1. DECLARATION OF OPENING 2. … · 19/03/2013 · Minutes for the Ordinary meeting of Council to...

Minutes for the Ordinary meeting of Council to be held in the Shire of Corrigin Council Chambers on

19 March 2013

1. DECLARATION OF OPENING ....................................................................................................

2. ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE........................................................................

3. PUBLIC QUESTION TIME ..........................................................................................................

4. OBITUARIES ............................................................................................................................

5. GUEST SPEAKERS ....................................................................................................................

6. DECLARATIONS OF INTEREST ..................................................................................................

7. CONFIRMATION OF MINUTES – FEBRUARY 2013 .....................................................................

8. BUSINESS ARISING FROM THE MINUTES ..................................................................................

9. MINUTES OF COMMITTEES .....................................................................................................

9.1. WALGA STATE COUNCIL MINUTES – MARCH 2013 ................................................................

9.2. ANNUAL ELECTORS MEETING ..............................................................................................

10. MATTERS REQUIRING A COUNCIL DECISION ............................................................................

10.1. FINANCE AND ADMINISTRATION REPORTS .............................................................................

10.1.1. COMMUNITY RESOURCE CENTRE .............................................................................

10.1.2. ACCOUNTS FOR PAYMENT – FEBRUARY 2013 ...........................................................

10.1.3. MONTHLY FINANCIAL REPORT – FEBRUARY 2013 ......................................................

10.1.4. COMPLIANCE AUDIT RETURN ...................................................................................

10.1.5. 2012/2013 BUDGET REVIEW .....................................................................................

10.1.6. CHIEF EXECUTIVE OFFICER CONTRACT OF EMPLOYMENT ..........................................

10.1.7. TENNIS COURTS RESURFACING PROJECT ...................................................................

10.1.8. AUSTRALIAN SPORTS FOUNDATION – CORRIGIN RECREATION & EVENTS CENTRE ......

10.2. HEALTH, BUILDING AND PLANNING REPORTS..........................................................................

10.2.1. PLANNING APPLICATION – PROPOSED DOMESTIC OUTBUILDING (SHED) ...................

10.2.2. CORRIGIN RECREATION & EVENTS CENTRE – ARCHITECTURAL SERVICES ....................

10.2.3. APPLICATION FOR EXPLORATION LICENSE – 70/4465 ................................................

10.2.4. LOT 182 WOGLIN STREET CORRIGIN – LEASE L259175 ...............................................

10.3. WORKS AND GENERAL PURPOSE REPORTS .............................................................................

10.3.1. CORRIGIN – KONDININ ROAD ...................................................................................

11. NOTICE OF MOTIONS ..............................................................................................................

12. NOTICE OF MOTIONS FOR THE NEXT MEETING ........................................................................

13. CHIEF EXECUTIVE OFFICER’S REPORT .......................................................................................


19 March 2013

14. PRESIDENT’S REPORT ..............................................................................................................

15. COUNCILLORS’ REPORTS .........................................................................................................

16. URGENT BUSINESS ..................................................................................................................

17. INFORMATION BULLETIN ........................................................................................................

18. WALGA AND CENTRAL ZONE MOTIONS ...................................................................................

19. MEETING CLOSURE .................................................................................................................


19 March 2013

1. DECLARATION OF OPENING

The Chairperson Cr Lynette Baker opened the meeting at 3.02pm

2. ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

President L Baker Deputy President G E Downing G A Johnson M A Weguelin

D B Bolt D L Hickey

Chief Executive Officer J P Murphy Deputy Chief Executive Officer T L Dayman

Leave of Absence: N B Talbot

3. PUBLIC QUESTION TIME

4. OBITUARIES

It was advised that Raymond Francis McBeath, Peter Baker & Dean Rundal had passed away

since the last meeting.

5. GUEST SPEAKERS

There were no guest speakers.

6. DECLARATIONS OF INTEREST

Cr M Weguelin declared a financial interest in item 10.2.1.

Cr G Johnson declared a financial interest in item 10.2.3.

7. CONFIRMATION OF MINUTES – FEBRUARY 2013

(8116) Moved Crs G Downing & G Johnson

That the minutes of the Ordinary Meeting of Council held on Tuesday 19 February 2013 be

confirmed as a true and correct record.

Carried 6/0

8. BUSINESS ARISING FROM THE MINUTES


19 March 2013

9. MINUTES OF COMMITTEES

9.1. WALGA State Council Minutes (8117) Moved Crs D Bolt & M Weguelin That the minutes of the WALGA State Council held on 6th March 2013 be received.

Carried 6/0

9.2. Annual Electors Meeting (8118) Moved Crs G Johnson & D Hickey That the minutes of the Annual Electors Meeting held 7th February 2013 on be received.

Carried 6/0


19 March 2013

10. MATTERS REQUIRING A COUNCIL DECISION

10.1. Finance and Administration Reports

10.1.1. COMMUNITY RESOURCE CENTRE

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 19 March 2013 Reporting Officer: Heather Ives, Corrigin CRC Coordinator Disclosure of Interest: No interest to disclose File Number: CMS/005/03

COMMENT 1. FEB 2013 Advertising: (Newspaper; E’News; CRC Website; CRC Facebook)

o Corrigin 2013 Phonebooks – Now Available o 2013 Courses – Seeking Expressions of Interest o Corrigin Movie Club – 12/2/13 o One-on-One Computer Lessons o Wheatbelt NRM Annual Community Surveys o Shire Strategic Planning – Community Public Meeting date o “In-Depth look at Facebook” Business Workshop – 19/3/13 o “Website Optimization for Businesses” Workshop – 20/3/13 o TR Homes – Corrigin Home Package February special o Back to Gorge Rock BBQ – date & details o Corrigin Bike Rally 2013 - date & details

2. FEBRUARY 2013 Room Bookings:

Conference Room 7

Professional Office 4

Video Conference Room 1

Computer Training Room 0

University Exam Supervisions 0

FEBRUARY 2013 Courses / Workshops / Information Seminars / Meetings:

Shire Strategic Planning Meetings 103 people

“Forum with a Difference” (State Politicians) 30 people

Annual Electors Meeting 18 people

Corrigin Movie Club - “Mental” 10 people

Skill Hire – Employment 3 appointments

Forrest Personnel – Employment 2 appointments

Community First International – Employment 7 appointments

Beyond Gardens Session - via Video Conf. 2 people

3. CRC General Business:

TR Homes Community Network Partners Programme o CRC Staff Induction and site visit - Heather Ives attended on 20/2/13

Corrigin Centenary Photo Book Project: o Book artwork & Photo Editing work still in progress

Westlink Broadcasting Services


19 March 2013

o New VAST system equipment installed at Corrigin CRC, giving widescreen, digital reception all the time, without any distortion of 4x3 ratio programs.

4. CRC Partnerships:

Wheatbelt NRM ‘Annual Community Surveys’ o 40 x Community Surveys completed by CRC staff via Survey Monkey o Information supplied to Wheatbelt NRM during contract period, 1–28 Feb 2013.

CRC’s “PATHWAYS TO WAVE ROCK AUDIO TOUR” o Joint Project to develop an Audio Tour along the self-drive route. o Currently compiling ideas for Corrigin Audio Tour content - identifying local

identities for involvement, tourist attractions, interesting & educational stories. 5. Corrigin Tourism

a. Roe Tourism Meeting attended by Emily Hewett on 18/2/13 i. Currently sourcing local shire photographs suitable for inclusion in future Roe

Tourism promotional material b. Updated CRC Tourist Display stand with additional surrounding town tourism brochures c. “Wheatbelt Native Orchids” new Brochure (Tourism & Shire Area Promotion)

i. Still awaiting photos & information from Robin Campbell & WA Orchid Society for inclusion in new brochure.

d. Looking at displays for inclusion on new Rotary Park Tourist Information Display Shelter.

6. CRC Support Funding

$60,000 (Level 3) for Jan – Jun 2013 period received.

7. CRC Marketing & Promotion

Corrigin CRC Flags (feather style) o 2 x order placed with CDD @ $297 each. Flag height approx. 3000H (mm). Portable,

includes ground peg, carry bag, base for use on hard ground, single sided with bleed through to other side. Awaiting delivery

8. CRC Professional Development & Training:

o Wordpress Website Training (Markitech 1 day Training Course) – Heather Ives to attend 14/3/2013 in Hyden

o Adobe ‘InDesign Essentials’ (Team Digital 2 day Training Course) – Heather Ives to attend in Perth 19/20 March 2013 in Perth

9. CRC Traineeships: a. PIPPA DAVEY ‘Certificate IV in Business’ - Part-time (18 month duration)

i. RTO – Boyup Brook CRC ii. Commencement: January 2012; Completion due: July 2013

EMILY HEWETT ‘Certificate III in Tourism’ – Part-time (18 month duration) o RTO - Challenger Institute of Technology o Commencement: July 2012; Completion due: December 2013

10. CRC Grant Funding:

CRC Building & Infrastructure Fund: “RECEPTION & ADMINISTRATION RENOVATION” Project Funding approved $37,290 - notification received from RDL 21/2/13.

CRC Special Small Fund: “2013 CRC TRAINEES DAY” Project - Proposed June 2013 in Corrigin

o Email sent to CRC’s within 400km radius of Corrigin seeking ideas /speakers /training & Trainee expectations.

o Compiling responses from CRC’s to plan Trainee Day format.


19 March 2013

COMPUTER ROOM MTHLYYTD

from July

12

HIRE MTHLYYTD

from July

12

Internet Use 61 387 Room Hire (payments) 5 37

Computer Use 6 40 Data Projector Hire 2 9

Wireless Hotspot 0 15 Laptop Hire 0 1

SERVICES Folding Machine Hire 0 0

B&W Printing / Photocopies 42 284 Portable Projector Screen Hire 2 8

Colour Printing / Photocopies 9 87 Portable White Board Hire 0 0

Photo Printing 2 18 Portable Pin-Up Board Hire 0 0

Laminating 2 22 Engraver Hire 0 0

Faxing 6 72 NLIS Scanning Wand Hire 0 0

Binding 0 6 BBQ Trailer Hire 1 6

Secretarial Services 8 67 SALES

Scanning 1 34 Phonebook Sales 4 32

Desktop Publishing 0 0 Birds of the W/belt Book Sales 1 3

CD / DVD Burning 0 4 Tin Horse Highway Book 0 1

Computer Training (one-on-one) 2 3 Corrigin Book Sales 0 0

Phone Calls 0 2 Shire Polo Shirt Sales 0 3

FEES Eco Bags 0 4

Corrigin CRC 2013 Membership 2 6 Corrigin Post Card Sales 2 68

Corrigin Movie Club (payments) 8 55 Corrigin Wrapping Paper Sale 1 32

Training Course (payments) 5 22 2013 Corrigin Calendars 1 201

University Exam Invigation 0 0 OTHER

IP Video Conferencing 0 0 Folding Machine 0 0

Yearlering Book Sales 0 1

Monthly People through :Bulyee / Kweda Book Sale 0 0

SERVICE MTHLY

YTD from July

12

SERVICE MTHLY

YTD

from July

12

Phonebook/Calendar - Enquires 9 39 Department of Veterans Affairs 0 2

Centrelink - Access Point 58 310 Courses & Education Enquires 11 78

Tourism 28 285 General Enquiries (Face to Face) 51 613

Conferences/Training/Meetings 157 715 Corrigin Toy Library 6 41

Broadband for Seniors Kiosk (BFS) 16 171 Government Info. Access Point 3 13

Medicare - Claim Booth 4 24 ATO 1 11

Monthly People through : General Enquiries (Email/Phone) 121 711

TOTAL: 464 (paying Customers and Customer Services provided for February 2013)

CUSTOMERS ACCESSING 'CORRIGIN CRC SERVICES' February 2013:

172

258

CUSTOMERS ACCESSING 'FEE FOR SERVICE' and SALES February 2013:


19 March 2013

JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN YEAR TOTAL

2003-04 440* 440* 440* 440* 440* 440* No stat No stat No stat No stat 132 276 3048

2004-05 271 253 433 535 459 366 214 397 510 443 270 338 4489

2005-06 373 370 391 526 605 511 297 509 735 488 562 443 5810

2006-07 471 610 544 523 515 440 537 562 657 584 491 501 6435

2007-08 535 613 537 714 511 520 561 510 625 733 576 469 6904

2008-09 479 444 581 532 501 411 417 501 575 525 543 651 6160

2009-10 629 682 626 757 590 727 421 623 715 529 491 539 7329

2010-11 708 610 871 759 465 530 426 444 611 413 607 691 7135

2011-12 568 536 572 535 542 381 426 520 527 499 564 491 6161

2012-13 545 694 691 716 756 497 552 636 5087

ANNUAL SUMMARY REPORT:

*Statistics taken from Old Telecentre Data (CWA Building location)

OFFICER’S RECOMMENDATION That Council receives the Corrigin Community Resource Centre’s Report.

COUNCIL RESOLUTION (8119) Moved Crs D Hickey & G Downing That Council receives the Corrigin Community Resource Centre’s Report.

Carried 6/0


19 March 2013

10.1.2. ACCOUNTS FOR PAYMENT – FEBRUARY 2013

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 12 March 2013 Reporting Officer: Katherine Ward, Finance Officer Disclosure of Interest: No interest to disclose File Number: FM 0036

BACKGROUND This information is provided to Council on a monthly basis in accordance with provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996. A Local Government is to develop procedures for the authorisation of, and payment of, accounts to ensure that there is effective security for, which money or other benefits may be obtained. COMMENT The cheque and EFT payments that have been raised for the Council meeting and also during the month of February 2013 are attached. After payment of the following cheque and EFT payments, the balance of creditors will be $NIL. STATUTORY ENVIRONMENT Local Government (Financial Management) Regulations POLICY IMPLICATIONS There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Expenditure in accordance with the 2012 / 2013 Annual Budget. VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That Council endorse Cheque’s 19656 to 19662 and EFT payments in the Municipal Fund, totalling $642,225.24, EFT payments in the Trust Fund totalling $932.65, and EFT payments in the Licensing Account totalling $52,841.45; Total payments for February $695,999.34. COUNCIL RESOLUTION (8120) Moved Crs D Hickey & M Weguelin That Council endorse Cheque’s 19656 to 19662 and EFT payments in the Municipal Fund, totalling $642,225.24, EFT payments in the Trust Fund totalling $932.65, and EFT payments in the Licensing Account totalling $52,841.45; Total payments for February $695,999.34.

Carried 6/0


19 March 2013

10.1.3. MONTHLY FINANCIAL REPORT – FEBRUARY 2013

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 13 March 2013 Reporting Officer: Taryn Dayman, Deputy Chief Executive Officer Disclosure of Interest: No interest to disclose File Number: FM0036

BACKGROUND

The Local Government (Financial Management) Regulation 34 states that a local government must

prepare a statement of financial activity reporting on the sources and applications of funds, as set

out in the annual budget for the month.

Variances between budgeted and actual expenditure including the required Material Variances (10%

with a minimum value of $10,000 are included in the variance report.

COMMENT

A variance report is included with the monthly financial statements.

STATUTORY ENVIRONMENT

Local Government (Financial Management) Regulations 1996.

POLICY IMPLICATIONS

There are no direct policy implications in relation to this item.

FINANCIAL IMPLICATIONS

Monthly Statement of Financial Activity.

VOTING REQUIREMENT

Simple Majority

OFFICER’S RECOMMENDATION

That Council adopts the Statement of Financial Activity for the month ending 28 February 2013, as

presented, and note any material variances.

COUNCIL RESOLUTION (8121) Moved Crs D Hickey & D Bolt That Council adopts the Statement of Financial Activity for the month ending 28 February 2013, as presented, and note any material variances.

Carried 6/0


19 March 2013

10.1.4. COMPLIANCE AUDIT RETURN

Applicant: Shire of Corrigin Location: Shire of Corrigin Date: 11 March 2013 Reporting Officer: Julian Murphy, Chief Executive Officer Disclosure of Interest: No interest to disclose File Number: CM0001

BACKGROUND In accordance with the Local Government (Audit) Regulations 1996, Council is required to carry out a compliance audit for the period 1 January 2012 to 31 December 2012 against the requirements included in the Compliance Audit Return. The completed Compliance Audit Return is required to be presented to Council for consideration and adoption. Following Council’s adoption of the Compliance Audit Return, it is to be submitted to the Director General of the Department of Local Government before 31 March 2013. COMMENT The compliance audit has been carried out by Council Staff and no matters of non-compliance against the criteria have been identified. A copy of the Compliance Audit Return is attached. STATUTORY ENVIRONMENT Local Government (Audit) Regulations 1996 – Regulations 13, 14 & 15 – Compliance Audit Returns POLICY IMPLICATIONS Council does not have a policy in relation to this item FINANCIAL IMPLICATIONS There are no financial implications resulting from this item. VOTING REQUIREMENT Simple Majority OFFICER’S RECOMMENDATION That Council adopts the Compliance Audit Return for the period 1 January 2012 to 31 December 2012. COUNCIL RESOLUTION (8122) Moved Crs G Johnson & D Hickey That Council adopts the Compliance Audit Return for the period 1 January 2012 to 31 December 2012. Carried 6/0


19 March 2013

10.1.5. 2012/2013 BUDGET REVIEW

Applicant: Shire of Corrigin

Location: Shire of Corrigin

Date: 13 March 2013

Reporting Officer: Taryn Dayman, Deputy Chief Executive Officer

Disclosure of Interest: No interest to disclose

File Number: FM 0022

BACKGROUND

In accordance with regulation 33A of the Local Government (Financial Management) Regulations

1996, Council is required to carry out a review of its annual budget for that year between 1 January

and 31 March.

COMMENT

A review of the 2012-13 Annual Budget has been carried out as at the end of February 2013 with all

anticipated variance taken into consideration.

An amended budget has been prepared and is provided to Council for consideration.


Local Government Act 1995, Section 6.68 expenditure for a purpose not included in the Annual

Budget to be authorised by an absolute majority of Council.

Local Government (Financial Management) Regulations 1996 – Regulation 33A Review of Budget.

POLICY IMPLICATIONS



The budget will be amended to reflect the variances to estimated budget position.

VOTING REQUIREMENT

Absolute Majority


That Council in accordance with Regulation 33A of the Local Government (Financial Management) Regulations 1996, adopts the review of 2012/2013 budget including projected actuals for the remainder of the financial year and adopt the amended budget accordingly.

COUNCIL RESOLUTION (8123) Moved Crs G Johnson & G Downing That Council in accordance with Regulation 33A of the Local Government (Financial Management) Regulations 1996, adopts the review of 2012/2013 budget including projected actuals for the remainder of the financial year and adopt the amended budget accordingly. Carried 6/0


19 March 2013

COUNCIL RESOLUTION (8124) Moved Crs G Downing & D Bolt That Council closes the meeting to the public to consider the following item regarding the Chief Executive Officer’s Contract.

Carried 6/0

10.1.6. CHIEF EXECUTIVE OFFICER CONTRACT OF EMPLOYMENT

Applicant: Julian Murphy


Date: 12 March 2013

Reporting Officer: Julian Murphy, Chief Executive Officer

Disclosure of Interest: The CEO declares a financial interest in this matter as it deals with the

remuneration of the CEO.

File Number: MURPJ

REASON FOR CONFIDENTIALITY

The Chief Executive Officer’s Report is confidential in accordance with section 5.23(2)(a) of the Local

Government Act because it deals with matters affecting an employee of Council. The Chief Executive

Officer’s Report has been provided to Council under separate cover.

VOTING REQUIREMENT

Simple Majority


That Council, further to its decision to reappoint Mr Julian Murphy to the position of Chief Executive

Officer for a further two year term commencing on 19 June 2013, includes in the contract of

employment a clause in accordance Local Government (Administration) Regulations 1996 Regulation

18B that Council shall pay to the Chief Executive Officer if the contract is terminated before the expiry

date, whichever is the lesser of —

(a) the value of one year’s remuneration under the contract; or (b) the value of the remuneration that the CEO would have been entitled to had the contract not

been terminated.

COUNCIL RESOLUTION (8125) Moved Crs G Downing & D Bolt That Council, further to its decision to reappoint Mr Julian Murphy to the position of Chief

Executive Officer for a further two year term commencing on 19 June 2013, includes in the contract

of employment a clause in accordance Local Government (Administration) Regulations 1996

Regulation 18B that Council shall pay to the Chief Executive Officer if the contract is terminated by

the Council before the expiry date, whichever is the lesser of —

(a) the value of one year’s remuneration under the contract; or (b) the value of the remuneration that the CEO would have been entitled to had the contract

not been terminated.

Carried 6/0


19 March 2013

COUNCIL RESOLUTION (8126) Moved Cr Johnson & Hickey That Council reopens the meeting to the public. Carried 6/0

10.1.7. TENNIS COURTS RESURFACING PROJECT

Applicant: Corrigin Tennis Club

Location: Reserve 22105,8 Kirkwood, St Corrigin

Date: 13 March 2013



File Number: RCS0005

BACKGROUND

The Corrigin Tennis Club is seeking Council’s support for their application to the Department of Sport

and Recreation Community Sporting & Recreation Facilities Fund (CSRFF) small grants funding round

to resurface 5 tennis courts in Corrigin.

The Corrigin Tennis Club is located on Reserve 22105, 8 Kirkwood Street Corrigin currently vested in

the Shire of Corrigin for the purposes of ‘Recreation & Showground’. The club has 10 courts at the

current location all of which are well past their use by date and showing substantial wear and tear

from age.

The Tennis Club has estimated to resurface 5 of their existing courts including replacing the

perimeter fence and net posts will cost $122,250 ex-GST. The Tennis Club is seeking a 1/3

contribution from CSRFF and a 1/3 contribution from Council. The project is expected to be

undertaken in the 2013/14 financial year.

COMMENT

The Shire Corrigin Recreation Planning Committee has recognised in its Facility Development Matrix

the need to resurface the tennis courts and replace the fence as a short term priority (1-5yrs).

The courts are old, badly cracked and are affected by water seeping through the surface of the

courts creating a safety risk for tennis players.

It is recommended that Council support the CSRFF application by the Corrigin Tennis Club to upgrade

5 of the existing tennis courts and consider a 1/3 financial contribution to the project in the 2013/14

Budget.


Local Government Act 1995

POLICY IMPLICATIONS



19 March 2013


Future budget expenditure for 1/3 contribution to project.

VOTING REQUIREMENT

Simple Majority


That Council:

1. Supports the application by the Corrigin Tennis Club, as its first priority, to the Department of Sport and Recreation CSRFF program to upgrade 5 tennis Courts in Corrigin; and

2. Considers a budget allocation to the value of 1/3 of the project cost in the 2013/14 budget.

COUNCIL RESOLUTION (8127) Moved Crs D Bolt & M Weguelin That Council:

1. Supports the application by the Corrigin Tennis Club, as its first priority, to the Department of Sport and Recreation CSRFF program to upgrade 5 tennis Courts in Corrigin; and

2. Considers a budget allocation to the value of 1/3 of the project cost in the 2013/14 budget. Carried 6/0


19 March 2013

10.1.8. AUSTRALIAN SPORTS FOUNDATION – CORRIGIN RECREATION & EVENTS CENTRE


Location: Corrigin Recreation Precinct

Date: 14 March 2013



File Number: GS 0018

BACKGROUND

The Shire of Corrigin is in the process of raising funds to develop a new multi-purpose pavilion at the

Corrigin Recreation Precinct. The proposed Corrigin Recreation & Events Centre will provide

sporting facilities to replace the aging Cyril Box Pavilion.

The Australian Sports Foundation (ASF) operates the Sport Incentive Program, which aims to

increase opportunities for Australians to:

participate in sport, and/or

excel in sports performance.

Registration with the ASF enables eligible organisations to seek tax deductible donations in support

of a sport-related project.

Donations received by the ASF form a pool of funds that are available to be granted to registered

projects.

Shire Staff have registered the Corrigin Recreation & Events Centre Project with the ASF Sport

Incentive Program to assist in attracting donations towards the project. In order for the project to

receive funding from the ASF, Council must enter into a grant agreement with the ASF.

A copy of the proposed grant agreement is attached.

COMMENT

It is recommended that Council enter into the proposed Grant Agreement with the ASF and

authorises the CEO and President to affix the common seal to the agreement.



POLICY IMPLICATIONS



Potential donations towards the development of the Corrigin Recreation & Events Centre


19 March 2013

VOTING REQUIREMENT

Simple Majority


That Council:

1. Enters into the proposed Grant Agreement with the Australian Sports Foundation to allow tax deductable donations towards the Corrigin Recreation and Events Centre Project; and

2. Authorises the CEO and President to affix the common seal to the agreement.

COUNCIL RESOLUTION (8128) Moved Crs G Johnson & G Downing That Council:

1. Enters into the proposed Grant Agreement with the Australian Sports Foundation to allow tax deductable donations towards the Corrigin Recreation and Events Centre Project; and

2. Authorises the CEO and President to affix the common seal to the agreement.

Carried 6/0


19 March 2013

10.2. Health, Building and Planning Reports Cr M Weguelin declared a financial interest in the following item and left the

meeting at 3.58pm.

10.2.1. PLANNING APPLICATION – PROPOSED DOMESTIC OUTBUILDING (SHED)

Applicant: Andrew & June Weguelin (Landowners)

Location: Lot 606 (No.7) Spanney Street, Corrigin

Date: 11 February 2014

Reporting Officer: Messrs Joe Douglas & Carlo Famiano – Consultant Town Planners

(Urban & Rural Perspectives)


File Number: A10513

BACKGROUND

This application was presented to Council for consideration at the February 2013 meeting however

lapsed due to the lack of a quorum.

This report recommends that the planning application submitted by Andrew and June Weguelin

(Landowners) to construct a new steel framed colorbond shed (i.e. ‘domestic outbuilding’) to service

the existing single detached dwelling on Lot 606 (No.7) Spanney Street, Corrigin be approved subject

to conditions.

The applicant is seeking Council’s planning approval to construct a new steel framed colorbond shed

at the rear of an existing single house on Lot 606 (No.7) Spanney Street, Corrigin.

Lot 606 is located in the north-eastern part of the Corrigin townsite with direct frontage to Spanney

Street along its eastern boundary and a right-of-way (ROW) along its western rear boundary. The

land is rectangular in shape, comprises a total area of approximately 1,008m2 and has recently been

developed for residential purposes (i.e. single detached dwelling) (see Plans 1 to 3).

Under the terms of the information and plans submitted in support of the application the following

is proposed:

I. Construction of a new 72m2 steel framed colorbond (i.e. ‘Sandstone’ colour) shed comprising a width of 9 metres and a depth of 8 metres (see Plans 4 & 5);

II. The new shed will comprise a wall height of 2.7 metres and a ridge height of 3.772 metres; III. The new shed will have a setback of 1.5 metres from the land’s western rear boundary (i.e.

from the ROW which for the purposes of this assessment is classified as a ‘secondary street’) and a 1.55 metre setback from the land’s northern side boundary; and

IV. The new shed will be used for domestic storage purposes associated with the existing single detached dwelling on Lot 606.

COMMENT

Current Zoning & Land Use Permissibility

Lot 606 is classified ‘Residential’ zone under the Shire of Corrigin’s current operative Town Planning

Scheme No.2 (TPS No.2) with an applicable residential density coding of R12.5.


19 March 2013

The key purpose and intent of the land’s current ‘Residential’ zoning classification is to contain land

primarily for low density (single) residential and associated uses, with attached and grouped

dwellings and selected non-residential uses being permitted only permitted provided they are

undertaken in accordance with the provisions of the Scheme following the issuance of planning

approval by Council.

Council’s stated objectives for the development and use of any land classified ‘Residential’ zone are

as follows:

a. That the zone be predominantly residential in use; b. That any non-residential uses permitted under the provisions of the Scheme shall be of

service to, compatible in character with and of a scale and operation which is not detrimental to the predominant residential use;

c. That any non-residential use which Council may at its discretion permit in the Residential Zone, shall not detract from the amenity of the area or adversely affect the lifestyle expected in a predominantly residential environment; and

d. That all residential development within the zone shall be of a standard that does not adversely affect the overall amenity of other residential development in the zone.

Under the terms of TPS No.2 the construction of an ‘outbuilding’ in association with a dwelling is

permitted on land classified ’Residential’ zone subject to the proposal satisfying the relevant

development standards of the Residential Design Codes of WA (‘R-Codes’) and Clause 5.6.12.1 of TPS

No.2 as these apply specifically to the development of ‘outbuildings’.

Compliance with Development Standards

I. An assessment of the proposal against the development standards contained in the R-Codes and TPS No.2 has confirmed that it satisfies the majority of standards except for the following:

II. The total area of the proposed new shed (i.e. ‘outbuilding’) exceeds the maximum permitted area of 55m2 for an outbuilding of non-masonry construction as required by Clause 5.6.12 (a) of TPS No.2; and

III. The proposed new shed comprises a 1.5 metre setback from the secondary street (i.e. the ROW immediately adjacent to the rear boundary) in lieu of a 2 metre setback required Element 6.2.1 of the R-Codes.

The following is a brief discussion of these non-compliance issues:

Point 1: Clause 5.6.12.1 (a) – Size of outbuildings

Clause 5.6.12.1 (a) of TPS No. 2 states:

“Non-masonry colorbond construction, where the total non-masonry outbuilding area does not

exceed 55m2 and the total outbuilding area does not exceed 75m2.”

Under the terms of the plans submitted in support of the application the proposed new shed will

comprise an area of 72m2 and will be of colorbond construction (i.e. ‘Standstone’ colour).

In considering whether or not to approve this proposed variation to the requirements of TPS No.2

Council must determine whether or not the size of the new outbuilding is likely to have a

detrimental impact upon the amenity and character of the immediate locality.


19 March 2013

It is concluded from a detailed assessment of the application that the proposed variation is minor in

scale (i.e. 17m2) and unlikely to have an adverse impact upon the existing amenity and character of

the immediate locality for the following reasons:

I. With the exception of the proposed setback from the western rear boundary (i.e. the ROW or ‘secondary street’), the proposed new shed complies with the ‘acceptable development provisions’ of Element 3.2.1 (‘Building setback from boundary’) of the R-Codes;

II. The overall development of Lot 606 (including the existing single detached dwelling) complies with the ‘acceptable development provisions’ of Element 6.4.1 (‘Open space provisions’) of the R-Codes;

III. The new shed complies with the ‘acceptable development provisions’ of Element 6.9.1 of the R-Codes (i.e. ‘Solar access for adjoining sites’) as it will not overshadow or detrimentally impact access to light and ventilation for the existing dwellings on any adjoining properties; and

IV. The new shed will not have any adverse impacts on the local streetscape in terms of its bulk and scale.

Point 2: R-Code Element 6.2.1 – ‘Setback of buildings generally’

The new shed is proposed to have a minimum setback from the western rear boundary (i.e. the

adjoining ROW or ‘secondary street’) of 1.5 metres in lieu of a minimum setback of 2 metres as

required by the ‘acceptable development provisions’ of Element 6.2.1 of the R-Codes.

Council may consider this non-compliance issue under the ‘performance criteria’ contained in

Element 6.2.1 which states:

“Buildings setback from street boundaries an appropriate distance to ensure they:

contribute to the desired streetscape;

provide adequate privacy and open space for dwellings; and

allow safety clearances for easements for essential service corridors.”

It is concluded from a detailed assessment of the application in context of the above ‘performance

criteria’ of the R-Codes that the proposal is unlikely to have any adverse impacts on any adjoining

properties or the local streetscape for the following reasons:

I. The proposed variation to the minimum required setback for the new shed from the secondary street boundary (i.e. 500mm) is considered minor and is unlikely to have any detrimental impacts upon any adjoining properties;

II. The development, including the existing single detached dwelling, complies with the ‘acceptable development provisions’ of Element 6.4.1 of the R-Codes (i.e. ‘Open space provisions’);

III. The new shed complies with the ‘acceptable development provisions’ of Element 6.8.1 of the R-Codes (i.e. ‘Visual privacy’);

IV. The proposed setback for the new shed from the ROW is generally consistent with other similar residential developments in the immediate locality;

V. The new shed will not have any adverse impacts on the local streetscape in terms of its bulk and scale; and

VI. There is adequate and sufficient space provided on Lot 606 to accommodate any easements that may be required in the future.

CONCLUSION

It is concluded from a detailed assessment of the application that the proposal to construct a new

steel framed colorbond shed (‘outbuilding’) to service the existing single detached dwelling on Lot

606 (No.7) Spanney Street, Corrigin is unlikely to have a negative impact on the general amenity,


19 March 2013

character, functionality and safety of the immediate locality and may therefore be approved by

Council subject to the imposition of a number of conditions to ensure that the development

proceeds in a proper and orderly manner.


Shire of Corrigin Town Planning Scheme No.2

Planning and Development Act 2005

POLICY IMPLICATIONS



There are no significant financial implications in relation to this item.

VOTING REQUIREMENT

Simple Majority


That Council approves the application for planning approval submitted by Andrew & June Weguelin

(Landowners) to construct a new steel framed colorbond shed (‘outbuilding’) to service the existing

single detached dwelling on Lot 606 (No.7) Spanney Street, Corrigin in accordance with the details of

the plans submitted in support of the application subject to compliance with the following conditions

and advice notes:

Conditions

1. The new shed shall have a maximum wall height of 2.7 metres and a maximum ridge height of 3.772 metres.

2. The new shed shall be of colorbond construction (i.e. ‘Sandstone’ coloured external finish) with a total floor area not exceeding 72m2.

3. All stormwater generated by the proposed development shall be managed and disposed of to the specifications and satisfaction of the Shire of Corrigin.

4. The new shed shall be used for domestic storage purposes only unless otherwise approved by Council. A written undertaking from the applicant/landowner acknowledging and agreeing to this requirement shall be prepared and submitted to the Shire prior to the issuance of a building permit.

Advice Notes

1. The development is to be completed within a period of two (2) years from the date of this approval. If the development is not completed within this period the approval will lapse and be of no further effect. Where an approval has lapsed, no development shall be carried out without the further approval of the Shire of Corrigin having first been sought and obtained.

2. A completed building permit application must be submitted to and approved by the Shire’s Building Surveyor prior to the commencement of any construction on the land.

3. The new shed is required to comply in all respects with the National Construction Code of Australia. Plans and specifications which reflect these requirements are required to be submitted with the building permit application.

4. The noise generated by any activities on-site including machinery motors or vehicles shall not exceed the levels as set out under the Environmental (Noise) Regulations 1997.

5. No construction works shall commence on the land prior to 7am without the Shire’s written approval.


19 March 2013

6. Failure to comply with any of the conditions of this planning approval constitutes an offence under the provisions of the Planning and Development Act 2005 and the Shire of Corrigin Town Planning Scheme No.2 and may result in legal action being initiated by the local government.

COUNCIL RESOLUTION (8129) Moved Crs G Johnson & G Downing That Council approves the application for planning approval submitted by Andrew & June

Weguelin (Landowners) to construct a new steel framed colorbond shed (‘outbuilding’) to service

the existing single detached dwelling on Lot 606 (No.7) Spanney Street, Corrigin in accordance with

the details of the plans submitted in support of the application subject to compliance with the

following conditions and advice notes:

Conditions

1. The new shed shall have a maximum wall height of 2.7 metres and a maximum ridge height of 3.772 metres.

2. The new shed shall be of colorbond construction (i.e. ‘Sandstone’ coloured external finish) with a total floor area not exceeding 72m2.

3. All stormwater generated by the proposed development shall be managed and disposed of to the specifications and satisfaction of the Shire of Corrigin.

4. The new shed shall be used for domestic storage purposes only unless otherwise approved by Council. A written undertaking from the applicant/landowner acknowledging and agreeing to this requirement shall be prepared and submitted to the Shire prior to the issuance of a building permit.

Advice Notes

1. The development is to be completed within a period of two (2) years from the date of this approval. If the development is not completed within this period the approval will lapse and be of no further effect. Where an approval has lapsed, no development shall be carried out without the further approval of the Shire of Corrigin having first been sought and obtained.

2. A completed building permit application must be submitted to and approved by the Shire’s Building Surveyor prior to the commencement of any construction on the land.

3. The new shed is required to comply in all respects with the National Construction Code of Australia. Plans and specifications which reflect these requirements are required to be submitted with the building permit application.

4. The noise generated by any activities on-site including machinery motors or vehicles shall not exceed the levels as set out under the Environmental (Noise) Regulations 1997.

5. No construction works shall commence on the land prior to 7am without the Shire’s written approval.

6. Failure to comply with any of the conditions of this planning approval constitutes an offence under the provisions of the Planning and Development Act 2005 and the Shire of Corrigin Town Planning Scheme No.2 and may result in legal action being initiated by the local government.

Carried 5/0

Cr M Weguelin returned to the meeting at 4.00pm.


19 March 2013

10.2.2. CORRIGIN RECREATION & EVENTS CENTRE – ARCHITECTURAL SERVICES



Date: 11 March 2013



File Number: CP0057

BACKGROUND

Council has been planning the replacement of the existing Cyril Box Pavilion at the Corrigin

Recreation Precinct for a number of years. The need for a multi-purpose sports and community

facility was first highlighted in the Corrigin Recreation Plan completed in 2000.

Council has been working with the Shire of Corrigin Recreation Planning Committee to develop a

plan for a facility that meets the current and future needs of the Corrigin Community.

An indicative schematic design for the proposed new facility was developed by MCG Architects on

instructions from the Shire of Corrigin. The design includes the desired elements identified by

Council and the Community. The schematic design has been designed to allow a staged approach to

development of the facility at the following estimated cost:

Stage 1 $3,401,400

Function Room, Bar, Kitchen, Toilets,

Change Rooms, Storeroom & Meeting Rooms

Stage 2 $1,008,100

Change Rooms, Storeroom & Squash Court

Stage 3 $2,080,900

Exhibition/Sports Hall (2x Netball Courts) & Storeroom Total $6,490,400

Possible funding for the new facility has been identified from a number of sources with the following

funds having been secured:

Royalties for Regions CLGF (local) $ 376,608

Community Sport & recreation Facilities Fund $ 636,364

Council Cash Reserves $ 906,000

Total Funds Secured $1,918,972

The following sources have been identified for further funding:

Lotterywest $ 363,363 Royalties for Regions CLGF (local) $ 376,608 Royalties for Regions CLGF (regional) $ 801,000 Regional Development Australia $ 500,000


19 March 2013

Loans $1,500,000 Total Funds Pending $3,631,244

The total estimated budget for the project including secured and pending funding is $5,550,216. This

amount does not include and donations pledged or received to date.

Construction on the project is scheduled to start in October 2013 with practical completion by the

end of 2014.

COMMENT

In order to construct a facility which incorporates as many of the desired facility components as

possible the CEO has proposed to break the project into further stages to allow for components to

be added as further funds are secured. To this end the CEO has commissioned MCG Architects to

revisit the schematic design and break the project in to 5 stages rather than the proposed 3 stages

identified in the initial schematic design.

Once the new schematic design is completed and approved by Council, staff can then begin the

process of procuring the necessary services to design and construct the new facilities. The cost of

architectural and contract administration fees for the project has been estimated at around

$300,000 with a further $200,000 required for survey, engineering and certification services.

The CEO proposes to seek tenders in accordance with the Local Government Act from suitable

service providers for the provision of architectural, engineering and consultancy services for the

project.


Local Government Act 1995 – section 3.57 Tenders for the provision of goods and services.

POLICY IMPLICATIONS




VOTING REQUIREMENT

Simple Majority


That Council seeks tenders for the provision of architectural, engineering and surveying services for

the Corrigin Recreation and Events Centre Project.

COUNCIL RESOLUTION (8130) Moved Crs M Weguelin & D Hickey That Council seeks tenders for the provision of architectural services including engineering and

surveying services for the Corrigin Recreation and Events Centre Project.

Carried 6/0


19 March 2013

Cr G Johnson declared a financial interest in the following item and left the meeting at 4.55pm.

10.2.3. APPLICATION FOR EXPLORATION LICENSE – 70/4465

Applicant: Montezuma Mining Company Ltd

Location: Jubuk

Date: 14 March 2013



File Number: ED002

BACKGROUND

Council has received notice of an application for an exploration license from Montezuma Mining

Company Ltd for a mining exploration license over land in the Shire of Corrigin.

The land subject to the application is a combination of privately owned land and reserves. A copy of

the application is attached.

Council may lodge an objection to the application with the Mining Registrar within 21 days of

services.

COMMENT

Council must have good grounds to raise an objection to the application. There are no apparent

reasons as to why Council would wish to raise an objection to the application.



POLICY IMPLICATIONS




VOTING REQUIREMENT

Simple Majority


That Council raises no objection to the Application for Exploration License No 70/4465 by Montezuma

Mining Company Ltd.

COUNCIL RESOLUTION (8131) Moved Crs G Downing & D Hickey That Council raises no objection to the Application for Exploration License No 70/4465 by

Montezuma Mining Company Ltd.

Carried 5/0


19 March 2013

Cr G Johnson returned to the meeting at 4.56pm.

10.2.4. LOT 182 WOGLIN STREET CORRIGIN – LEASE L259175

Applicant: State Land Services

Location: Lot 182 Woglin Street, Corrigin

Date: 14 March 2013



File Number: A700

BACKGROUND

In September 2006 Council considered a proposal by State Land Services to renew with a third party

the cropping lease for Lot 182 Woglin Street Corrigin. The lot is currently crown land approximately

2ha in size and is zoned Rural Residential under the Shire of Corrigin town Planning Scheme.

In considering this matter Council resolved to object to the renewal of the lease for the land with the

third party on the basis that the Shire wanted to obtain the land for subdivision and sale to allow for

the development of the townsite.

Council entered into a three year development lease with State Land Services for the land with

conditions requiring Council to develop and subdivide the land for rural residential use and to

provide services to the land. The lease expired on 31 December 2012.

The land has not been developed in accordance with the lease conditions.

COMMENT

Since first objecting to the land being leased to a third party and Council taking over the lease of the

land the demand for rural residential land in Corrigin has waned. The lot is located in an area of the

townsite which may be suitable for industrial or mixed use now being considered as part of the

development of a Townsite Expansion Strategy.

The subdivision and development of the land for rural residential use may not be the best use of the

land or provide for the demand for alternative land uses such as industrial or mixed use.

It is recommended that Council surrender the lease for Lot 182 Woglin Street Corrigin and take no

further action with respect to developing the land until the completion of the Townsite Expansion

Strategy.



Land Administration Act 997

Shire of Corrigin Town Planning Scheme No. 2

POLICY IMPLICATIONS



19 March 2013



VOTING REQUIREMENT

Simple Majority


That Council:

1. Surrenders the lease for Lot 182 Woglin Street Corrigin to State Land Services; and 2. Takes no further action with respect to developing the land until the completion of the

Townsite Expansion Strategy.

COUNCIL RESOLUTION (8132) Moved Crs M Weguelin & G Downing That Council:

1. Surrenders the lease for Lot 182 Woglin Street Corrigin to State Land Services; and 2. Takes no further action with respect to developing the land until the completion of the

Townsite Expansion Strategy. Carried 6/0


19 March 2013

10.3. Works and General Purpose Reports

10.3.1. CORRIGIN – KONDININ ROAD

Applicant: Main Roads WA

Location: Corrigin – Kondinin Road, Gorge Rock

Date: 14 March 2013



File Number: GR0049

BACKGROUND

Main Roads WA is undertaking improvement works on the Corrigin – Kondinin Road near Gorge

Rock. In order for the new works to proceed a portion of surrounding land needs to be taken and

included in the road reserve. A copy of the plan of the proposal shown on Deposited Plan numbered

74962 is attached for Council’s information.

To enable the additional land to be dedicated as a road reserve it is a requirement of the Land

Administration Act that the local Council concur with the dedication action.

Main Roads WA will indemnify Council against all costs and charges that relate to the dedication

action.

COMMENT

It is recommended that Council support the proposed dedication of the land, the subject of

Deposited Plan numbered 74962 as a road under section 56 of the Land Administration Act 1997.


Land Administration Act 1997

POLICY IMPLICATIONS

Council does not have a policy in relation to this item.


There are no direct financial implications in relation to this item

STRATEGIC IMPLICATIONS

There are no direct strategic implications in relation to this item

VOTING REQUIREMENT

Simple Majority


That Council concurs to the dedication of the land, the subject of Deposited Plan numbered 74962 as

a road under section 56 of the Land Administration Act 1997.


19 March 2013

COUNCIL RESOLUTION (8133) Moved Crs G Downing & D Bolt That Council concurs to the dedication of the land, the subject of Deposited Plan numbered 74962 as a road under section 56 of the Land Administration Act 1997. Carried 6/0


19 March 2013

11. NOTICE OF MOTIONS There was no notice of motions.

12. NOTICE OF MOTIONS FOR THE NEXT MEETING There was no notice of motions for the next meeting.

13. CHIEF EXECUTIVE OFFICER’S REPORT There was no Chief Executive Officer’s Report.

14. PRESIDENT’S REPORT The President attended the following meetings and events in the past month:

Centenary Meeting

WALGA Central Country Zone Meeting in Dumbleyung

Wheatbelt South Regional Road Group meeting

Local Health Advisory Group meeting

RoeROC Meeting

Met with the Corrigin Hospital Health & Services Manager

Opened swimming club’s invitational swim meet

Cr L Baker advised that Ken Wyatt MP had written the forward for the Corrigin Centenary photo book. The book is to be launched on 13 September 2013 which unfortunately is the eve of the Federal Election and Mr Wyatt is unable to attend. Cr Baker thanked Miss Dayman for organising the visiting comedian ‘Old Fella’ and encouraged Council to continue to support touring stage shows and acts to Corrigin.

15. COUNCILLORS’ REPORTS There were no councillor’s reports.

16. URGENT BUSINESS

There was no urgent business.

17. INFORMATION BULLETIN There were no matters raised from the Information Bulletin.

18. WALGA AND CENTRAL ZONE MOTIONS There were no WALGA or Central Country Zone Matters.

19. MEETING CLOSURE There being no further business to discuss, the President thanked everyone for their attendance and closed the meeting at 5.17pm.

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