built in the last 5

years were: Empangeni, Kokstad Close Maximum,Kokstad Medium Prison.

Name,type and capacity of new prisons built in this period.

Name: Type:Capacity:Empangeni Max 1392Kokstad Close Max 1536Kokstad Med 237

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OWN RESOURCES PROJECTS:

MANAGEMENT AREAS: AMOUNT

- Nongoma single quarters R443 000

- Melmoth single quarters R300 000

- Empangeni Repair and renovations:

Year 2001 R510 000

Erection of Dog Units:

- Durban R150 000

- Glencoe R100 000

- Umzinto R 72 000

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PRODUCTION WORKSHOPSDepartment of Correctional Services KZN, only have one

textile workshop that is operational and is situated at Durban Management area. A second production workshop for textile, steal and wood have been build at Pietermaritzburg management area. Equipment for the workshop have already being purchased, but the approval of the establishment and recruitment of qualified artisans is still pending.

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The following are items that is produced at the textile\workshop at Durban Management area for the period 1 April2001 until 31 August 2001:

Scheduled ManufacturedApril (Shirts) 2 450 1 000

(Underpants) 4 200 5 000May (Overalls) 3 000 250

(Underpants) 6 000 6 150June (Shirts) 5 940 5 000

(Overalls) 0 1 000 (Underpants) 5 400 6 350

July (Shirts) 6 600 0 (Underpants) 6 000 2 000

August (Pants) 3 800 0 (Shirts) 0 1 000 (Underpants) 5 700 0

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RAMP

PRISON TOTAL ESTI-MATE

2000/2001 2001/2002 2002/2003 2003/2004

PRE-VIOUS EXPENDITURE

EXPENDITURE

EXPENDITURE

EXPENDITURE

WEST-

VILLE

R63588000 R115000 R27948000 R19409000 R16116000

PMBURG R35452000 R 0 R11467000 R15840000 R8145000

EMPANGENI (OLD & NEW)

R30666000 R3262000 R9919000 R13702000 R3783000

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AGRICULTURE PRODUCTION

To support the strategic objective of self-

Sufficiency. The Department of

Correctional Services KwaZulu

Natal have four (4) prison farms,

which have produced the following for the

period 1 April 2001 to 31 August 2001.

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AGRICULTURAL PRODUCTION:

A: GLENCOETarget(kg) Attained(kg)

Red meat 5833.0 4877.5

Vegetables 54 166.7 17 060.3

B: WATERVAL

Target(kg) Attained(kg)

Red meat 15 416.7 13 164.9

Eggs (dozen) 71 666.7 73 109.9

Milk (litre) 108 333.3 117 956.8

Pork 50 000.0 53 817.3

Vegetables 166 666.0 161 718.0

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AGRICULTURAL PRODUCTION

C: NCOME:Target (kg) Attained(kg)

Red meat 6 666.7 4 664.1

Milk (litre) 50 000.0 32 156.9

Pork 15 000.0 17 249.5

Vegetables 75 000.0 39 437.1

D: SEVONTEIN:Target(kg) Attained(kg)

Red meat 11 666.7 6 905.9

Milk (litre) 180 000.0 153 017.0

Pork 27 083.0 26 236.1

Vegetables 180 000.0 146 888.5

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AGRICULTURAL PRODUCTION

To support the above prison farms and to ensure optimal useof available land vegetable gardens is also in operation at thefollowing prisons and production figures are indicated for theperiod 1 April 2001 – 31 August 2001.VEGETABLESPrison: Attained: Target:Bergville 2 404 2 500Eshowe 425 12 917Estcourt 15 500 15 369Ingwavuma 1 660 2 500Ixopo 7 983 11 250Kranskop 1 411 2 083Melmoth 2 707 5 833

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AGRICULTURAL PRODUCTION

PRISON: ATTAINED: TARGET:

Mtunzini 6 275 8 750New Hanover 9 461 15 833Matatiele 3 484 2 083Nkandla 906 2 500Nongoma 3 096 4 708Pietermaritzburg 2 500 22 500Stanger 858 3 667Vryheid 5 357 10 417Umzinto 11 095 9 333

Total 74 991 132 243

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I: FINANCIAL MANAGEMENT

The Department of Correctional ServicesKwaZulu\Natal have by means of financialmanagement complied with the objective of thePublic Finance Management Act (1 of 1999 asamended) to secure accountability and soundmanagement of the revenue, expenditure, assetsand liabilities.

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I: FINANCIAL MANAGEMENT (2000/2001)

PROGRAM BUDGET EXPENDITURE % SPENT

Administration R141,544,700 R140,591,283 99.95%

Incarceration R355,021,000 R353,903,583 99.69%

Care of offenders R72,749,200 R71,075,987 98.38%

Development of offenders

R51,168,300 R49,643,443 98.23%

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Community Corrections

R25,523,500 R25,238,305 98,88%

Re-integration into the Community

R7,078,700 R6,984,371 98,67%

Internal Charges R55,307,700 R52,414,682 94,77%

Province total R597,777,700 R595,022,290 99,98%

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P:INTERNAL CONTROL

To ensure the creation of a culture of good

governance to improve cost effective utilization of

resources by conducting of Provincial inspection,

internal and external audits at Management

Area’s and evaluate the adequately and

effectiveness of internal controls.

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Out of the above-mentioned inspection and internal/external audit the following critical areas have beenidentified:

HUMAN RESOURCES:Personnel administration: Merit awards Invalid qualifications Home owner’s allowance Payrolls Persal control Control over payment of allowances Leave and Leave Credits Rental money for official state housing

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FINANCIAL AND LOGISTICAL ADMIN

Debtor’s registers Quotations not attached to payments Ledger reports unavailable Incorrect payment of traveling expenditure Control over Government Transport Differences between inventory records and actual

equipment Loss register not controlled by Management

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INSPECTION: APRIL 2000 – APRIL 2001:

9 out of 17 Management areas were inspected within

the above period.

INTERNAL AUDITING: APRIL 2000-APRIL 2001:

6 out of 17 Management areas were subjected to internal

auditing within the above period.

EXTERNAL AUDITING: APRIL 2000-APRIL

2001:

9 out of 17 Management areas were subjected to external

auditing within the above period.

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FUNCTIONAL SERVICES

Prison Pharmacy: No proper system’s regarding the recording of

medicine and stocktaking is not always performed.

Prisoner’s Cash: Control over prisoner’s cash

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To manage the reduction of audit and inspection queriesof the following projects have been implemented:

Implementation of internal needs directed practical training programs for Area Managers, Head of Prisons, Chairpersons of Parole Boards and Institutional Committees, Logistical and Financial Management to improve internal control.

Internal Control Action plan for Finance, Logistics and Personnel administration. (Annexure A, B, D)

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E: PERSONNEL: RECRUITMENT

There are two recruitment drives each year. However there

was one for the year 1999 – 2000. This is done in line with

the Department’s Recruitment policy.

- Whenever new prisons are opened preference is given to local residents and subsequent to that people from all over the republic are recruited.

- Sevontein being an established prison, preference was not only given to the local residents but the public at large.

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KOKSTAD:

Vacancies for Kokstad: 150

Vacancies filled: 97

QALAKABUSHA (EMPANGENI):

Vacancies for Qalakabusha 83

Vacancies filled: 80

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E: PERSONNEL: COMPONENT

The total number of personnel in the Province is:

• Financed posts = 4 987• Filled posts = 4 247• Vacant posts = 740

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PERSONNEL REPRESENTIVITYRACES ACTUAL

STAFFPERCENT-

AGE

TARGET PERCENT-

AGE

BLACK MALE 2433 48.8 2737 54.88

COLOURED MALE

129 2.6 391 7.84

WHITE MALE 638 12.8 596 11.76

INDIAN MALE 349 7.0 147 2.94

BLACK FEMALE

482 9.7 733 14.7

COLOURED FEMALE

53 1.1 98 1.96

WHITE FEMALE

121 2.4 147 2.9

INDIAN FEMALE

42 0.8 49 0.98

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E: PERSONNEL REPRESENTIVITY

There are currently 62 vacant SCO posts.

10 of the SCO posts were reported to Head Office

for advertisement on 14 August 2001, but not yet

advertised. 21 SCO posts are awaiting approval from Head

office as from 2001.7.18. 2 SCO posts were advertised in

Circular 1/3/2001 and the other in Circular 1/5/2001.

Interviews will be conducted before the end of September

2001.

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There are 28 vacant ASD posts.9 Posts were reported for advertisements to Head

office in 2000/10/25, but not advertised due to the job evaluation that is not finalized as yet.

8 of these posts have been advertised in May. Shortlisting process is in progress. Other 4 posts were advertised in August 2001.

2 of Ebhongweni posts (Operational Services & Development program) have been advertised in Circular 1/8/2001 and it is a Head office project.

Qalakabusha’s 5 posts will wait for the new post establishment.

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There are 10 vacant Deputy Director’s posts.

7 Posts have been advertised. Short listing is

underway.

3 of them still awaits job evaluation to be finalized.

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E: PERSONNELAverage ratio of the Province Correctional officials to

prisoners = 1:7The ratio of prisoners to members in larger prisons

are:

Empangeni = 15:1 Newcastle = 7:1Glencoe = 5:1 Durban = 9:1Eshowe = 5:1 Ladysmith = 6:1Waterval = 6:1 Umzinto = 4:1 Estcourt = 6:1

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E: PERSONNEL: STRESS MANAGEMENT

Employment Assistance Program:4 EAP’s have been appointed and are rendering assistance to

correctional staff by offering of Stress Management

Programs.

5 Functional members and 16 Social workers were trained, in September 1999, on stress management programs. An additional 60 members were also trained to extend the training of the entire staff at the lowest level

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F: DISCIPLINEDiscipline cases for the KZN province:

Disciplinary cases finalized during 2001: = 289Disciplinary cases pending from 1998 to date:= 260Total: 549

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F: DISCIPLINE

ARBITRATION CASES:

Pending (2001) 6

Finalized in favour of DCS during the 1999/2000

financial year: 7

Finalized against DCS during 1999/2000

Financial year: 2