1 IFB-CO-14314-IEG-C Book 1 - Bidding Instructions 2021. 1. 12.¢  nato unclassified . nato...

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Transcript of 1 IFB-CO-14314-IEG-C Book 1 - Bidding Instructions 2021. 1. 12.¢  nato unclassified . nato...

  • NATO UNCLASSIFIED

    NATO UNCLASSIFIED

    PROVIDE INFORMATION EXCHANGE GATEWAY (IEG) SOLUTIONS BETWEEN NATO SECRET AND NATO-LED

    MISSION SECRET DOMAINS

    IFB-CO-14314-IEG-C

    AUTHORISATION/SERIAL NOs 2014/0IS03102

    AC/4(PP)D/27045-ADD1 AC/4-DS(2015)0018

    AC/4(PP)D/27045-ADD2 AC/4-DS(2018)0021

  • NATO UNCLASSIFIED

    IFB-CO-14314-IEG-C Book I Bidding Instructions

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    Page Intentionally Left Blank

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    IFB-CO-14314-IEG-C Book I Bidding Instructions

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    TABLE OF CONTENTS

    INTRODUCTION 5

    Purpose 5 Project Scope 5 Overview of the Prospective Contract 6 Governing Rules, Eligibility, and Exclusion Provisions 6 Security 6

    GENERAL BIDDING INFORMATION 8 Definitions 8 Eligibility and Origin of Equipment and Services 9 Bid Delivery and Bid Closing 9 Requests For Extension Of Bid Closing Date 10 Purchaser’s Point of Contact 11 Request for IFB Clarifications 11 Requests for Waivers and Deviations 12 Amendment of the IFB 13 Modification and Withdrawal of Bids 13

    Bid Validity 14 Bid Guarantee 14 Cancellation of IFB 16 Electronic Transmission of Information and Data 17 Supplemental Agreements 17 Notice of Limitations on Use of Intellectual Property Delivered to

    the Purchaser 17 Mandatory Quality Assurance And Quality Control Standards 18

    BID PREPARATION INSTRUCTIONS 19 General 19 Packaging and Marking of Bids 20 Part I – Bid Administration Package 21 Part II – Technical Proposal 23 Part III – Price Quotation 40

    BID EVALUATION 44 General 44

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    IFB-CO-14314-IEG-C Book I Bidding Instructions

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    Best Value Award Approach and Bid Evaluation Factors 45 Evaluation Procedure 46 Evaluation Step 1 - Administrative Compliance 46 Evaluation Step 2 - Technical Evaluation 48 Evaluation Step 3 - Price Evaluation 50 Evaluation Step 4 – Calculation of Best Value Scores 53

    57 58

    60

    ANNEX A ANNEX A-1 Bidding Sheets ANNEX A-2 Instructions for the Preparation of Bidding Sheets

    ANNEX B Certificates ANNEX C Bid Guarantee Standy Letter of Credit

    64 81

    ANNEX D Bid Requirements Cross Reference Matrix (BRCM) 84

    ANNEX E Clarification Request 86

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    INTRODUCTION PURPOSE

    The purpose of this Invitation For Bid (IFB) is to award a Contract for the provision of an Information Exchange Gateway (IEG) solutions between NATO Secret and NATO-LED Mission Secret Domains.

    PROJECT SCOPE

    This project will provide the system for securing information exchange services between the NATO Secret Bi-SC AIS and the NATO-led Mission Secret networks by the implementation of secure gateways, replacing the prototype gateways in current use, and conform to recently approved NATO Metadata STANAGs (4774, 4778). The project will provide a standardized architecture for IEG-C, resolving deficiencies and improving management capabilities by including a centralized management capability. The current gateways will be upgraded, redesigned or renewed to comply with this architecture.

    The aforementioned information exchange services shall include in particular: (a) Text Chat (b) Electronic mail (c) Directory Services (d) Web Services (e) Common Operational Picture Data (f) Tactical Data Links data (g) Remote desktop Services (h) Video Streams

    IEG-C will utilise certificates provided by the NATO Public Key Infrastructure (NPKI) service.

    The IEG-C project scope includes: (a) Project management (b) Requirements Analysis, Site Surveys, System Engineering/Design, Testing (c) Security accreditation (d) Site implementation (e) Initial support (f) Removal of legacy equipment

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    OVERVIEW OF THE PROSPECTIVE CONTRACT

    The Prospective Contract (Book II) requires the selected Contractor to deliver the scope of the project described above. This will be achieved within the framework of the Contract resulting from this IFB by means of performance of Contract requirements and Work Packages that are further defined in the Statement of Work (SOW), Part IV to the Prospective Contract. Final System Acceptance (FSA) for the main implementation contract is scheduled for 28 months after Effective Date of Contract (EDC).

    GOVERNING RULES, ELIGIBILITY, AND EXCLUSION PROVISIONS

    This solicitation is an International Invitation For Bid and is issued in accordance with the procedures for International Competitive Bidding set forth in the NATO document AC/4-D/2261 (1996 Edition) including Annex X. Pursuant to these procedures, Bidding is restricted to companies from participating NATO member nations for which a Declaration of Eligibility (DoE) has been issued by their respective government authorities.

    The evaluation method to be used in the selection of the successful Bidder under this solicitation will follow the Best Value Procedures set forth in AC/4- D/2261-ADD2 dated 24 July 2009, AC/4-D(2008)0002-REV1-AS1 dated 23 July 2009 and AC/4(2008)0002-REV2 dated 15 July 2015.

    The Bid evaluation criteria and the detailed evaluation procedures are described in Section 4 Bid Evaluation and Contract Award.

    This IFB will not be the subject of a public Bid opening.

    A site survey visit shall take place at the main site locations EDC+ 4 weeks. The bidder shall note that the main site locations are SHAPE, Belgium and Naples, Italy. The remaining five locations may be visited at a later stage to be determined. The site surveys intent is to gather all information of interest in view of the preparation, installation, configuration, on-site testing and support of the requirement.

    The Bidder shall refer to the Purchaser all queries for resolution of any conflicts found in information contained in this document in accordance with the procedures set forth in paragraph 2.6 "Request for IFB Clarifications”.

    SECURITY

    This Invitation For Bid has been classified as NATO UNCLASSIFIED. There is a limited number of references classified at NATO RESTRICTED level.

    Contractor will be required to handle and store classified material to the level of “NATO RESTRICTED” and the Contractor shall have the appropriate facility and personnel clearances of “NATO SECRET”. Should a Contractor be unable to perform the Contract due to the fact that the facility clearance has not been

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    provided by their respective national security agency, this lack of clearance cannot be the basis for a claim of adjustment or an extension of schedule, nor the lack of clearance be considered a mitigating circumstance in the case of an assessment of Liquidated Damages or a determination of Termination For Default by the Purchaser.

    Contractor personnel working at NATO sites are required to possess a security clearance of “NATO SECRET”. Contractor personnel without such a clearance, confirmed by the appropriate national security authority and transmitted to the cognisant NATO security officer at least fourteen (14) days prior to the site visit, will be denied access to the site. Denial of such access by the Purchaser may not be used by the Contractor as the basis for a claim of adjustment or an extension of schedule nor can the denial of access be considered a mitigating circumstance in the case of an assessment of Liquidated Damages or a determination of Termination for Default by the Purchaser. Contractor personnel who need System Administrator or Operator privileges when working on NATO SECRET systems shall be required to hold NATO CTS clearances.

    Bidders are advised that Contract signature will not be delayed in order to allow the processing of security clearances for personnel or facilities and, should the otherwise successful Bidder not be in a position to accept the offered Contract within a reasonable period of time, due to the fact that its personnel or facilities do not possess the appropriate security clearance(s), the Purchaser may determine the Bidder’s Offer to be non-compliant and offer the Contract to the next ranking Bidder. In such a case, the Bidder who would not sign the Contract shall be liable for forfeiture of the Bid Guarantee.

    All documentation, including the IFB itself, all applicable documents and any reference documents provided by the Purchaser are solely to be used for the purpose of preparing a response to this IFB. They are to be safeguarded at the appropriate level according to their classification and reference documents are provided “as is, without any warranty” as to quality or accuracy.

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    GENERAL BIDDING INFORMATION DEFINITIONS

    In addition to the definitions and acronyms set in the Clause 2 entitled “Definitions of Terms and Acronyms” of the NCI Agency Contract General Contract Provisions Book II, (Part III), the following terms and acronyms, as used in this IFB, shall have the meanings specified below:

    "Bidder": a firm, consortium, or joint venture which submits an offer in response to this