1 DNIT (SP) - Tripura (5).pdf · 8 SPECIMEN COPY OF CHECK LIST (to be filled up at the specified...

1 DNIT (SP)

GOVERNMENT OF TRIPURA

RURAL DEVELOPMENT DEPARTMENT

OFFICE OF THE EXECUTIVE ENGINEER

R.D. STORE DIVISION, GURKHABASTI

AGARTALA- 799006

PH/FAX:0381-230 9395

(email : [email protected])

1. PNIT NO. : e-PT-VIII/EE/RDSD/2015-16 dt-05/12/2015

2. DNIT NO. : e-DT-III/SP/ EE/ RDSD/ 2015-16 dt-05/12/15

3. Name of item :

ISI marked (IS: 8034: 2002, along with latest revision and

amendment if any) single phase submersible pump sets along

with related accessories, total head- 40 mtr and should run in

low voltage of 160 to 180 V at rural area. Qty- 2 HP pumpset

having discharge- 1400 to 2000 GPH: 5500 nos. 1 HP pumpset

having discharge- 850 to 1000 GPH: 500 nos.

4. Earnest Money : ` 20,00,000.00 (Rupees twenty lakh) only (in the form of FDR / Dcall,

not in the form of DD)

5. Tender fee : INR 5,000.00 (non refundable, in the form of DD)

6. Inspection : 3rd

party at supplier’s cost and post delivery inspection

by departmental officials and involving 3rd

party.

7. Last date of e-bidding : 29/12/2015 ( upto 3.00 PM)

8. e-bidding website : https://tripuratenders.gov.in

9. Technical Bid opening date (probable) : 29/12/2015 ( at 3.30 PM)

10. No of written pages incl. this page : 46 (forty six)

2 DNIT (SP)

LEGEND

e-PT- VIII/EE/RDSD/2015-16 DT-05/12/2015

Sl.

No.

ITEM Page No / Annexure Remark

1 INSTRUCTION TO BIDDER

3-5 Part of Technical bid

2 NIT


3 SPECIFICATION SHEET

9 Part of Technical bid

4 GENERAL TERMS AND CONDITION


5 SPECIMEN RATE ANALYSIS SHEET

( to be filled up at the specified folder )

25-26 Part of Financial bid

6 SPECIMEN RATE QUOTING SHEET ( BOQ)

(to be filled up at the specified folder )

27 Part of Financial bid

7 SPECIMEN COPY OF DECLARATION


Annexure A (1 written page)

28

Part of Technical bid

8 SPECIMEN COPY OF CHECK LIST


Annexure B (2 written pages)

29-30


9 SPECIMEN COPY OF BIDDER’S SHEET


Annexure C (4 written pages)

31-34


10 SPECIMEN COPY OF UNDERTAKING


Annexure D (1 written page)

35


11 PWD Form 9


3 DNIT (SP)

e-PT- VIII/EE/RDSD/2015-16 DT-05/12/2015

INSTRUCTION TO BIDDER

1) In brief documents to be uploaded / attached (details are mentioned in subsequent clauses)-

(I) Technical Bid:-

(A) Sensitive Document-

(i) Annexure A (Declaration sheet), Annexure D (undertaking) along with ink signature and stamp.

(ii) Annexure B (Check list).

(iii) Annexure C (Bidder’s sheet).

(iv) Scan copy of EMD and Tender Fee (original DD/FD/Dcall along with a forwarding letter

containing details of the DNIT No./Bidder’s name/ Item etc. should reach to the “Executive

Engineer, R.D Store Division” in a sealed envelope before last date and time of bid submission.

The Envelope shall be captioned and inscribed by “DNIT No, Bidder’s Name and ‘EMD/TENDER

FEE’”. Tender fee/EMD received after closing of bid will not be considered and the tender will

be rejected).

(B) Non sensitive Document / other important document -

(i) DNIT

(ii) Scan copies of Notary attested photocopies of relevant valid documents as mentioned in

clause-2 of general terms and conditions.

(II) Financial Bid:-

(i) Rate quoting sheet (BOQ)- name of bidder should be written along with rate.

(ii) Rate analysis sheet along with ink signature and stamp.

Note:- After completion of bid submission, bidders are requested to take print out of

acknowledgement sheet.

2) Tendering authority reserves the right to cancel the uploaded tender at any time before

closing date of tender and to re-upload the tender document without assigning any reason.

Bidders are instructed to take action with newly uploaded document if any.

3) Interested eligible bidders should register in the website https://tripuratenders.gov.in for

participation in the e-tender of R.D Store Division.

4 DNIT (SP)

e-PT-VIII/EE/RDSD/2015-16 DT-05/12/2015

4) Salient points for bidders-

i) To participate in e-tender, the bidder shall have a valid Class 2 Digital Signature certificate

(DSC).

ii) Bidder shall download and carefully read all terms conditions and other contents of the DNIT.

Downloaded DNIT has to be uploaded back and digitally signed as a part of technical bid, as

a proof of acceptance of all terms condition in the DNIT.

iii) Notary attested copies of all relevant documents as mentioned at clause no. 2 of General

Terms Condition has to be digitally signed and uploaded in technical bid part.

iv) Bidder should take the print out of Declaration sheet (Annexure A of technical bid),

undertaking (Annexure D) and put ink signature with Stamp, and upload the scanned copy of the

sheet in the technical bid, after digital signature.

v) Check list (Annexure-B of technical bid) must be downloaded, bidder’s column to be filled up

and uploaded in the technical bid, after digital signature.

vi) The Bidder’s sheet (Annexure C of technical bid) must be downloaded, relevant columns filled

up and uploaded in the technical bid after digital signature.

vii) Scanned copy of Documents, in support of deposit /submission of tender fee & EMD, shall be

uploaded in the technical bid.

viii) Rate quoting sheet (BOQ) shall be downloaded, filled up properly and uploaded in the

financial bid after digital signature. Name of bidder must be written in the appropriate field

of rate quoting sheet by each bidder. If any bidder is not interested to bid for all the items of

a tender then the corresponding column of the rate quoting sheet ( BOQ) should be kept

blank or may write “ 0 “ only. Any comments like ‘Not quoted’, ‘Not applicable’ etc. should not

be written as these will not be accepted by the system. The Rate Analysis Sheet shall be

printed, relevant columns to be filled up, ink signed & stamped and to be uploaded in

financial bid after digital signature.

ix) To view the details of the BOQ bidder should have to Enable Macros / contents.

x) To minimize the uploading time, bidder’s shall use the ‘My Document / space ’ folder option in

the e-procurement web-based-application, available after login, and may upload all his

relevant non sensitive documents [like Notary attested copies of all relevant documents [as

mentioned at point -(iii) above] . ‘My Document / space’ shall be populated prior to real time

biding and help the bidder to complete the bidding within the bidding session. An indicative

organization of My Document Folders and the related documents they shall contain is

indicated hereunder.

Sl No of my

documents list

Category

name

Sub category name / Documents to be uploaded ( whichever is/are applicable)

A BIS,

Manufacturi

ng license(s),

Dealership

i. BIS (IS: 8034) registration of manufacturer.

ii. Manufacturing license / Factory license / registration certificate of

manufacturer.

iii. Dealership / distributor certificate of manufacturer (for dealers /

distributor ).

iv. BIS (IS: 8034) license of principal firm (for dealer/ distributor).

v. Trade license of bidder.

B DNIT

Documents

i. Downloaded DNIT after digital signature.

C Experience,

mfg.

capacity

i. Authentic document in support of experience of supplying submersible

pump sets (2 HP) for at least 3 years .

ii. Documents on manufacturing capacity of the unit.

iii. Document on having service centre at Tripura for last three years.

5 DNIT (SP)

e-PT- VIII/EE/RDSD/2015-16 DT- 05/12/2015

Sl No of my

documents list

Category

name

Sub category name / Documents to be uploaded ( whichever is/are applicable)

G Misc.

document

i. Any Other required document as mentioned at clause no. 2 of General

Terms Condition.

ii. Power of attorney in favour of local agent.

iii. Authentic price document of basic price of SAIL / IPCL/ RIL etc of raw

materials. iv. Papers from BIS in support of technical specification against specific

model of submersible pump.

H Tax related

document(s)

i. Sale Tax clearance certificate / VAT clearance certificate of bidder / copy

of last VAT return / challan copy tax.

ii. Professional Tax clearance certificate (If this is in force in the state, the

bidder belongs to) / challan copy tax.

iii. PAN card.

iv. VAT (value added tax) registration certificate

Note:- If any document is not uploaded in the my document / my space folder, then at the time of submission of other

important document , against that document, “not available” will be reflected. So 1st

of all bidder should upload all

documents in the my document / space folder and make all documents “available”. If any document is not at all

applicable for a particular bidder then bidder should upload a plain paper inscribing “Not applicable” along with

signature and seal of bidder.

xi) After scrutiny of tender/ preparation of comparative statement/during signing of agreement, if

required eligible bidders will have to produce original copy of the uploaded document for

verification.

xii) After opening of financial bid / issuance of supply order, successful bidder will be asked to submit

all documents which was uploaded against relevant DNIT.

xiii) This is for the information of all bidders that, all documents uploaded in the tender including PWD

Form-9, will be a part & parcel of the agreement, to be signed with the successful bidders.

Preparatory Works for the bidder for e-bidding:

Sl. Bidder’s work

1. On publication of the e-tender, bidder should download the DNIT from website as mentioned in the PNIT

and minutely go through the instructions/terms conditions/critical dates/eligibility criteria of the DNIT.

2. The Bidder shall purchase Class 2 Digital Signature certificate from any certifying agency.

3. The Bidder shall Enroll himself/ herself in the e-procurement web site ‘https://tripuratenders.gov.in’ and

create User ID and Password.

4. The Bidder shall Login into the website https://tripuratenders.gov.in’’ using the created ID and Password.

5. After login, the Bidder shall find ‘My Document / space’ folder option in the page. The bidder shall upload

his entire non sensitive documents like notary attested copies of relevant documents as mentioned at

clause no. 2 of DNIT General Terms Condition. Scanning resolution should be 200 x 100dpi.

6. The Bidder shall Download and fill up Check list (Annexure-B), bidder’s sheet ((Annexure C) , Rate Analysis

Sheet of financial bid and saved in the Bidder’s computer for uploading at the time of e-bidding.

7. Declaration sheet (Annexure A), should be printed, ink signed & stamped, and thereafter scanned and

saved in the Bidder’s computer for uploading at the time of e-bidding.

8. The Bidder shall Download DNIT document and save in the Bidder’s computer for uploading at the time of

e-biding.

9. The Bidder shall Scan the Tender fee (DD) and EMD instrument (FD/ Dcall ) and save in the Bidder’s

computer for uploading at the time of e-bidding.

Thus, the Bidder shall be ready and start e-biding following the steps as per the e-procurement application and

upload all the above documents with his/ her digital signature.

6 DNIT (SP)

GOVERNMENT OF TRIPURA

RURAL DEVELOPMENT DEPARTMENT

OFFICE OF THE EXECUTIVE ENGINEER,

R.D. STORE DIVISION, GURKHABASTI,

PHONE & FAX: 0381-230 9395

email- [email protected]

NOTICE INVITING e-TENDER NO. e-PT-VIII/EE/RDSD/2015-16 DATED-05/12/2015

On behalf of the Governor of Tripura, the Executive Engineer, R D Store Division, Government of Tripura invites item

wise separate e-tender (both Technical and Financial bid) for procurement of the following stores from the eligible

bidders in PWD form-9 Up to 29/12/2015 (3 PM) as per following terms condition as well as DNIT.

1. DNIT No, Item & Tentative Quantity, Earnest money & cost of tender form and Eligibility of the bidder:-

Sl

No

DNIT No. Item & Tentative Quantity EMD & tender fee Eligibility of the bidder

(Primary) For detailed eligibility

vide DNIT

1 e-DT-II/

UPP-

UPST/EE/

RDSD/ 15-16

dt- 05/12/15

Item: ISI marked (IS: 12818 :

2010, along with latest revision

and amendment if any) UPVC

pipe (CM) and UPVC strainer (RS)

150 mm NB pipe: 2,50,000 mtr

100 mm NB pipe: 1,70,000 mtr

50 mm NB pipe : 20,000 mtr.

40 mm NB pipe : 20,000 mtr.

100 mm NB strainer :

1,00,000 nos.

EMD- ` 20,00,000.00

(in the form of FDR / Dcall


Tender fee (non

refundable): ` 5000.00

(in the form of DD)

Indian manufacturer

(manufacturing unit should be

in India only) registered with

BIS for production of ISI

marked (IS: 12818) product.

2 e-DT-II/BIP/

EE/ RDSD/

2015-16 dt-

05/12/2015

ISI marked Black Iron Pipe (IS:

1161 : 2014, along with latest

revision and amendment if any).

25 mm NB: 20,000 m

32 mm NB: 40,000 m

40 mm NB: 1,00,000 m

EMD- ` 5,00,000.00



Tender fee (non


(in the form of DD)

Indian Manufacturer




marked (IS:1161) product.

3 e-DT-III/GIP/

EE/ RDSD/

2015-16 dt-

05/12/2015

ISI marked (IS: 1239, P-I, 2004 along

with latest revision and amendment

if any) medium quality Galvanized

Iron Pipe.

40 mm NB: 2,70,000 mtr.

EMD- ` 10,00,000.00



Tender fee (non


(in the form of DD)

Indian manufacturer




marked (IS:1239, P-I) product

or manufacturer registered

with BIS for BIP and galvanizing

through their conversion

agency approved by BIS.

4 e-DT-III/SP/

EE/ RDSD/

2015-16 dt-

05/12/15

ISI marked (IS: 8034: 2002, along

with latest revision and

amendment if any) single phase

submersible pump sets along

with related accessories, total

head- 40 mtr and should run in

low voltage of 160 to 180 V at

rural area.

Quantity-

EMD- ` 20,00,000.00



Tender fee (non

refundable): ` 5000.00 (in

the form of DD)

Indian manufacturer




marked (IS:8034) submersible

pump set or authorized dealer

/ distributor of single phase

submersible pump set (for

which the original

manufacturer should have valid

BIS license, IS-8034). Bidder

7 DNIT (SP)

Sl

No

DNIT No. Item & Tentative Quantity EMD & tender fee Eligibility of the bidder

(Primary) For detailed eligibility

vide DNIT

2 HP pumpset having discharge-

1400 to 2000 GPH: 5500 nos.

1 HP pumpset having discharge-

850 to 1000 GPH: 500 nos

must have full fledged service

centre in Tripura since last 3

(three) years, to attend any sort

of problem within 24 hours of

receipt of information and to

maintain an inventory of spare

parts. Bidder must possess at

least 3 years experience to supply

submersible pump set (2 HP) to

any Govt Department/ PSUs.

Bidder must have to provide 3

(three) years warranty period

against supplied materials. Free

service including replacement of

pump / motor/ panel board /

accessories to be provided within

the warranty period. Bidder must

fulfill criteria of technical

specification as mentioned in

DNIT.

2. Bidder should not be blacklisted by DGS & D / BIS or any other central / state Government department /

agency regarding quality compromise or any other reason as on closing date of tender. Bidders having any

ongoing litigation with any department / agency of central / state Government are also barred from participation

in the tender.

3. Tender fee (Non refundable, cost given above in the form of DD) and Earnest money (in the form of fixed

deposit / Dcall) must be submitted separately on any nationalized/scheduled bank in favour of the Executive

Engineer, R.D Store Division. Scanned copies of the DD, FD/ Dcall have to be uploaded where as the original one

( DD, FD/Dcall) along with forwarding containing details of the DNIT No./Bidder’s name/ Item etc. should reach

to the Executive Engineer, R.D Store Division in sealed condition before last date of bid submission.

DNIT No. , name of Bidder and ‘EMD and TENDER FEE’ should be clearly written in the envelope containing the

EMD/Tender fee. Tender fee / EMD received after closing of bid will not be considered and the tender will be

rejected. Tendering authority will not be liable for any postal delay ( if sent through post/courier).

No tender form will be sold. Eligible bidders should participate in tender online through website

https://tripuratenders.gov.in (for biding). NIT / DNIT can be inspected (not for biding) at the official

homepage www.tenders.gov.in , http://rural.tripura.gov.in and www.tripurainfo.com.

4. Tender must be uploaded in two-bid system – (a) for Technical and General bid, (b) for Financial bid. Bidder will

participate in tender online through website https://tripuratenders.gov.in for which they have to

register/enroll their name through the same website. No provision will be there to drop tender physically

(hardcopy).

5. Technical bid of the tender will be opened on 29/12/2015 at 3.30 PM if possible. If the date of opening of

tender happens to be a holiday or office work is affected due to any unforeseen reason, the date of opening will

be on next working day.

6. This notice is only to provide most preliminary information to the interested bidders. For any clarification mail

to [email protected] or contact at 0381 2309395/ 09774488585 during office date and hour only.

7. The department reserves the right to reject any submitted tender, not inconformity with relevant DNIT.

Executive Engineer

R.D. Store Division

Agartala

8 DNIT (SP)

Copy to the:

1. Additional Resident Commissioner, Tripura Bhavan, Kautilya Marg Chanakyapuri, New Delhi- 110021 with

request to display in the notice board for publication.

2. Chief Engineer, R.D. Department, Agartala for favour of kind information.

3. Additional Secretary to the Govt. of Tripura, R.D. Department for kind information.

4. The Superintending Engineer, R.D. 1st / 2

nd/ 3

rd/ 4

th Circle , Agartala, Udaipur, Kumarghat, Dhalai for kind

information.

5 . Joint Resident Commissioner, Tripura Bhavan, Pretoria Street, Kolkata with request to display in the notice

board for publication.

6. Executive Engineer, R. D. Division (Agartala / Bishramganj / Teliamura / Udaipur / Satchand / Amarpur /

Santirbazar/ Kumarghat / Kanchanpur / Ambassa / Manu), PWD Division (I, II, III, IV, V, Mechanical, Store,

Internal Electrification), Power Division (I, II, III, Transmission, Store), PHE Division (I, IV, Resource, Rig), IFC

Division (West), Agri Engineering Division (West/Mechanical/Store) with request to display in their respective

notice board for publication.

7. Assistant Engineer/Junior Engineers/Technical Assistant / Head Clerk/Accountant/Cashier/Work Assistant of

R.D. Store Division for necessary action.

8. M/S ________________________________________________________________.

9. File No. F.3(1)-EE/RDSD/2015-16.

10. Office Notice board.

Copy also to the:

1. Officer-in-charge, New Capital Complex, Police Station , Kunjaban with request to arrange frequent police

patrolling around this office up to the period of last date of dropping of the tender to avoid any untoward

incidents regarding the tender.

2. Officer in-Charge, GB out post for information & necessary action Please.

Executive Engineer

9 DNIT (SP)

DNIT NO:- e-DT-III/SP/ EE/ RDSD/ 2015-16 dt-05/12/15

SPECIFICATION SHEET

Sl. Item Specification

1 Submersible

pump set along

with accessories

( IS:8034)

ISI marked Electric submersible (single phase) pump set (IS: 8034 : 2002 along

with latest revision and amendment if any), total head 40 m and should run in

low voltage of 160 to 180 V at rural area (suitable to insert the pump and motor

within tube well having 100 mm NB dia) along with following accessories –

A panel board with voltmeter, ammeter and starter; 1 no main switch (not in the

panel board) as per relevant IS specification, 40 m long copper cable of

appropriate size, 10 nos clips and 2 nos clamps. Submersible motor, cable shall

conform to all the requirements of IS 9283: 1995 (along with latest amendment).

Discharge for 2 HP- 1400-2000 GPH ( 1 Imperial gallon = 4.546 litres),

Discharge for 1 HP- 850-1000 GPH ( 1 Imperial gallon = 4.546 litres),

Typical materials of construction for few components of pump / motor are

indicated below-

A) Submersible pump-

i) Pump shaft, Strainer, cable guard , Impeller lock - Stainless Steel

ii) Other component- As per IS: 8034 : 2002.

B) Submersible Motor-

i) Motor shaft - Wrought / stainless /chromium steel.

ii) Stator casing- Stainless steel .

iii) Rotor- Conductor core should be made of copper.

iv) Stator- Winding wire should be made of copper.

v) Other component- As per IS: 9283 : 1995.

10 DNIT (SP)

GENERAL TERMS CONDITIONS OF e-TENDER VIDE PNIT NO.

e-DT-III/SP/ EE/ RDSD/ 2015-16 dt-05/12/15

1. All the term condition of PWD form – 9 if not revised otherwise (vide related Draft tender notice)

will obviously be in force for this tender. PWD form-9 will be part & parcel of agreement.

2. Attachment with tender:

Bidder shall have to upload valid notary attested photo copies (whichever is/are applicable to the

bidder) of following documents with tender duly digitally signed.

(i) BIS registration certificate of manufacturer.

(ii) Dealership / distributor certificate of manufacturer (for dealers / distributor ).

(iii) BIS license of principal firm (for dealer / distributor).

(iv) Document of having service centre at Tripura for last three years.

(v) Manufacturing license / Factory license/ registration certificate of manufacturer.

(vi) Authentic document in support of experience of supplying submersible pump sets (2 HP) to

any Govt Department/ PSUs for at least 3 years.

(vii) Papers from BIS in support of technical specification against specific model of submersible

pump.

(viii) Authentic price document of basic price of SAIL / IPCL/ RIL etc of raw materials.

(ix) Trade license of bidder.

(x) Sale Tax clearance certificate / VAT clearance certificate of bidder/ copy of last VAT return /

challan copy tax.

(xi) Professional Tax clearance certificate (If this is in force in the state, the bidder belongs to) /

challan copy of tax.

(xii) Document in support of EMD & cost of tender fee.

(xiii) Power of attorney in favour of local agent .

(xiv) Documents on manufacturing capacity of the unit.

(xv) PAN card.

(xvi) VAT registration certificate.

If any of the above applicable paper is not attached with any tender, tendering authority reserves the

right to declare the incomplete tender as informal or may ask the bidder to furnish wanted

documents after opening of technical bid of the tender. Besides this, the department reserves the

right to seek any additional information/document in any stage from the bidder after opening of the

tender. If original EMD/Tender fee is not received by the tendering authority before closing of

tender then the tender will be rejected. Tendering authority will not be liable for any postal delay.

11 DNIT (SP)

3. Documents to be uploaded:

Following documents to be uploaded by the bidder during biding :

(i) Digitally signed copy along with notary attested photo copies of the relevant documents as

mentioned at point no. 2 of General Terms Conditions.

(ii) Digitally signed copy all terms conditions and other content of the DNIT which will be

available in the standard bid document ( SBD).

(iii) Annexure A ( Declaration), Annexure D (undertaking), Annexure B( Checklist), Annexure C

(Bidder’s sheet) of Technical bid to be downloaded, filled up and uploaded with digital

signature certificate. In case of declaration sheet, in addition to digital signature bidder

should put ink signature with stamp.

(iv) Scanned copy of the tender fee and EMD instrument to be uploaded after digital signing.

(v) Rate quoting sheet ( BOQ) to be downloaded, filled up and uploaded (Financial bid part)

with digital signature. Name of bidder must be written in the appropriate field of rate

quoting sheet by each bidder.

(vi) The Rate Analysis Sheet shall be printed, relevant columns to be filled up, ink signed &

stamped and to be uploaded in financial bid after digital signature.

To minimize the uploading time bidder may use the ‘My Document / space’ folder option in

the e-procurement application after login and may upload all the relevant static ( non

sensitive) documents like Notary attested copies of all relevant documents as mentioned at

point -(2) above . ‘My Document’ may be created prior to real time biding . This will help the

bidder to complete the e-biding within the biding session. No unwanted /irrelevant

documents should be uploaded as these will increase the uploading size and may create

problem in uploading the tender in time.

4. Eligibility of the bidder:-

Bidder who will fulfill following (i to vi) criteria is eligible to participate in tender (Primarily bidder should

attain the eligibility as given below).

(i) Indian manufacturer (manufacturing unit should be in India only) registered with BIS for

production of ISI marked (IS:8034) submersible pump set or authorized dealer / distributor

of single phase submersible pump set (for which the original manufacturer should have

valid BIS license, IS-8034).

(ii) Bidder must have full fledged service centre in Tripura since last 3 (three) years, to attend

any sort of problem within 24 hours of receipt of information and to maintain an

inventory of spare parts.

(iii) Bidder must possess at least 3 years experience to supply submersible pump set (2 HP) to

any Govt Department/ PSUs.

(iv) Bidder must have to provide 3 (three) years warranty period against supplied materials.

Free service including replacement of pump / motor/ panel board / accessories to be

provided within the warranty period.

(v) Bidder must fulfill criteria of technical specification as mentioned in DNIT.

12 DNIT (SP)

(vi) Bidder should not be blacklisted by DGS & D / BIS or any other central / state Government

department / agency regarding quality compromise or any other reason as on closing date

of tender. Bidders having any ongoing litigation with any department / agency of central /

state Government are also barred from participation in the tender.

No tender form will be sold. Only eligible bidders (having all required papers) should participate in the

tender online through https://tripuratenders.gov.in. If any bidder suppresses any fact which

could debar him from participation in the tender and the truth is revealed to the tendering authority

subsequently, the bidder will be liable for legal prosecution as well as other stern action by the

tendering authority within his/her jurisdiction and the received tender will be rejected and deposited

earnest money with the tender will be forfeited & other action vide para 27 of terms and conditions of

DNIT will be initiated.

Tender fee should be deposited in favour of Executive Engineer , RD Store Division payable at

Agartala as mentioned in NIT.

5. Extraneous term condition:

Bidder should accept all the term condition of the tender unconditionally and if they impose any

extraneous term condition or offer any conditional discount, tendering authority reserves the right to

declare the bid informal.

6. Action of bidder in e-biding:

Tender must be submitted online in two-bid system- (a) for Technical and General bid, (b) for

Financial bid. Bidder should go through each and every page of the tender patiently , fill up the

relevant points of bidder sheet, check list ,rate analysis sheet ( where ever applicable)and quote rate

in rate quoting sheet(BOQ), provide other wanted information ,digitally sign the documents and

upload the same and also upload digitally signed notary attested copies of the relevant documents

with technical bid. In addition, filled up declaration sheet and rate analysis sheet must be ink signed

with stamp of the bidder . Incomplete tender in respect to tender form or attachment may attract

rejection.

7. Submission of tender fee and earnest money:

Tender fee (Nonrefundable, cost given as above in the form of DD) and Earnest money (in the form

of fixed deposit / Dcall) must be submitted through separately in favour of “Executive Engineer, R.D

Store Division”, payable at Agartala.

Applicable Demand Draft /Fixed Deposit / Dcall must be scanned, digitally signed and uploaded along

with Technical Bid and the original DD/FD/Dcall (along with a forwarding letter containing details of

the DNIT No./Bidder’s name/ Item etc.), should reach the “Executive Engineer, R.D Store Division” in

a sealed envelope before last date of bid submission. The Envelope shall be captioned and inscribed

by “DNIT No, Bidder’s Name and ‘EMD/TENDER FEE’”. Tender fee/EMD received after closing of bid

will not be considered and the tender will be rejected. Tendering authority will not be liable for any

postal delay (if sent through post/courier) and the tender will be summarily rejected.

8. Explanation/clarification of tender:

If any bidder requires any explanation or clarification of any term condition of the tender, it must be

sought from the tendering authority before participation in the tender.

13 DNIT (SP)

9. Local office/agent:

Successful bidder from out side of Agartala should have local agent/office at Agartala. All the

correspondences related with tender or supply order will only be handed over to the local office/agent

by the tendering authority i.e. purchaser and once, anything received by the local office/agent, it will

be treated as received by the bidder/supplier. The details of the local office /agent may be furnished

in the tender or should be furnished to the tendering authority before finalization of the tender. The

bidder/supplier shall have to replace the official of local office or local agent on receipt of any adverse

report from the tendering authority against their local office /agent. The local agent should be

engaged through power of attorney only. Local office or agent should attend the office of the

tendering authority on call. Local office/agent should always be aware of latest development, related

with tender/supply order and inform the tendering authority always. Any letter receipt by the local

agent of the bidder/supplier will be treated, as acknowledgement by the bidder/supplier and action

will be taken accordingly.

10. Inspection:

Stores should be inspected by 3rd

party (before dispatch at the manufacturing unit of the supplier). The

inspection charge of 3rd

party shall be borne by the supplier. If necessary after 3rd

party inspection,

materials may also be inspected by the departmental inspection committee (after receipt in

earmarked go down or in the manufacturing unit ). The charges to be incurred to conduct the

inspection by departmental committee in the earmarked go down / manufacturing unit should be

borne by the supplier and required skilled or unskilled labourer, mistries etc should be arranged by the

supplier.

The entire quantity of stores (to be supplied after 3rd

party inspection) must have authentic 3rd

party

Inspection Certificate according to the specification mentioned in the supply order. Test certificate

may also be enclosed along with 3rd

party inspection certificate. Location /place of the inspection,

production site , batch No / lot No/ manufacturing date etc must be mentioned in the inspection

certificate. The quantity of store that will be supplied without the above said report would not be

finally accepted by the department.

Sl.

No

Name of Item Inspection.

1 Submersible

pump set along

with all

accessories.

By 3rd

party (DGS & D/RITES/other Govt. testing authority ) at supplier’s cost.

Inspection agency will be selected by tendering authority before issuance of

supply order.

11. Tendering authority, purchaser, receiving authority and supplier:

The successful bidder will be termed as Supplier after issuance of supply order. Tendering authority i.e

Executive Engineer, R.D. Store Division, will be termed, as Purchaser and he/she will be paying

authority for making payment against specified and duly accepted stores. The Executive Engineers of

the go-downs of R.D. Department will be termed as Receiving authority of stores. The supplier should

raise full-fledged bill in triplicate accompanied by inspection note to the paying authority through

receiving authority. Supplied stores should be counted/weighed /measured and staked in the Go

down/open yard of store as per direction of Engineer in charge (Assistant/Junior Engineer of R D

Division) or his/her authorized representative of the go down .

14 DNIT (SP)

Suppliers should raise bill to the receiving authority along with a forwarding addressed to the

receiving authority ( Executive Engineer) . A receipted copy of the forwarding should be endorsed to

the tendering authority against every submission of bill for close monitoring of status of payment.

After issue of supply order the supplier will dispatch the materials having invoice/challan of the

respective supplier indicating clearly all the relevant information to the specific destination as would

be indicated in the supply order, in favour of the purchaser/receiving officer. Otherwise materials will

not be received by the receiving officer. The reference of inspection certificate must be mentioned in

the delivery challan. In delivery challan respective double unit i.e. number / bundle and length, must

be written clearly. If materials are inspected in packet or bundles then delivery must be made

without disturbing the packet or bundle and in the delivery challan ref. of that bundle or packet

must be clearly mentioned. Unique number in each challan / invoice irrespective of destination

should be used in order to avoid duplication.

Even before or after clarification and finalization of rate of the bidder, if necessary, the purchaser or

representative of the purchaser will visit the factory/manufacturing unit of the bidders before issue of

the supply order. If the purchaser becomes satisfied regarding capability of the production for supply

to the department then only supply order will be issued.

12. Rate and quantity:

Rate should be fixed and firm in all respect. No price variation will be allowed in case of revision in

excise duty , TVAT , CST/VAT and all other taxes. The deduction of TVAT at source shall be at the rate

as notified by the Government from time to time. Rate should be quoted per unit basis. Rates

showing the break up of ex-factory basic price, excise duty as per prevailing rate, central sales tax as

per prevailing rate, transportation and other charges, local sales tax as per prevailing rate if applicable

should be quoted in the annexure of tender form. No C-Form/D-Form will be issued by the

department. Quoted rate should include all charges viz inspection, insurance of stores during

transportation if any, loading and unloading, packing, counting, measuring, weighing during delivery

and other charges required for arranging delivery of ordered stores in ear marked go down of

department. Rates for all the items should be uniform for any go down viz R.K. Nagar / Udaipur /

Kumarghat / Ambassa or Jawaharnagar / Bishramganj or Bishalgarh / Amarpur /Santirbazar RD

divisional store.

It may tentatively be assumed that materials may be procured as per following break up- R.K. Nagar

(18% of total quantity), Udaipur (10%), Santirbazar (8%), Kumarghat (24%), Ambassa or Jawaharnagar

(20%), Bishramganj or Bishalgarh (10%) and Amarpur (10%). Total rate should invariably be written in

figure. If any bidder is not interested to bid for all the items of a tender then the corresponding

column of the rate quoting sheet ( BOQ) should be kept blank / or may write “ 0“ only. Any

comments like ‘Not quoted’, ‘Not applicable’ etc. should not be written as these will not be accepted

by the system. If any discrepancies arise due to wrong quoting of rates suitable penalty for a justified

reason will be imposed and deducted from the EMD of the bidder. Any correction, overwriting in

annexure or any other part of the tender should be duly initialed by the original bidder.

The excise duty and taxes should be written in the appropriate column in figure. The ex-factory basic

price of raw materials, applicable excise duty in percentage, applicable central tax in percentage

should be written in the rate analysis sheet. Before quoting the rates, bidder may inspect various go

downs, it’s approach road, availability of labourers in the go down site, vehicle-parking facilities in go

down premise, unloading charge of the labourers etc.

15 DNIT (SP)

Unloading of materials in the go-down or respective destination as per supply order or subsequent

direction from the purchaser’s end is the sole responsibility of the supplier. Loaded vehicles should

report to the go down officials within 12 noon of any working day only. First come first serve policy to

unload the reported vehicles will be followed. The unloading time will depend upon the existing

volume of works of go down and if any delay to unload stores causes due to preoccupation of store

officials no stranded charge will be paid.

During unloading of materials suitable person from the suppliers end should remain present who in

turn will authenticate the acknowledgement of the actual quantity received by representative of

(store Keeper /store-in-charge) the respective store against a particular challan/loaded truck. This

arrangement will be done for acceptance by the supplier during receipt and any extra payment for this

arrangement will not be allowed. Based on this actual received quantity GRS to be prepared where

concerned supplier may sign (not mandatory) for settlement of the payment. In case no representative

remain present during the unloading of materials the quantity, quality, Nos of materials received by

the respective district EEs will be final and binding to the suppliers. No complaint regarding re-

counting, re-measuring will be entertained on the certificate of the district JE, E.E if no authorized

person of the supplier remains present during unloading, counting, measuring. This report of EEs is

with out any pre-judice of law to the supplier. However decision of Chief Engineer, R.D Department, in

case of confusion will be final and binding to both sides. If any bidder has not quoted the rate in the

specific format of the tender, his tender is liable to be rejected.

13. Conditional/unconditional discount:

Tenders with any condition including conditional rebates shall be rejected. However, tenders with

unconditional rebate will be acceptable.

14.Price variation clause:

Price should be fixed and firm in all respect. No price variation will be allowed in case of variation in

raw materials cost, transportation cost and revision in excise duty , TVAT , CST/VAT and all other taxes

/ charges. The deduction of TVAT at source shall be at the rate as notified by the Government from

time to time.

15. Time extension:

Bidders should deliver the ordered stores within stipulated delivery period. However, if supplier fore

see that due to any obvious reason, beyond their control they may not be able to maintain the

stipulated delivery schedule, they should apply for minimum time extension period (never more than

1/3rd

of original delivery period) in time on the basis of documentary evidences to prove that delay is

beyond their control. In that case purchaser will be the final authority to accept or reject the reason

and to allow time extension for entire wanted period or part or disallow the extension which ever

seems to be justified to the purchaser. If any time extension prayer is rejected by the purchaser and

supplier fails to maintain the stipulated delivery schedule penalty clause will automatically be invoked.

16 DNIT (SP)

16. e-Road permit:

e-waybill / e-road permit for entry of loaded trucks in Tripura will be provided by department as per

existing system of local sales tax department for the materials to be supplied by the agencies of out

side of Tripura. Further supplier must submit vehicle wise detailed information in prescribed format in

due time to issue e-waybill. As per new system of sale tax department, only one copy of downloaded

e-waybill / e-road permit (Form- XXVI) will be issued by the tendering authority for each truck/lorry

entering Churaibari cheek post and copy of which will have to be submitted at the time of receipt of

materials at store. If the copies are not returned, the bills against the particular quantity of the

concern loaded truck will not be possible to be settled by the paying authority. If sales tax department

changes the system to issue road permit within currency of tender, the bidder/supplier shall have to

accept the new system unconditionally. In case road permit is not returned by the supplier, the

security money will be forfeited and deposited to the sales tax deptt. as realization of sales tax for the

missing road permit.

17. Sample:

After opening of tender, bidder may be asked to submit sample which is non refundable.

18. Negotiation, Clarification, Security money and Agreement:

There will not be any price negotiation, with any bidder, including L1, as per the CVC guidelines. “No

negotiation of rate will be carried out with any bidder including formal lowest one. But if any quoted

rate is unjustified (low or high) or bidder fails to justify their quoted rate on the basis of

documentary evidences, tendering authority reserves the right to forfeit the deposited EMD (75%)

and blacklisting firm for 2 years.”

After opening of the tender/before signing of agreement, short listed bidders/successful bidder may

be asked to appear before a team of officers of the department headed by the Superintending

Engineer, RD 1st

Circle, Agartala / Executive Engineer, RD Store Division, Agartala for verification of

original copies of the documents uploaded with tender, clarification, justification and explanation of

their tender or clarify their tenders through issuing letter. If any bidder fails to appear for said

purposes, their bid will be rejected and deposited earnest money will be forfeited to the full extent.

After issuance of supply order, the successful bidder i.e. supplier shall have to deposit 5% value of

issued supply order as security money subject to minimum INR 50,000.00 and maximum INR 20.00

lakh in favour of the Executive Engineer, R.D Store Division, Gurkhabasti in the shape of fixed

deposit / dcall on any nationalized/scheduled bank branch of Agartala within 10 to 15 days (to be

fixed up by the purchaser) from the date of issuance of supply order and sign formal agreement with

the purchaser in PWD form 9 failing which, the deposited earnest money of the bidder will be

forfeited to the full extent and the bidder will be declared blacklisted for participating in any tender

of department for next two years. The tender document, supply order and relevant document

submitted in support of tender will be part and parcel of the agreement. If any supplier wants to

execute the agreement through any other person who has not signed (digitally) the tender, he or she

should be empowered by power of attorney. Successful bidder has the liberty to convert the earnest

money (full or part as per requirement) to the security money if it is valid at the time of signing of

agreement.

17 DNIT (SP)

If any bidder participated and quoted rate against the DNIT without having the relevant valid BIS

certificate for any of the items and subsequently became lowest for that item(s) and unable to submit

the valid BIS certificate(s) after opening of tender /during clarification too for that particular item(s)

then 25% of the deposited EMD will be forfeited as a penalty for the breach of terms and conditions

of the tender from his part .

After opening of tender if the rate of any item(s) found same as quoted by two or more bidders in that

case all the eligible lowest bidders will be called for negotiation at a time all together and in the

negotiation table separate sealed rate will be collected from all the 1st

lowest bidders and lowest rate

to be processed for finalization of rates. However the purchaser has full power to split the quantity

among the initially lowest bidders if necessary subject to the condition that they agreed to supply as

per the approved rate of department.

19. Delivery period:

Delivery means delivery of the ordered stores in earmarked go down [a. R.K. Nagar, b. Udaipur, c.

Kumarghat, d. Ambassa / Jawaharnagar, e. Bishramganj or Bishalgarh f. Amarpur g. Santirbazar] as per

instruction in supply order. Supplier must give preference to cater the supply at the furthest point of

destination without disturbing other delivery points.

Supplier should arrange delivery of ordered stores in the following manner:

Supply must be started within 20 days from the date of issue of supply order and gradually supply to

be completed within 80 days in consultation with the tendering authority. Delivery schedule must be

mentioned in the supply order. Supplier is bound to supply as per delivery schedule of supply order.

During course of supply tendering authority reserves the right to modify the destination and quantity

of materials to be supplied at different stores according to urgent demand, space etc. If Supply

Ordered quantity is reduced than tendered quantity, this delivery schedule will be rationally reduced.

20. Marking and packing of stores:

The ISI marked stores must have ISI marking, brand name as per norm. Materials under 3rd

party pre-

delivery inspection must bear inspection marking in the supplied materials. No additional cost for

packing, marking, bundling etc. will be made. If any supplier claims transportation cost for packing

materials, it will not be entertained.

Submersible pump sets must have ISI marking as per norm. In addition RD-T marking should be

embossed/ punched on the submersible pump sets. Pump sets and accessories of pump sets should be

supplied in carton. The height of embossing/punching of RD-T marking should not be less than 25 mm.

21. Opening of tender:

Tender will be opened online. The opening date and time is mentioned in the uploaded document. If

opening schedule gets changed, revised schedule will be displayed in the office notice board of the

undersigned and will also reflected in website (https://tripuratenders.gov.in)

Comparison of rate:-

Tripura value Added Tax (TVAT) will not be considered while preparation of comparative statement to

decide 1st

lowest (L1) bidder. 1st

lowest bidder shall be selected separately for each item on the basis of

lowest rate.

18 DNIT (SP)

Automatic generated computerized comparative Statement will not be final (which will be displayed

as ‘BOQ comparative chart’ at financial bid opening summary page). Department will prepare

comparative Statement considering applicable rules for local dealer / manufacturer and scanned,

signed statement will be uploaded in the website for information to the bidders. This will be displayed

as ‘finance_xx.pdf’ at financial bid opening summary page.

22. Release of earnest money: As per existing rule.

23. Warranty and guaranty period and after sales service:

All supplied stores should have a guaranty period for 3 years from the date of final acceptance of the

stores by purchaser. During this period if any manufacturing defect of the supplied stores is detected

by the user of the store, this should be replaced /repaired by the supplier at their cost.

24. Quantity to be procured and splitting among more than one bidder:

The quantity, shown in the tender is most tentative and may be increased or decreased or dropped from

purchase schedule at the discretion of tendering authority. Supply order will be placed based on firm

requirement to be received from implementing agency. If firm requirement is received in phase manner then

supply order may also be issued in phase manner. If any firm requirement is not being received from the

implementing agency against any particular item, then the item will not be procured. In such case, 1st

lowest

bidder may not claim any right to have supply order in favour of him. Tendering authority reserves the right to

split the quantity to be procured among more than one bidder at uniform/different rate if department deems it

necessary. Successful bidder shall have to accept any ordered quantity for execution.

Formal first lowest rate will be approved by Department on the basis of recommendation of

respective purchase committee. In general, supply order will be placed with formal L1 and local bidder,

if eligible as per Tripura Industrial Investment Promotion Incentives Scheme ( TIIPIS ) – 2012. If it is

reviewed that performance of supplier is not satisfactorily or supplier has failed to supply quality

product maintaining delivery schedule, supply order will be cancelled in full / part and placed with L2

bidder at approved rate if L2 bidder accept the approved rate. If approved rate is not accepted by L2 or

any other bidders participated in the tender, procurement will be made at higher rate and cost

difference will be realized from errant L1 bidder. L1 bidder will not have any claim over the slashed

quantity.

Dual or differential prices: -

Normally orders are released at matched prices when more than one source is considered. In some

cases where the L2, L3 tenderers etc do not match with L1 rates and if more than one source is

inevitable in case the L1 failed to supply materials or poor performance of L1 as per delivery schedule

and performance are not satisfactory, tender committee/ Respective Purchase committee can

recommend with differential prices subject to capacity of L1 exhausted totally.

25.Validity of tender and finalized rate:

The tender and finalized rate will remain valid up to 30/12/2016 for placement of supply order in

phase manner by the tendering authority .

26.Cost of certified copy of agreement:

The supplier is entitled to have a certified copy of relevant agreement at the cost of INR 1.00 per

written page of agreement subject to minimum INR 500.00.

19 DNIT (SP)

27. Penalty:

Penalty will be imposed for withdrawing of tender, revision of rates (for both unit and figure) after

dropping of tender, violation of term condition during clarification and clarification, non execution of

agreement in time, delay to execute supply order, non execution of supply order, violation of term

condition of tender and agreement, suppression of fact in tender. The range of penalty includes

forfeiture of earnest money, security money, imposing liquidated damage @ 1% per day subject to

maximum 10%, withdrawing of ordered quantity and procurement by alternative arrangement at the

cost of errant supplier and extra cost to be recovered from errant supplier’s security money, pending

bills or by any other legal procedure, cancellation of agreement and procurement of ordered stores by

suitable alternative arrangement at the cost of errant suppliers, blacklisting of errant suppliers. The

tendering authority reserves the sole right to decide the penalty.

Penalty will be imposed for the default as per the following manners: -

Sl.

No

Default Penalty

1 Non-submission of sample if asked for or

submitted sample is not as per tendered

specification.

Tender will be rejected .

2 With drawing of tender on the table of

opening of the technical bid before opening

financial bid.

25% of the EMD will be forfeited.

3 With drawing of tender on the table of

opening of the financial bid.

50% of the EMD will be forfeited and blacklisted

for next one year.

4 Revision of rates (both in figure and rate)

after opening of the tender

The tender will be rejected, 100% of the EMD will

be forfeited as penalty and bidder will be

blacklisted for next one year.

5 Failed to attend / response in the clarification 75% of the EMD will be forfeited and blacklisted

for next one year.

6 Failed to justify quoted rate on the basis of

documentary evidences (It is to mention here

that, no negotiation of rate will be carried

out with any bidder including formal lowest

one).

75% of the EMD will be forfeited and blacklisted

for next two years.

7 After issuance of supply order failed to

deposit security money and failed to sign the

agreement in the specific time.

100% the EMD will be forfeited and blacklisted for

next two years. If EMD released then equivalent

amount to be forfeited from any other sources of

the bidder incl. blacklisting for two years.

8 After signing of agreement failed to supply

the materials as per as per agreement/supply

orders / within stipulated delivery period

including extension on valid reason.

The balance ordered quantity of store , which the

errant supplier failed to supply will be slashed and

will be split among one or more than one bidder

participated in the tender or will be procured

through other alternative arrangement. The cost

difference of the subsequent purchase (balance

qty) through other bidder and/or alternative

arrangement will be recovered from the errant

supplier’s pending bill/security money or other

liabilities lying with the State Govt and supplier

will be blacklisted as follows-

20 DNIT (SP)

Sl.

No

Default Penalty

a) Failed to supply materials less than 50% -

Supplier will be blacklisted for next 5 years.

b) Supplied more than 50% but less than 60% -


c) Supplied more than 60% but less than 70% -


d) Supplied more than 70% but less than 80% -


e) Supplied more than 80% but less than 90% -

Supplier will be blacklisted for next 1 year.

f) Supplied more than 90% but less than

permissible limit as per DNIT then the supplier will

not be blacklisted .

9 Non maintenance of delivery scheduled as

per agreement/supply order or period

allowed to supplier

If the committed quantity is not supplied

within the time allowed to them with out any

justified ground and if bidder’s fault is proved

a Liquidated damage @ 1% of valuation of

undelivered quantity per day subject to maximum

10 days or 10% will be imposed and after

imposition of maximum LD ( 10%) if still the

bidder fails to complete the full quantity , then

penalty clause as mentioned in point- 7 may be

applicable.

10 In case of any defect for any item against the

relevant DNIT of the tender if noted after

delivery of materials or even after payment

and then not replaced/repaired as per

direction of the Engineer- in- charge.

100% security money will be forfeited and will be

blacklisted for next 2(two) years for participated in

the tender process of R.D. Store Division/

Department.

11 For after sale service within guarantee /

warranty period for any item of this tender

the respective representative of the supplier

should attend on call. If any report is received

for his non-attendance against any such call

for after sale service by any supplier any

tendered item (s) of this tender.

The supplier will be declared as blacklisted for

participation in the tender process of R.D Deptt.

12 For furnishing false information /statement,

playing jugglery /suppression of fact at any

stage of the tender process.

Forfeiture of EMD/Security money, cancellation of

agreement, Black listing for at least 2 years,

procurement of ordered stores by suitable

alternative arrangement. Additional cost, if any,

will be recovered from the errant supplier from

any pending amount to this Dept.

28. Disputes & Litigations: -

Any dispute arising out of the contracts/purchases orders issued by R.D Deptt. Only the courts at

Agartala in Tripura will have jurisdiction to deal with the same and decide any legal matter or disputes

whatsoever arising out of the contract/purchase order or tender.

21 DNIT (SP)

Negotiation for dispute: -

Normally all disputes should be settled by negotiations between the R.D. Deptt and the concerned

parties. In case any defect in the materials supplied by a supplier or a vender is noticed, the materials

must be got inspected by authorized and specified inspecting officer and if he certifies that the

materials supplied to the R.D. Divisions is defective, a notice shall be sent to the supplier indicating the

nature of the defects and shall be advised to attend for a joint inspection of the materials along with

authorized inspecting officer. As far as possible the matter should be decided between the Executive

Engineer, RD Store Division and supplier by mutual discussion. Normally R.D. Deptt’s purchase order

includes a clause by which the supplier is bound to replace the materials free of cost and also bear the

transportation charges if any.

If any dispute arises for any contract in between deptt & the supplier, the decision of the Chief

Engineer will be final. If a dispute arises regarding any contract in which there are no arbitration

clauses, a suits must be filed in the appropriate court. For this purpose, it is provided that the courts at

Agartala in Tripura State only will have jurisdiction to decide the dispute between the R.D. Deptt. and

other party in respect of the matter arising out of the contract/purchase order for the tender itself.

29. Responsibility of stores during transit: -

Supplier should be solely responsible for the stores in transit. Any legal interference of Police/Sales

tax/Income tax/Transport/Any other Government agencies will be faced by supplier. The

transportation delay/non availability of train/trucks etc. will never be considered by the tendering

authority as reason of delay to supply and naturally no extension of delivery period will be granted on

this account. If fuel price get revised during the currency of tender also, no revision of transportation

cost will be entertained.

30. Release of security money after successful execution:

Security money will be released only after warranty and guaranty period if supplier attend warranty

and guaranty clause of the tender in to to. If a fraction of quantity (maximum 3%) against the

agreement could not be executed by the supplier which establishes that the short supply made is not

intentional of the supplier and which is due to un-avoidable circumstances i.e. transportation

arrangement or round up of the quantity to maintain double unit or packing/bundling and weighing

arrangement and department does not suffer due to short supply of materials then also it will be

treated that supply order is executed and completed successfully. Agreement will be closed if supplier

deviates from ordered quantity by plus zero and minus 3% of the total supply ordered quantity.

31.Payment:

No advance payment will be made in favour of any supplier. Payment will only be made after

successful execution of supply order. However running bill will be entertained if fund is available with

the tendering authority. But in no circumstance, reason of delay to supply ordered stores should not

be attributed by the supplier on non-receipt of payment against supplied stores. No specific time limit,

to arrange payment, even after successful completion of supply, is possible. However, department will

endeavour to make the payment in favour of the suppliers who have completed the supply in time.

22 DNIT (SP)

32. Statutory deduction from bill:

The income tax, local sales tax, Excise duty & other duties (if applicable & necessary) will be deducted

from bill at source as per prevailing rate. Deduction at source will not be made if concerned authority

empowers the purchaser not to deduct such taxes specifically indicating the supply order. The

deduction of TVAT at source shall be at the rate as notified by the Government from time to time.

33.Receipt of payment:

Purchaser will send the payment to the supplier by post (registered with A/D) through A/C Payee

cheque. In case of payment made through DD necessary commission of bank if applicable will be

deducted from the bill amount. If supplier empowers any other person to receive the payment from

the office of the purchaser, the person should be empowered by power of attorney. Supplier should

send money receipt to the purchaser against receipt of payment within 15 days from the receipt of

payment and failing which further payment/release of security money will remain held up.

34. Progress report:

Supplier must furnish daily basis report through e-mail, fax etc related with issued supply order to the

purchaser regularly indicating position of procurement of raw materials, manufacturing, inspection,

dispatched quantity etc. If any supplier fails to furnish progress report in time or furnished progress

report indicates poor performance of supplier, the purchaser reserves the right to invoke necessary

penalty clause to ensure timely procurement of stores by alternative arrangement at the cost of

supplier without serving any show cause notice to the supplier.

35.3rd

party inspection agency:

Inspection agencies, for the stores to be inspected by 3rd

party before dispatch, will be finally selected

by the purchaser from DGS&D/RITES /CIPET or any other suitable agency in the field of inspection

under the control of central or any state government or any central government or any state

government undertakings. Inspection charge shall have to be borne by the supplier and the cost of

inspection should be included in quoted rates. In addition to the pre delivery DGS &D inspection, post

delivery testing may be arranged from the National laboratories. For this, the department shall send

sample from the supplied lot . Sample will be selected by the department in presence of the

representative of the supplier. The involved costing for the test shall have to be borne by the supplier.

Pending the test result, payment will remain held up. If test result is not inconformity with result of

standard requirement of BIS then entire lot may be rejected or bidder may be asked to replace the lot

or penalty may be imposed on the supplied lot at the percentage by which deviation will occur with

respect to the standard requirement as specified in BIS.

36.Departmental inspection:

The stores, inspected by 3rd

party before dispatch, may also be inspected by the inspection committee

of department in the go down. In addition to this the purchasing authority has every right to inspect

any store even after inspection of 3rd

party or departmental inspection committed in any divisional

store or before utilization of the materials. During the inspection, supplier should depute their

representative on receipt of information regarding schedule of inspection. If any supplier fails to

depute representative during inspection, ex parte inspection will be conducted and no subsequent

claim of supplier regarding conducted inspection will be entertained.

23 DNIT (SP)

If any supplied stores is rejected by the departmental inspection committee or based on inspection

report of 3rd

party, this should be removed by the supplier at their cost and risk from the go down

within 7 days from the time of issue of information from the purchaser failing which storage changes/

stock yard changes @ 1% per day maximum of 10% will be imposed on the value of the unspecified

stores not removed from go down/store. Thereafter purchaser will dispose the stores suitably without

any further correspondences with the supplier. Further bidder may be asked to replace the lot within

30 (thirty) days or penalty may be imposed on the supplied lot at the percentage by which deviation

will occur with respect to the standard requirement as specified in BIS.

37. Monitoring of supply order:

Supplier should closely monitor the issued supply order from the date of issuance of it. If supplier

foresees any reason related with production or any thing which may affect the timely execution of

supply order adversely, supplier should instantly bring the matter to the notice of purchaser for

appropriate action to ensure timely procurement of ordered stores. Generally purchaser holds

monthly meeting on 30th

day of all month barring February with the representatives of all district go

down. Supplier should depute their representative during the meeting for better monitoring.

After DGS & D / 3rd

party inspection and dispatch of materials from factory, loaded vehicles which are

in transit may be redirected to report any other go-down or block stores or worksite according to the

necessity of the Department in case of poor performance of supplier and failure to supply maintaining

delivery schedule. Tendering authority will issue necessary re-direction order and the suppliers will be

bound to carry out the instruction accordingly.

Moreover, even after reporting of the vehicle at a particular destination may also be redirected to

other go-down, blocks or worksites and the suppliers will be bound to carry out the instruction issued

by the tendering authority time to time.

Bills for extra carrying due to re-direction may be submitted to the respective division office by the

suppliers as per available approved rate of the Department and as per shortest and justified distance

travelled by the vehicles.

38. Demonstration (for submersible pump) :-

Supplier should have to arrange demonstration of their product at any stage at their own cost as per

instruction of the tendering authority if required. Demonstration must be arranged within 7 days from

the instruction of the tendering authority otherwise security money (after issuance of supply order) /

earnest money (before issuance of supply order) will be forfeited .

39. Post delivery service and availability of spare parts: -

For submersible pump, supplier should have service centre at the delivery points and the suppliers /

representative of service centre have to attend any call within 24 hours under the jurisdiction of that

service centre otherwise security money will be forfeited.

The supplier must render after sales services for operation & maintenance and should ensure the

availability of spare parts in their service centres so declared by them, within and even after the

warranty period of the supply of pumps.

24 DNIT (SP)

In case, any defect for the item against the relevant DNIT of the tender is noticed after delivery of

materials or even after payment and the supplier fails to attend any such call for repair and

maintenance 100% security will be forfeited and the supplier will be black listed.

If even after warranty period it is reported that supplier is not rendering the post delivery service and

the spare parts are not available in the service centers as declared by them, the supplier will be

blacklisted for participation in the tender process of R. D. Department.

40.Departmental authorities to make correspondence with the bidder/supplier:

The tendering authority or any Engineering officers of the establishment of tendering authority or

Department’s Chief Engineer / Superintending Engineer or department’s district Executive Engineers.

41. Right to Accept/ Reject the Bid:

Purchaser reserves the right to accept or reject any Bid and to annul the tender process and reject all

such bids at any time prior to award of contract, without thereby incurring any liability to the affected

applicant(s) or any obligation to inform the affected applicant(s) of the grounds for such decision.

Full Form of: - a) DGS & D = Director General of Supply & Disposal.

b) RITES = Rail India Technical & Economic Service.

Rate analysis sheet

(to be filled up, signed and uploaded with financial bid)

DNIT NO:- e-DT-III/SP/ EE/ RDSD/ 2015-16 dt-05/12/15

Name of item:- ISI marked (IS: 8034: 2002, along with latest revision and amendment if any) single phase submersible pump sets along with related

accessories, total head- 40 mtr and should run in low voltage of 160 to 180 V at rural area.

Analysis of rate of Ex- factory basic rate excluding excise duty (as written in Annexure for quoting of rate) .

Sl. Particulars Submersible pump

1. Raw materials (item name, size, grade,

specification etc) required per MT of

finished products of the items as per

BIS/DGS & D norms/ formula.

not to be filled up with technical bid. To be filled, signed and uploaded with financial bid

2. Cost of raw materials per MT as per

specification of relevant IS /

recommendation of BIS and tender

specifications based on the valid price

document of SAIL/RIL/ IPCL / HZL etc .

3 Excise duty per MT on raw materials (as

per central excise circular) @ …….

………..%

4 CST on raw materials per MT

Signature of bidder with seal

Sl. Particulars Submersible pump

5 Cost of transportation of Raw Materials

from stock yard/distributor to

manufacturing unit including loading

unloading etc (per MT)

not to be filled up with technical bid. To be filled, signed and uploaded with financial bid

6 Manufacturing /conversion cost from

raw materials to finished product and

other related expenditures (This

includes all the cost involved for other

petty materials, chemicals etc.,

manufacturing charge as per relevant IS

/ tender specification, inspection

charges, profit component of the

manufacturers etc) (per MT)

Component wise break up should be

furnished.

7 Total per MT (2+3+4+5+6)

8 Tax(s)/duty(s) / MT paid during

purchasing of raw materials which will

be refunded at the time of actual

payment of duties

9 Total rate per MT after deducting taxes

as mentioned in point 9 (cost in point 7 –

8)

10 Conversion factor as per BIS/DGS & D

/CIPET formula/ norms

11 Ex. Factory finished product rate per

unit.(this figure must be equals to the

ex-factory basic rate of the rate quoting

sheet)

specimen copy of BOQ

Bidder

Name :

NUMB

ER #

TEXT # NUMBER

#

TEXT

#

NUMBER # NUMBER NUMBER NUMBER NUMBER NUMBER #

Sl.

No.

Item Description Quantity Units Exfactory basic

rate of finished

Excise Duty

on colm 5

CST on (5

+6) (in INR)

Transportatio

n & other

TVAT on (5

+6+7+8) if

TOTAL rate

per unit

PRICE SCHEDULE

(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevent columns, else the

bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only )

Rate Quoting sheet (BOQ) - Not to be filled up here. Filled up copy to be uploaded in financial bid.

Tender Inviting Authority: Executive Engineer, RD Store Division

Name of Item: Procurement of ISI marked submersible pumpset along with accessories as per specification of DNIT.

DNIT No: e-DT-III/SP/ EE/ RDSD/ 2015-16 dt-05/12/15

No. rate of finished

product per

unit (in INR)

on colm 5

(in INR)

+6) (in INR) n & other

Charges (

incl.

Unloading &

Stacking etc)

(in INR)

+6+7+8) if

any (in INR)

per unit

(5+6+7+8+9) (in

INR)

1 2 3 4 5 6 7 8 9 10

1 ISI marked (IS: 8034) 2 HP single

phase submersible pumpset

along with accessories as per

specification of DNIT.

5,500 No

2 ISI marked (IS: 8034) 1 HP single

phase submersible pumpset

along with accessories as per

specification of DNIT.

500 No

Annexure - A

DECLARATION

Item:- ISI marked (IS: 8034: 2002, along with latest revision and amendment if any) single phase

submersible pump sets along with related accessories, total head- 40 mtr and should run in low

voltage of 160 to 180 V at rural area.

DNIT No. e-DT-III/SP/ EE/ RDSD/ 2015-16 dt-05/12/15

I do hereby declare that I have personally gone through the relevant Draft Notice

Inviting Tender and understood all the clauses, specifications of tendered items, instruction

of the DNIT and having been fully satisfied , I have quoted the rate of item. This is further

to certify that I have suppressed no facts in the tender which could debar me to participate

into the tender. If it is revealed after opening of the tender that any fact is suppressed

by me, tendering authority shall have the right to reject my tender along with other stern

action against me as per term condition of the tender. I do affirm that all the term

conditions of DNIT are unconditionally accepted by me. I have no objection if any extra term

condition , mutually accepted by me and purchaser is incorporated into the agreement.

AND

I do hereby also declare that I am not blacklisted by any department / agency of central or state

regarding quality compromise or any other reason in connection with similar work and there is no

ongoing litigation with any department / agency of central / state Government as on closing

date of tender. If subsequently it is revealed after opening of the tender that my

declaration is false, my tender /concerned agreement will be cancelled, deposited earnest /

security money will be forfeited and other penalty to be decided by the tendering authority will be

imposed.

(Full Signature of bidder

Full name & Seal)

(Note:- Pl write full name of person signing the declaration sheet)

*(Bidder should take a printout of this page and put full ink signature with stamp and

upload scanned copy with technical bid after digital signing).

Annexure - B

Sl. NO Particulars Comments of Bidder Comments of Departmental

Officers.

1 All the pages of the sealed tender form signed by the bidder after going

through and acknowledged , accepted & uploaded.2 EMD in proper shape attached with the tender.

3 Whether the bidder’s sheet is filled up properly.

4 The name of the person to contact/ the person who signed the tender

has been written clearly indicating detailed address, telephone No, Fax

No. & Mobile No. and the detailed address of the manufacturer etc. 5 The bidder having valid BIS License/Manufacturing license/Export

license/dealership certificate etc as the case may be and notary attested 6 The firm having STCC/PTCC/VAT and attached with the tender.

7 Rate quoted in words & figure in the specific format with the tender

form and details of rate given as per format and indicated percentage of 8 Authentic price document for basic price of raw materials attached with

the tender from HZL, SAIL. IPCL/RIL 9 Whether penalty clause of the DNIT is accepted.

10 Whether inspection clause of the DNIT is accepted.

11 Whether delivery schedule indicated in the tender is accepted.

12 Whether payment term according to the tender is accepted .

13 Whether production capacity of the tenderer indicated and the supply

experience in the Dept or other dept. indicated.14 Rate quoted in/c all taxes & charges and delivery up to the respective

district store.15 Whether any extraneous terms beyond the tender terms condition given

during submission of tender.

CHECK LIST TO BE FILLED UP BY THE BIDDER AT THE TIME OF SUBMISSION OF TENDER

BID.

Signature of Tenderer with seal

Annexure - B

Sl. NO Particulars Comments of Bidder Comments of Departmental

Officers.

CHECK LIST TO BE FILLED UP BY THE BIDDER AT THE TIME OF SUBMISSION OF TENDER

BID.

16 Whether any conditional discount allowed in the rate.

17 Whether any unconditional discount allowed in the quoted rate.

18 Whether the validity period of tender is accepted.

19 Specification sheet gone through and accepted all specifications as

indicated in the tender, relevant IS: Code and the other specification 20 Whether Warranty & guaranty clause is accepted.

21 Whether Road permit clause has been accepted.

22 Whether the bidder exempted to pay excise duty/CST/Tripura

VAT/Income tax and if so, whether necessary certificate/ documents 23 Whether the bidder defaulter in the department or any other

department in Tripura and any Court case pending with the 24 Whether rate quoted for any item for which tender form is not issued to

the bidder and sealed the tender as per norms.25 Remarks if any

Signature of Verifying Officer of Department

Signature of Tenderer with seal

PNIT NO:- e-PT-VIII/EE/RDSD/2015-16 DATED-05/12/2015

Name of item: 2 HP and 1 HP electric submersible pump

Submersible pumpset (2 HP) with

accessories


accessories

BIDDER'S SHEET Annexure - C

7. Experience of the bidder in supplying the specific tendered item (2 HP electric submersible pumpset) along with quantity to any Govt.Department / PSUs (Document should be

uploaded along with tender)


accessories

8. Please indicate Manufacturing Capacity of the Manufacturing Unit (Document should be uploaded along with tender).

9. Out of total production how much quantity can be delivered to the department if ordered.

Per Month

Per Month


accessories

Bidders are requested to provide wanted information in this sheet. All the points are not required for all bidders. They should select their relevant points and fill up accordingly. Other

points, not related with their tender, may please be marked as Not Applicable.

1. Detailed address of the Bidder along with Phone No, Mobile No ,Fax No with STD Code & E-mail.

2. Detailed address of the Principal firm of the authorised dealer (bidder) along with phone, mobile no and fax number with STD code (Relevant only for the item for which authorised

dealer is eligible).

4. Name & Designation of the person who have digitally signed the tender paper.

5. Detailed address of the manufacturing unit of the bidder or their principal firm along with Phone No, Mobile No ,Fax No with STD Code & E-mail (for cement ,importer must mention

address, phone number, email of foreign manufacturer).

3. Name of contact person & Phone No, Mobile No ,Fax No with STD Code & E-mail.

6. Detailed Address of the Local Office or Agent of the Bidder and service centre along with Phone & Fax No.

16. Turnover of the firm during the last two financial years (document to be enclosed)

17. Establish capability of bidder to supply tendered qty if becomes lowest bidder ((Documents as certificate from bank etc to be submitted)

2

1 HP Submersible pumpset along with accessories

11. Is there any pending court case or any other dispute related with the manufacturing unit of the Bidder or their Principal Firm or is the unit sick? If so please give details.

Raw materials required as per

BIS

No

Quantity sold in last financial year (11-12)UnitName of ItemSl.No.

1

2 HP Submersible pumpset along with accessories No

* Scaned copy of the DD and FD / D call and must be uploaded with tender as proof of deposit of tender fee & EMD.

15. Item wise quantity (tendered store) sold in last one year

14. Bank accounts details from which account Tender fee & EMD has been deposited to specified account of Executive Engineer, RD Store Division / Demand Draft or Fixed Deposit details

DD No with date for Tender Fee ,

FD/ Dcall No with Date for EMD.Transaction ID / Journal No of the transactionAccount NumberName of Bank & Branch

Requirement of raw materials/MT of Finished product (as

per DGS & D/ BIS /CIPET)

Basic price of raw

materials *

Quality/Spec.required for

production of the item as per BIS

Sl.No. Item

submersible pump

with accessories

10. Detailed address (include name of contact person, ph no, mobile no, email address) of DGS&D, RITES , CIPET or any other leading inspection agency under whose Jurisdiction the

manufacturing unit of the bidder or the principal firm belongs.However Inspection agency will be selected by tendering authority before issuance of supply order.

Raw materials Details

12. Brand name of the product of the bidder for the tendered item.

13. Bidders should fill up the relevant columns of the following tables

Table - A

1

Udaipur

16. Model No of pump and motor

18. Please write delivery point wise address of contact person, centre for assistance / repairing

6 Santirbazar

19. (A) Please write detailed specification ( Please write inconformity with the technical specification of DNIT only. It is to mention here that pump should run at low voltage of 160 to 180

V.) - For 2 HP

Delivery pointSl.No.

1

4

RK Nagar

Ambassa / Jawarnagar

Bishramganj or Bishalgarh

9. Frequency (Hz)

10. Stage

17. Other (Specifications if any)

7. Speed (rpm)

1. Head

6. Phase 15. Cooling,Starting,Protection

12. Impeller type & material

DetailsSpecificationDetails

2. Discharge (GPH) 11. Weight (Kg)

Specification

3. Power (HP)

5. Current (A)

4. Fuel Consumption (lt / hr) 13. Suction size (mm)

8. Efficiency (%)

14. Delivery size (mm)

Amarpur

5

7

Name of contact person, centre with address, phone number, email

2

Kumarghat3

16. Model No of pump and motor

21. TIN of the bidder:-

9. Frequency (Hz)

7. Speed (rpm)

8. Efficiency (%) 17. Other (Specifications if any)

5. Current (A)14. Delivery size (mm)

6. Phase 15. Cooling,Starting,Protection

3. Power (HP) 12. Impeller type & material

4. Fuel Consumption (lt / hr) 13. Suction size (mm)

1. Head 10. Stage

2. Discharge (GPH) 11. Weight (Kg)

19. (B) Please write detailed specification ( Please write inconformity with the technical specification of DNIT only. It is to mention here that pump should run at low voltage of 160 to 180

V.) - For- 1 HP

Specification Details Specification Details

* NB : All the documents submitted with the tender must be DIGITALLY SIGNED by the Authorized Signatory of the Bidder.

22. PAN Number of the bidder:-

20. Bidders may use this space to provide any further required information to explain their Bid:

Annexure - D

UNDERTAKING

Item:- ISI marked (IS: 8034: 2002, along with latest revision and amendment if any) single phase

submersible pump sets along with related accessories, total head- 40 mtr and should run in low

voltage of 160 to 180 V at rural area.

DNIT No. e-DT-III/SP/ EE/ RDSD/ 2015-16 dt-05/12/15

I do hereby undertake that the submersible pump set for which rate has been quoted, will run

at low voltage of 160 to 180 V at rural area and also fulfill all technical specification of submersible

pump as well as motor as per DNIT. If it is revealed at any stage that pump sets fail to run at low

voltage of 160 to 180 V at rural area and not fulfilled all technical specification of submersible

pump as well as motor as per DNIT, tendering authority shall have the right to forfeit the

earnest / security money to the full extent including black listing the firm for next five years .

(Full Signature of bidder

Full name & Seal)

(Note:- Pl write full name of person signing the declaration sheet)

*(Bidder should take a printout of this page and put full ink signature with stamp and

upload scanned copy with technical bid after digital signing).

1 DNIT (SP) - Tripura (5).pdf · 8 SPECIMEN COPY OF CHECK LIST (to be filled up at the specified...

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Transcript of 1 DNIT (SP) - Tripura (5).pdf · 8 SPECIMEN COPY OF CHECK LIST (to be filled up at the specified...