1 How to Use Chheda Website A. MASTER FIELDS 1. i. Master ...

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How to Use Chheda Website

Start

Login Your Account

Create New Company

Select The Company

A. MASTER FIELDS

1. Create Salary Register Fields

i. Leave Master

Go to Master Field menu and click on Create Salary Register Fields and select Leave Master option to view the

definition window.

In the definition screen, the employer can define the types of Leave details.

Click on Edit tab to define types of leave. There are many types of leaves, viz., Casual Leave (CL), Earned leave

(EL), Privilege leave (PL) are to name a few.

Enter the name of leave in appropriate field (meaning) and short name in (day) and click on update and close.

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ii. Earned Allowance

Under the earned allowance, you can allot different types of allowance such as, HRA, Conveyance, Medical

Allowance, and Educational Allowance.

Click on select button then enter into appropriate field, Allowance, Remark, Type [whether Fixed (F) or Percent

(P)].

Then enter the Days present (DP), weekly holidays (WH), EXD, PL, CL,SL. [Y/N]

After that Maximum/ Minimum/ Actual (M/X/A)

Then Round To

After filling all the details Add and then Close

Close

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iii. Other Allowance

Under the earned allowance, you can allot different types of allowance such as, Performance Bonus, Medical

Reimburse, Project Allowance, Arrears, and Telephone Allowance.


(P)].



Then Round To


Close

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iv. Deduction Allowance

Under the earned allowance, you can allot different types of allowance such as, Mediclaim, Telephone, Income

tax, Advance and Other.


(P)].



Then Round To


Close

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v. CTC Master

Click on select button, and then Define the name of CTC Allowance.

Enter Name and Description.

Add and Close.

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vi. Scale Of Pay

Click on select button

Enter all the required fields according to the scale of pay enter the rate of employee as defined in below w

indow.

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vii. Define Wages/ Calculations

Enter all the wages of an employee such as , Basic, HRA, PF wages, loan field, ESIC wages, PT wages, OT round.

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Click on select and enter the allowance type, e.g. PF wages and all other required fields for the calculation.

Calculation of PF ., for eg: see the defined window

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2. Create Master Fields

i. Superior Level Master

To create master entry of employee

Enter TKT NO, Name, Description.

Save and close

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ii. Location/ State Master

To enter the Location, State code.

There are option like ADD- to add the details of following fields

Modify- if you want to modify any kind of information

Delete – to delete the data.

Back- back to main menu.

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iii. Branch / Department Master

TO ENTER The Branch Name, Department

Each employee must be attached to specific Branch( if company is having more than one office)

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iv. Designation/ Grade Master

In the designation master, you need to enter all the designations.

Designation entry for employee is compulsory, if the employer is deducting the TDS.

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v. Product Master (For Pieces Rate)

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vi. Project Master

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vii. Bank Master

CLICK ON Bank Master.

Add The Details Of Bank.

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viii. P – Tax

PT is a specific tax. And is different for every state.

Insert amount of P-Tax/ code

According to P-Tax limit, insert Min _Wages, Max _ Wages and Wages.

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3. Payroll Employee Master

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4. Browse Master Field

i. Pf/Fpf/Esic/Dept/Branch Editing

Click on Type of Edit and select your suitable option to edit the details of each employee under PF, Fpf, ESIC ,

Branch.

ii.

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iii. Payroll Allowance Browse

Go to Master Field and then select Browse master field, in that select Payroll Allowance to view the below

defined window.

Enter the employee name and TKT No.

Enter all the Earning Heads , allowances and Deductions

Enter

all the details as per required field

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iv. Delete Pf/ESIC ( Year Wise)

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v. Delete Record Master Files

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5. Import Master

Using import master option, the data you have entered in the templates can be imported to the application

Click on the Browse button and upload your saved template file.

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6. Import Transaction

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7. Import Master Through Excel

To upload the excel file go to import master through excel.

Select a template name by clicking browse button for which you want to import the data.

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B. TRANSACTIONS

1. Pf/ ESIC Data Entry (Monthly)

To enter the monthly transactions for PF/ ESIC for every employee.

In this screen , by default the cutoff limit amount , employer share , employee share for PF & ESI will be given as per

rules.

You need to select the effective month .and enter the details as per your requirement , you can do manually by

entering each employee TKT No

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2. Pf Data Entry (Yearly)

To check PF contribution for employee on yearly basis.

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3. Esic Data Entry (1/2 Yearly)

To check ESIC partly in year. Part –I in 6 months and Part –II in other 6 months.

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4. Pf Con. To. Wages Entry (Monthly)

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5. Pf Con. To. Wages Entry (Yearly)

To check PF contribution on yearly basis.

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6. PT Monthly

To check monthly Professional Tax

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7. Transfer Transaction (Pf/ Esic)

8. Payroll System

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9. Leave Record Maintenance

i. Leave Opening Balance Entry

To maintain record of leave balance for each employee .

ii. Leave Crediting

Leave credit allows you to add the employees first and calculates the no. leaves accumulated till date.

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10. Loan Record Maintenance

i. Loan Opening Balance Entry

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ii. Loan Transaction Entry

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11. Variable Record Maintenance

i. Variable Opening Balance

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ii. Variable Transaction Entry

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12. Payroll Transaction Entry

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13. Payroll Transaction Entry (Item-Wise)

To do the monthly salary of an employee select payroll transaction entry

Select the date and respective month and location , department code and click on ok

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Select the TKT No, Name and enter all the required fields as per given details

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14. Ctc Entry

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15. Fnf Entry

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16. Attendance Register

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17. Salary Processing As Per Last Months

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C. PAYROLL REPORTS

1. Pay Slip Maintenance

i. Pay Slips

To Find Out Pay slip From Different Location, Department And For The Respective Month And Year.

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ii. Pay Slips ( Without Rate)

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2. Summary Register Maintenance

i. Salary Register

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ii. Salary Register (Listing)

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iii. Salary Register Row Wise

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iv. CTC Register Row Wise

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v. Periodical Salary Register

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vi. Periodical Salary Register -2

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vii. Periodical CTC Register – 2

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viii. Item-Wise Salary Register

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ix. OT (Overtime) Register

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x. Leave Register

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xi. Bonus Register

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3. SUMMARY

i. Department Wise Summary

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ii. Pf/ Esic Monthly Summary

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iii. Loan A/C Summary/ Ledger

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iv. Leave Balance Summary ( Row Wise)

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4. LISTING

i. Payroll/ Employee Master Listing

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ii. Pf Master Listing

iii. Esic Master Listing

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iv. Department/Branch Wise Master Listing

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v. Location/ State Wise Master Listing

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vi. Designation/ Grade Wise Master Listing

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vii. Product Wise Master Listing

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viii. Project Wise Master Listing

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ix. Bank Wise Master Listing

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x. Pf Deduction Listing

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xi. Esic Deduction Listing

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5. Bank Statement

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6. Challan Maintenance

i. P – Tax Challan Old

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ii. P- Tax Challan Mtr-6 (New)

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iii. Mlwf Challan

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7. Attendance Report

i. Form Ii

ii. Form Xvi (State)

iii. Form Central

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8. Unprocessed Data

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D. PF REPORT

This is a report showing the monthly deduction towards PF for all the employees in selected month

1. Form 19-10c

Form 19-To be submitted by a member to withdraw his Provident Fund dues on leaving service/retirement/termination.

Form 10 C- For claiming :

- Refund of Employer share.

- Withdrawal benefit

- Scheme certificate for retention of membership

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2. Pf Form-2

It is Nomination form for new joiners for PF

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3. Pf Form 12/ Challan

Form 12 – The Employees' Provident Funds Scheme , 1952 and the Employees' Pension Scheme 1995[ and The

Employees' Deposit Linked Insurance Scheme, 1976.

PF Challan displays the Employer’s and Employee’s contribution towards the Account No., 1, 2, 10,21,& 22 in the

selected month. Every month PF Challan form must be submitted to the Bank till 15th of the month.

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4. Pf Form 5

Form 5 is the return of Employees qualifying for membership of the Employees Provident Fund; Employees Pension

Fund& Employees Deposit linked insurance Fund for the first time.

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5. Pf Form 9

The Employees' Provident Funds Scheme, 1952 and the Employees' Pension Scheme 1995

Return of employees who are entitled and required to become members of the Employees' Provident Fund and

Pension Fund. (Within 15 Days of coverage).

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6. Pf Form 10

The Employees' Provident Funds Scheme , 1952

Return of members leaving service during the month.

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7. Pf Form 3 A

The Employees' Provident Funds Scheme , 1952 and the Employees' Pension Scheme 1995

Member's annual Contribution card : Form showing month wise recoveries towards E.P.F and Pension Fund in

respect of a member for one financial year. To be furnished by the employer before 30th April of the following year.

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8. Pf Form 6 A

The Employees' Provident Funds Scheme , 1952 and the Employees' Pension Scheme 1975

Consolidated annual contribution statement : This form provides annual contributions of each member of the

establishment . A vital form for compiling the annual Provident Fund statement of a subscriber. To be submitted by

30th April.

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9. Pf Register Monthly

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10. Pf Register Yearly

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11. Reconciliation Statements

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12. Pf Stationary Letter

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13. Pf Returns Covering Letter

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14. Pf Online Return

i. Form 5

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ii. Online Ecr

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15. International Worker

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E. ESIC REPORTS

1. ESIC Half Yearly Returns (R.C.C)

Form 5 – This is report to be submitted to the ESIC. It is the return of contribution Employee State Insurance

Corporation.

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2. Esic Challan Printing

For entering the principal employer details in Challan .

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3. Register Monthly

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4. Register Monthly Tkt. No

5. Register Yearly

6. Ec Statements

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7. Update March Month

8. Update March Month Tkt No

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F. INCOME TAX

1. Income Tax Map

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2. Income Tax Detail

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3. TDS Detail

4. Form No- 16

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G. E-LEAVE

1. e-leave application

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H. HOUSEKEEPING

1. Company Record Fields

Enter the company information , company name, address, and phone no and other details in their respective

fields.

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2. Imports Excel File

Using import excel option, the data you have entered in the templates can be imported to the application

Click on the view excel spreadsheet and upload excel spreadsheet template file

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3. Imports Pf/ Esic Monthly Data

Using this option, the data of PF & ESIC you have entered in the templates can be imported to the application

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4. Imports Department/ Branch

Using this option, the data of the various departments and branches of the company you have entered in the

templates can be imported to the application

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5. Generate Pf Floppy

To save PF data in CD.

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6. Backup Master Data

To keep a backup data of respective company on monthly basis.

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7. Help

8. Lock Data

To avoid changes done by any other person you can hide/ lock the data

9. Exit

1 How to Use Chheda Website A. MASTER FIELDS 1. i. Master ...

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