6/12/2012

1 DALLAS COUNTY COMMISSIONERS COURT

BRIEFING AGENDA June 12, 2012

REPORTS/RECOMMENDATIONS/REQUESTS PAGE NOS.

1) HEALTH & HUMAN SERVICES

a) Interlocal Health Services Agreement ....................................................... 4­17

b) 2012 Comprehensive Energy Assistance Program (CEAP) Contract Amendment ................................................................................ 18­22

2) COUNTY CLERK

County Clerk Probate Digital Courts Project ..................................................... 23­25

3) PURCHASING

Render Susceptible for Award Consideration/Contract Negotiations: RFP No. 2012­039­5913 – Tax Statement Preparation, Printing and Mailing Services for the Dallas County Tax Office...................... 26­27

Insert

4) HUMAN RESOURCES/CIVIL SERVICE

COBRA/Retiree Direct Billing Administration (Amendments #4) Between PayFlex Systems USA, Inc. and the County of Dallas........................ 28­30

FORMAL AND BRIEFING ITEMS FOR THE JULY 10, 2012, COMMISSIONERS COURT AGENDA,

BOTH FORMAL AND BRIEFING, MUST BE SUBMITTED NO LATER THAN 3:00 P.M. ON

TUESDAY, JULY 3, 2012

THE JULY 17, 2012, JULY 24, 2012 AND JULY 31, 2012 COMMISSIONERS COURT MEETINGS HAVE BEEN CANCELED

ALL ITEMS FOR THE AUGUST 7, 2012, COMMISSIONERS COURT AGENDA, BOTH FORMAL & BRIEFING, MUST BE SUBMITTED NO LATER THAN 3:00 PM ON

WEDNESDAY, AUGUST 1, 2012

6/12/2012

2

5) INFORMATION TECHNOLOGY

a) Software Support Manager – Delta Dallas Professional Services Contract for Keff Johnson ..................................... 31­33

(COURT ORDER ON FORMAL AGENDA)

b) Proposed Hardware Refresh to Support the E­Business Suite Upgrade from Oracle 11i to Oracle 12.1 .................................................. 34­38

6) PLANNING & DEVELOPMENT

Creating a County Transportation Reinvestment Zone/TIF District for Loop 9................................................................................................. 39­42

7) BUDGET

a) Conference/Travel/Training Requests ................................................... 43­47

b) Hiring Freeze....................................................................................................48

8) INFORMATION ...................................................................................................N/A

§ Jail Population Report § Office of Budget & Evaluation ­ Reserve Balance Report ­ June 6, 2012 § County Auditor – Dallas County Special and Escrowed Funds § Purchasing:

v Annual Contract Data Information v Annual Contract Extensions

§ HHS ­ Updates

9) Miscellaneous, Miscellaneous Equipment, and Telecommunications Requests ......................................................................... 49­51

10) PUBLIC COMMENTS

Speakers..................................................................................................................N/A

6/12/2012

3

FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION

Minister’s Letter of Appreciation

DATES TO REMEMBER

Independence Day – Wednesday, July 4, 2012

Parkland Budget Hearings June 19, 2012 at 11:00 a.m.

August 7, 2012 at 11:00 a.m. September 4, 2012 at 11:00 a.m.

No Commissioners Court Meeting July 17, 2012 July 24, 2012 July 31, 2012

DALLAS COUNTY HEALTH AND HUMAN SERVICES

4

ADMINISTRATION -)

ZACHARYS. THOMPSON DIRECTOR

-~ .';;~

'e. "'" \ c" ....

MEMORANDUM :-, >,--".

TO: COMMiSSIONERS COURT

FROM: Zachary Thompson, Director

DATE: June 12, 2012

SUBJECT: INTERLOCAL HEALTH SERVICES AGREEMENT

BACKGROUND

Each year since 1980, Dallas County has negotiated inter-local agreements with most of the 25 cities within the County for services related to operating the Dallas County Communicable Disease Program (the "Program"). Each participating city pays a pro-rata share of the County's sexually transmitted diseases, tuberculosis, communicable diseases, and laboratory budgets; the pro-rated costs are based on health services provided to each City the previous year.

OPERATIONAL IMPACT

Cities that execute the attached inter-local agreement and agree to pay their pro-rata share of communicable disease costs are afforded certain "within-city limits immunizations" and other well child services, while those cities that do not pay their share of communicable diseases costs are provided immunization services at the main Dallas County Health and Human Services facility. The County is mandated to provide barrier-free immunization services to Dallas residents; however, that does not require that the services be provided within each city's limits. The current arrangement is legally acceptable. In FY'12 of the 25 cities within the County, eight (8) cities did not recognize an obligation to pay a pro-rated share of communicable disease services. These cities include DeSoto, Duncanville, Garland, Mesquite, Richardson, Rowlett, Seagoville, and Wilmer. The City of Dallas' contribution to the Program was negotiated in 1987 and currently remains intact.

FiSCAL IMPACT

The County's anticipated revenue, represented by the cities that historically have participated in the Interlocal Health Services Agreement, amounts to one hundred eighty-seven thousand, seven hundred sixteen dollars ($187,716.00). The cost of implementing the FY'13 Program is two million, one hundred ninety-seven thousand, four hundred eighty-five dollars ($2,197,485.00). Of that total, two million, nine thousand, seven hundred sixty­nine dollars ($2,009,769.00) represent the County's contribution to public health communicable disease services in Dallas County. The City of Dallas' share of that cost, one million, seven hundred fifty-fourlhousand, two hundred fifty-two dollars ($1 ,754,252.00), is offset by savings negotiated with the City of Dallas in the March 30, 1987 Agreement. All cities will pay in 12 consecutive payments, with the exception of the Towns of Addison, Highland Park, Sunnyvale, and the City of Sachse who will pay in one lump sum.

2377 N. Stemmons Freeway Suite 644 LB-1 6

Dallas, Texas 75207-2710 Office (214) 819-2100 FAX (214) 819-2107

_i~

5

LEGAL IMPACT

Commissioners Court June 12, 2012

Page 2

The County Judge is required to sign the Interlocal Health Services Agreement after approval by the Commissioners Court. The District Attorney's Office, Civil Section has reviewed and modified the contract content, and the contracts have been approved as to form.

PROJECT SCHEDULE

The FY 2013 Interlocal Health Services Agreement must be prepared in order to be delivered to the cities in time for their budgeting process. All signed contracts will be effective October 1, 2012 through September 30, 2013.

STRATEGIC PLAN COMPLIANCE

Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community. The Interlocal Health Services agreement with DSHS is included under the strategy for the provision of disease prevention, health promotion and human service programs to County Residents.

RECOMMENDATION

It is the recommendation of the Dallas County Health and Human Services Department that the Commissioners Court approves the following: (1) re-issuing of the Interlocal Health Services Agreement for the following cities: Addison, Balch Springs, Carrollton, Cedar Hill, Cockrell Hill, Coppell, Farmers Branch, Glenn Heights, Grand Prairie, Highland Park, Hutchins, Irving, Lancaster, Sachse, Sunnyvale, and University Park; (2) authorizes the fee schedule as attached; and (3) authorizes the County Judgeto sign the Interlocal Health Services Agreement on behalf of Dallas County.

':::S-........ Recommended by: --:,,2.~L~~~~;;Z:::"::::":=---

attachments

c: Darryl Martin, Court Administrator Virginia Porter, County Auditor

THE STATE OF TEXAS

COUNTY OF DALLAS

1. PARTIES

§ § § § §

§

6

INTERLOCAL AGREEMENT FOR COORDINATED HEALTH SERVICES BETWEEN DALLAS COUNTY, TEXAS, ON BEHALF OF DALLAS COUNTY HEALTH AND HUMAN SERVICES, AND THE CITY/TOWN OF XX, TEXAS

Whereas, Dallas County ("County") has offered to provide certain health services to the various cities throughout Dallas County on a contract for services basis; and

Whereas, the City/Town of Xx, Texas ("City/Town") desires to participate with County in establishing coordinated health services for Cityrrown and Dallas County; and

Whereas, County will operate certain health services for the residents of City/Town in order to promote the effectiveness oflocal public health services and goals ("Program"); and

Whereas, the cooperative effort will allow cities located within Dallas County to participate in providing public health services for their residents; and

Whereas, such cooperative effort serves and furthers the public purpose and benefits the citizens of County as a whole.

Now therefore, County, on behalf of Dallas County Health and Human Services ("DCHFIS"), enters into this Interlocal Agreement ("Agreement") with City/Town, pursuant to the authorities of the Texas Health and Safety Code Chapter 121, the Texas Govermnent Code Chapter 791, and other applicable laws for health services to City/Town.

2. HEALTH SERVICES TO BE PERFORMED

A. County agrees to operate the Program, which will include the following health services:

1) Tuberculosis Control Services: providing preventive, diagnostic treatment, and epidemiological services;

2) Sexually Transmitted Disease Control Services: consisting of education to motivate people to use preventive measures and to seek early treatment, prophylaxis, epidemiological investigation, and counseling in accordance with County policy;

3) Connnunicable Disease Control Services: providing information concerning immunization and communicable diseases and coordinating with the Texas Department of State Health Services ("DSHS") in monitoring communicable diseases;

ILA FOR COORDINATED HEALTH SVCS BETW DALLAS COUNTY & CITYITOWN OF XX-20I2

7

4) Laboratory Services: performing chemical, biological, and bacteriological analysis and tests on which are based diagnosis of disease, effectiveness of treatment, the quality of the environment, the safety of substance for human consumption, and the control of communicable disease.

B. County agrees to provide to City/Town, in accordance with state and federal law, the following public health services:

I) Immunizations;

2) Child health care;

3) High risk infant case management; and

4) Home visits.

County also agrees to work with City/Town in order to decentralize clinics and to plan and provide for desired services by City/Town; however, any other services that City/Town re­quires, in additiou to the above mentioned services, may result in additional fees to City/Town.

C. County agrees to charge a sliding fee based on ability to pay to all residents of every municipality, including City/Town, in Dallas County. The fees charged by County for the services listed in Section 2A of this Agreement will be used to offset the City/Town's Program costs for the next Agreement Term. A schedule offees to be charged by County is set out in Exhibit A, attached and incorporated herein by reference for all purposes.

D. County agrees that the level of service provided in the Program for City/Town will not be diminished below the level of service provided to City/Town for the same services in the prior Agreement Term except as indicated in Section 2E of this Agreement. For purposes of Section 2E, level of service is measured by the number of patient visits and number of specimens examined. County will submit to City/Town a monthly statement, which will also include the number of patient visits and number of specimens examined during the preceding month.

E. The possibility exists of reductions in state and federal funding to the Program that could result in curtailment of services if not subsidized at the local level. County will notify City/Town in writing of any amotmt of reduction, and any extent to which services will be curtailed as a result. The notice will also include an amount that City/Town may elect to pay to maintain the original level of services. City/Town will notify County in writing no later than fOUlieen (14) calendar days after the date of City/Town's receipt ofthe notice of funding reduction as to City/Town's decision to pay the requested amount or to accept the curtailment of service. If City/Town elects to pay the requested amount, payment is due no later than forty-five (45) calendar days after the date of the notice of funding reduction.

2 ILAFOR COORDINATED HEALTH SVCS BETW DALLAS COUNTY & CITY/TOWN OF XX-20l2

8

3. BUDGET

A. County agrees to submit to CitylTown by July 31st of each year a proposed budget describing the proposed level of services for the next Agreement Term;

B. For the Term of this Agreement, County agrees to provide the services listed in Section 2 of this Agreement at the level of services and for the amount stated in Exhibit D, which is attached and incorporated herein by reference for all purposes;

C. Payment. City/Town shall pay County the following amount, as stated in Exhibit D, and jlOO Dollars

($ ), which is the agreed upon amount for City/Town's share of the total cost of the Program less federal and state funding.

D. In lieu of paying the actual dollar amount stated in this Agreement, City/Town has the option, to the extent authorized by law, ordinances or policy, of making a request to negotiate for in­kind services that are equal in value to the total amount.

E. This Agreement is contingent upon City/Town's appropriation of funds, or ability to perform in-kind services as described in Section 3D of this Agreement, for the services set forth herein. In the event City/Town fails to appropriate such funds, or provide in"kind services, County shall not incur any obligations under this Agreement.

4. ASSURANCES

A. COlmty shall operate and supervise the Program,

B. Nothing in this Agreement shall be construed to restrict the authority ofCitylTown over its health programs or environmental health programs or to limit the operations or services of those programs.

C. City/Town agrees to provide to County or assist County in procuring adequate facilities to be used for the services under this Agreement. These facilities must have adequate space, waiting areas, heating, air conditioning, lighting, and telephones. None of the costs and maintenance expenses associated with these facilities shall be the responsibility of County and County shall not be liable to City/Town or any third party for the condition of the facilities, including any premises defects.

D. City/Town and County agree that other cities/towns/municipalities may join the Program by entering into an agreement with County that contains the same basic terms and conditions as this Agreement.

E. Each party paying for the performance of governmental functions or services under this Agreement must make those payments from current revenues available to the paying party.

3 ILAFOR COORDINATED HEALTH SVCS BETW DALLAS COUNTY & CITYITOWN OF XX--2012

9

5. FINANCING OF SERVICES

A The health services provided under this Agreement will be financed as follows:

1) CitylT own and COlmty will make available to the Program all appropriate federal and state funds. persounel, and equipment to provide the health services included under this Agreement and will use best efforts to cause these funds and resources to continue to increase.

2) City/Town shall pay to County, or provide in-kind services, its share of budgeted costs that are in excess of the federal and state funding for providing the health services under this Agreement. Budgeted costs shall not exceed those reflected in Exhibits B, C and D for the appropriate Agreement Tenn.

B. County shall bill City/Town each month an amount equal to one-twelfth (1/12) of its share of annual budgeted costs that exceed federal and state funding for the expenses of the preceding month.

C. Any payment not made within thirty (30) calendar days of its due date shall bear interest in accordance with Chapter 2251 of the Texas Government Code.

D. City/Town and County agree that no more than ten percent (10%) of the City/Town's cost of participating in the Program will be used for administration of the Program.

6. TERM

The Tenn of this Agreement shall be effective from October 1, 2012 through September 30, 2013, unless otherwise stated in this Agreement.

7. TERMINATION

A Without Cause: This Agreement may be tenninated in writing, without cause, by either party upon thirty (30) calendar days prior written notice to the other party.

B. With Cause: Either party may tenninate the Agreement immediately, in whole or in part, at its sole discretion, by written notice to the other party, for the following reasons:

1) Lack of, or reduction in, funding or resources;

2) Non-performance;

3) The improper, misuse or inept use of funds or resources directly related to this Agreement;

4) The submission of data, statements and/orreports that is incorrect, incomplete andlor false in any way.

4 ILA FOR COORDINATED HEALTH SVCS BETW DALLAS COUNTY & CITY/TOWN OF XX-2012

1 0

8. RESPONSIBILITY

County and City/Town agree that each shall be responsible for its own negligent acts or omissions or other tortious conduct in the course of performance of this Agreement, without waiving auy governmental immunity available to County or City/Town or their respective officials, officers, employees, or agents under Texas or other law and without waiving any available defenses under Texas or other law. Nothing in this paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to any third persons or entities.

9. INSURANCE

City/Town and County agree that they will, at all times during the Term of this Agreement, maintain in full force and effect insurance or self-insurance to the extent permitted by applicable laws. City/Town and County will be responsible for their respective costs of such insurance, any and all deductible amOlmts in any policy and any denials of coverage made by their respective insurers.

10. ACCESS TO RECORDS RELEVANT TO PROGRAM

City/Town and County agree to provide to the other upon request, copies of the books and records relating to the Program. City/Town and County further agree to give City/Town and County health officials access to all Program activities. Both City/Town and County agree to adhere to all applicable confidentiality provisions, including those relating to Human Immunodeficiency Virus (HIV) and Sexually Transmitted Disease (STD) information, as mandated by federal and State law, as well as by DSHS.

11. NOTICE

Any notice to be given under this Agreement shall be deemed to have been given if reduced to writing and delivered in person by a reputable courier service or mailed by Registered Mail, postage pre-paid, to the pmiy who is to receive such notice, demand or request at the addresses set forth below. Such notice, demand or request shall be deemed to have been given, if by courier, at the time of delivery, or ifby mail, three (3) business days subsequent to the deposit of the notice in the United States mail in accordance herewith. The names and addresses of the parties' hereto to whom notice is to be sent are as follows:

Zachary Thompson, Director Dallas County Health & Human Services 2377 N. Stemmons Freeway, LB 12 Dallas, TX 75207-2710

12. IMMUNITY

CitylTown of Xx

This Agreement is expressly made subject to County's and City/Town's Governmental Immunity, including, without limitation, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state laws. The parties expressly agree that no provision ofthis Agreement is in any way intended to constitute a waiver of any immunities from suit or from Iiahility, or a waiver of any tort limitation, that City/Town or County has by operation of

5 ILA FOR COORDINATED HEALTH SVCS BETW DALLAS COUNTY & CITY/TOWN OF XX-20l2

1 1

law or otherwise. Nothing in this Agreement is intended to benefit any third party beneficiary.

13. COMPLIANCE WITH LAWS AND VENUE

In providing services required by this Agreement, City/Town and County must observe and comply with all licenses, legal certifications, or inspections required for the services, facilities, equipment, or materials, and all applicable federal, State, and local statutes, ordinances, rules, and regulations. Texas law shall govern this Agreement and exclusive venue shall lie in Dallas County, Texas.

14. AMENDMENTS AND CHANGES IN THE LAW

No modification, amendment, novation, renewal or other alteration ofthis Agreement shall be effective unless mutually agreed upon in writing and executed by the parties hereto. Any alteration, addition or deletion to the terms of this Agreement which are required by changes in federal or State law are automatically incorporated herein without written amendment to this Agreement and shall be effective on the date designated by said law.

15. ENTIRE AGREEMENT

This Agreement, including all Exhibits and attachments, constitutes the entire agreement between the parties hereto and supersedes any other agreements concerning the subject matter of this transaction, whether oral or written.

16. BINDING EFFECT

This Agreement and the respective rights and obligations of the parties hereto shall inure to the benefit and be binding upon the successors and assigns of the parties hereto, as well as the parties themselves.

17. GOVERNMENT FUNDED PRO,TECT

If this Agreement is funded in part by either the State of Texas or the federal government, County and City/Town agree to timely comply without additional cost or expense to the other party, unless otherwise specified herein, to any statute, rule, regulation, grant, contract provision or other State or federal law, rule, regulation, or other similar restriction that imposes additional or greater requirements than stated herein and that is directly applicable to the services rendered under the terms of this Agreement.

18. DEFAULT/ CUMULATIVE RIGHTS/ MITIGATION

In the event ofa default by either party, it is not a waiver of default if the non-defaulting party fails to immediately declare a default or delays in taking any action. The rights and remedies provided by this Agreement are cumulative, and either party's use of any right or remedy will not preclude or waive its right to use any other remedy. These rights and remedies are in addition to any other rights the parties may have by law, statute, ordinance or otherwise. Both patties have a duty to mitigate damages.

6 ILA FOR COORDINATED HEALTH SVCS BETW DALLAS COUNTY & CITY/TOWN OF XX~20I2

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19. FISCAL FUNDING CLAUSE

Notwithstanding any provisions contained herein, the obligations of COlmty and City/Town nnder this Agreement are expressly contingent npon the availability of funding for each item and obligation contained herein for the Term of the Agreement and any extensions thereto. City(rown and County shall have no right of action against the other party in the event the other party is unable to fulfill its obligations under this Agreement as a result oflaek of sufficient funding for any item or obligation from any source utilized to nmd this Agreement or failure to budget or authorize funding for this Agreement during the cnrrent or future Agreement Terms. In the event that County or City/Town is nnable to fulfill its obligations under this Agreement as a result of lack of sufficient funding, or if funds become unavailable, each party, at its sale discretion, may provide funds from a separate source or may terminate this Agreement by written notice to the other party at the earliest possible time.

20. COUNTERPARTS, NUMBER, GENDER AND HEADINGS

This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Words of any gender used in this Agreement shall be held and construed to include any other gender. Any words in the singular shall include the plural and vice versa, unless the context clearly requires otherwise. Headings herein are for the convenience of reference only and shall not be considered in any interpretation of this Agreement.

21. PREVENTION OF FRAUD AND ABUSE

City/Town and County shall establish, maintain and utilize internal management procedures sufficient to provide for the proper, effective management of all activities funded under this Agreement. Any known or suspected incident of fraud or program abuse involving County or City/Town's employees or agents shall be reported immediately for appropriate action. Moreover, City/Town and County warrant to be not listed on a local, county, State or federal consolidated list of debarred, suspended and ineligible contractors and grantees. City/Town and County agree that every person who, as part of their employment, receives, disburses, handles or has access to funds collected pursuant to this Agreement does not participate in accounting or operating nmctions that would permit them to conceal accounting records and the misuse of said funds. Each pmiy shall, upon notice by the other party, renmd their respective expenditures that are contrary to this Agreement.

22. AGENCY / INDEPENDENT CONTRACTOR

County and City/Town agree that the terms and conditions of this Agreement do not constitute the creation of a separate legal entity or the creation of legal responsibilities of either party other than under the terms of this Agreement. County a11d City/Town are and shall be acting as independent contractors under this Agreement; accordingly, nothing contained in this Agreement shall be construed as establishing a master/servant, employer/employee, partnership, joint venture, or joint enterprise relationship between County and City/Town. City/Town and County are responsible for their own acts, forbearance, negligence and deeds, and for those oftheir respective officials, agents or employees in conjunction with the performance of work covered under this Agreement.

7 ILA FOR COORDINATED HEALTH SVCS BETW DALLAS COUNTY & CITY/TOWN OF XX-2012

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23. SEVERABILITY

If any provision of this Agreement is construed to be illegal or invalid, this will not affect the legality or validity of any ofthe other provisions in this Agreement. The illegal or invalid provision will be deemed stricken and deleted, bnt all other provisions shall continue and be given effect as if the illegal or invalid provisions had never been incorporated.

24. SIGNATORY WARRANTY

Each person signing and executing this Agreement does hereby warrant and represent that such person has been duly authorized to execute this Agreement on behalf of City/Town or County, as the case may be.

DALLAS COUNTY:

By: Clay Lewis Jenkins Dallas County Judge

DATE: ______________ __

Recommended:

By: Zachary Thompson Director, DCHHS

Approved as to Form*: CRAIG WATKJNS

DIST AyrO~~ .•.. , ,,,,,:tv--1i, j - . ~.~~</ ,

Assistant Distric

CITY/TOWN OF XX:

By: City/Town Manager/Mayor

Attested:

By: City/Town Secretary

Approved as to Form:

By: City/Town Attorney

*By law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document onbehalf of other parties. Our review of this document was conducted solely from the legal perspective of our client Our approval of this document was offered solely for the benefit of our client Other parties should not rely on this approval, and should seek review and approval by their own respective attorney(s).

8 ILA FOR COORDINATED HEALTH SVCS BETW DALLAS COUNTY & CITY/TOWN OF XX~20I2

1 4 EXHIBIT A

FY 2013 FEE SCHEDULE

SEXUALLY TRANSMITTED

Treatment Blood Drawing Cryotherapy Chemical Lesion Reduction Medical Records Copies

TUBERCULOSIS

TB Testing-Levell (Office Visit) TB Testing-Levell! (QuantiFeron) Chest X-Ray Copies

LABORATORY

Wet Prep Gram Stain GC Culture RPR GEN Probe GC Screen GEN Probe CT Screen HIV Test HIV Test - Rapid Salmonella/Shigella TB Culture & Concentration TB Identification TB Susceptibility TB Acid Fast Stain

NURSING SERVICE

Hepatitis A Havrix* Hepatitis B Vaccine* Twinrix Rabies (PE) IPV Pneumococca!* Adacel (Pertusis) HIB Japanese Encephalitis Meningococcal (Menomune) Typhoid (Polysaccharide) Typhoid (Oral) Varivax* Yellow Fever Vaccine Boostrix Vaccine Influenza Vaccine* MMR' Rabies Administrative Feel Serves State Vaccine Foreign Trave! Office Visit Fee

ENVIRONMENTAL HEALTH

Septic Tank Inspection

Septic Tank Re-inspection

Food Establishment Inspection Half-Way Houses & Boarding Homes, Residential Mosquito Spraying for Non-

$20 - $45 (Sliding Scale) $5 $15 $45 $5 each

$30 $50 $5

$6 each $6 each $14 each $11 each $47 each $47 each $15 each $20 each $16 each $25 each $15 each $31 each $ 8 each

$50/lnjection $55/lnjection $65/lnjection $220/lnjection $45l1njection $85/lnjection $55/injection $45/injection $120/lnjection $135l1njection $65/lnjection $50/box $110/lnjection $105l1njection $50llnjection $20/lnjection $75/lnjection

$25 $25

$310/CommerciaI/Business $260/Residential $35/Residential $85/Commercial $150/yr.lestablishment $75/plus $25 for each additional unit on site

contracting cities $185/ per hour Water Sample $50 Mosquito Testing $35 Food Mgr. Cert Program $1 OO/per person Food Mgr. Cert. Retesting $50/per person Note: 1) # Indicates $10 charge for State fee

CRIMINAL TESTING

Blood Draws Buccal Swabs

Comprehensive TB Testing & Evaluation (lncl. Chest X-ray)

MTD Testing for TB Pregnancy Test Urinalysis Dark Field Chancroid Culture Herpes Culture Herpes Type 1 & 2 Serology Group A Strep Urine Screen: Neisseria Gonorrhoeae Chlamydia Trachomatis lead Screen Staphylococcus/Aureus Culture

TO' Meningococcal (MCV4)* Zostavax (Shingles)' Gardasil (HPVY

Communicable Disease Program: Hepatitis C Screening

ImmunizaUonNFC Program: DPT,DT,Hib, Well Baby Diabetic Testing

Records: Immunization Record Foreign Travel Yellow Card

$38 $38

$80

$40/ each $20 each $15 each $16 each $10 each $38 each $50 each $14 each

$47 each $47 each $10 each $17 each

$40/lnjection $125/lnjection $215.00/1 njection $175.00Ilnjection

$35lTest

$5/Per child $5Msit $5/Test

$5 each $5 each

'Note: Vaccines marked with an asterisks are part of the Adult Safety

Net Program (ASNP). Clients eligible to receive services through

the ASNP will be charged a fee of $10/shot

Day Care Center Inspections Temporary Food Permit Funeral Home Inspection FHA, VA, Conventional loans

Annual Group Home Inspection Food Handler Class SUb-division Plat Approval

Animal Control/Quarantine Animal Control/Vicious Animal Food Manager Re~certificatjon W/Multiple Test Sites

$2/per authorized child $75/plus $10 per day $200 $125/Licensed $150/Unlicensed $50 $15/per person $200/Residential $150/Commercial $7/per day $12/per day $50/Test

Revised J an.!20 12

1 5

January, 2011 thru December, 2011

Municipality Tuberculosis

Addison 202 Balch Springs 557

Carrollton 1178 Cedar Hill 965

Cockrell Hill 208 Coppell 291

Dallas 37204 Desoto 1270

Duncanville 758 Farmers Branch 347

Garland 4984 Glenn Heights 98 Grand Prairie 1539

Highland Park 0 Hutchins 40

Irving 4996 Lancaster 348 Mesquite 1648

Richardson 878 Rowlett 558 Sachse 56

Seagoville 557 Sunnyvale 10

University Park 0 Wilmer 27

Out of County 2042

Total 60761

March 19,2012

Sexually Transmitted

Diseases

63 164 289 311

0 26

14535 398 323

94 962

78 513

0 52

1157 492 870 212 49 10 86 10 0

35 2075

22804

Laboratory

258 1113 2497 429

6 91

71653 636

1594 716

8447 177

2476 0

265 7329 1007 3581 1232 336

83 486

1 0

277 182966

287656

EXHIBIT B

Communicable Disease

218 205 638 257 46

321 42323

27Q 498 163 778 62

1131 79 16

1744 775

1329 734 123 123 138 46 36 11

9403

61467

1 6

DALLAS COUNTY HEALTH & HUMAN SERVICES EXHIBIT C

FY'13

Public Communicable TB STD Health Disease FY'10

Municipality Clinic Clinic Lab Control Contract Total

Addison 3,403 4,076 1,835 2,767 2,500 Balch Springs 11,055 13,985 5,695 1,990 9,377 Carrollton 21,608 16,304 12,167 4,320 23,823 Cedar Hill 15,566 27,337 2,216 2,515 2,49B Cockrell Hill 5,277 ° 90 281 2,301 Coppell 8,495 2,741 321 2,574 3,131 Dallas 912,235 1,019,755 388,038 337,206 1,754,252 Desoto 11,477 32,326 2,873 4,083 17,620 Duncanville 20,210 17,709 5,294 3,721 11,273 Farmers Branch 7,836 4,357 4,592 2,552 6,856 Garland 144,265 61,561 46,173 8,714 80,156 Glenn Heights 2,929 5,200 837 252 574 Grand Prairie 56,777 38,440 16,679 10,815 38,854 Highland Park ° 70 ° 459 132 Hutchins 1,609 2,670 1,033 518 3,149 Irving 12~,472 76,178 40,207 12,627 81,906 Lancaster 13,904 39,494 6,116 4,771 12,106 Mesquite 51,026 54,955 19,572 10,186 31,608 Richardson 13,904 14,687 6,793 28,502 23,756 Rowlett 18,811 4,498 1,960 2,685 4,925 Sachse 5,725 773 256 829 362 Seagoville 3,984 5,271 2,637 621 6,440 Sunnyvale 528 141 10 318 99 University Park 79 ° ° 1,050 48 Wilmer 1,583 4,919 2,818 74 2,597 Out of County 33,085 128,954 819,025 50,502 77,142

$1,487,844 $1,576,401 $1,387,238 $494,934 $2,197,485

March 19, 2012

MUNICIPALITIES

ADDISON

BALCH SPRINGS

CARROLLTON

CEDAR HILL

COCKRELL HILL

COPPELL • DALLAS • DESOTO

* DUNCANVILLE

FARMERS BRANCH

* GARLAND

GLENN HEIGHTS

GRAND PRAIRIE

HIGHLAND PARK

HUTCHINS

IRVING

LANCASTER

* MESQUITE • RICHARDSON

* ROWLETT

SACHSE • SEAGOVILLE

SUNNYVALE

UNIVERSITY PARK

* WILMER

* UNINCORPORATED

TOTAL

*NON-CONTRACTING CITIES March 19,2012

1 7

EXHIBIT D

FY'13 CONTRACT COSTS

CONTRACT COST

$2,500

$9,377

$23,823

$2,498

$2,301

$3,131

$1,754,252

$17,620

$11,273

$6,856

$80,156

$574

$38,854

$132

$3,149

$81,906

$12,106

$31,608

$23,756

$4,925

$362

$6,440

$99

$48

$2,597

$77,142

$2,197,485

OF

TO:

FROM:

DATE:

18 DALLAS COUNTY

DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION

ZACHARY THOMPSON, M.A. DIRECTOR

COMMISSIONERS COURT

ZACHARY THOMPSON, DIRECTOR

JUNE 13,2012

!-.

~ \

c1'

-c -;:l1Z.

r::: ~

SUBJECT: 2012 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP) CONTRACT AMENDMENT

BACKGROUND The Texas Department of Housing and Community Affairs has notified the Dallas County Health and Human Services of Amendment Number 1 to the FY 2012 Comprehensive Energy Assistance Program (CEAP) Contract, No. 58120001335. Amendment Number 1 provides additional funds in the amountof$3,935,079. The Contract remains effective january 1, 2012 to December 31, 2012, and the amended total budget amount is $11,746,136.

FINANCIAL IMPACT Of the total funding, $734,058 is available for administration, $587,594 for Assurance 16 activities, and $10,423,284 for direct client services including support services. There is no financial impact to Dallas County.

OPERATIONAL IMPACT There is no operational impact to Dallas County from this contract. Administrative funds earned through the program may be utilized to purchase special equipment and vehicles as needed to further objectives of the program.

LEGAL IMPACT There is no legal impactto Dallas County. TDHCA will execute the 2012 CEAP contract amendment electronically.

STRATEGIC PLAN COMPLIANCE Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a heolthy community. The Comprehensive Energy Assistance Program offers utility assistance and emergency reHefto assist those who are most vulnerable to the high cost of home heating and cooling.

RECOMMENDATION It is recommended that the Commissioners Court approve Amendment Number 1 to the FY 2012 Comprehensive Energy Assistance Program (CEAP) Contract No. 58120001335, in the amountof$3,93S,079,for a revised budget amount of $11,746,136, as attached, and authorize the County judge to electronically sign the Contract Amendment on behalf of Dallas County. -" ,"

:;? L/ -:;:7" ( " RECOMMENDED BY: ,7 ~P"",-~? /~?~ .,;5 "'.'-'

// Zachary.·thompsol1, Director

Attachment c: Darry! Martin, Court Administrator

Virginia Porter, County Auditor

-2377 N Stemmons Freeway, Suite 600, Dallas Texas 75207-2710

(214) 819-2100 $ Fax (214) 819-6022 @ dallascounty.org

SECTION !.

1 9

TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CONTRACT NO. 58120001335 FOR THE

COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP)

(CFDA # 93.568) AMENDMENT NUMBER: I

This Amendment Number I to CEAP Contract Ncd8120001335 is made by and between the Texas Department of Housing and Community Affairs, a public· and official agency of the State of Texas (hereinafter the "Department") and Dallas County Department of ]-1e:-l!th ilnd Human S~:rvices , a political subdivision of the State of Texas (the "Subrecipient"), (hereinafter, collectively the "Parties").

SECTION 2.

Subrecipient and Department executed that certain CEAP Contract No. 5g 120001335 ("Contract") to be effective on ,

SECTION 3.

Undcr the authority described in Section 8 of the: Contract and for valuable consideration, the receipt and sufficiency which are hereby acknowledged, the Parties hereby agree to [further] amend the Contract in the manner provided herein below:

1. Exhibit A, BUDGET, to the Contract is amended by replacing in its entirety with the amended Exhibit A, BUDGET, attach hereto (consisting of two (2) pages).

SECTION 4.

The Parties hereto agree that ail other terms of the Contract shall be and remain in full force and effect as therein set forth and shan continue to govern except to the extent that said tlerms conflict with the tenns of this First Amendment. In the event this First Amendment and the terms of the Contract [as amended by the First Amendment'] are in conflict, this First Amendment shall govern, unless it would make the Contract void by law.

SECTIONS.

Each capitalized term not expressly deflned herein shall have the meaning given to such term in the Contract.

SECTION 6.

This Firs1 Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same counterpart.

SECTION 7.

If any of the Parties returns this copy by facsimile machine .or electronic transmission, the signing party intends the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature.

SECTIONS.

By signing this F"irsl Amendment, the Parties expressly unocrstand and agree [hat i1S teons shall become a part of the Contract as jf it \-vere set forth word for word therein.

Page 10f4

20

SECTION 9.

This First Amendment shall be binding upon the Parties hereto and their respective successors and assigns.

SECTION 10.

This first Amendment is executed to be effective on the date of execution by the authorized representative for the Department.

AGREED TO AND EXECUTED BY,

nallns COHn!.y DeparUnent of !-fenlth rind HUlll<\11 Services

a political subdivision of tile State of Texas

By:

Title:

TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS a public and official agency ofthc State of Texas

By:

Title: Its duly authorized officer or representative

Page 2 of4

21

TEXAS DEPARTMENT OF HOUSING AND CO~IMliNITY AFFAiRS

CONTRACT NO. 58120001335 FOR THE FY 2012

COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP) (CFDA # 93.568)

EXHIBIT A BUDGET Dai1as C(}lJllty Department ,)fHenlth and i-luman Service", a political subdivision of the State of Texas

DEPARTMENT FINANCIAL ORLIGA TIONS

$11,746,136.0() CRAI' FUNDS CURRENTLY AVAILABLE

$ 1,200.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY A V AlLABLE

.!!!.Il.lGET FOR AYAIIABLE AlLOCATIONS .

BUDGET CA mGORY FUNDS %

Adnlinistratlon $ 734,058.00 ,

Assurance J 6 $ 587,594.00 ,

Direct Services $ 10,423,284.00 ,

TOTAL CEAP BUDGET $ I L744,936.00 ,

BUDGET CATEGORY FUNDS %

Household Crisis $ 3,300,707,QO 31.67

Co-paymcnl $ 3.300,707.00 31.67

Elderly am! Dis:;lbled $ 3,.100,706.00 31.67

Din:<ct Service Support $ 52 I. I 64.0() 5.00

TOTAL DIRECT SERVICES $ 10,423,284.00 100.00

Subrecipient's service area consists ofthe following Texas counties:

DALLAS

Page 3 of4

22

Administrative costs, salaries, fringe benefits, non-training travel, equipment, supplies, audit and office space are limited to 6.00% of the contract expenditures, excluding Training/TraveJ costs.

Assurance 16 Activities costs are limited to 5.00% of the contract expenditures excluding Training and Travel costs. Direct Services Support costs are limited to 5.00% aftotal Direct Services expenditures.

Expenditures for Elderly/Disabled must be at least 10% of Direct Service Dollars expended. Household Crisis and Co-Payment Percentage will be established by Subrecipient Direct Services Support (may not exceed 5% of Direct Services dollars expended).

Department's prior written approval for purchase or lease of equipment with an acquisition cost of $5,000 and over is required. Approval of this budget does not constitute prior approval for such purchases ..

Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent improvement of any building or facility.

Subrecipient is limited to only one budget revision request during the first 6 months of the Contract Period. A second and final budget revision must be received by the Department on or before November 16~ 2012.

Subrecipient tennination. funds.

shaH provide outreach services under all components in this category. Failure to do so may result in contract Subrecipient must document outreach, whether the outreach is conducted with "Direct Service Support" funds or other

Page 4 of 4

June I, 2012

To:

From:

Subject:

23

Dallas County Commissioners Court Ryan Brown, Budget Director Stan Victrum MIS Director John F. Warren, County Clerk

County Clerk: Probate Digital Coulis Project

Background of Issue

12JUN-4 PH 3:01

With the implementation of the new case management system, Odyssey, the County Clerks office is now able to begin the process of implementing our imaging project. As you are aware, Dallas County chose Odyssey with the intent to eventually migrate to a paperless or paper-less environment. County Court staff over the years has spent countless hours looking for case flIes that had been either incorrectly filed or were being used by other staff or the judge to which the case was assigned. Additionally. pleadings that are filed the day before a trial or hearing will not make it into the courts case file before that time. It is always nccessary to provide the Court with a courtesy copy. Eventually the original and copy find its way into the file, thus increasing the size of the file and the amount of space it takes on the shelf.

The purpose of this briefing is to present to Commissioners Court information regarding the County Clerk's recommendations for equipment and associated costs to begin the implementation process for this imaging project.

Impact on Operation

Now that the County Clerk's office has completed several critical projects the County Clerk is now prepared to begin the initial phase of the probate courts imaging project by purchasing the necessary hardware and equipment. The hardware requirements are included as A TT ACHMENT A.

The benefits of implementing an imaging process for the courts are (1) it will reduce the amount of paper being used in making copies thus reducing paper cost, (2) reduce the amount of space required to store case files, (3) eliminate or reduce the amount of time spent searching for tiles and (4) eliminate or reduce the number of ease tiles that are lost or misfiled. Further, as part of the improvement in our operational processes, having the document images available on public access will encourage more attorneys to file documents via e-Filing through Texas OnLine. This will greatly reduce the amount of traffic to our offices. However, the ultimate goal is to eventually become a paperless environment.

24

Financial Impact

The cost for hardware is approximately $35,000.00, which includes (10 Canon scanners, 15 Zebra Label Printers, 2 SCSI Cards + I cable) and 8 HP TouchSmart computers as shown in ATTACHMENT A.

The County Clerk recommends that the purchase of the equipment and any software for this project be funded through the County Clerk's Court Technology Fund.

Strategic Plan

The implementation of the County Clerks office imaging project is consistent with Dallas County Strategic Plan: Vision 1.4 Dallas County provides mission critical programs and services to its stakeholders by implementing standards of operations, innovation and technology. The net result of this project is that it will allow the County Clerk's offlce to be more effleient with regards to Records Management and safekeeping.

Recommendation

The County Clerk recommends implementation of the imaging project for the probate courts proceed as requested. This project will greatly improve the service this office provides to the legal community as well as create efficiencies in the County Clerk's office.

Recommended by:

2

25

ATT ACHMENT A Scanner/PC Hardware Purchase

1"·----'

-=B~~~ I Quantit~ Com~onent Description I

I Dallas Cou~ty Dallas Count~

Canon DR-M160 Scanner (Mid-range) $ 9,000 00 I ,9 @$1,000ea

1 @ $4,600 Canon 7550 Scanner (Hiqh Volume) for Probate $ 4,600 00 I

2 @ $450,00 ea SCSI Card PCI-X $ 900,00 ,

,1",@,$6500 - Tripp Lite 1 ° External S_CSI Cable $ 65,00

15 @ $500,00 ea Zebra GK42t-Label Printers $ 7,500 HP TouchSmart 9300 Elite Computers 23"

, 8 @ $1,500,00 17 Processors (7 Core Processor) 8 GB memory I

I + 1 TB hard drive $ 12,000,00 I

r I~

3

28

DALLAS COUNTY UNTY HUMAN RESOURCES/CIVIL SERVICE ('

12 JUN - 6 PH 2: 16 Date: June 1,2012

To: Members of the Commissioners Conrt

From: Mattye Mauldin Taylor, Ph.D., Director

Subject: COBRA/Retiree Direct Billing Administration (Amendments #4), between PayFlex Systems USA, Inc. and the County of Dallas

Background

On May 23, 2012 the PEBC Board met and approved Amendment #4, which affects only Certificates of Creditable Coverage (COC) required under current HIPAA guidelines. Pay Flex automatically mails a Certificate of Credible Coverage (COC) to all members whose health insurance coverage ends due to a Qualifying Event (i.e. employment term, retirement, etc.)

Attached is Amendment #4 to the Pay Flex Administrative Services Agreement for COBRA/Direct Billing Administration. Pay Flex will automatically mail the applicable COC for insurance coverage prior to June 30, 2012. However, beginning July 1,2012, United Healthcare will responsible for mailing all applicable Certificate of Credible Coverage - at no additional costs.

Impact on Operations Approval of this request supports the Dallas County Employec Benefits Program.

Strategic Plan Compliance This recommendation supports Strategic Vision 1.3: "Dallas County provides sound, financially responsible, and accountable governance.

Financial Impact Funding for the employer share of plan related benefits and fees were approved during the regular budget process. Payment of all premiums, fees, and medical claims will be jXocessed from the Employee Benefits Program/Trust.

Legal Review The Agreements have been reviewed by legal counsel for PEBC and the Civil Section of the District Attorney's office.

Recommendation The Human Resources/Civil Service Department recommends the Commissioners COUlt approve the Amendment # 4 to the Direct Billing Administration, between PayFlex Systems USA, Inc. and the County of Dallas, effective June 1, 2012, and authorize the County Judge to sign the Amendments 1/1' be

j/r " .

:::~,~:,::I":::'A ",d """"k~'~: "'T"~'. ":D -- ? 509 Main Street Records Building

Dallas, Texas Equal Opportunity Employer

K:IBrJ8fings 2012\PEBC 2012 Pay Flex cobra_retiree direct billing and Fexlble Berre(;! Plan Admin Service Agreement Arnendrnenl #11 0605201.doc

214.6537638

29

Amendment #4 to the

Administrative Services Agreement for COBRA/Retiree Direct Billing ADMINISTRA nON

between PayFlex Systems USA, Inc. and

The County of Dallas

WHEREAS. PayFlex Systems USA, Inc. ("PFS") and the County of Dallas ("Plan Sponsor") entered into an Administrative Services Agreement for COBRA/Retiree Direct Billing Administration effective Janumy I, 2006 (the "Agreement") to provide certain administrative services to assist Plan Sponsor in complying with the requirements of the Consolidated Omnibus Budget Reconciliation Act of 1985 as modified by the Tax Refonn Act of 1986 and as subsequently modified or amended ("COBRA"); the Health Insurance Portability and Accountability Act of 1996 ("HIPAA") portability provision as it relates to the HIPAA Certificate (certification of coverage requirements), as subsequently modified or amended; and retiree billing administration; and

WHEREAS, Plan Sponsor requests PayFlex provide services in connection with the HIPAA Certificate (certification of coverage requirements) to those qualifYing events or coverage expirations that occur June 30,2012 and before, or upon request of the Benefit Administrator; and

WHEREAS, the parties desire to amend the Agreement effective June I, 2012;

NOW THEREFORE, the Agreement is amended as follows:

I. Section 1.2.b.3 is deleted in its entirety and replaced with: For qualifying events occurring June 30,2012 or before, or upon request of Benefit Administrator, PFS shall include a HIPAA Certificate of Creditable Coverage with a qualifYing event.

2. Section 1.2.f.I, last sentence is deleted in its entirety and replaced with: For COBRA coverage expiration dates of June 30, 2012 or before, or upon request of Benefit Administrator, PFS will include a HIPAA Certificate of Creditable Coverage with the Notice of Early Tennination of COBRA continuation coverage, subject to the plan on which the COBRA palticipant is enrolled.

3. Section 1.2.f.3 is deleted in its entirety and replaced with: In the event a HIPAA Certificate of Creditable Coverage is required, for COBRA coverage expiration dates of June 30, 2012 or before, or upon request of Benefit Administrator, PFS will send the CeItificate within a reasonable time after coverage ceases and not later than 30 days following the expiration of the maximum period for COBRA continuation coverage, subject to the plan on which the COBRA participant is enrolled.

4. Section I.3.c is deleted in its entirety and replaced with: For retiree coverage expiration dates of June 30, 2012 or before, or upon request by Benefit Administrator, PFS will send a HIPAA Certificate of Creditable Coverage to retiree participants within a reasonable time after coverage ceases, and not later than 30 days following notification, subject to the plan in which the retiree participant is enrolled.

Except as set fOlih herein, all terms of the Agreement and its Exhibits remain unchanged and in full force and effect.

Page I of2

30

EXECUTED this ~~_ day of ___ ~ ___ , 2012.

Plan Sponsor: The County of Dallas Pay Flex Systems USA, Inc.

By: ~~~~~~_~~~ __ By: --------------Name: Clay Jenkins Name: S. Robert Butler

Title: County Judge Title: President

Approved as to form:

By: Dallas County District Attorney's Office

Page 2 of2

Date:

To:

Through:

From:

Subject:

3 1

June 5, 2012

Commissioners Court

Stanley Victrum, Chief Information Offjcer~" Richard Ballard, Assistant Chief - Applications Development

Rational for Submitting Briefing and Court Order in the Same Day: Personal Services Contract Keff Johnson - Delta Dallas

This briefing and court order are submitted on the same day because Keff Johnson has the necessary leadership, management and technical skills which make him a solid match to the requirements for the position. He has interviewed for other assignments and it is crucial that Dallas County extend a contract to Keff Johnson before he accepts another one.

509 Main St., -6th fir. Dallas, Texas' 75202 Work (214) 653-6649

.

Stanley. Victrum@dallascQunty.org Fax (214) 653-6327

32

DALLAS COUNTY OFFICE OF INFORMATION TECHNOLOGY

Date: June 12,2012

To: Commissioners Court

Through: Stanley Victrum, Chief Infonnation Officer

From: Richard Ballard, Assistant IT Chief - Applications Support & Development

Subject: Software Support Manager - Delta Dallas Personal Services Contract for Keff Johnson

BACKGROUND The Commissioners Court is aware of the acute staffing needs of the Application Support teams within the Office of Information Technology. The Court has given approval to bypass the 90-day hiring freeze and hire these positions as quickly as possible. This briefing is to recommend that the Court approve one (1) Personal Services Contract through Delta Dallas for one (1) Software Support Manager.

The tasks of the Software Support Manager will be as follows:

• Assists the Assistant Chief of Application Support and Development in managing complex phases of applications systems analysis;

• Manages software support staff to: Troubleshoot and resolve teclmical problems;

• Research, report and correct quality assurance issues;

• Coordinate county and vendor resources to ensure project completion within budget;

• Monitors the development and modification of software, maintenance of databases, and installation of new computer hardware and software;

• Performs other duties as assigned.

509 Main 5t., 6th Floor, Dallas, Texas 75202 Work (214) 653-7339

Stanley Victrum, CIO Fax (214) 653-6327

33

IMPACT ON OPERATIONS KetI Johnson will work initially on a contractual basis, and will be eligible to compete for full-time regular employment with Dallas County. He will be providing needed support to the County's production computing environment.

FINANCIAL IMPACT The hourly rate of $83.00 will result in a total cost for the contract not to exceed $39,840.00. Funds are available in the Major Technology Unallocated Reserves.

LEGAL IMP ACT The County Judge is required to sign the contract after approval by the Commissioners Court. The contract has been sent to the District Attorney's Office, Civil Division for review.

M/WBE N/A

STRATEGIC PLAN COMPLIANCE The resources provided by the Personal Services Contract will improve the customer experience by implementing standards of operation, ilmovation and teclmology.

RECOMMENDATION It is recommended that the Dallas County Commissioners Court authorize the County Judge to sign the Delta Dallas contract for Keff Johnson and to authorize the Office of Information Technology to proceed with the establishment of the Personal Services Contract.

Rec~ended by:

(~<)J~ ~

anley Victrum, CIO

34

'IJ DALLAS COUNTY IT;'!, :~s;:c), JY i-"'-,:;r:;f-'~'''-{' _;i_;~,,:·:;-/l_: t

OFFICE OF INFORMATION TECHNOLOGY 12 JUN -6 PH 2: 42

June12,2012

To:

Through:

From:

Subject:

Commissioners Court

Stanley Victrum, CIO

Rodney Christian, Assistant Chief, IT Operations

Proposed Hardware Refresh to Support the E-Business Suite Upgrade from Oracle ni to Oracle 12.1

BACKGROUND Dallas County has used the Oracle E-Business Suite of products for more than a decade.

Currently the County is running Oracle version 11.5.10.2 and uses the following modules: General Ledger, Payables, Purchasing, iProcurement, iSupplier, Projects (Costing, Billing), AIR, Payroll, HR, OAB, ESS, iRecruitment, Assets.

The Office ofInformation Technology, along with the Finance and Administration User Community, plan to upgrade to version Oracle 12 over the next 16 months.

Oracle Hardware: The primary Oracle E-Business applications are processed on a number ofIBM servers. Although still supported by IBM, the servers are between 7 and 10 years old and are moving toward the end of their useful life. Furthermore, there is insufficient processing capacity to support an ongoing "live" proeessing environment, a conversion effort and failover on the same servers.

Proposal: The Office of Information Technology proposes refreshing the hardware platform used for the Oracle environment. This will provide the foundation for starting the Oracle 12 upgrade with minimal disruptions to the current production environment.

This proposal also includes a Disaster Recovery environment with high-availability features to minimize the impact of any site outage or hardware failure.

35

IMPACT ON OPERATIONS Operations will ultimately benefit by the improved performance of new hardware purchased for the upgrade.

Additionally, having a new environment for the conversion process will minimize impact on the current production system during conversion and provide and excellent testing and training platform for the new environment.

FINANCIAL IMPACT The estimated one-time cost for this request is $366,078.74 and includes maintenance and support costs for the first three years. Maintenance and support costs for years 4 and following will be addressed as part of the Office of Information Technology budget.

Funding: Funding for this request will be provided from Major Technology Fund, Unallocated Reserves.

STRATEGIC PIAN COMPLIANCE The approval, purchase and implementation of the requested hardware and room modifications is consistent with Strategy 1.4 of the County's strategic plan: Improve the Customer Experience by implementing Standards of Operation, Innovation and Technology.

RECOMMENDATION The Office of Information Technology recommends that Commissioners Court approve the proposed purchase of new server hardware, software and installation services from IBM, needed to support the upgrade of the County's E-Business Suite from Oracle Iii to Oracle 12.1 at an estimated cost of $366,078.74. Funding for this request is available from the Major Technology Fund, Unallocated Reserves. The requested hardware, software and services are available off of state contracts DIR-SDD-953.

36

IBM Oracle/Sun

-- -- --Contract DIR US Communities

---

I Initial Costs $366,078.74 I $379,407.91 I

I $316,078.74 HW / SW I $335,798.31 HW / sw I ,

$ 43,609.60 Services I I ,

$ 50,000.00 Services

I , I

I Maintenance Yrs 2 - 5 $28,631 1$166,548 I

I Co,"ty iot"",, h'H"" I Historical Experience County e-business suite

has been on IBM on Oracle / Sun for 8

, hardware for 14 years. I years; is in the process of

I being migrated to a Dell

I-/ Linux solution. (80%

1 complete) ___ _

I No knowledge base I Knowledge 'I' Existing knowledge base , , , with current staff

f-I c-o-n-v-e-r-s-io-n------+I-N-o-n-e--------j--c-o-n~-e-rs-i~n fro':;'-A-IX-to---j

Sun. Interface

modifications. Cost and

time.

OS AIX, Redhat Linux, SUSE Solaris

Linux

-------------+---------------r-- --------Oracle licensing Similar to current costs. Lower licensing to core

ratio.

Production Ora WEB/Form

Test Ora Grid 1 Control

Production iRecrultment

Test Ora FIN

P4-P630 X 2

P4-P6S0 X 2

Current Environment

Production Ora FAMIS

Test

Test

Test

Test

Test

NIM

AIXlAB

Records Building

P4-P61S X 8

Production Ora FIN

DR Not Used

PS 55A X 2

These will be repurposed III the new environment

(;) ---.j

Production Server

Test / Development Server wi local Prod Image for hardware redundancy

Proposed Environment

New Power 7 Servers x 3

Colocation Site Disaster Recovery Site

Disaster Recovery Server

P5 55A Servers x 2 Repurposed

NIM

AIXlAB

(;.) ():)

39

DALLAS COUNTY D ")'~' ,

COMMISSIONERS COURT .,' \0' 58 DEPARTMENT OF PLANNING & DEVELOR01~6 ~\fl .

June 5, 2012

TO: Commissioners Court

FROM: Rick Loessberg, Director of Planning & Development I«--SUBJECT: Creating a County Transportation Reinvestment Zone/TIF District for

Loop 9

BACKGROUND

Dallas County has been working with TxDOT to help identify and secure sources of funding for the construction of Loop 9. On April 3, the Commissioners Comt was briefed on a proposal to create a transportation reinvestment zone/TIF district that would help provide funding for Loop 9 and instructed staff to begin developing the preliminary framework for such a zone/district.

Staff has since worked with Stein Planning to develop the district's proposed boundaries and its preliminary financial plan. So that the Commissioners Court can now determine whether to proceed with the actual creation of the zone/district, the following information has been prepared.

PROPOSED DALLAS COUNTY LOOP 9 REINVESTMENT ZONE

Because it is not clear whether the statute that governs the authorization of county transportation zones (Section 222.107 of the Transportation Code) allows a county to provide an amount of increment to the zone that is less than the total amount that is generated and to determine how and when the zone should be terminated, it is proposed that the County instead utilize Chapter 311 of the Tax Code to create a TlF district. Both transportation zones and TlF districts utilize the same type of increment-capturing mechanism, and the enabling statutes for both also utilize the same terminology. In fact, it is interesting to note that the TIF statute does not actually use the term "TlF district;" it instead uses the same "reinvestment zone" term as the transportation zone statute.

As shown in the attached map, the proposed County zone would generally extend from U.S. 67 to 1-45, have a width of about %-mile, and roughly include the area south of Mt. Lebanon Road-Bear Creek Road to the Dallas-Ellis county-line. It would also include 1-45 and its service roads from the Dallas-Ellis county-line to 1-20.

411 Elm Street, 3ed Floor, Room 313 Dallas County Adm',n',stration Building

Dallas, Texas 75202-3301 email: rloessberg@dallascounty,org

Telephone: (214) 653-7601 Fax: (214) 653-6517

40

The zone would immediately go into effect upon its creation and would tenninate on December 31, 2037, if not before at the determination of the County or in association with the satisfaction of some of the terms outlined below.

The sole purpose of the zone will be to provide funding for the development and construction of Loop 9 and to support 1-45. It will not be authorized to provide assistance for other forms of infrastructure or for other transportation projects.

According to TxDOT, it is thought that the right-of-way acquisition for the portion of Loop 9 that is located within this zone could possibly begin in 2016 and take three years to complete. Construction could then begin in 2019 and would also take three years to fully complete; however, sections of the new road could be opened as they are finished.

Based on this schedule, it is proposed that the County begin providing 25% of its increment when the first construction contract for the project is awarded or in 2018, whichever occurs first, and that it continue to do so for either twenty years or until the County's total increment contribution reaches $6 million (which is what is projected to be generated by 2037), again whichever occurs first.

It is anticipated that no other local taxing entity will be asked to financially participate in the zone.

State law requires that the zone have an advisory board with at least five and no more than fifteen members. The board's responsibility will be to develop and recommend the zone's final financial/project plan and to review any future boundary modifications or revisions to the final financial/project plan.

Apart from specifying that the board must have at least five members, state law does not address how the members are to be selected. While there are, of course, a number of different options available for determining how large the board should be and who will make the appointments, staff would suggest having a board with either five members (with each Court member appointing one individual) or eleven members (with each Court member appointing two individuals and then having one individual be a joint appointment) as is frequently done on many other County boards and committees.

IMPACT ON OPERATIONS/FINANCE

The proposed terms/conditions of the Loop 9 zone are consistent with the County's TIF policy (which allows the County to financially participate in a TIF district for up to twenty years) and with those of other TIF districts in which the County has previously participated.

The administration of the zone will be conducted by existing Planning & Development staff and should not require any additional resources.

41

PROJECT SCHEDULE

State law requires the County to hold a publie hearing prior to the actual creation of a TIF district and to advertise the holding of the public hearing at least seven days in advance of when the public hearing will be held. If the Court would like to continue with the creation of a Loop 9 zone, the staff would propose that the following schedule be followed:

June 15

June 26

Notice of upcoming public hearing published/posted

Public hearing held; Loop 9 zone could then be created immediately thereafter if the Court so desired

STRATEGIC PLAN COMPLIANCE

Creating a Loop 9 zone, which will help improve both the flow of traffic and stimulate economic activity in the southern portion of the County, is consistent with the County's strategic plan which specifically recommended that the County undertake activities that increase transportation mobility and that make the County a destination for both businesses and residents.

RECOMMENDATION

It is recommended that the proposed Loop 9 zone be created, that it have a five-member advisory board, and that the County provide 25% of its increment, subject to proposed terms and conditions.

attachment

cc: Alberta Blair, Public Works Director Ryan Brown, Budget Officer Virginia Porter, Auditor John Ames, Tax Assessor/Collector John Barton, TxDOT Mark Stein, Stein Planning

42

Exhibit c: Map of Dallas County TIF Reinvestment Zone Number One

East Part of Zone

00 untv line

U North

West Part of Zone

~ (') ::?:

0 g [i ::?: t:: '" => ~ 3 iif £ 0 0 ::l ;±; iii => ,s. = f!>

ii => C>.

co unty line

U North

DALLAS COUNTY 4

3 OFFICE OF BUDGET AND EVALUATION

June 6, 2012

TO: Commissioners Court

THROUGH: R~own, Budget Officer

FROM: Office of Budget and Evaluation Staff

SUBJECT: Conference/Travel/Training Requests

The following departments have requested approval for Conference/Travel/Training. The requested amounts listed are estimates. All reimbursements for hotel and meals are reimbursed according to Dallas County policy with receipts. Mileage reimbursements are reimbursed at the approved rate at the time of travel. Additional documentation is available for further reference.

Elected Officials/Departments notifying Commissioners Court of Confel·ence/Travel/Training fund l·equests that do not require Commissionel·s Court approval under State Statues

NONE SUBMITTED

Elected Ofticials/Departments requesting Conference/Travel/Training approval for funds that have Commissioners Court authority

DISTRICT CLERK - Gary Fitzsimmons, District Clerk, requests reimbursement for representing Dallas County at the District Court Alliance Board Meeting on June 1, 2012 in Fredericksburg, Texas. The total cost to attend is $458 ($370 - Southwest Airlines, $54 - car rental, $14 - parking, and $20 - gas). Funding is available in the department's DDA.

COUNTY AUDITOR -Ellen Parr, Grant Auditor IV, will be attending the E-grant training in Corpus Christi from June 28 - 29, 2012 related to a Sheriff's grant, which was originally briefed by the Sheriff on May 29, 2012. The County Auditor will pay for Ms. Parr's travel date of June 27,2012. The total estimated cost to add one day is $175 ($125 - hotel, $15 - parking, and $35 - food). Funding is available in the DDA Fund (120.1070.2230).

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340

(214) 653-6363. Fax (214) 653-6517. rlwatkins@clalla~<;:(1)JJlY~Drg

INSTITUTE OF FORENSIC SCIENCES re(~ejt approval for the following:

a) Raymond Cooper to attend the AFTE 2012 Training Seminar in Buffalo, New York from June 22 - 29, 2012. AFTE, Association of Firearm and Tool Mark Examiners is an international organization dedicated to the advancement of Crime Laboratory profession. There is no cost to Dallas County for staff to attend.

b) Stacy McDonald and Kimberlee Allen to attend the CaDIS 7.0 Instructor Led Training in Austin, Texas from July 23 - 26, 2012. The Combined DNA Index System (CaDIS) is a DNA database funded by the United States Federal Bureau of Investigation (FBI). DNA analysts are required to complete continuing education training annually. There is no cost to Dallas County for staff to attend.

COMMISSIONERS COURT ADMINISTRATION - requests approval for Darryl Martin to attend the 2012 NACo Conference in Pittsburg, Pennsylvania from July 13 -16, 2012. The total estimated cost to attend is $2,500 (airfare, hotel, and food). The cost of the registration fee is $515. Funding is available in the designated Legislative Travel.

SHERIFF - requests approval for the following:

a) Julie Jacob, Craig Randolph, Jackie Turner, Rocky Pena, and Michael Bellard to attended the Street Survival Seminar in Dallas, Texas from May 16 -17,2012. The total estimated cost to attend was $1,075. A County vehicle with gas credit card will be used. Fnnding is available in 532.91002.2012.

b) Edward Wright to attend the National Association of School Resources Officers in Reno, Nevada from July 15 -20, 2012. The total estimated cost is $2,500. Funding is available from Federal Forfeiture (532.91002).

c) M. Monning to attend the Controlled Force Training in McKinney, Texas from August 20 -23, 2012. The total estimated cost to attend is $870. A County vehicle with gas credit card will be used. Funding is available in 532.91046.2012.

d) Varughese Kurian to attend the Integrity Centered Leadership Training in Denton, Texas from May 1-2, 2012. The total estimated cost to attend is $250. Funding is available in 532.91046.2012.

CONSTABLE PRECINCT 5 - requests approval for the following:

a) Pattie Dolsy to attend the TCLEOSE Simplified Training in Kerrville, Texas on June 12, 2012. A County vehicle with gas credit card will be used for transportation. Funding is available in the LEOS Education Fund #532.2462.94074 for any expenses occurring from training.

b) Chief Deputy Fred Collie to atiend the P.P.C.T. Defensive Tactics Instructor Certification School in Arlington, Texas from July 23 -27, 2012. The training will take place at the Arlington Police Training Academy and will include 40 hours of training. The total cost to attend is $300. Funding is available in the 532.0.2462.0.94074.

Briefing Dale - June 12, 2012

c) Constable Villarreal to pay for online cou&-eJ=?rom Classen-Buck Seminars, Inc., Waco, Texas. The courses include: Human Trafficking #3270 - $46, Child Abuse Prevention Investigation #2105 - $57, Use of Force #2107 - $57, Spanish Law Enforcement #2110-$57, and Crime Scene Search #2106 - $77. The total estimated cost to take the classes is $293. Funding is available in 532.91053.

CONSTABLE PRECINCT 4 - requests approval for the following:

a) Constable Williams reimbursement for his attendance at the Constable Continuing Education School in Huntsville, Texas from May 20 -25, 2012. The total request for travel reimbursement is $150. Funding is available in 120.3240.2230.

b) Constable Williams to attend the LEMIT/NIMS training in Huntsville, Texas from July 24 - 27, 2012. The total estimated cost to attend is $440 ($345 - hotel and $95 - food). Funding is available in 120.3240.2230.

c) Constable Williams to attend the LEMIT/NIMS training in Huntsville, Texas from August 5 -7, 2012. The total estimated cost to attend is $290 ($230 - hotel and $60-food). Funding is available in 120.3240.2230.

PUBLIC DEFENDER - requests approval for Ronith Herman to receive reimbursement for attendance at the Annual Drug Court Training Conference in Washington, DC from July 17 -20, 2011. This travel was previously briefed July 5,2011, but did not include the travel date of July 16,2011. The Auditor's Office is requiring that the travel date be re-briefed and approved by Commissioners Court in order for July 16, 2011 to be reimbursed for hotel, shuttle, airfare, baggage fees, and food with receipts. Funding is available in 532.4020.21393.

COUNTY CLERK - requests reimbursement for John Warren, Anthony Oliver, Yolanda Craig, Yvonne White, and Ed Bailey to travel to Houston, Texas to meet with Harris and Brazoria County representatives regarding the Dallas County lawsuit against Mortgage Electronic Registry Systems (MERS) from June 4-6, 2012. The total estimated cost is $1,500 (mileage, hotel, and food). Funding is available in the County Clerk department's DDA.

VETERANS SERVICES - requests approval for Yolanda Little to be reimbursed for baggage fee of $50 ($25 each way) for her travel to the National Association of County Veterans Service Officers (NACVSO) Conference from June 2-9, 2012. Funding is required from Unallocated Reserves.

363RIl JUDICIAL DISTRICT COURT - requests approval for Judge Holmes to attend the Advanced Criminal Law in San Antonio, Texas from July 23-26, 2012. The total estimated cost to attend $1,409 ($836 - hotel, $109 - parking, $304 - mileage, and $160 - food). Funding is available in department's DDA.

ROAD AND BRIDGE #4 - requests approval for Don Kennedy to attend the 2012 Transportation and Infrastructure Summit to be held in Irving, Texas from August 14 - 17, 2012. The total cost to attend is $600. Funding is available in the department's New Program Contingency.

Briefing Dale Juue 12, 2012

46 OFFICE OF INFORMATION TECHNOLOGY - requests Commissioners Court approval to purchase two (2) Dell Education Services Custom Virtualization Training (vouchers) for VMware training for Kim Tran. The cost of training vouchers $2,000. This is a local class. Funding is available in the MTF Unallocated Reserves to transfer to 195.1090.2460 (Training). Recommended by the Office of Information Technology.

Notifying Commissioners Court of Conference/Travel/Training funds used by Grant Programs

INSTITUTE OF FORENSIC SCIENCES - requests approval for the following:

a) Angela Fitzwater to attend the Association of Forensic DNA Analysts and Administrators Summer 2012 Meeting in San Antonio, Texas from June 27 ~ 29,2012. The total estimated cost to attend is $701 ($156 ~ mileage, $260 ~ hotel, $1 05 ~ food, $90- registration, and $90 ~ hotel parking). Funding is available in 466.0.4210.2012.0.3400.

b) Christi Piekos and Amanda Webb to attend the Forensic DNA Analysis Training (Quantification to Interpretation) in Foster City, California from July 16 ~21, 2012. The total estimated cost to attend is $11,185 ($1,000 ~ airfare for 2 staff, $550·· hotel, $600 ~ food, $125 .. ground transportation, $8,570 ~ registration fees for 2 staff; and $340- baggage fees).

DISTRICT ATTORNEY - requests approval to pay expenses related to trainers travel and accommodations to train criminal justice professional best practices when responding to victims of Family Violence and Sexual assault.

a) Trainers include: Rose Luna, Texas Association Against Sexual Assault, Austin, Texas; Wende Hilsenrod, Texas Association Against Sexual Assault, Austin, Tcxas; James Henderson, Battered Women Justice Project, Domestic Abuse Intervention Project, Minneapolis, Minnesota, Tracy Grinstead-Everly, Texas Council on Family Violence, Austin, Texas; and Debra Mitchell Ibe, Family Place, Dallas, Texas. The training will take place from June 12 ~ 14, 2012 in Commerce, Texas. The total estimated cost is $2,689 ($1, 773 ~ airfare, $72 ~ mileage, $525 ~ food, $200- ground transportation, and $120 ~ parking). Funding is available in Regional Training grant (466.342914.6001).

b) Lynde! Williams, Texas Association Against Sexual Assault, Austin, Texas (0 train from June 12 ~ 14, 2012 in Sherman, Texas and Commerce, Texas. The total estimated cost is $800 ($345 ~ mileage, $150 ~ hotel, $1 05 ~ hotel, $1 05 ~ food, and $200 ~ rental car and insurance). Funding is available in Regional Training grant (466.342914.6001).

SHERIFF - requests approval for Walter Clifton, Lonnie Cole, Linda Mendoza, Lawrence Smith and Chris Harvey to attend the 2012 ABTPA Annual Summit in Corpus Christi, Texas from June 24 -- 29, 2012. The total cost to attend is $4,475 ($3, 125 ~ hotel 5 staff@ $125 for 5 days, $975 ~ food reimbursement, and $375 ~ parking). The Task Force gas credit cards will be used. Funding is available in the North Texas Auto Theft Task Force grant #5600. The Grantor does not allow payment in advance for travel costs. The officers would have to ji'ont the full amount olthe travel costs, and are unable to do so, and request that the court allo}iI a cash advance Fom the North Texas Auto Theft Task Force fmprest Fund/or those who are unable to/imd themselves.

HEALTH AND HUMAN SERVICES .. requests approval for the following:

Briefing Date -June 12,2012

47

a) Olayemi S. Fashemo, R.N. to attend the Perinatal Hepatitis B Prevention Program State Conference, "Strategies in Prevention, Reporting and Health Care Delivery" in Austin, Texas on May 15 -17, 2012. The total estimated cost to attend is $469 ($120 - airfare, $98 - hotel, $50 - food, $177 - ground transportation, $20 - ground transportation, and $6 -parking/gas). Funding is available in Immunization Locals #8708.

b) Barbara Davis, R.N. to attend the 10"' National Conference on Immunization and Health Coalitions in New Orleans, Louisiana on May 22-25, 2012. The total estimated cost to attend is $1,603 ($209 - transportation, $460 - hotel, $180 - food, $270- rental car, $300-registration fees, ~l11d $185 - parking/gas). Fnnding is available in Immunization Locals grant #8710.

c) Jennifer Jones, Ph.D. to attend the 2012 Quality Institute for Healthcare/Measurements that Matter: Achieving and Sustaining Meaningful Healthcare Quality and Performance in Anaheim, California from May 20 - 23,2012. The total estimated cost to attend is $2,689 ($750 - transportation, $3.85- mileage, $500 - hotel, $119 food, $40 - shuttle ride van, $1,195 -' registrations fees, $50 -luggage fees, and $32 - parking/gas). Funding is available in Strengthen Public Health Infrastructure for Improved Health Outcomes grant #8903.

d) Patricia Ochieng and Connie Dunlap to attend the Refugee Healthcare Conference in Rochester, New York from June 27 - 30, 2012. The total estimated cost to attend is $2,738 ($788 --transportation, $1,200 - hotel, $400 - food, and $350 - registration fees). Funding is available in Refugee grant #8702.

e) Rita Kucmierz to attend the Incident Command System 300 and 400 in Forney, Texas from July 9 -13, 2012. The total estimated cost to attend is $142 (mileage). Funding is available in PHEP grant #8723.

f) Wendy Chung to attend the Department of State Health Services TB Workgroup Meeting in Austin, Texas from June 27 - 29, 2012. There is no cost to Dallas County for staff to attend. Fuuding is available in PHEP grant #8723.

g) Patricia Huston and Rita Kucmierz to attend the Homeland Security 2012 National BioWatch Workshop in San Diego, California from August 13-17,2012. There is no cost to Dallas County for staff to attend. Activities associated with this training will be paid out ofPHEP grant #8723.

h) Christopher Perkins to attend the Homeland Security 2012 National Bio Watch Workshop in San Diego, California from August 13-17,2012. There is no cost to Dallas County for staff to attend. Funding is available in the HHS Administration Training Fees department 5210.

i) Christopher Perkins to attend the Department of State Health Services TB Workgroup Meeting in Austin, Texas from June 27-29, 2012. The total estimated cost to attend is $570 ($215 - mileage, $250 - hotel, and $105 - food). Funding is available in the HHS Administration Training Fees department 5210.

Briefing Date ..... June 12,2012

48

DALLAS COUNTY 0!\LL OFFICE OF BUDGET AND EV ALU~TION'

12 JU'I -6 ili1 9' 31,

June 12,2012

TO:

FROM:

SUBJECT:

Commissioners Court

Ry0rown, Budget Officer

Hiring Freeze

The Dallas County Commissioners Court authorized a "rolling 90 day hiring freeze" for the Fiscal Years 2009 through 2012. Under the "rolling 90 day hiring freeze" any position that becomes vacant must be held vacant for 90 days in addition to the normal encumbrance (paid vacation and compensatory time). Any Elected Official wishing to fill a vacant position before the end of the "rolling 90 day hiring freeze" must notify Commissioners Court of their intent to fill the position. Any Department Head wishing to fill a vacant position before the end of tbe "rolling 90 day hiring freeze" must receive Commissioners COUli approval before they can fill the position.

For June 12,2012 one (1) Elected Official and one (1) Department Head desired to have their requests related to the "rolling 90 day hiring freeze" be briefed to Commissioners Court.

Elected Officials notifying Commissioners Court of their intent to fill a position before the expiration of the "rolling 90 day hiring freeze".

County Clerk - The County Clerk's Office desires to notify Commissioners Court of their intent to fill the following positions: 1) Assistant Manager, grade C, position #638 working in the Civil Division, 2) Interviewer/Collector, grade 10, position #8434 working in Collections and 3) Clerk II, grade 6, position #547 working in the Probate Division prior to the expiration of the "rolling 90 day hiring freeze". Filling these positions before the expiration of the "rolling 90 day hiring freeze" will cost the County up to $31,975 in savings opportunity.

Department Heads requesting Commissioners Court approval to fill a position before the expiration of the "rolling 90 day hiring freeze",

Election - The Election's Department requests Commissioners Court approval for an exception to the "rolling 90 day hiring freeze" for a Program Coordinator I, grade 12, position #6534. This position is responsible for recruiting bilingual election workers and is critical to the success of smooth operating elections. Filling this position before the expiration of the "rolling 90 day hiring freeze" will cost the County up to $12,382 in savings opportunity.

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340

(214) 653-6384. Fax (214) 653-6517. rw.brown«:Vdall'\,~0ll.lllY,org

49

June 12,2012

MISCELLANEOUS

1) ENGINEERING & PROJECT MANAGEMENT - requests approval for $156 to cover the cost of providing an inventory of previously donated modular workstations. This amount will pay Bekins - Commercial Division to provide one staff member for four hours while an inventory list is generated. The new inventory list will help determine future deployments of these workstations. Recommended by Engineering and Project Management

2) IT SERVICES - requests approval to purchase one block of 45 hours Professional Services from Flair Data Corporation to configure a new 4-node SQL 2008R2 cluster. The new cluster will replace an existing SQL 2005 cluster hardware that is 7 years old. Funding is available in the MTF Unallocated Reserves and will be expended out of 195.1090.5590. Recommended by the Office of Budget and Evaluation.

3) COUNTY CLERK - requests approval for additional funding in the amount of $2,550 required for the modification of office space on the third floor of the Records Building. These modifications include the disassembling and reconfiguring of modular furniture in two sections of the office as well as moving telephones and computers. The initial request and funding in the amount of $5,000 was briefed on May 1, 2012. The additiona1 $2,550 will be funded from the County Clerk's Escrow Account. Recommended by the Office of Budget and Evaluation.

TELECOMMUNICATIONS

Communications & Central Services - requests: P1206001 - 25' feeder pair cable from third floor north IDF to basement at 509 Main St. Equipment $285.00; Installation $1000.00; Recurring Cost $0.00 - Recommended Fund 1020 -1023-6520

P1206002 - Install 7- 4 pair cables with RJ45 backs to 66 blocks at 510 S. Beckley 2nd flr telecom closet. Equipment $0.00; Installation $1400.00; Recurring Cost $0.00 -Recommended Fund 120.1023.2630.2012

P1206005 - remove 2 existing 25 pair feeder cables at 1506 E Langdon Rd between the shop area and admin office. Replace with new 50 pair feeder cable with lightning protection and swing jumpers. Existing feeder cables were placed under hot water heater which has caused damage to the cables. Cable has become corroded and every time it rains service is disrupted. Equipment $0.00; Installation $3000.00; Recurring Cost $0.00 -Recommended

06/12/2012

50

District Attorney - M1206001 - requests one multiline phone instrument for Donna Strittmatter Chief of Division. Equipment $55.00; Installation $0.00; Recurring Cost $0.00 - Recommended

Information Technology -M1205037 - requests long distance code for employee Tom Brockman. Equipment $0.00; Installation $0.00; Recurring Cost $0.00 - Recommended

Parkland Jail Health - M1206006 - requests one voice cable and labor cost on fourth floor West Tower Nurses Station. Equipment $0.00; Installation $400.00; Recurring Cost $0.00 - Recommended

Sheriff - Traffic - D1202019 - requests one data cable and labor cost suite 400 room 119 for Facilitate Office. Equipment $0.00; Installation $400.00; Recurring Cost $0.00 -Recommended

• Funding for the above requests are available from countywide department 1023, line item 7210 telecom equipment and department 1023, line item 6250 cable contract, if otherwise it will he stated in brief.

• Projects are funded by requesting department, if otherwise it will be stated in brief.

• Cell Phone funding is provided by the requesting department and is stated.

• Pagers are funded from department 1023, line item 7214.

MISCELLANEOUS EQUIPMENT

Actual invoiced amounts may deviate by up to $5 from the amounts listed without additional Commissioners Court Authorization.

DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: PROPOSED ACTION:

06112/2012

Juvenile Department (Letot Center) 4 Office Chairs 2 Secretary Chairs o Surplus The Letot Center requests approval to transfer listed furniture from surplus to the Letot Center.

DeI!artment 1522 Auto S~rvice Center

1523 County Clerk

1524 County Cmmnal Court #5

1525 County Criminal Court #6

1526 Facilities Management

1527 Facilities Managcment

1528 F~cilities !>.1anagemellt

1529 Facllities Management

1530 Facilities Management

1531 Facilities Management

1532 Facilities Management

1533 FacilitIes Management

1534 Facilities \hnagcment

1535 Health & Human Services

1536 Health & Human Services

1537 HSEM

1538 J-ISEM

1539 HSEM

1540 Di$trict Clerk

1541 Commisswners COlErt

1542 CommiSSioners Court

1543 CCC#6

Misreilan<:,ous Eguillllleni

June 12, 2012

Actual invoiced amounts may deviate by up to $5 from the 3Jllounts listed 'without additional Commissioners Court Authorization

Qry Unit Total

Funding EXj2ense Code Rerom. Item D<:'sfril:!tion Cost Cost

\Vilh,n Budget l20. 1 027.2640 ASC North Parking Lot Repair 2,400 2,400

Escrow Funds County Clerk Escrow

2 Desk 600 1,200 Fund

Reserves and ContingencyiFumlture and 120,4605.2160 2 Side Chmr 217 434

Equipment

Reserves and Contingency/Furniture and 120.46052161 Desk Chalr 282 282

Equipment

Within Budget 120 1022.2670 Sump Pump 143 143

Within Budget 120.1022.2670 Vacuum Pump 575 575

Within Budget 120.1022.2670 Vacuum Micron Gauge 318 318 Within Budget 120.1022.2670 MicfOphone 229 1,832

Within Budget 120.1022.2670 Microphone Base 65 520

Within Budget 120.1022.2670 Advanee Disappearing Dock Lift 9,821 9,821

\Vithm Budget 120.1022.2730 Welding Torch Body 92 92

Within Budget 120.5340.2670 Hand Dryers 350 1,050

Within Budget 120.5340.2670 MJIll Press Tool Complete Set 2,859 2,859

Within Budget 120.5216.2160 2 Solo Rolling Case (#5901 10) 85 170

CPS-Laboratory Response 466.8630.2012 HP Laserjet Enterprise 500 Color M551dn Printer 930 930

Network-HP Grant

UAST FYIO Grant Funds 466.2090.20104107 10 wP40 Black Faux Leather Chairs 338 3,380 UASI FYIO Grallt Funds 466.2090.2010 4107 Multi-Purpose Conference Table 4,842 4,842

SCRA 2004 Grallt Funds 466.3080.2004.4105 6 lIP SDJ-IC (CJ/ISS 10) Memory Card, 16 GB 33 198

District Court Technology District Court External Hard Drive 200 200

Funds 94085 Technology Funds 94085

Pnatlocated Reserves 120.1020.2080 News Data Service _ 2 year subscription 1,800 1,800

Unallocated Reserves 120,1020.2090 Sony Cybershoot DSC - HX IOOV 16.2 Camera 450 450

Texas Criminal Pattern Jury Charges - Intoxication & Controlled Unallocated Resen'es 120,4606.2950 Substances, Texas Criminal Pattern Charges - Defenses, and 300 300

Texas Crimina! Pattern Jury Charges· Crimes Against Persons

R""Repl. N~New Justification

R Needed for pothole repairs in the ASC North lot

N Needed for new positions due to the County Clerk fe-org and mmor office modificatioll5

N Needed for Judge's ch3Jllhers

N Needed for Judge's chambers

R Needed for elev~tors @FoundersPI37-'l

R Needed for HYAC Repairs@variouSCountybldgs

R Needed for I·IV AC Rcpair. @vanousCounty bldgs

R Needed in various eourt rooms

R Needed in various eourt rooms

R Needed to replace rusted! damaged lift at fffi'JJC

R Needed for HV AC Repairs@ various County bldgs

R Needed as replacement for Admin @Wilmer

R Needed for plumbing repairs@Wilmer

N Needed for new TB Clinic employee

R Needed to replace malfunctioning printer

N Needed for r-rSEM Conference Room

N Needed for HSEM Conference Room

N Needed for use -..vith HSEM equipment

N Needed for Records Manager

N Needed for medIa monitoring service for DaJlas CmUlly 01 Region

N Needed for Comm'ssioners Court pictures -'

N Needed due to changes m law$ regarding D\VI