020414 Lakeport City Council Agenda Packet

8/13/2019 020414 Lakeport City Council Agenda Packet

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Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of theCity Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.

CLOSED SESSION: CLOSED SESSION TO START AT 5:30 p.m.

CLOSED SESSION: Conference with Legal Counsel; Existing Litigation (Gov. Code, 54956.9(d)(1)) 2 items

The City Council finds, based on advice from legal counsel, that discussion in opensession will prejudice the position of the local agency in the litigation.

1. Name of Case: Smith et al. v. Chapman, et al.Names of Parties: Petitioners: Kerry Smith and Lake County Mobilehome ParkOwners Association; Respondents: Janel Chapman, City Clerk of the City ofLakeport, Diane Fridley, Registrar of Voters of the County of Lake, and Does 1 10; Real Party in Interest: Nelson Strasser.Case No.: CV-413591

2. Name of Case: City of Lakeport v. County of Lake et al.Names of Parties: Plaintiff: City of Lakeport; Defendants: County of Lake, Office ofthe Sheriff for the County of Lake, Sheriff Francisco RiveroCase No.: SCUK CGD-1362378 (Mendocino Super. Ct.)

REPORT OUT OF CLOSED SESSION:

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA: Move to accept agenda as posted, or move to add or delete items.

Urgency Items: To add item, Council is required to make a majority decision that an urgency exists(as defined in the Brown Act) and a 2/3rds determination that the need to take

AGENDAREGULAR MEETING OF THE LAKEPORT CITY COUNCILTuesday, February 4, 2014City Council Chambers, 225 Park Street, Lakeport, California 95453


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Lakeport City Council Agenda of January 07, 2014 Page 2

A. City Clerk

1. Appointment to LEDAC Appoint one member to the Lakeport Economic Development AdvisoryCommittee.

2. Appointment to Parks andRecreation Commission

Appoint one member to the Parks and Recreation Commission.

B. Finance Director

1. Mid-Year Budget Review Review and approve budget amendment as recommended by staff.

VII. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports, if any :

VIII. ADJOURNMENT: Adjourn

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerks Office at 225Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeports website, www.cityoflakeport.com , subject tostaffs ability to post the documents before the meeting.

In compliance with the Americans with Disabilities Act , the City of Lakeport will make available to members of the public any special assistance necessary to participate in thismeeting. The public should contact the City Clerks Office at (707) 263-5615 to make such a request. Notification 72 hours prior to the meeting will enable the City to makereasonable arrangements to ensure accessibility to this meeting.

_______________________________________Hilary Britton, Acting Deputy City Clerk
http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/http://www.cityoflakeport.com/


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I. CALL TO ORDER & ROLL CALL: Mayor Parlet called the regular meeting of the City Council of the City ofLakeport to order at 6:02 p.m. with Council members Mattina, Engstrom, Scheeland Spillman present

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Public Works Director Brannigan

III. ACCEPTANCE OF AGENDA: Police Chief Rasmussen requested that a moment of silence be observed inhonor of Ronnie DeKeyser III.

Council member Mattina requested that item C.1 Westshore Pool be moved tothe first item under Council Business.

City Manager Silveira advised that the Presentation from the Chief of Policewould be pulled from the agenda.

A motion was made by Council member Scheel, seconded by Council memberMattina, and unanimously carried by voice vote to approve the Agenda asamended.

Urgency Items: There were no urgency items.

IV. CONSENT AGENDA:

A. Ordinances: Waive reading except by title, of any ordinances under consideration at thismeeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve minutes of the regular City Council meeting of January 7, 2014.

C. Warrants: Approve warrants as listed on Warrant Register dated January 8, 2014.

Vote on Consent Agenda: A motion was made by Council member Spillman, seconded by Council member

Scheel, and unanimously carried by voice vote to approve the Consent Agenda,Items A-C as posted.

V. PUBLIC PRESENTATIONS/REQUESTS:

MINUTESREGULAR MEETING OF THE LAKEPORT CITY COUNCIL

Tuesday, January 21, 2014City Council Chambers, 225 Park Street, Lakeport, California 95453


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Lakeport City Council Minutes of January 21, 2014 Page 2

provisions for implementing density bonuses and affordable housing incentivesin accordance with State law and set a public hearing and second reading forFebruary 12, 2014 at 6:00 p.m.

2. Consultant Award Planning Services Manager Britton presented the staff report recommending thatthe Council accept the recommendation from the Citys Consultant SelectionBoard to negotiate a professional services contract with De Novo Planning Groupto prepare the State-mandated update to the housing element of the CitysGeneral Plan.

A motion was made by Council Member Spillman, seconded by Council MemberMattina, and unanimously carried by voice vote to authorize City staff tonegotiate a professional services contract and scope of work with De Novo

Planning Group for the City of Lakeport housing element update and to authorizethe City Manager to sign the contract and documents pertaining to this project.The contract amount shall not exceed $29,260.

B. Public Works Director

1. Dog Park Public Works Direct Brannigan presented the staff report requesting the Councilto consider a recommendation made by the Park and Recreation Commission toprovide fencing and gates needed to separate the large dogs from the smallones, and to provide direction to staff regarding the possible funding.

Parks and Recreation Commissioner Lynn Andre spoke in support of therecommendation.

A motion was made by Council Member Mattina, seconded by Council MemberSpillman, and unanimously carried by voice vote to approve the Park andRecreation Commission recommendation of separation the dog park area for thesafety of the small dogs, and to amend the current fiscal year budget for Parks by$2,300.

C. City Manager

2. General Plan Amendment City Manager Silveira deferred to Special Projects Coordinator Knoll to presentthe staff report recommending that the Council adopt a Resolution to initiate the2014 review, update, and amendment of the Lakeport General Plan and


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Lakeport City Council Minutes of January 21, 2014 Page 3

rationing is needed. There is currently enough capacity. He stated that waterconservation is always a good practice.

City Manager Silveira reported that she and Administrative Services Director

Buendia would be attending the REMIF annual meeting.City Engineer Harter will be bringing an item regarding recycling back to Councilfor their consideration.

Mayor Parlet stated that the Chamber of Commerce will be hosting a strategicplanning session on Friday. He has been reviewing the Councils strategic planfrom 2013.

VIII. ADJOURNMENT: Mayor Parlet adjourned the meeting at 7:16 p.m.

_______________________________________KENNETH PARLET II, Mayor

ATTEST:

_____________________________________KELLY BUENDIA, Acting City Clerk


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I. CALL TO ORDER:

ROLL CALL:

Mayor Parlet called the special meeting of the Lakeport City Council to

order at 4:30 p.m. with Council members Mattina, Scheel, and Spillmanpresent. Council member Engstrom was absent

II. STREET CLOSURE: Chief of Police Rasmussen made a request of the Council to considerallowing the street closure of 16 th street for the staging of a funeralprocession.

A motion was made by Council member Mattina, seconded by Councilmember Spillman, and unanimously passed by voice vote, with Councilmember Engstrom absent, to authorize the closure of the entire 300 blockof 16 th street to through traffic on Sunday, January 26, 2014, between10:00 a.m.to 12:30 p.m. for the purpose of staging law enforcement andfire vehicles for a memorial procession.

III. ADJOURNMENT: Mayor Parlet adjourned the meeting at 4:34 p.m.

MINUTES

LAKEPORT CITY COUNCIL SPECIAL MEETING

Thursday, January 23, 2014, 4:30 p.m.City Council Chambers, 225 Park Street, Lakeport, California 95453


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Andrew Britton CDD

Possibly Possibly


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From: Pheakdey PreciadoTo: Janel ChapmanCc: Barbara Loveless ; James Scott ; Cheryl BennettSubject: RE: Application 2014-002 - Run to the Lake Car Show

Date: Friday, January 17, 2014 3:43:51 PM

Good Afternoon Janel, Our office does not have any issue with this event since there is no food (including water andalcohol) involve.

Thank you, Pheakdey N. Preciado, R.E.H.S.Environmental Health Specialist Lake County, Department of Health ServicesDivision of Environmental Health922 Bevins CourtLakeport, CA 95453 707-263-1164 phone707-263-1681 fax [email protected]

From: Janel Chapman [mailto:[email protected]]Sent: Tuesday, January 14, 2014 12:33 PMTo: Barbara Loveless; Cheryl Bennett; Dale Stoebe; Doug Grider; Ellen Dills; Executive Management;Jason Ferguson; Jim Kennedy; Kevin Odom; Linda Sobieraj; Lori Price; Pheakdey Preciado; Cynthia Ader
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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From: Lori PriceTo: Janel ChapmanSubject: RE: Application 2014-002 - Run to the Lake Car ShowDate: Tuesday, January 14, 2014 1:05:49 PM

Hi Hilary, Thank you for the opportunity to comment on this application. Upon reviewing saidapplication, it does not appear that it will impact county maintained roads in any way.

Sincerely, Lori PriceSecretary IIILake County Department of Public Works255 N. Forbes Street, Rm 309Lakeport, CA 95453(707) 263-2341

[email protected]: Janel Chapman [mailto:[email protected]]Sent: Tuesday, January 14, 2014 12:33 PMTo: Barbara Loveless; Cheryl Bennett; Dale Stoebe; Doug Grider; Ellen Dills; Executive Management;Jason Ferguson; Jim Kennedy; Kevin Odom; Linda Sobieraj; Lori Price; Pheakdey Preciado; Cynthia AderSubject: Application 2014-002 - Run to the Lake Car Show Please find attached Application 2014-002 from Corvettes of Lake County for the 2014 Runto the Lake Car show to be held May 25, 2014. I would like to put this on the agenda for the 2/04/2014 City Council meeting so please
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Andrew Britton CDD

XX Application submittedX For beverage sales?Possibly

Great event. Staff is not aware of any planning-related issues with past events.If vendors will be present they will need a Lakeport business license and are required tocollect sales tax at the 8% Lakeport sales tax rate.


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From: Pheakdey PreciadoTo: Janel ChapmanCc: James Scott ; Barbara LovelessSubject: RE: Application 2014-003 - Konocti Challenge

Date: Friday, January 17, 2014 3:26:28 PM

Good Afternoon Janel,

This event will be providing alcohol and barbecue to the public. The sponsor must apply for aSponsor Temporary Health Permit 2 weeks before the event (if there are two or more vendors). Thevendor must apply for the Temporary Food Facility Permit one week before the event.

Thank you,

Pheakdey N. Preciado, R.E.H.S.Environmental Health Specialist

Lake County, Department of Health ServicesDivision of Environmental Health922 Bevins CourtLakeport, CA 95453

707-263-1164 phone707-263-1681 fax

[email protected]

From: Janel Chapman [mailto:[email protected]]Sent: Wednesday, January 15, 2014 8:34 AMTo: Barbara Loveless; Cheryl Bennett; Cynthia Ader; Dale Stoebe; Doug Grider; Ellen Dills; Executive
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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From: Lori PriceTo: Janel ChapmanSubject: RE: Application 2014-003 - Konocti ChallengeDate: Wednesday, January 29, 2014 2:45:44 PM

Hi Hilary, Sorry, just saw that I never responded for this. I have reviewed the followingapplication and find that it will impact County roads. As in past years, the County willrequire a property usage permit be taken out at least 60 days prior to the event.

Lori PriceSecretary IIILake County Department of Public Works255 N. Forbes Street, Rm 309Lakeport, CA 95453(707) [email protected]

From: Janel Chapman [mailto:[email protected]]Sent: Wednesday, January 15, 2014 8:34 AMTo: Barbara Loveless; Cheryl Bennett; Cynthia Ader; Dale Stoebe; Doug Grider; Ellen Dills; ExecutiveManagement; Jason Ferguson; Jim Kennedy; Kevin Odom; Linda Sobieraj; Lori Price; Pheakdey PreciadoSubject: Application 2014-003 - Konocti Challenge Please find attached Application 2014-003 for the Konocti Challenge Bike Ride to be heldOctober 3 -4, 2014 for your comments. I would like to put this on the agenda for the 2/04/2014 City Council meeting, so pleasehave your comments back to me by 01/28/2014
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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CITY OF LAKEPORTCity Council

Lakeport Redevelopment AgencyCity of Lakeport Municipal Sewer District

STAFF REPORT

RE: Parks and Recreation Commission Appointment MEETING DATE: 2/04/2014

SUBMITTED BY: Kelly Buendia, Acting City Clerk

PURPOSE OF REPORT : Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD:

The City Council is being asked to invite applicants to make a short presentation and appoint one individualto serve on the Parks and Recreation Commission.

BACKGROUND: The Parks and Recreation Commission was established in 1984 to act in an advisory capacity only to theCity Council in matters pertaining to city parks and recreation, to cooperate with the planning commissionand civic organizations to advance the sound planning of new recreation areas and facilities, to recommend,from time to time, policies on city recreation facilities to the city council for consideration and approval, andto perform such other duties as may be assigned to the commission by the city council.

The commission consists of five members who are to serve a two-year term. The terms are to be staggeredbetween even and odd years so that three members are chosen in January of even years and two members

chosen in January of in odd years. Due to the long term vacancy of this seat on the Commission, in order tomaintain the staggered term schedule the individual will serve an abbreviated term ending December 31st,2014. At that time the appointee can apply for appointment to a full 2 year term.


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CITY OF LAKEPORTCity Council

Lakeport Redevelopment Successor AgencyCity of Lakeport Municipal Sewer District

STAFF REPORT

RE: Mid-Year Review and Budget Adjustments, Fiscal Year 2013-14

MEETING DATE: 02/04/14

SUBMITTED BY: Margaret Silveira, City Manager;Daniel Buffalo, Finance Director

PURPOSE OF REPORT : Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD:

1. Review mid-year budget review and quarterly financial update.2. Review and approve the attached budget amendment.

BACKGROUND:

Mid-year budget review: Please refer to Attachment A.

Budget Amendment:

According to City policy, budget control rests at the fund level. This means that expenditures for anyparticular, budgeted fund should not exceed what has been appropriated by the City Council for the fund as

h l i gi fi l l th C il i th i ti I li ith thi li d


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works with executive management to refine a spending plan and subsequently brings her recommendationsto the Council for review and approval. Council can then revise the spending plan or adopt it asrecommended. This becomes the adopted budget.

An adopted budget gives legal spending authority to the CM to implement the activities identified therein.But the plan is based largely on estimates. Those estimates often require revision throughout the year.Priorities sometimes are modified, and activities may be refined due to changes in resources (e.g. thedissolution of redevelopment). Budget adjustments are necessary to realign the original intent of thespending plan to account for these changing variables.

Adjustments of all amounts are tracked by the Finance Department and those of significance are reported tothe City Council regularly, if and when they occur. For simplicity, most adjustment are made during themid-year review. To date, only one such formal budget amendment has been made by the CM or theCouncil, which includes the following:

It is a primary goal of management to ensure Council is aware of where money has been or is planned to bespent. Therefore, budget adjustments - whether implemented by the CM or the Council - are reported tothe Council. This ensures accountability and transparency for the benefit of the Council and community.

DISCUSSION:

Budget Schedule A below is a summary of all adjustments required by the City Council at the fund level. Itdemonstrates net increases to appropriations for all affected funds.

Fund Item Character AppropriationsGeneral Pool pump, Westshore Pool CIP 10,000

Budget Schedule A - Fund LevelEstimated EstimatedBudgeted Beginning Ending

Fund Name Revenue Appropriations Net Effect (1) Surplus (Deficit) (2) Fund Balance (3) Fund Balance110 General fund

Departmental appropriation requests 120,757 Total - 120,757 (120,757) 31,222 1,820,799 1,731,264

211 BSCC Law Enforcement Grant - 15,000 (15,000) 5,000 37,554 27,554 501 Water O&M fund - 6,183 (6,183) - 278,725 272,542 601 Sewer O&M fund - 6,183 (6,183) 21,549 1,106,785 1,122,151 705 Redevelopment Successor Agency - - (4) - 178 - 178

Net Increase (Decrease) -$ 148 123$ (148 123)$ 57 949$ 3 243 863$ 3 153 689$

Increase (Decrease)


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QUARTERLY FINANCIAL R EPORT SECOND QUARTER , 2013-14JANUARY 31, 2014

G ENERAL F UND F INANCIAL C ONDITION . The Citys general fund is

its primary source of discretionary resources for the provision ofservice deemed necessary and desirable by the citizens of Lakeportand the City Council.

The general fund realized a surplus of over $320,000 in fiscal year2012-13. This increased the general fund balance to $3.33 million,which includes resources not available for spending, such as landheld for resale and short-term interfund loans receivable. Cash assetsset aside as reserves at the beginning of the year totaled $1.82million. The City Manager recommended using $200,000 of this

reserve to engage in one-time uses in the 2013-14 budget. Of thisamount, $100,000 was programmed toward dock replacement atLibrary Park and another $100,000 for additional road repairs.

With 50% f th i th b k i b i g t d t 47%

City management is pleased to present this quarterly financial reportsummarizing the Citys overall financial activity and position throughDecember 31, 2013. This financial information is unaudited. Foraudited information, or to find greater detail, please refer to the CitysComprehensive Annual Financial Report (CAFR), which is released

by December 31 following the end of the fiscal year.

ADJUSTED BUDGETS AND R EVENUE E STIMATES . The revenue projections and budget expenditures presented herein include budgetadjustments approved by the City Council.

General Fund Balance Budget YTD Actual Percent

Rev enues 4,444,939$ 2,073,122$ 47%Ex penditures 4,616,632 2,129,796 46%Transfers in (out), net (7,085) - 0%

Use of fund balance 200,000 - 0%Surplus (deficit) 21,222$ (56,674)$

Total fund balance, beginning 3,595,072$

Total fund balance, ending 3,538,398 Spendable fund balance, ending 2,026,959$

OVERVIEW

GENERAL FUND

100 Years of pr ide, progr ess and service.

GENERAL FUND FINANCIAL CONDITION

Attachment A


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Top Ten Rev enues Budget YTD Actual PercentSales Tax - Bradley -Burns 982,023$ 445,953$ 45%Sales and U se Tax - Meas ure I 709, 466 292,768 41%Property Tax 503,500 266,593 53%

Property Tax in lieu of VLF 400,000 195,781 49%Property Tax in lieu of Sales Tax 390,513 155,747 40%Grants 139,952 90,657 65%Franchise Fees 126,273 49,234 39%Rents and Leases 117,000 57,248 49%Business License Tax 70,000 34,371 49%Permits 52,500 38,943 74%

Total 3,491,227$ 1,627,295$ 47%

PercentTop Ten Rev enues Compared YTD 13-14 YTD 12-13 ChangeSales Tax - Bradley -Burns 445,953$ 384,523$ 16%Sales and U se Tax - Meas ure I 292, 768 299,031 -2%Property Tax 266,593 309,830 -14%

Property Tax in lieu of VLF 195,781 197,980 -1%

Property Tax in lieu of Sales Tax 155,747 171,877 -9%Grants 90,657 145,940 -38%Franchise Fees 49,234 38,675 27%

Sales Tax. The City collects sales tax from two sources: normalBradley-Burns sales taxes - which are shared between City, county,and the state and a cent sales and use tax, commonly referredto as Measure I and devoted entirely to the City. Both tax sourcesare general taxes and can be used for any regular, generalgovernmental purpose.

Overall, sales taxes receipts are in line with budget estimates andare performing better than a year ago overall. Measure Icollections were two percent lower than last year.

Property Tax. As the housing market continues to recover, property values (and resulting taxes) remain relatively flat. Weexperienced a surge in residential property sales during 2011 and2012, driving home values upward, but that trend has cooled inrecent months. This revenue source is down compared to a yearago due to last years one -time spike in property tax from thedissolution of the Lakeport Redevelopment Agency.

Property Tax in Lieu of VLF (Vehicle License Fee ). These are property tax shares allocated to cities and counties beginning in FY

04-05 as compensation for the states take of Vehicle License Fees(VLF). This revenue source typically mirrors regular property taxcollections and is down just slightly from a year ago.

Property Tax in Lieu of Sales Tax (Triple Flip). This is amechanism used to repay the state fiscal recovery bonds pursuantto Prop 57 of 2004. Under the Triple Flip, the local sales and usetax rate is reduced from 1.00% to 0.75% with the 0.25% divertedto repay state fiscal recovery bonds. Cities and counties arereimbursed for the lost revenue from a shift of property taxrevenue. The 9% decrease from last year is likely due to timingdifferences in payment to the City and is not indicative ofsignificant decrease in sales tax activity.

TOP TEN GENERAL FUND REVENUES

BUDGET TO ACTUAL

TOP TEN GENERAL FUND REVENUESCOMPARED


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Ex penditures by Department Budget YTD Actual PercentCity Council 77,744$ 44,094$ 57%

Administration 468,438 205,385 44%C ity Manager: Ec on Dev elopment 1,592, 500 19,600 1%City Attorney 123,869 106,786 86%Finance 527,255 226,541 43%Planning 275,280 66,103 24%Building 126,028 64,379 51%Housing 536,198 22,308 4%Engineering and Information Technology 4,373,264 151,774 3%Police 1,732,227 918,231 53%Public Works:

Roads & Infrastructure 1,386,222 460,857 33%Parks, Building, Grounds 278,826 132,971 48%Westshore Pool 118,413 33,279 28%

Water O&M 1,296,203 602,835 47%Sew er O&M 1,322,413 469,199 35%

Total 14,234,880$ 3,524,342$ 25%

Ex penditures by Major Category Budget YTD Actual PercentSalaries and Benefits

Active Employ ee 4,234,861$ 2,100,878$ 50%Retiree 501,238 188,813 38%

EXPENDITURES BY DEPARTMENTCITY-WIDE BUDGET TO ACTUAL

EXPENDITURES BY MAJOR CATEGORYCITY-WIDE BUDGET TO ACTUAL

Departmental expenditures City-wide (i.e., general fund, specialrevenues funds, RDA Successor Agency, water and sewer) were25% of budgeted appropriations. Non-departmental activity

brought expenditures up to 30% of appropriations.

Non-departmental activity includes debt service, retiree healthadministration, trash payment pass-throughs, and minoradministrative expenses provided by third parties, including

bank, merchant, and trustee fees.

A large portion of the budget is the downtown improvement project - funded by unspent former redevelopment bond proceeds - as well as other capital projects, including thosefunded by USDA.

City policy maintains budget control at the fund level. However,the Finance Department monitors expenditures at the object oraccount level (i.e., salaries and benefits, electricity, professionalservices, etc.) and reports that information monthly to alldepartments and the City Manager. As of December 31 st,departments are reporting expenditures in whole below budgetedappropriations.

The City Manager meets with each department during the mid-year to review expenditures and potential budget adjustments.Adjustments made within any major category (e.g., salaries and

benefits, operations, or capital outlay) typically are made by theCity Manager upon request by a department head. Adjustments

between those major categories, or net increases inappropriations to any particular fund or department requireCouncil review and approval.

Non-departmental expenditures include items for which the

DEPARTMENTAL EXPENDITURES


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Water O&MR ev enue, Ex penditures , and Changes in Working Capital Percent

12/31/2013 12/31/2012 ChangeRevenues

Operating 906,468$ 684,298$ 32%Non-operating - 3,358 -100%Total 906,468 687,656 76%

Operating expendituresSalaries and benefits 385,703 356,418 8%Materials, supplies and service costs 220,384 302,566 -27%CIP 12,459 1,661 650%Debt Serv ice 119,005 212,774 -44%Total ex penditures 737,551 873,419 18%

Change in w orking capital 168,917 (185,763) -191%

Working capital, ending 564,525$ 451,608$ 25%

Sewer O&MR ev enue, Ex penditures , and Changes in Working Capital Percent

12/31/2013 12/31/2012 ChangeRevenues

Operating 1,097,327$ 935,682$ 17%Non-operating 22,500 27,255 -17%Total 1,119,827 962,937 86%

The City provides two enterprise services: water and sewer,housed administratively within the Public Works Department.

Through the collection of fees and charges, these funds shouldcollect revenues sufficient enough to finance costs associatedwith administration, operations, capital improvements (CIP), anddebt service.

Water and sewer activities are accounted for like a business inthe private sector using the full accrual basis. This is starklydifferent than governmental fund accounting, which uses themodified accrual basis and is concerned only with currentspendable resources, what we call fund balance. Drawingcomparisons of information between the two methods can causeconfusion.

Information presented here is budgetary-based and not GAAP.Working capital is defined as the difference between currentassets and current liabilities. It approximates fund balance in

governmenta l funds. In other words, its the resources availableto meet ongoing operating, debt service, and capital activities inthe near term. Non-cash expenses, typically part of full accrualaccounting, are excluded from this presentation.

W ATER E NTERPRISE New rates went into effect January 1, 2013. Monthly revenuefrom rates reflects this adjustment, and the increase from a yearago is in line with budgetary estimates.

Expenditures overall are up from the year prior, driven by personnel and capital outlays. Other operating costs in materials,supplies, and other services were down compared to last year, in

t d t ti i diff i i i

WATER ENTERPRISE OPERATIONS

SEWER ENTERPRISE OPERATIONS

E NTERPRISE FUNDS


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Successor Agency ActivitiesJuly 1, 2012 - June 30, 2013

EXPENSESGeneral administration 113,953$Remittance to County Auditor-Controller - Debt serv ice 194,124 Other obligations 882

Total 308,959$

July 1, 2012 - June 30, 2013 Actual toBudget 12/31/2013

ADMINISTRATIVE COSTS BY FUN CTIONGeneral administrativ e ov erhead 93,690$ 39,244$Successor Agency operational costs 10,153 12,999 Financial management and debt administration 78,551 30,973 Planning and Engineering for dissolution 67,428 30,737 Project and contract completion - -

Total 249,822 113,953

SOURCES OF FUNDINGLow and moderate income housing fund - - Bond proceeds - - Reserv e balances - -

Successor Agency Administrative Budget to Actual

The Lakeport Redevelopment Agency was officially dissolvedFebruary 1, 2012. The City retained the function as theSuccessor Agency to both the housing and non-housing assetsfor the purpose of winding down the former agencys affairs,while an oversight board was established, pursuant to AB1X 26

and further revised under AB 1484 to review and oversee thedissolution process.

The primary duties of the oversight board are to review and

approve a Recognized Obligation Payment Schedule (ROPS),dispose of all remaining, former agency assets, and approve anadministrative budget for the Successor Agency (provided to theright).

Under AB1X 26 and AB 1484, the City is due an annualadministrative cost allowance of $250,000. As of December 31,2013, the City expended $113,953 of that allowance in the

performance of dissolution activities and in the planning ofremaining projects identified in the most recent Recognized

Obligation Payment Schedule (ROPS).

R EDEVELOPMENT SUCCESSOR AGENCY ACTIVITIES

SUCCESSOR AGENCY ADMINISTRATIVEBUDGET TO ACTUAL

SOLID WASTE MANAGEMENT In 2004, the City entered into an agreement with LakeportDisposal, Inc. for the provision of refuse and recyclingcollection services made mandatory for all residents and

businesses by the City Council.Per the terms of that agreement, the City is to provide customer

billing services for both residential and commercial. Past


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CITY MANAGEMENT TEAM

C ITY M ANAGER MARGARET SILVEIRA 263.5615, EXT 32

C ITY C LERK JANEL CHAPMAN 263.5615, EXT 12

CITY

ATTORNEY

, I

NTERIM DAVID R UDERMAN 263.5615. EXT 44

F INANCE DIRECTOR DANIEL BUFFALO 263.5615, EXT 16

C HIEF OF P OLICE BRAD R ASMUSSEN 263.5615, EXT 13

CITY

ENGINEER

& IT

D

IRECTOR SCOTT HARTER 263.5615, EXT 11

K ENNETH PARLET MAYOR AND BOARDS

CHAIR

MARC SPILLMAN

CITY COUNCIL , R EDEVELOPMENT SUCCESSOR AGENCY BOARD , CLMSD BOARD OF DIRECTORS

MARTIN SCHEEL MAYOR PRO TEM

BOARDS VICE CHAIR

STACEY MA TTINA THOMAS E NGSTROM

Attachment B


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Budget Adjustment SummaryF isca l Year: 2013-14 Adjustment Date: 2/4/2014 Net

110 501 601 705 IncreaseDepartment Character Description General Fund Water O&M Sewer O&M RDA Successor Other Beginning (Decrease) Ending CommentsCity Attorney

Salaries and benefits (27,694) (8,307) (8,307) (11,077) - 85,229$ (55,385)$ 29,844$ to reallocate in-house attorney costs to contractOperations 80,601 11,400 11,400 11,077 - 38,340 114,478 152,818 for special legal services, including mobile home defenseDebt service - - - - - - - - Capital outlay - - - - - 300 - 300

Total 123,869$ 59,093$ 182,962$

Charges for service - - - - - -$ -$ -$Operating grants - - - - - - - - Capital grants - - - - - - - - Other functional revenues - - - - - - - - General revenues - - - - - - - -

Total -$ -$ -$N et Inc reas e ( dec reas e) to fun d bal anc e ( 52,907)$ (3,093)$ (3,093)$ -$ -$

Engineering & ITSalaries and benefits - - - - - 210,495$ -$ 210,495$Operations - - - - - 1,314,494 - 1,314,494 Debt service - - - - - - - - Capital outlay 7,200 940 940 - - 2,848,275 9,080 2,857,355 server upgrades and replacements; increase cost is truck purchase

Total 4,373,264$ 9,080$ 4,382,344$


Total -$ -$ -$Net Increase (decrease) to fund balance (7,200)$ (940)$ (940)$ -$ -$

PoliceSalaries and benefits - - - - - 1,328,329$ -$ 1,328,329$Operations - - - - 15,000 317,589 15,000 332,589 Contribution to Lake County DA for purchase of 3D crime mapping systemDebt service - - - - - 71,509 - 71,509 Capital outlay 35,000 - - - - 14,800 35,000 49,800 Vehicle and uniform/vest cameras, $20K funded by asset forfeiture proceeds

Total 1,732,227$ 50,000$ 1,782,227$


Total -$ -$ -$N et Inc reas e ( dec reas e) to fun d bal anc e ( 35,000)$ -$ -$ -$ (15,000)$

Fund Level Changes

Attachment B


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110 501 601 705 IncreaseDepartment Character Description General Fund Water O&M Sewer O&M RDA Successor Other Beginning (Decrease) Ending Comments

Fund Level Changes

Roads & InfrastructureSalaries and benefits - - - - - 530,633$ -$ 530,633$ to transfer costs of standby to Water O&MOperations 8,000 - - - - 301,089 8,000 309,089 increase to cover underestimated PG&E costsDebt service - - - - - - - - Capital outlay 14,500 - - - - 554,500 14,500 569,000 dump truck repairs; replacement of paver track pads

Total 1,386,222$ 22,500$ 1,408,722$


Total -$ -$ -$N et Inc reas e ( dec reas e) to fun d bal anc e ( 22,500)$ -$ -$ -$ -$

Parks, Buildings & GroundsSalaries and benefits - - - - - 99,547$ -$ 99,547$ to transfer costs of standby to Water O&MOperations 1,000 - - - - 123,279 1,000 124,279 to cover cost of carpet cleaning at City HallDebt service - - - - - - - - Capital outlay 2,150 2,150 2,150 - - 46,000 6,450 52,450 roof maintenance/rehab, admin office, corporation yard

Total 268,826$ 7,450$ 276,276$


Total -$ -$ -$Net Increase (decrease) to fund balance (3,150)$ (2,150)$ (2,150)$ -$ -$

Attachment B


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110 501 601 705 IncreaseDepartment Character Description General Fund Water O&M Sewer O&M RDA Successor Other Beginning (Decrease) Ending Comments

Fund Level Changes

020414 Lakeport City Council Agenda Packet

Documents

Transcript of 020414 Lakeport City Council Agenda Packet