1 Government of Manipur

CPIS Computerisation

ofPersonnel Information

System Government of Manipur

K.Radhakumar Singh, Deputy Commissioner (Imphal west), Manipur

2 Government of Manipur

Project Background

Affected to Public services delivery from the offices/institutions located in the hilly and remote areas due to posting and transfer of employees with posts to the urban and soft areas.

No system to control excess expenditure under the Salary Head of Accounts in Government departments

Lack of database of the employees of each department.

Requirement to find out exact number of employees with its related outlays for salaries under Manipur FRBM Act 2005 and Rule No. 6 of FRBM rules 2006

No mechanism to route out fake appointments which had been detected off and on in some of the departments by state Vigilance Department

3 Government of Manipur

Objective Creation of database of sanctioned posts allocated to offices, number of

DDOs, employees basic establishment details (name, DOB, First appointment, scales of pay, etc. )

Develop a system to facilitate data updating on promotion, transfer, new recruitment and retirement/expiry of employees, change in DDO, creation/abolition of Sanctioned Post.

Provide details of the staffing pattern of different offices/institutions of all Departments to facilitate decisions on deployments and transfers of employees

Facilitate accurate projection of liabilities on salary/ allowances / pension for budgetary exercise.

Check and weed out spurious/bogus/fake appointments which was not the real objective at first, but became a mechanism for checking irrelevant/irregular government orders later on

4 Government of Manipur

Roles & Responsibility of Stakeholders

Finance department comes in and resolves issues & problem which arise during data preparation Finance department verifies & scrutinizes the reports of CPIS comparing authenticated copies of relevant documents supplied by Line departments about posts creations for each office/ institution

Chief Secretary initiated the project, developed its broad contour and constantly monitors progress of the project DP & AR holds meetings with line departments to submit data in time in correct formats

Line departments supplies information in standard formats for CPIS and relevant documents for verification

NIC Manipur developed software, conducts training/workshop for line department, design CPIS formats, process data, maintain data. Keeps on adding new features in s/w.

DP & AR

LINE DEPT

NIC

FINANCE

TR

EA

SU

RY

Treasury department accepts only certified CPIS reports for salary encashment

5 Government of Manipur

CPIS Software

1. Windows Application:

Data Updation for all types of transactions (e.g. Transfer, Promotion,

Correction of profile and SP, etc.) regarding employee profile and

sanctioned post.

2. CPIS Web Site : (http://cpis.man.nic.in)

Processed data Reports for authenticated users

CPIS standards formats, view employee basic information etc

6 Government of Manipur

CPIS Web Site Home page (http://cpis.man.nic.in)

7 Government of Manipur

Innovative methods used

• Mandatory to update in CPIS for any change in Sanctioned Post and Employee details

• Stops disbursement of monthly salary who fail to complete CPIS formalities

• CPIS forms to be signed by identified Nodal Officer of the department only with seal. So not possible to manipulate or enter fake data

• EIN (Unique Employees Identification Number) is made compulsory for getting GPF withdrawal, issuing LPC, Opening Bank A/C, etc.

• Extension of temporary post to be matched with CPIS reports• EIN generated for New Recruits/Left out Employees after two

tier verification

8 Government of Manipur

Benefit to State Govt. from CPIS

Weeding out fake employees

Weeding out fake employees

Finding out upto-date information of an employee

Finding out upto-date information of an employee

Rationalized the staffing pattern and re-

deployment of staff in offices/institutions

located in Hilly and rural areas as per sanctioned

posts

Rationalized the staffing pattern and re-

deployment of staff in offices/institutions

located in Hilly and rural areas as per sanctioned

posts

Prevents drawl of salary by employees posted in excess of sanctioned posts in

each Office

Prevents drawl of salary by employees posted in excess of sanctioned posts in

each Office

GovernmentGovernment

Checks frequent transfer & posting of

employees with posts

Checks frequent transfer & posting of

employees with posts

Clear picture of vacant post for new recruits/

promotion

Clear picture of vacant post for new recruits/

promotion

Achieved good governance and

increased efficiency & transperency

Achieved good governance and

increased efficiency & transperency

9 Government of Manipur

CPIS StatusYear No. of

OfficeNo. of Sanctioned Post

No. of Employees

Remarks

2001-02 Not firmed up 73,651 Submitted to12th Finance Commission before CPIS

2002-03 Not firmed up 71,255 before CPIS

As on 31/12/2005

3399 Not firmed up 64,229 before CPIS

As on 04/10/2008

3214 76,662 62,204 After CPIS, s/w operation at NIC Manipur

As on10/12/2013

3244 92,007 69,061 Data processing/e-verification now at MIS Directorate

10 Government of Manipur

Project success

• Constant monitoring the progress of the project at the Chief Secretary level

• Coordination with Line departments for correct input supply• Supply of input through single window in standard formats• Minute verification of s/w generated reports by Finance Dept.

with documents supplied by Line departments• Technical support from NIC Manipur• Right decision at right time by all stake holders

• Lastly coordinated effort of all stakeholders

11 Government of Manipur

CMIS (CPIS next Version)

• As CPIS is well accepted application throughout the state, State Govt wants to add some additional functionality like Payroll, Pension etc. with real time data updation, tracking & monitoring also.

• Government of Manipur wants to have common database for all employees working at PSU/local bodies etc also beside CPIS DB.

• CMIS will be a centralized web based integrated system of Personnel Information & Payroll which is an enhanced version of CPIS.

• NIC and Finance dept., Manipur target to implement CMIS by April 2014.

12 Government of Manipur

CPIS Standard formats for data updation

13 Government of Manipur

Sanctioned Post Details

14 Government of Manipur

Employees List

15 Government of Manipur

Computer Generated Certificate

16 Government of Manipur

Thank you