DIAMONDHEAD WATER AND SEWER DISTRICT SPECIAL MEETING MINUTES

April 20, 2017 - 6:00 p.m. (Central Time) City Hall, Diamondhead, MS 39525

PRESENT: Chairman link L'Ecuyer; Vice-Chairman Thomas Schafer; Secretary/Treasurer David Boan; and Commissioner David Malley. Commissioner Dick Nolan entered into the meeting at 6:02pm.

ABSENT: None.

ALSO PRESENT: District Counsel Tricia Tisdale, Boyce Holleman & Associates; General Manager Nancy Depreo, Seymour Engineering; and Director of Operations Joe Higginbotham.

The presence of a quorum was noted and the meeting was called to order at 6:00 p.m. It was noted that the meeting was a Special Meeting of the Board of Commissioners to discuss and/or take action regarding matters relating to the construction and operation of the District's new WWTP. Notice of said meeting was given to the public in compliance with the provisions of Miss. Code Ann.§ 25-41-13 (1), 1972, as amended. A copy of sa id notice is attached hereto as Exhibit "A".

4. Approve Agenda. Commissioner Boan made a motion to amend the agenda to add Item 8.1.C., Approval of Kone Elevator Monitoring Service Agreement for the WWTP. Motion by Commissioner Boan, second by Commissioner Malley to approve the amended agenda. Motion carried unanimously.

5. Public Comments. None.

6. Construction Projects.

8.1.WWTP Construction.

8.1. A. Control Building Insurance.

Motion by Commissioner Malley, second by Commissioner Nolan to approve the quote from Betz Rosetti & Associates, Inc. for insurance on the WWTP Control building in the amount of$12,843.37. Motion carried unanimously. (Attachment

!ll:.

8.1.8. Notice of Completed Installation.

Robert Teem, PE of Volkert Inc. addressed the Board regarding the Notice of

Completed Insta llation for the new WWTP. He stated that if the Board accepted the Notice of Completed Insta llation at the meeting, valves would be opened on 4/24/2017 and the old WWTP would be taken offline. Joe Higginbotham, DWSD Director of Operations, confirmed the new plant was ready to go on line. The Board was advised by the General Manager that upon acceptance of the Notice of Completed Insta llation, the Dist rict would have a small valve opening ceremony on 4/24/2017 that would be open to the public and media .

April 20, 2017 Regular Meeting

8.1.B. Motion by Commissioner Nolan, second by Commissioner Boan to accept

Notice of Completed Installation for Main Treatment Process - Diamondhead WWTP as submitted by Volkert Inc. on April 20, 2017. Motion carried unanimously. (Attachment CJ.

8.1.C. Motion by Commissioner Schafer, second by Commissioner Nolan to approve the Kone Elevator Monitoring Service Agreement for three(3} months at no charge to the District and authorize execution thereat Motion carried unanimously. (Attachment DJ.

7. Next meeting.

The next meeting of the Board of Commissioners is scheduled for April 2 7, 2017 at 6:00PM at Diamondhead Cit y Hall, 5000 Diamondhead Circle, Diamondhead, MS.

8. Adjournment @ 6:38pm. Motion by Commissioner Schafer, second by Commissioner Boan. Motion carried unanimously.

Date

April 20, 2017 Regular Meeting

SPECIAL MEETING OF THE DIAMONDHEAD

WATER & SEWER DISTRICT BOARD OF COMMISSIONERS

WILL BE HELD

April 20, 2017 @ 6:00 p.m.

at CITY HALL

DIAMONDHEAD, MS 39525 for

Discussion and/or action of Wastewater Plant

Attachment A

Water Is Life

NOTICE OF SPECIAL MEETING

Pursuant to the provisions of Miss. Code Ann. 25-41-13 (1), (1972), as amended, the Chairman

of the Board of Commissioners of the Diamondhead Water and Sewer Distri ct has called for a

Special M eet ing of the Board of Commissioners to t ake place on:

THURSDAY, APRIL 20, 2017, AT 6:00 P.M.

Diamondhead City Hall 5000 Diamondhead Circle

Diamondhead, Mississippi 39525

THE PURPOSE OF THE MEETING IS TO DI SCUSS AND/OR TAKE ACTION REGARDING MAITERS

RELATING TO THE CONSTRUCTION AND OPERATION OF THE WWTP.

DIAMONDHEAD WATER & SEWER DISTRICT

Lindsay "Tink" L'Ecuyer, Chairman

Time: 2 :oq PM Date: 20 A£'!2.I L Zol :::Z

Dlamondhead Water and Sewer District • 4425 Park Ten Drive • Diamondhead, MS 39525 • 228.255.5813 Equal Opportunity Employer

Attachment A

AN INSURANCE PROPOSAL PREPARED FOR:

DIAMONDHEAD WATER & SEWER DISTRICT

4425 PARK TEN DRIVE

DIAMONDHEAD, MS 39525

PRESENTED BY:

JOHN M. ROSETTI III, CIC, CMS BETZ ROSETTI & ASSOCIATES, INC.

2304 19TH STREET, SUITE 102 GULFPORT, MS 39501

04/24/17 To 04/24/18

DISCLAIMER - The abbreviated outlines of coverages used throughout this proposal are not intended to express any legal opinion as to the nature of coverage. They are only visuals to a

basic understanding of coverages. This is only a summary and the terms and conditions of any policy issued will take precedence over the proposal.

Attachment B

SERVICING TEAM

John M. Rosetti III, CIC, CMS 228-701-0200 Office Producer 228-860-1023 Cell John@betzrosetti.com Haidee Gerald, CISR, CRIS, CSRM 228-701-0200 Office Account Manager 228-867-2500 Fax Haidee@betzrosetti.com Ana Diaz 228-701-0200 Office Claims Manager 228-867-2500 Fax Ana@betzrosetti.com Ashley Singer 228-701-0200 Office Assistant Claims Manager 228-867-2500 Fax Ashley@betzrosetti.com

PROPERTY LOCATION LISTING

LOCATION # ADDRESS

1 4475 Park Ten Drive, Diamondhead, MS 39525

COMMERCIAL PROPERTY

CARRIER: LLOYDS

CAUSE OF LOSS FORM USED: SPECIAL

Special Form: Provides coverage against All Risk of direct physical loss or damage, except those perils that are specifically excluded in the policy.

PRM# BLD# SUB. OF INS. AMOUNT COIN% DED. VALUATION

1 1 BUILDING $ 2,968,782 0% $ 5,000 RC

BPP $ 100,000 0% $ 5,000 RC 2% Named Storm Deductible $25,000 All Other Wind & Hail Deductible

TERMS AND CONDITIONS 25% Minimum Earned Premium

ADDITIONAL COVERAGES SUBLIMIT

Debris Removal 25% of Loss or $10,000 Preservation of Property 30 Days Fire Department Service Charge $10,000 Pollutant Clean up And Removal $10,000 Increased Cost of Construction Lesser of 5% of Building Limit or $10,000 Electronic Data $5,000 Customers’ Property in Your Cvoered Bulding Lesser of BPP Limit or $2,500 subject to $250 deductible Lock Replacement $1,000 subject to $250 deductible Fire Extinguisher Recharge $10,000

COVERAGE EXTENSIONS SUBLIMIT

Newly Acquired or Constructed Property - Building Lesser of Building Limit or $250,000 Newly Acquired Business Personal Property Lesser of BPP Limit or $100,000 Personal Effects and Property of Others $5,000 Property Off Premises $15,000 Outdoor Property $10,000 Limited to $250, per tree, plant or shrub Non-Owned Detached Trailers Lesser of BPP Limit or $5,000 Sewer, Drain and Sump Back-Up or Overflow Cause $10,000 Perimeter Extension Increased 1000 Feet Utility services – Direct Damage $10,000 Wind-Dreiven Rain $100,000

Theft, Disappearance, or Destruciton of Money and Securities $2,500 Robbery of a Custodian or Safe Burglaray (Money and Securities Only) $2,500 Accounts Receivalbe $25,000 Valuable Papers and Records $25,000 Commercial Fine Arts $10,000 Tenant Glass $10,000 Spoilage $10,000

EQUIPMENT BREAKDOWN ADDITIONAL COVEAGES AND SUBLIMITS

These coverages are limited to the lesser of the sublimit listed below or the Policy Limit

Pollutant Clean Up and Removal $25,000 Expeditiong Expenses Included Refrigerant Contamination $250,00 Spoilage $250,000 CFC Refrigerants Included Computer Equipment Included Valuable Papers and Records Part of Valuable Papers and Records Limit Stated Above Environmental, Safety, & Efficiency Improvements up to 150% of non-“Improved” Replacement Property Green Environmental & Efficiency Improvemetns Lesser of 150% of non-“Green” Cost or $100,000 Service Interruption Included if Coverage for BI/EE is Shown Above.

TERMS AND CONDITIONS

• Cancellation by Named Insured may result in a material wind-season cancellation penalty if coverage was provided for any portion of wind season (June 1st through November 30th).

• Minimum earned premium is 25%. • Coinsurance does not apply. • All policy and inspection fees are fully earned. • Risks located on the National Historic Registry are not eligible for coverage. • Certain risks are subject to financial review. • All bound risks will be inspected. Any bound risks which do not meet underwriting

guidelines or which differ from the information submitted to Us may be subject to increased premium or cancellation.

• Flood coverage is excluded. • Additions Under Construction Changes and Limitations • Sinkhole Collapse Exclusion. • Additional Property Not Covered. • Aluminum Wiring Exclusion. • Asbestos and Sick Building Exclusion. • Prior Loss Exclusion. • Seepage and Pollution Exclusion. • NBCR Exclusion. • Electronic Data Recognition Exclusion. • NMA0464 War and Civil War Exclusion.

FLOOD

CARRIER: AMERICAN BANKERS - NFIP

PRM# BLD# SUB. OF INS. AMOUNT COIN% DED. VALUATION

1 1 BUILDING $ 500,000 0% $ 1,250 RC

BPP $ 100,000 0% $ 1,250 RC

XS FLOOD

CARRIER: LLOYDS

PRM# BLD# SUB. OF INS. AMOUNT COIN% DED. VALUATION

1 1 BUILDING $ 2,468,782 0% RC

Premium Summary Option #1

COVERAGE PREMIUM

Property $10,597.37

Flood $ 2,246.00

XS Flood $ 6,256.97

Total $19,100.34

Premium Summary Option #2

COVERAGE PREMIUM

Property $10,597.37

Flood $ 2,246.00

Total $12,843.37

April 20, 2017

Ms. Nancy Depreo Diamondhead Water & Sewer District 4425 Park Ten Drive Diamondhead, MS 39525

Volkert, Inc. 3809 Moffett Road (36618)

P.O. Box 7434 Mobile, AL 36670-0434

Office 251.342.1070 Fax 251.342.0962

volkert@volkert.com

www.volkert.com

\\Dwsd-svr-001\everyone\Administration\Board Meetings\2017\4.April\04.20.2017\04-20-17 - Notice of Completed Installation to N Depreo.docx

RE: Notice of Completed Installation for Main Treatment Process - Diamondhead WWTP

Dear Ms. Depreo:

It is our opinion that as of April 20, 2017, and in compliance with specification Section 01650 Facility Startup, Max Foote has made satisfactory progress with the construction of the above referenced project and Plant Commissioning Period for the primary process components and appears to be ready to initiate the Demonstration Period to introduce wastewater and place the facility into operation with the following exceptions:

Outstanding Field Service Certifications: 1. Trojan Technologies – UV Disinfection2. Smith & Loveless – Grit Removal System3. Aerzen – Rotary Displacement Aeration Blowers

NOTE: Manufacturer’s representatives have been on site and training has been completed but we are awaiting certificates verifying their approval to start up the system. The certificates are important to protect the Owner and the Contractor from potentially voiding warranties on these processes.

Outstanding Operation and Maintenance Training: 1. C.C. Lynch – Samplers2. UGSI ChemFeed – Polymer System*3. Alfa Laval – Belt Filter Press*4. Seepex – Belt Filter Press Feed Pumps*5. Tennant Co. – Sludge Conveyor*

NOTE: The samplers are the same units as presently employed by DWSD at the existing plant. The representative has agreed to provide training during the demonstration period. The solids processing components – polymer system, belt filter press, feed pumps, conveyor, etc. have not yet been completed. These items are scheduled for completion within the next 30 days and expected to be ready for startup, training and commissioning well before needed. We anticipate 90 days of treatment before enough biosolids will have accumulated for processing. A Demonstration Period for this equipment will be scheduled at a later date.

Attachment C

Page 2 Letter to Ms. Nancy Depreo

RE: Notice of Completed Installation for Main Treatment Process April 20, 2017

Once the outstanding field service certificates have been received we recommend that the Contractor be allowed to initiate the Demonstration Period and start pumping wastewater through the facility. The Contractor will simultaneously coordinate with DWSD staff to begin operation of said waste stream. Volkert will provide for an on-site consultant through our subcontractor, Manchac Consulting Group, Inc., to advise and assist DWSD during the Demonstration Period. Volkert will coordinate with the Owner and Contractor to assist with resolution of operational issues that may arise during the Demonstration Period and continue to monitor construction of the site work, demolition and other non-process related construction items. It is also recommended that DWSD confirm their insurance requirements for occupancy of the control building prior to initiating operations of the new treatment facility. This letter should not be confused with the Letter of Substantial Completion which should occur sometime after successful completion of the Demonstration Period and the Contractor’s Request for Inspection of the Project. If there are any questions regarding this Notice of Completed Installation for the Main Treatment Process, please contact me at 251-342-1070. Sincerely, Robert A. Teem, P.E. Senior Project Manager /kvd

KONE Emergency Elevator Communication with l<RMRI F Board 24171365 Voice Unk Monitoring Service Agreement

OWNER Olamondhead Water & Sewer District 4475 Park Ten Dr. Diamondhead, MS 39525

Effective Date:

BUILDING Diamondhead WWTF 4475 Park Ten Drive Diamondhead, MS 39525

KONE Inc. 5252 Halls Mill Road Suite2A Mobile, AL 36619

Tel (251) 661-7522

OWner shall: 1.) Prcvlde elevator phone number(s) and/or eictension(s) for the phone(s) being programmed. 2.) Provide names and phone numbers of at least two (2) of its representatives for the KONE Service Center to contact on a 24 hour basis, and at least one (1) police, fire or local 911 agency name and phone number. 3.) Notify KONE immediately in writing of any changes In these names or numbers. In the event of a call from the elevator, the KONE Service Center will contact the points of contact In the order listed below. The local authorities will be contacted only if the previously mentioned point of contacts cannot be reached,

TERMINATION KONE may terminate this service upon fifteen (15) days prior written notice. Upon termination for any reason, phone(s) must be immediately reprogrammed to dial to a location other than a KONE designated phone number and KONE will block the phone numbers from coming Into the service center.

Ut.lTATION OF UABJUIY KONE DISCLAIMS ANY LIABILITY FOR DAMAGES OR INJURIES (INCLUDING DEATH) ARISING FROM OR IN CONNECTION WITH THE OPERATION OR USE OF THIS SERVICE. TO THE EXTENT ALLOWED BY MS LAW, PURCHASER AGREES TO DEFEND, INDEMNIFY AND HOLD KONE HARMLESS FROM SUCH LIABILITY.

WARRANTY KONE DISCLAIMS ANY WARRANTY, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

GCIOWNER'S RESPONSIBILITIES GC/Owner shall provide an analog phone lne to the elevator machine room (to be tenninated on the appropriate phone jacks In the machine room). If Purchaser provides a phone Nne through an extension off an existing phone system, a backup power source must be provided. An extension phone line, if applicable, must be a direct inward dial (DID) extentlon number. All phones and associa1ed phone equipment provided by Purchaser shall be In compliance with the requirements of ASME A 17 .1, local codes and applicable law. as amended.

PRICE This Emergency Elevator Communication 24fl/385 Monitoring S81Vice will be provided for the above listed elevators for an initial three (3) month period al NO CHARGE (if no free service, active KONE maintenance contrad must be signed to be applicable), commencing on the above effective date. After this initial period, Owner has the option to·

1.) Sign a maintenance agreement with KONE and receive the remaining months of the free service period (if applicable) at no charge.

2.) Reprogram communication device to another third party location.

~ hereby AGREE to the above conditions and would like KONE to provide the monitoring service for the Initial period at no charge.

CJ I hereby DECLINE to the above monitoling service and will program the phone(s) to another third party location Pho"r{s) will be prog med to:----------

, icL T ... : <'.?,hair maN Date: _ Lf __ l_UJ--+-/ ,;,,,....i..11 _ I 1

WF-MKT-06-057 R Page1 of2

Attachment D

1. 25001b

2

3

4

5

6

7

8

9

10

Name

Phone#

Name

Phone#

Name:

Phone#.

Fire Depar1ment Phone #

WF-MKT -06.()57 Rev1 3127/09

nt#

42578996

Ti•e: Cell Phone#

Local Emergency Authofttln (llaqull'9d} TIii• newt N • local number and cannot N 111,

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