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Erasmus +Key Action 2

Capacity Building in the field

of Higher Education

HO CHI MINH

MAY 24TH 2017

OUTLINE

APACITY UILDING in  the  field of   iGHER DUCATION

Project  consortium  and  Financing rules

2015  -­ 2016  Selections’  results

– Information  sources2

General  overview

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SYSTEMS

INSTITUTIONS

INDIVIDUALS

KA3  Policy

KA2  Cooperation

KA1  Mobility

Erasmus+

BHE

Partner & Programme Countries?

Background?

What for?

How?

Who can participate

?

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Capacity-Building Projects are:

§ transnational cooperation projects

§ between higher education institutions (HEIs)

from Programme and (eligible) Partner Countries,

§ aiming at modernizing the Partner Countries' ü higher education institutions ü and systems.

CBHE Programme and Partner Countries

Programme Countries(33 countries paying a contribution to E+)

CBHE Eligible Partner Countries (> 150 countries)

EU Member States:Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom

Other programme countries:Iceland, Liechtenstein, Norway, former Yugoslav Republic of Macedonia, Turkey.

- Region 1: Western Balkans- Region 2: Eastern Partnership- Region 3: South-Mediterranean- Region 4: Russian Federation

- Region 6: ASIA- Region 7: Central Asia- Region 8: Latin America- Region 9: Iran, Iraq, Yemen- Region 10: South Africa- Region 11: African, Caribean & Pacific

INELIGIBLE Partner countries:Regions 5, 12 and 13

Institutional-

Systemic approach

Bottom-up programme

Involvement of national authorities

Strong emphasis on

dissemination sustainability

and exploitation

of results

Structural Impact

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CBHE Principles

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CBHE Objectives

long lasting impact on the Partner Countries HEinstitutions and systems through:

Ø Improving

§ the modernisation and of HE and its relevance for the labour market and society;

§ the competences and skills in HEIs via innovative education programmes

Ø Enhancing the management, governance and innovation capacities, as well as the internationalisation of HEIs

Ø Increasing capacities of National Authorities to modernise their higher education systems

Ø Fostering regional integration + cooperation between different regions of the world

Joint Projects:

curriculum development

university governance & management

Links between HE institutions and the wider economic and social environment

=> Impact Institutions

Structural Projects:

modernisation of policies, governance and management of

higher education systems

Links between HE systems and the wider economic and social

environment

=> Impact Systems

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CBHE – Types of Projects

§ Development, testing and adapting of curricula, learning and teachingmaterials, tools & methods for professional development of academic &administrative staff, new governance and management systems andstructures

§ Organisation of staff training (academic + non academic)

§ Strenghtening of the internationalisation of HEI and the capacity to network effectively in research, scientific and technological innovation

§ Upgrading facilities necessary to implement innovative practices(i.e. for new curricula and teaching methods, for the development of new services etc..)

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Joint Projects – Examples of Activities

• Strengthening of internationalisation of higher education systems;

• Introduction of Bologna-type reforms (i.e. three-level cycle system,quality assurance, evaluation)

• Implementation of transparency tools such as credit systems,accreditation procedures, guidelines for the recognition of prior and non-formal learning;

• Strengthening the integration of education, research and innovation

Þ Surveys & studies on specific reform issueÞ Organisation of staff training on policy issuesÞ organisation of conferences, seminars…

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Structural Projects – Examples of Activities

As APPLICANT:• A higher education institution (HEI) • An association or organisation of HEIs• for Structural Projects ONLY : a legally recognised national or international

rector, teacher or student organisation

As eligible PARTICIPATING ORGANISATION:• A higher education institution (HEI)• any public or private organisation active in the labour market or in the fields of

education, training and youth

Each participating organisation must be located in a Programme Country orin an eligible Partner country.

Associated partners can, without receiving funding:contribute to the implementation of specific project tasks/activities orsupport the dissemination and sustainability of the project

Who can apply?

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Consortium

Budget and Duration

Priorities

How to calculate the

budget

Partnership Agreement

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PARTNER COUNTRIESPROGRAMME COUNTRIES

MIN 3/min. 1 HEI each

Partner Country Ministries for

HE must participate

At least as many Partner Country HEIs as Programme Country HEIs

MIN 1 Country+ min. 3 HEI

MIN 2 Countriesmin. 2 HEI /each

national

Multi-national

ATTENTION: Exception Latin America - Russia , Syria, Libya

Consortium Structure

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Example : minimum consortia: national project (6 HE institutions)

University of Cap Town

University of

Kwazulu-Natal

University of Stellenbosch

Min. 1 Partner Country: at least asmany HEIs as in the ProgrammeCountries

• Min. 3 Programme Countries• min. 1 HEI each

BonnUniversity

Rome University

UK

London University

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Min. 1 Partner Country: at least asmany HEIs as in the ProgrammeCountries

• Min. 3 Programme Countries• min. 1 HEI each

Example: minimum consortia: ineligible national project/Latin America

University of the Republic

CatholicUniversity

University Montevideo

BonnUniversity

Rome University

London University

Example: multi-country project within one region

Min. 2 Partner CountriesMin. 2 HEIs each

Belgrade University

Tirana University

Durazzo University

Novi Sad University

Min. 3 Programme Countries:Min. 1 HEI each

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London University

Paris University

Turkey

Ankara

University

Example: consortia composition (multi-country project differentregions)2 partner countries 3 programme countries

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Ukraine

Spain

Italy

Kazakh University

Abai University

MadridUniversity

Linz Uni.

Wien Uni.

Salzburg Uni.

Turin Uni. Roma

Uni.GenoaUni.

CherkasyUni.

KiewUni.

NizhynUni.Bukovina

Uni.

Lviv Uni.

Priorities & Types of projects

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NATIONAL PROJECTS must address:

MULTI-COUNTRY PROJECTS

Regional priorities apply to multi-country projects in the same region

Combination of regional + national priorities common to all partner countries may also be accepted (in particular for cross-regional projects)

National Priorities defined by the Ministries of Educationin close consultation with the EU Delegations for partner countries in Regions 1,2,3,7,10

Regional priorities defined by the Commission - based on EU's external policy priorities for the Regions where no national priorities are established (Reg. 4-6-8-9-11

Type of activities

Categories of Priorities

Curriculum development:

New , innovativecourses, methodologies

Governance & Management

HE & society

A. Subject  areas Ö

B. Improving  quality  of  education  &  training Ö Ö ÖC.          Improving  management  and  operation  of  

HEIs ÖD.          Developing  the    HE  sector  within  society  

at  large Ö

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Priorities – Categories/Types of Activities

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Duration 24 or 36 Months

Min. 500,000 -Max. 1,000,000 €

Real Costs&

Unit Costs5 Budget Headings

Budget and duration

Excluding Mobility Strand

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STAFF  COSTS    MAX  40%  

 4  STAFF                              -­‐        MANAGER                                                                                                  -­‐    ADMINISTRATOR  CATEGORIES              -­‐        RESEARCHER/  TEACHER/TRAINER              -­‐      TECHNICIAN  

TRAVEL  COSTS    STUDENTS/STAFF  FROM  PARTNERS  in  countries  involved  in  the  project    from  their  PLACE  OF  ORIGIN  =>  TO  THE  VENUE  OF  THE  ACTIVITY  AND  RETURN.    

COSTS  OF  STAY      SUBSISTENCE    -­‐    ACCOMMODATION    -­‐  LOCAL  AND  PUBLIC  TRANSPORT      PERSONAL  OR  OPTIONAL  HEALTH  INSURANCE.    

EQUIPMENT    MAX  30%  

 PURCHASED        EXCLUSIVELY                    FOR  THE  BENEFIT  OF    HEIS    IN    THE    PARTNER    COUNTRIES    

SUB-­‐CONTRACTING                    MAX  10%  

   EXCEPTIONAL  FOR  SERVICES  RELATED  TO  COMPETENCES        THAT  CAN'T  BE  FOUND  IN  THE  CONSORTIA    

 

Budget Categories

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5  BUDGET CATEGORIES

Equipment RC

Subcontracting RC

Equipment   RC

2 ALLOCATION &                          JUSTIFICATION METHODS

REAL COSTS(RC)

UNIT COSTS(UC)

Other  types  of  costs(ex.:  overheads  costs,  etc.)  are  not  considered  for  the  calculation  of  the  grant.

Expected to be covered by co-funding.

Budget allocation and justification

UC

Unit Costsfor

the Grant AllocationBased on volume (/nature) of activities proposed in the

application

the Grant Justificationat final report

Based on the quality and appropriateness of the activity

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How to calculate the budget

Use of the Grantinternal decision of the partnership

formalisedin the Partnership Agreement

DAYS STAFF STUDENTS

1-14 120€ 55€

15-60 70€ -

15-90 - 40€

61 – 90 50€ n.a.

Distance Bands(one way)

Unit Cost(return trip)

100-499 km 180€

500-1999 km 275€

2000-2999 km 360€

3000-3999 km 530€

4000-7999 km 820€

8000 km and more 1.100€

Costs of Stay Travel Costs

How to calculate the budget - Travel/Cost of Stay

Distcalc

Financing mechanism for staff costs Amount

Unit costs

Subdivided in 4 categories and country groups ( 4 groups for Programme& 4 groups for Partner

Countries)

per manager involved per day

Max. 40% of the total

grantper researcher/ teacher /trainer

involved per day

per technician involved per day

per administrative staff involved per day

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How to calculate the budget - STAFF COSTS

• REAL COSTS:  How  did  you  use the  grant  ?

ü Expenses  (/costs)  incurredü Supporting  documents=  proof  of  expenses  (invoices,  proof  of  payment  et)

• UNIT COSTS:  what  did  you  achieve with  the  grant?ü Result-­based  (/based  on  proof  of  activity)  ü No  need  to  prove  the  actual  expenditure  ü But  need  to  prove  the  "triggering  event"  (i.e.:  the  fact  the  activity  has  taken  place  (e.g.  teaching,  training)

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Type of costs

Unit  costs  values  mentioned  in  the  Guidelines:ü ONLY for:        BUDGET CALCULATION

REPORTING PURPOSES

Consortium  reimbursement  mechanisms  should  be:Ø different  from  the  values  mentioned  in  the  GuidelinesØ Agreed  by  consortiumØ Described  in  Partnership  Agreement

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Type of costs

• Mandatory• To be submitted to the Agency within 6 months of the

signature of grant contract (Signed by the legal rep.)• Joint (one doc signed by all partners) or Bilateral (partner A +

coordinating inst.)• Template available to be adapted to specific needs of partnership • Comprehensive : covering all aspects of the project:

– The partners role and responsibilities;– Financial Management;– Project Management; – Project Quality Assurance;– Student issues– Decision/Conflict resolution mechanisms

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Partnership Agreement

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SELECTION:  EVOLUTION OF THE SUBM APPLICATIONS (2015-­‐2016)

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Participation  of  the  Programme  countries  in  the  2016  SELECTED PROJECTs

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Partner & coordinator Coordinator

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Participation  of  the  Partner  countries  in  the  2016  SELECTED PROJECTS

RESUMEØ THIS ACTION IS FOR

PARTNER COUNTRIES HEIs

Ø DEFINE YOUR NEEDS

& SEARCH WHO COULD FULFFILL THEM

Ø BUILD YOUR PARTNERSHIP

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PUBLICATION OF CALLSautumn

DEADLINE:online submission

EACEA www….February

CBHE Information sources

Erasmus+ website - EACEAhttp://eacea.ec.europa.eu/erasmus-plus/actions/key-action-2-cooperation-for-innovation-and-exchange-good-practices/capacity-0_en

Erasmus+ website – EU Commissionhttp://ec.europa.eu/programmes/erasmus-plus/index_en.htm

Study in Europe website:http://ec.europa.eu/education/study-in-europe_en

Erasmus+ e-tutorials:https://eacea.ec.europa.eu/erasmus-plus/introduction-international-dimension-erasmus-plus_en

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