© Paradigm Publishing Inc. EXCEL Editing and Formatting Worksheets Section 2.
1 Formatting and Editing Skills Keyboarding Objective 4.01 – Apply formatting and editing features...
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![Page 1: 1 Formatting and Editing Skills Keyboarding Objective 4.01 – Apply formatting and editing features and operational keys appropriately.](https://reader035.fdocuments.net/reader035/viewer/2022062620/551b6d44550346a6148b4d7f/html5/thumbnails/1.jpg)
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Formatting and Editing Skills
Keyboarding Objective 4.01 – Apply formatting and editing
features and operational keys appropriately.
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Word Processing
Word processing software is a type of application software that is used for creating text documents, such as:
letters, memos, and reports
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Title bar – displays the filename of a document Menu bar – provides you with a
menu of options to use when creating a document
Tool bars – provide you with buttons that allow you to access
frequently used commands
Scroll bars – allow you to scroll throughout a document that is too long to fit on one screen
Cursor – on-screen blinking character that shows where the next character will appear
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Typing Paper
Standard Paper Size: 8 ½ x 11 inches•11 Vertical Inches
There are 66 lines per page.Six lines equals one vertical inch.
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Page Orientation
Orientation – the direction in which you can print on a page
Portrait – height is greater than the width – Default Setting Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape
11” x 8 ½”
Most word processing documents are printed in portrait orientation.
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Document Margins
Margin – the blank space at the top, bottom, left, and right of a document where you cannot type
Header – allows you to type above the top margin at the top of each page of
a document Footer – allows you to type
below the bottom margin at the bottom of each page
of a document
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Text AlignmentAlignment – the way multiple
lines of text line up along the left, right, or both margins
Left align – text is lined up along the left margin, leaving a jagged right margin
Right align – text is lined up along the right margin, leaving a jagged left margin
Center align – text is centered between both margins, resulting in jagged left and right margins
Justified – text is aligned along the left and right margins, with no jagged edges
Tool Bar Alignment Buttons
Left Align
Center Align
Right Align
Justify
Left align – text is lined up along the left margin
Center align – text is
centered on the page
Right align – text is lined
up along the right margin
Justified – text is lined up along both margins
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Line SpacingLine spacing – the spacing between lines of text in a document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a documentQuadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a documentWord wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key
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Horizontal Centering
When text is centered between the left and right margin
Commonly used when formatting:
InvitationsAnnouncementsTitle pages
Lets Hoop It Up!!!
Participate in our
Hoops For Heart
Campaign to help raise money for the
American Heart Association
February 27-March 3, 2006
See your PE teacher for more details.
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Horizontal CenteringUsing the menu bar
1. Access the Format menu bar option
2. Select the Paragraph option
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Horizontal CenteringUsing the menu bar
3. Choose Centered alignment from the Paragraph window
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Horizontal CenteringUsing the tool bar
Click on the Center alignment button on the tool bar
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Vertical Centering
When text is centered between the top and bottom margin
Commonly used when formatting:
Invitations Announcements Title pages
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Vertical Centering
1. Select Page Setup from the File menu bar option
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Vertical Centering
2. Select the Layout tab from the Page Setup window
3. Choose Center alignment from the Vertical alignment list
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Text Formatting
Font – a collection of letters, punctuation marks, numbers, and special characters
Examples: Times New Roman Broadway
Arial Comic Sans MS Lucida Calligraphy
Chiller Elephant Goudy Stout
Ways to format your font:
Add color Make bold
Underline Italicize
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Text Formatting
Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number
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Editing
Editing – the process of updating a word processing document to:make changescorrect errorsmake it visually appealing
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Editing Features
Cut – the word processing feature that removes text or graphics from the current location in a document
Copy – the word processing feature that allows text or graphics to be copied to another location within a document
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Editing Features
Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document
Clipboard – temporary storage location for text or graphics that have been cut or copied
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Editing Features
Spell Check – the word processing feature that checks selected words in a document for spelling errors, similar to an electronic dictionary
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Editing Features
Grammar Check – the word processing feature that checks selected words in a document for incorrect grammar use
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Editing Features
Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.
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Operational KeysEscape (Esc) – allows you to exit unwanted menus and dialog boxes
Tab – used to indent; moves the cursor 5 spaces on a line
Caps Lock – Locks the alphabetic keys in uppercase
Control (Ctrl) – used with other keys to execute (carry out) commands
Shift – Used to capitalize alphabetic
keys and type symbol keys
Alternate (Alt) – used with other keys to access commands on the menu bar
Enter – used to move the cursor down to the next line
Delete – deletes text directly in front of (to the right of) the cursor
Arrow keys – move the cursor in the direction of the arrow, one character at a time
End – moves the cursor to the end of a line
Page Down – moves cursor one screen down.
Backspace – deletes text to the left of (behind) the cursor
Insert – allows text to be inserted within a line of text
Home – moves the cursor to the beginning of a line
Page Up – moves cursor one screen up.
Num Lock – locks the numbers of the numeric keypad
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Combine operational keys to save time!!!
Control and Page Up – moves you to the first line of the previous page of a multi-page document
Control and Home – quickly takes you to the first line or beginning of a document
Control and End – quickly takes you to the last line of a document
Control and Page Down – moves you to the first line of the next page of a multi-page document
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Function Keys
Allow you to quickly access frequently used functions
Examples: F1 – allows you to access the Help feature F7 – allows you to access the Spell Check
feature