03 Projectmanagement Basics II Methods Instruments
Transcript of 03 Projectmanagement Basics II Methods Instruments
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
1/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr1
Fachhochschule WormsStudiengnge IBA
Vorlesungsunterlagen
Verffentlichung, Vervielfltigung und
Weitergabe an Dritte nur nach vorherigerAbsprache mit dem Verfasser.
Zuwiderhandlungen werden
urheberrechtlich verfolgt.
Prof. Dr. Sebastian Herr
Project
Management
Basics IIMethods, Instruments
& Key Factors
and your Questions
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
2/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr2
TheAggressor
TheAggressor
DestructiveRoles
DestructiveRoles
DominatorDominator
DevilsAdvocate
DevilsAdvocate
TopicJumperTopic
JumperRecognition
SeekerRecognition
Seeker
TheWithdrawer
TheWithdrawer
TheBlockerTheBlocker
People Roles which undermine Project Management Implementation
Source: Kerzner Slides, Chapter 4
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
3/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr3
Destructive Roles
The AggressorThe Aggressor
Criticizes Everybody and Everything on
Project ManagementDeflates Status and Ego of Others
Always Aggressive
Criticizes Everybody and Everything on
Project ManagementDeflates Status and Ego of Others
Always Aggressive
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
4/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr4
DominatorDominator
Always Tries to Take Over
Professes to Know Everything AboutProject Management
Tries to Manipulate People
Will Challenge Your Leadership
Always Tries to Take Over
Professes to Know Everything AboutProject Management
Tries to Manipulate People
Will Challenge Your Leadership
Destructive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
5/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr5
Devils AdvocateDevils Advocate
Finds Fault in All Areas of ProjectManagement
Refuses to Become a Believer UnlessThreatened
More Devil Than Advocate
Finds Fault in All Areas of ProjectManagement
Refuses to Become a Believer UnlessThreatened
More Devil Than Advocate
Destructive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
6/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr6
Topic JumperTopic JumperMust Be the First with a New
Idea/Approach for Project Management
Continuously Changes TopicsCan not Focus on Issues for a Long Time
Unless It Is His/Hers
Project Management ImplementationRemains an Action Item Forever
Must Be the First with a NewIdea/Approach for Project Management
Continuously Changes TopicsCan not Focus on Issues for a Long Time
Unless It Is His/Hers
Project Management ImplementationRemains an Action Item Forever
Destructive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
7/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr7
Recognition SeekerRecognition SeekerAlways Argues in Favor of His/Her Own Ideas Is Very Status Conscious
Volunteers to Become the Project Manager If
Status Is Recognized
Continuous Talks (Likes to HearHimself/Herself Speak)
Often Boasts Rather Than ProvidingMeaningful Information
Always Argues in Favor of His/Her Own Ideas Is Very Status Conscious
Volunteers to Become the Project Manager If
Status Is Recognized
Continuous Talks (Likes to HearHimself/Herself Speak)
Often Boasts Rather Than ProvidingMeaningful Information
Destructive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
8/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr8
The WithdrawerThe Withdrawer
Is Afraid of Criticism
Will Not Participate Openly
Withholds Information
May Become a Back-Stabber
May Be Shy
Is Afraid of Criticism
Will Not Participate Openly
Withholds Information
May Become a Back-Stabber
May Be Shy
Destructive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
9/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr9
The BlockerThe Blocker
Likes to Criticize
Rejects the Views of Others
Cites Unrelated Examples and PersonalExperiences
Has Multiple Reasons Why ProjectManagement Will Not Work
Likes to Criticize
Rejects the Views of Others
Cites Unrelated Examples and PersonalExperiences
Has Multiple Reasons Why ProjectManagement Will Not Work
Destructive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
10/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr10
InitiatorsInitiators
SupportiveRoles
SupportiveRoles
InformationSeekers
InformationSeekers
InformationGivers
InformationGivers
EncouragersEncouragers
ClarifiersClarifiersHarmonizersHarmonizers
ConsensusTakers
ConsensusTakers
GateKeepers
GateKeepers
People Roles which support Project Management Implementation
Source: Kerzner Slides, Chapter 4
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
11/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr11
InitiatorsInitiators
Is There a Chance That This MightWork?
Lets Try This!
Is There a Chance That This MightWork?
Lets Try This!
Supportive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
12/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr12
Information SeekersInformation Seekers
Have We Tried Anything Like ThisBefore?
Do We Know Other Companies WhereThis Has Worked?
Can We Get This Information?
Have We Tried Anything Like ThisBefore?
Do We Know Other Companies WhereThis Has Worked?
Can We Get This Information?
Supportive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
13/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr13
Information GiversInformation Givers
Other Companies Found That ..
The Literature Says That ..Benchmarking Studies Indicate
That ...
Other Companies Found That ..
The Literature Says That ..Benchmarking Studies Indicate
That ...
Supportive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
14/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr14
EncouragersEncouragers
Your Idea Has a Lot of Merit.
The Idea Is Great But We May Have toMake a Small Change.
What You Said Will Really Help Us.
Your Idea Has a Lot of Merit.
The Idea Is Great But We May Have toMake a Small Change.
What You Said Will Really Help Us.
Supportive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
15/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr15
ClarifiersClarifiers
Are We Saying That ..
Let Me State in My Own Words What IThink You Said.
Lets See if We Can Put This Into
Perspective.
Are We Saying That ..
Let Me State in My Own Words What IThink You Said.
Lets See if We Can Put This Into
Perspective.
Supportive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
16/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr16
HarmonizersHarmonizers
We Sort of Agree, Dont We?
Your Ideas and Mine Are CloseTogether.
Arent We Saying the Same Thing?
We Sort of Agree, Dont We?
Your Ideas and Mine Are CloseTogether.
Arent We Saying the Same Thing?
Supportive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
17/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr17
Consensus TakersConsensus Takers
Lets See if We Are in Agreement.
Lets Take a Vote on This.Lets See How the Rest of the Group
Feels About This.
Lets See if We Are in Agreement.
Lets Take a Vote on This.Lets See How the Rest of the Group
Feels About This.
Supportive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
18/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr18
Gate KeepersGate Keepers
Who Hasnt Given Us Their Opinionson This yet?
Should We Keep Our Options Open?Are We Prepared to Make a Decision or
Recommendation, or Is There Additional
Information to Be Reviewed?
Who Hasnt Given Us Their Opinionson This yet?
Should We Keep Our Options Open?Are We Prepared to Make a Decision or
Recommendation, or Is There Additional
Information to Be Reviewed?
Supportive Roles
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
19/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr19
1. Wild enthusiasm
2. Disillusionment
3. Chaos
4. Search for the guilty
5. Punishment of the innocent
6. Promotion of the non-participants
7. Define the requirements
The 7 Phases of a Project
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
20/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr20
(1) Define the Project
Brainstorming
Is / Is not Analysis
Mind Mapping
6-3-5-Method
6 Thinking Hats
Control Questions, p. 293
Additionallyhttp://businessballs.com/
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
21/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr21
(2) Prepare of the Kickoff-Meeting
Presentation project & project phases
Project organization (project manager, sub project manager)
Responsibilities
Risk assessment
Schedule/ milestones/ measurables
Scope of the project
Rules for cooperation and documentation/ report standards
Everybody knows each other
Objectives are clear
Roles are accepted
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
22/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr22
Sub Project 1
Project Report
WP 1
Sub Project 2
Sub Project 3
Packages 1 2 3 4 5
4
Months after go ahead
3
2
1
5
(3) Visualise the Schedule, milestones and project organization
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
23/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr23
(3) Example: Gantt Diagram
Source: Sterrer/ Winkler: Setting Milestones, 2010, S. 103
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
24/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr24
(4) Complete the Project Proposal & Prepare the Presentation
Project Proposal
Cost: just calculate your
individual man power cost +
estimate investment cost
roughly
Time: just calculate the time you
will need to fulfill your
project tasks
Performance: Define yourTargets and control them
Work Package: Estimate investment cost to build up a merchandising shop
Cost/ Time: I will need for this estimation 3 days 100 Euro per day 300 Euro Project cost for this task
Performance: I finished the estimation within 3 Days. The estimation is done
accurately Performance 100 %
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
25/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr25
(5) Organize/ manage your Sub-Project
Define the work packages?
Define the tasks?
Which resources are needed?
Any Risks?
Work Package: Estimate investment cost to build up a merchandising shop
Step 1: Desktop Research (sqm, construction cost, duration, etc.)
Step 2: Special Conditions/ Requirements
Step 3: EstimationStep 4: Validation & Plausibilty
Step 5: Documentation
Internal Discussion
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
26/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr26
(6) Prepare the Reviews of the current Status
Traffic Lights
Booz-Ball-Assessment
Done / Not Done
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
27/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr27
Sub Project Target/ To Dos Status
1 Sub Project- Target
- Next Stepsin progress
2a Sub Project- Target
- Next Stepsin progress
2b Sub Project- Target
- Next Steps in clearence
3 Sub Project- Target
- Next Stepsin progess
4 Sub Project- Target
- Next Stepson hold
(7a) Reflect/ Monitor the current Status regularly
I t ti l P j t M t Wi t T 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
28/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr28
(7b) Reflect/ Monitor the current Status regularly
Source: Sterrer/ Winkler: Setting Milestones, 2010, S. 107
I t ti l P j t M t Wi t T 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
29/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr29
(7c) Reflect/ Monitor the current Status regularly
Source: Sterrer/ Winkler: Setting Milestones, 2010, S. 111
International Project Management Winter Term 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
30/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr30
Reflect Project Progress Grade
Project Progress
- In Time?
- In Budget?
- Performance / Quality?
- Communication?
International Project Management Winter Term 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
31/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr31
Project Review
Project Review
Document the Project
Reflect the Measurables
Visualize the Status
of the Sub Project
Reflect Lessons Learned
Please send a pdf via Email
incl. your names!
International Project Management Winter Term 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
32/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr32
Draft Project (Review) Report
Title Responsibility Scope
Chapter 1: Introduction Project Manager appr. 1-2 Pages
incl. main Idea, overall target
organization,
schedule
Chapter 2-5: Sub Project 1-4 Sub Project Managers appr. 2-3 Pages
incl. main activities,
comparison plan vs. as-is
project progress, results
Chapter 6: Summary Project Manager appr. 1-2 Pages
incl. comparison plan vs as-is,
overall project progress, results
Lessons Learned
Outlook
General: technical style, like an instruction manual, no I- and We-Form EXECUTIVE SUMMARY of the project
(short, concise, focused, mainly present simple,
consistent and homogeneous structure)
Please write your names/ Matr. No
beside the chapter!
International Project Management Winter Term 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
33/39
International Project Management Winter Term 2011
Oktober 2011 Prof. Dr. Sebastian Herr33
Example Project: Relocation of Production Project Chart
Objective
In Scope
Out of Scope
Transfer production capacity from a plant in
western Europe (delivering plant) to a low cost
plant in eastern europe (receiving plant)
Technology Transfer
Machinery Transfer
Know Transfer
Staff Recruitment
Location decision (is already made)
New suppliers in the region
International Project Management Winter Term 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
34/39
te at o a oject a age e t te e 0
Oktober 2011 Prof. Dr. Sebastian Herr34
Example Project: Relocation of Production Gateway Structure
International Project Management Winter Term 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
35/39
j g
Oktober 2011 Prof. Dr. Sebastian Herr35
Example Project: Relocation of Production Project Organization
International Project Management Winter Term 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
36/39
Oktober 2011 Prof. Dr. Sebastian Herr36
Example Project: Relocation of Production Checklists
International Project Management Winter Term 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
37/39
Oktober 2011 Prof. Dr. Sebastian Herr37
Harold Kerzner:
Understanding Project Management Benefits [11 min]
International Project Management Winter Term 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
38/39
Oktober 2011 Prof. Dr. Sebastian Herr38
Success Factors of Project Management (by. H. Kerzner)
International Project Management Winter Term 2011
-
7/27/2019 03 Projectmanagement Basics II Methods Instruments
39/39
Oktober 2011 Prof. Dr. Sebastian Herr39
Nowit`s your turn.
Any Questions ???