Fall 2006 AIMS HS Pre-Test Workshop For TUSD Test Coordinators Fall 2006.
1 DSTP Test Coordinators Training Fall-October 2009.
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Transcript of 1 DSTP Test Coordinators Training Fall-October 2009.
1
DSTP Test Coordinator’s
Training Fall-October 2009
2
Welcome
DSTP School Test Coordinator
Training
DSTP School Test Coordinator
Training
3
DSTP Test Coordinator Training
• Science & Social Studies, Grades 4 & 6
• No booklets are pre-id. All labels are self-adhesive.
• Science & Social Studies, Grades 4 & 6
• No booklets are pre-id. All labels are self-adhesive.
4
KEY CONTACTS PEARSON: Anna Gutierrez
Delaware Program Coordinator 800-228-0752, ext. 245627*** Tom Ealy Delaware Program Director 800-228-0752, ext. 245829***
DOE: Helen Dennis ([email protected] ) 302-735-4090
James Hertzog ([email protected] ) 302-735-4090Lisa Alexander ([email protected]) 302-735-4090DOE Fax number 302-739-3092Corey Downer (State ID Numbers) 302-735-4140Michele Rush (Students with disabilities/DELSIS) 302-735-4226Margie Loveland(English Language Learners) 302-735-4260
Bright Key Customer Service: 866-348-6300
Page 9, TCH
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Acronyms
DOE – Department of Education TCH - Test Coordinator’s Handbook DFA - Directions For Administering DTC - District Test Coordinator STC - School Test Coordinator TA – Test Administrator
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Who May Administer the DSTP?
• DE-certified educators (teachers, administrators, or guidance counselors)
• Delaware Licensed Speech Language Pathologists
• Paraprofessionals, if closely supervised by a DE-certified teacher
• Translators (if they are not also DE-certified educators, they must be closely supervised by a DE-certified teacher)
• Substitute teachers (if they are not also DE-certified educators, they must be closely supervised by a DE-certified educator)
7
Who May Administer the DSTP? Cont’d
If there is a severe shortage of staff, you may use:
• student teachers as Test Administrators, if closely supervised by a DE-certified teacher.
• School support staff to act as scribes.
8
Are parents or other individuals permitted to observe in the classroom during DSTP test administration?
No. •No persons except the Test Administrators and the students taking the test are permitted to be present in the testing room during test administration. • Parents and other individuals are not permitted to observe or be present in the classroom during DSTP test administration.
9
Key Dates
Receipt of materials Test administration Return of materials Score reports
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TCH Page 8
Key Dates – Grade 4 & 6 Science &Social Studies
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Test Security
School Test Coordinator: ensures security of test materials
trains Test Administrators in security procedures
notifies DTC immediately in case of security breach
Test Security Policy is in TCH and appendix to DFA
12
Is it or isn’t it?
13
If you think you might have a security breach:
Report it to the District Test Coordinator
Even if you are not SURE, report it to the District Test Coordinator anyway
DTC will notify DOE
DOE will provide instructions
Err on the side of cautiousness
We want to be able to protect YOU
14
Two type of security breaches
• Improper handling/storage of materials• Improper test administration
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Improper Storage/Handling of MaterialsIt is a testing security violation to:
a) Give any examinee access to secure test items or materials except in the regular course of an authorized administration of the DSTP
b) Give unauthorized individuals or other persons access to secure test items or materials
f) Fail to follow security regulations and procedures for the storage, distribution, collection and return of secure test materials, or fail to account for all secure test materials before, during and after testing
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Improper Test Administration
• It is a violation of the Test Security Policy to:
d) Provide answers orally, in writing, or by any other means to any examinee;
e) Coach any examinee during testing by giving the examinee answers to secure test questions or otherwise directing or guiding a response or by altering or interfering with the examinee’s response in any way
g) Fail to properly monitor test administration, including permitting inappropriate collaboration between or among individuals
17
Examples of Security Breaches
• Teacher discusses possible answer content with students during test
• Teacher reads test items before test, and incorporates content into classroom lesson
• Teacher overhears students discussing answers during testing but does not intervene
• Test coordinator allows the secure storage to be used to give make-up tests.
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Examples, cont’d
• Teacher reads completed student response booklets and discusses them with colleagues in faculty room
• Teacher administers test accommodations not listed in a student’s IEP or DSTPA record
19
Electronic Cheating
• Cell phones and other electronic
devices are not permitted.
– Prevent text messaging of answers– Prevent pictures of test being taken
20
Test Materials
Test Coordinator Handbook Directions for Administering Inclusion Guidelines Test Booklets Response Booklets
21
What to Do When• Appendix E of TCH: page 67
22
TC Prep Checklist• Appendix E of TCH, page71
23
Test Sessions – Science & Social Studies
Timing of each test day summarized on p. 13 of TCH
Make-up dates Gr 4, 6 Science: Oct 21 & Oct 26-28 Social: Oct 26-28
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Grades 4 & 6 Science & Social Studies
Grades 4 & 6 Science & Social Studies
Page 13, TCH
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Form Indicator
grade
26
27
Science, Grade 6
28
Science & Social Studies, Grade 4
Open ended question with no box
Open ended question with box
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Science & Social Studies, Grade 4 & 6
• A - Please DO NOT write on the bottom of any page in the page number area
• B - Please DO NOT write in timing track
BA
30
Parent Letter for October Testing
31
Receipt and Inventory of Materials
32
Test Materials Inventory and Security Checklists
Packing and Security Checklist format will change
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Sample Assembly ID Sheet
34
Packing ListPage 18,
TCH
35
DISTRICT SECURITY CHECKLISTNo Names listed.
Fall test booklets not pre-labeled.
Fall response booklets are not pre-labeled.
36
SCHOOL SECURITY CHECKLISTNo Names listed.
Fall test booklets not pre-labeled.
Fall response booklets are not pre-labeled.
37
Checklist for District Test
Coordinators
Inventorying Test
Materials
Page 22, TCH
38
Checklist for School Test Coordinators- Grade 4 & 6 Science & Social Studies
Inventorying Test Materials
Page 23 – TCH
39
Confirming Labels and Ordering Labels
40
http://www.doe.k12.de.us/aab/
41
www.doe.k12.de.us/aab/coordinator
42
Grades 2-10 Label Request Sample Screen
•Allows selection of dist/school
•Requestors name mandatory
•Ids will now be validated
•Error will be displayed if not valid id
43
Label Request Confirmation Screen
44
Supplemental Label Dates for Grades 4 & 6 - Science & Social Studies
• NOTE: There will be no student movement shipment before testing starts you will need to order all labels not received.
• Only one supplemental label shipment
– Data capture on Wednesday, 10/22
– To be received by schools on Monday, 10/26
45
Supplemental Label Dates for Grades 4 & 6 - Science & Social Studies
• If labels not received in time for shipping your materials, do not delay your shipment
– Make sure student information (including ID) is on back of booklet – DO NOT return these booklets in a “Special Handling” envelope
46
Applying Student Labels
• ID info is NOT printed on ANY fall 2009 test booklets
• Labels arrive on sheets• Apply labels to booklets
– Verify information on the label– Peel label from top to bottom– Place label in the box on back cover
47
Back Page of Test Booklet
Page 34 TCH – S&SS
Student Info Grid
self-adhesive label
48
Do NOT put a self-adhesive label on a book that already has a label.
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Do NOT allow a student to take a test in a booklet that has another student’s label on it.
TEST
MichelleDoe
50
Distributing Materials to Test Administrators
Security of test materials
Distribute test materials in the morning before test, not before
Transfer materials to special programs
51
Secure Routing Envelope
52
School Test Coordinator must always have a record of…
• Which Test Administrator has which test booklets
• When the booklets were given to the TA
• Where the TA stores the materials
• When the TA Returned the materials
53
Special Education and ELL Accommodations
Guidelines for Inclusion (revised 2/2009 or www.doe.k12.de.us/aab)
Record Accommodations in DSTP Accommodations Application by close-of-business, day before testing
Test Accommodations must already be in students IEP/504 plan
54
Guidelines for Inclusion
55
New DSTP Accommodations Application
56
New DSTP Accommodations Application
57
Accommodations, cont’d
• Some classroom accommodations are not permitted during DSTP.
• Test Administrators must be aware of the accommodations for which each student is documented in DSTPA.
58
Scribing Protocols• Separate Scribing Protocol for American Sign
Language
• Read Page 41-44 in the Guidelines for Inclusion
• Student – must place punctuation– need not spell words
• Scribe – must spell words correctly
– will scribe exactly what student says
• Notify DOE of non-Spec Ed/504 students using scribes via Online Incident Report
59
Improved Guidance on How to Administer Accommodations
These NEW APPENDICES to the Guidelines for Inclusion:• Provide guidance on how to administer certain
accommodations.• Clarify eligibility• May change the way in which these accommodations are
administered, • May change the persons to whom these accommodations
are administered.
• See the new appendices to the Guidelines for Inclusion• You must use these to train test administrators who will
administer these accommodations. • You must comply with these procedures for testing• Doe trained about 100 ELL and SWD staff from around
the state in the new Guidelines for Inclusion (May and Sept 2009)
60
Improved Guidance on How to Administer Accommodations, cont’d
English Language Learners• Appendix H: Protocol for Simplifying Language/
Paraphrasing • Appendix I: Protocol for Reading Aloud the DSTP• Appendix J: Protocol for Native Language Interpreter/
Sight Translator
Students with Disabilities• Appendix I: Protocol for Reading Aloud the DSTP• Appendix K: Graphic Organizers • Appendix L: Protocol for Sign Language Interpreters
61
Braille Large Print
SpanishKurzweil (grade 4 & 6)
Special Versions of the DSTPSpecial Versions of the DSTP
62
Pearson queried schools about # special versions needed
Shipped separately
Notify Pearson if you need more than ordered
Supplementary instructions
See p. 44-47 of TCH for handling of Special Versions
Special Versions
63
Spanish Versions for Grade 4 Science & Social Studies
• Page 35 of TCH
• Grade 4 Student will have 2 booklets:
– English science/social studies booklet
– Spanish science/social studies booklet
64
Spanish Gr 4 Sci&SS cont’d• After testing
1. Transcribe the multiple choice answers from the Spanish booklets to the English booklets
65
Spanish Gr 4 Sci&SS cont’d
2. In the English booklets, write “SPANISH” in each short answer response space
66
Word Processing Accommodations
67
Testing Students in Special Programs
68
Students in Special Programs
Refer to p. 14 and Appendix C in TCH DAPI Consortium Discipline Alternative
Programs NOT DSCYF
69
Consortium Discipline Alternative Programs – Appendix D
• You must transfer materials to the following sites if they are serving your students:– Because We Care– PEAK– Parkway Academy (Provcorp)– SCOPE– Kingswood Academy
• Also, DAPI
70
Do not transfer materials to:
• Private court-ordered placements such as:– Project Stayfree– Advo-Serve– Aquila– Other?
71
DO NOT transfer materials to DSCYF Sites:
TCH- Appendix D – page 66
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Transcribing Test Materials
73
If this is the result of teacher, school, or student error, you must:
Transcribe into a single booklet
Put all booklets into a special packing envelope
Page 65 (#1), TCH “What to do When”
What if I have a student who has answers in two or more response
booklets?
74
Other Transcribing Questions
• Do we have to transcribe Braille Writer print-outs of student answers?
– Yes. Pearson does not read Braille.
75
Do not staple, glue, paperclip or tape!
76
“What to Do When . . .” See pages 65-67 of TCH The “What to Do When . . .” table tells
you what to do in certain situationswhat forms to fileBroken down into areas of Before
Testing/During Testing Examples:
Students sick during testingDisruptive behaviorBomb threatsFire alarms
77
Training Test Administrators
Train all T.A.s prior to testing T.A.s are responsible for reading
the DFAs and Test Security Policy
Distribute DFAs prior to training Topics to cover in TA training
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IMPORTANT
• In order to train T.A.s in proper procedure, District and School Test Coordinators must know the procedures
• DISTRICT AND SCHOOL TEST COORDINATORS MUST READ the DIRECTIONS FOR ADMINISTERING.
79
Arrangement of Test Sites Good lighting
Comfortable temperature/ventilation
Quiet location
Desks spread apart
Consideration of special accommodations
80
After Testing
81
Absences
Schools are required to keep records of those who were absent from testing.
82
Security Certifications
• Page 54-58 TCH • Signing this document certifies that you:
– administered the DSTP in accordance with the Directions for Administering
– have received and complied with the Test Security Policy
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Security Certification Forms
•Due Nov 12
•Sign AFTER testing, NOT BEFORE
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• Submit Online to District Coordinator• Do NOT fax or mail paper copies to DOE• Incident/Exempts must be received at DOE
by 11/9/09• Back-up documentation – on file at
district (not DOE)
Online Special Exemption Requests, Incident Reports, and Unique
Accommodations
85
• Pages 61-63 of grade 4 & 6 TCH
Invalidation & Exemption Regulations
86
Student Refusals
• Ship labeled booklet with SCORABLE documents. NOT NON-SCORABLES
• Submit Incident Report via online system to DOE
87
ScorableNon-ScorableDistrict Overage
Returning MaterialsReturning Materials
88
Special Packing Envelope
89
Goal – assure student receives credit for all typed responses
Issues:• Responses not numbered• Responses out of order• Two responses on the same line• Response book says “typed response”, but
there is no typed response
Computerized Responses TCH - page 38
90
Computerized Responses TCH - page 38
Student Name:Student ID:Grade:School:District:“Delaware”
8. Student’s short answer response
11. Student’s extended response
12. Student’s extended response
21. Student’s short answer response
22.
32. Student’s short answer response
33. Student’s short answer response
Please assure that:
•All responses are numbered
•Responses are in number order
•There is adequate spacing between each response
•Student information is on all sheets
•Number with “blank space” -indicates “no response”
91
Master file Sheet
•TCH –p. 41
•Must be submitted manually
92
Scoring Service Identification Sheet (SSID)
•One per grade
•Only side 1
•TCH –p. 42
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Packing ProceduresTCH – Page 48
94
Shipper: BrightKey
• BrightKey will call you to schedule Pickup• BrightKey provides shipping labels• See page 50 of TCH
95
BrightKey Pick-up
BrightKey retrieval ticket
TCH – pg 51
96
Checklist for School Test Coordinators – Scorable booklets
Returning Scorable Booklets
TCH p. 52
97
Shipping Labels - Scorables
98
Checklist: Returning Non-Scorables – Science & Social Studies
TCH, Page 54
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Shipping Labels: Non-Scorables
100
Presentation for Your Use
• This powerpoint presentation will be posted on the Test Coordinator Website.
101
Questions?