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1
Intro to Micro AppsIntergrating the Apps
Copyright 2003 by Janson Industries
This presentation can be viewed on line at: http://web.fscj.edu/Janson/CGS1100/2013.8.Integrated.ppt
Assg1 Assg2
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Copyright 2013 by Janson Industries2
Objectives Explain
Advantages of s/w suites
How to integrate documents, spreadsheets, databases and presentations
Updating and the effect on other objects
Show how to:
Import, embed and link app objects
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Copyright 2013 by Janson Industries3
Software Suite Advantages Apps are built to work together
You can easily have SS or DB in docs and presentations and visa versa
Don’t have to re-enter all the info
You can drastically cut down on duplicate information
Save space
Faster to update
Fewer mistakes when updating
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Copyright 2013 by Janson Industries4
Tieing Objects Together Several ways to combine objects
Cut and paste
Link
Embed►Office feature: OLE (Object Linking
and Embedding)
Advantages and disadvantages to each
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Copyright 2013 by Janson Industries5
Tieing Objects Together Cut and paste
Really easy to do
However now there are multiple copies of the object
►Takes up more space►Updating the source object will not
update the copies►Takes longer to update because if
changes are needed, must be done to all copies
• If an object is copied into 10 docs, 11 changes must be done
►Because of multiple updates, greater chance of error
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Copyright 2013 by Janson Industries6
Tieing Objects Together Embedded objects
Copied into destination file (like cut and paste)
All the disadvantages of cut and paste
Advantage is that you can update the embedded object with the app that created it
►Cut/pasted objects are updatable by the destination app not the source app
• I.e. an embedded SS in a doc can be edited by Excel
• Cut/pasted SS edited by Word
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Copyright 2013 by Janson Industries7
Tieing Objects Together Linked objects
A link to the object is placed in the destination file
Changes to the source object reflected in the destination file
►No duplication• Less space• Less updating
Kinda like using a cell address in a formula rather than duplicating the data
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Copyright 2013 by Janson Industries8
Tieing Objects Together Which method should you use?
If object is:
Static (non-changing)
Only going into a small number of files
Takes up little space►Cut/paste is easiest and fastest
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Copyright 2013 by Janson Industries9
Tieing Objects Together Which method should you use?
If object:
Changes infrequently
Goes into a number of files that can be easily kept track of
When duplicated, takes up a non-significant amount of space
►Embed the object
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Copyright 2013 by Janson Industries10
Tieing Objects Together Which method should you use?
If object:
Changes frequently►OR
Goes into a number of files that cannot be easily kept track of
►OR When duplicated, takes up a
significant amount of space►Link to the object
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Copyright 2013 by Janson Industries11
Our current document that we want to include a Excel sheet into
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Copyright 2013 by Janson Industries12
Current size is 12 KB
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Copyright 2013 by Janson Industries13
Selct and copy
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Well that doesn’t look very good!Notice the title pattern and sparklines are is
missing and the col width is distorted
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Copyright 2013 by Janson Industries15
Notice the size with the sheet is 23KB – nearly a 100% increase in size
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Copyright 2013 by Janson Industries16
The sheet is pasted in to the doc as a Word tableSo there are some editing/formatting functions
Like Distribute Columns Evenly
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Copyright 2013 by Janson Industries17
Also, deleted the first column to fit more of the cols
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All the info in the table is text – no formulas/functions
So changes in one cell not reflected in others
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Copyright 2013 by Janson Industries19
Cutting and Pasting Could have pasted the data as an
image
Can’t manipulate the content but easier to fit into the document
Also for other SS objects, like charts, Word has very good editing and formatting functions
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Copyright 2013 by Janson Industries20
As an image all the formatting is there – title pattern, sparklines
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Copyright 2013 by Janson Industries21
Notice the size with the image is 47KB – nearly a 300% increase in size
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Copyright 2013 by Janson Industries22
Embedding Copy the sheet
In the Word doc, on the HOME ribbon display the Paste menu and select Past Special
Select Microsoft Worksheet Object
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Copyright 2013 by Janson Industries23
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Sheet pasted like an image and can be formatted as an image
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The size with the worksheet object is 95KB – nearly a 700% increase in size
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Right click the image and select Worksheet Object then Edit
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Notice the Excel ribbon is displayed and the sheet now appears in a mini-spreadsheet window
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The embedded object has all the functionality of a worksheet
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Changes to one cell will be reflected in any other cell that references that cell
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However, the changes are not reflected in the original worksheet
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To insert a link, do same thing as embedding but specify Paste link
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To change the worksheet either start Excel and open it or right click it in the doc and select
Linked Worksheet Object, then Edit Link
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An Excel session will be started & the file will be opened
Changes in the Excel session will, of course, be reflected throughout the SS…
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… and in the documentDon’t even have to save the SS for the doc to be
updated
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If changes are made in the SS and the doc is not open, when the doc is opened a request to
update the doc will be displayed
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If you don’t update when opening the doc, you can manually update later but right clicking and
selecting Update Link
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Assignment None