01 STUDENT RESOURCE PACKAGE - Department of … · Presentation Slides 6 ... Primary …from 501 to...

DOLLARS & SENSE /TALKING FINANCES 2013

01 STUDENT RESOURCE PACKAGE

A FIN

AN

CIAL M

AN

AG

EM

EN

T PR

OG

RA

M FO

R SCH

OO

L LEA

DE

RS

PR

EPA

RE

D B

Y: FIN

AN

CIAL SE

RV

ICES DIV

ISION

SCHO

OLS R

ESOU

RCE

ALLO

CATION

BR

AN

CH JA

NU

ARY

2013

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

Program Aims

3

• Toprovidenewandaspiringprincipals,assistantprincipals,leadingteachers,teachers,businessmanagersandadministrativestaffwithanoverviewoftheStudentResourcePackageincludingthe:•Framework•fundingmodel•policyandprocedures

• Toexplaintheaccompanyingreportingsystemandtheneedformonitoringaschool’sbudgetingperformance.

• Toillustratetherelationshipbetweenaschool’sSRPandstaffingdecisions.

References

• DollarsandSense/TalkingFinanceWorkbook.

• Guideto2013StudentResourcePackage(SRP):http://www.education.vic.gov.au/school/principals/finance/pages/srp.aspx

• SRPWebsite:www.eduweb.vic.gov.au/srp

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

5

Contents

Page

Presentation Slides 6

SRPBudgetDetails 55

SRPStrategicProgramsBudget 56

SRPManagementReports 57

SRPSalariesFortnightlyTransactionReport 59

SRPEmployeeChargingHistory 61

SRPCashReport 62

SRPTrendAnalysis 65

Insert1-PlannerBudgetReport 66

Insert2-PlannerBudgetManagementReport 68

Insert3-PlannerEmployeeSummaryReport 71

Exercises 75

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

6

Presentation Slides

1

DOLLARS AND SENSE 2013 01 STUD

ENT R

ESOU

RC

E PACK

AGE 2013

School Funding for Victorian Government Schools

DO

LLARS &

SENSE /

TALKIN

G FIN

ANC

ES 2013

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

7

3


ENT R

ESOU

RC

E PACK

AGE 2013

The past (early 1990s) • Centre allocated staffing entitlements • Staff centrally employed and appointed... no local selection of staff • Central control of transfer, promotion, leave • Little if any budget flexibility at school

2


ENT R

ESOU

RC

E PACK

AGE 2013

Short History and Overview

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

8

Presentation Slides

5


ENT R

ESOU

RC

E PACK

AGE 2013

Recent School Funding History

4


ENT R

ESOU

RC

E PACK

AGE 2013

The past (early 2000s) • A review of the resource allocation model was conducted,

aimed at improving learning outcomes for all students and decreasing the disparity of outcomes achieved • As a result of research by the University of Melbourne, schools to be

funded according to Stages of Learning Relativities rather than sector

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

9

7


ENT R

ESOU

RC

E PACK

AGE 2013 Student Resource Package Framework

Funding Schools in 2013

6


ENT R

ESOU

RC

E PACK

AGE 2013

Guiding Principles of the SRP • Effectiveness…allow and encourage the achievement of the

Government’s goals and targets for education. • Equity…adequately measure, and compensate for, relative differences

between students and schools. • Efficiency…promote cost effective use of scarce public resources. • Accountability…reconcile resources with results. • Simplicity…be simple and predictable. • Transparency…be available to all interested parties, open to evaluation

and difficult to manipulate. • Sustainability…be sustainable for the longer term. • Flexibility…be flexible to reflect local needs and changes in external

drivers and encourage innovation and initiative.

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

10

Presentation Slides

9


ENT R

ESOU

RC

E PACK

AGE 2013

Student Resource Package

Student based funding

Core Student Learning Allocation

Equity

School based funding

Targeted Initiatives

90%

Cre

dit (

Sala

ries)

&

10%

Cas

h

8


ENT R

ESOU

RC

E PACK

AGE 2013

School Budgets provide for...

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

11

11


ENT R

ESOU

RC

E PACK

AGE 2013

Annual Cycle

Confirmed 20XX Budgets

(using enrolment census)

Census Day Indicative 20XX Budgets are released

(using enrolment estimates)

Term 1 20XX

Term 3 20XX

Model scenarios using Planner

10


ENT R

ESOU

RC

E PACK

AGE 2013

School budgets provide for: An all-inclusive operating budget comprising:

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

12

Presentation Slides

13


ENT R

ESOU

RC

E PACK

AGE 2013

Student Resource Package framework

12


ENT R

ESOU

RC

E PACK

AGE 2013

Core Student Learning

Allocation, $3,838.5m

(79.4%)

Equity, $579.0m (12.0%)

School Based Funding,

$324.2m (6.7%)

Targeted Initiatives,

$91.2m (1.9%)

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

13

15


ENT R

ESOU

RC

E PACK

AGE 2013

Concept of the Core • The new model comprises Core Funding allocated to schools via: - a Per-Student Price plus: - a Base Amount

• The majority of funding is to be provided through the Per-Student Price,

with the Base Amount being a safety net.

14


ENT R

ESOU

RC

E PACK

AGE 2013

Student based funding -Core Student Learning Allocation

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

14

Presentation Slides

17


ENT R

ESOU

RC

E PACK

AGE 2013

The New Stage Weights • The new weightings stress: • The importance of the entry years to primary school; • While recognising the impact of development needs in the later years of

primary; and • The early years of secondary schooling. • Focus of the changes is on attempting to ensure that expenditure is

greatest where the potential impact is also likely to be the greatest and where the largest range of students is likely to benefit.

16


ENT R

ESOU

RC

E PACK

AGE 2013

Stages of Learning Weightings

• The new weightings implemented in 2008 stressed:

1.18 1.181.09

1.00 1.00 1.00 1.00

1.31 1.31 1.31 1.31 1.31 1.31

0.0

0.2

0.4

0.6

0.8

1.0

1.2

1.4

1.6

Prep Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

15

19


ENT R

ESOU

RC

E PACK

AGE 2013

Effective and other Primary Schools

2008 Research - University of Melbourne

Cos

t rel

ativ

ities

18


ENT R

ESOU

RC

E PACK

AGE 2013

Student based funding Core Student Learning Allocation

Prep – Year 1

$6,395

Year 2 $5,939

Year 3 – 6 $5443 Year 7 – 12

$7,157

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

16

Presentation Slides

20


ENT R

ESOU

RC

E PACK

AGE 2013

Effective and other Secondary Schools

2008 Research - University of Melbourne

1.05

1.03

1.15

1.10

0.90

0.95

1.00

1.05

1.10

1.15

1.20

1.25

1.30

Year 7 Year 8 Year 9 Year 10 Year 11 Year 12

Cos

trel

ativ

ities

Cost (effective schools)

Quantity (effective schools)

Cost (other schools)

Quantity (other schools)

21


ENT R

ESOU

RC

E PACK

AGE 2013

Student based funding Core Student Learning Allocation

Tapers Primary …from 501 to 874 students @ –$121.68 Secondary …from 401 to 1,567 students @ –$365.35 P12 …taper as per primary and secondary

Primary $45,491 Secondary $426,387 P12 $448,017

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

17

23


ENT R

ESOU

RC

E PACK

AGE 2013

Other CORE funding

• An extra base for very small schools - Primary under 80.1 students, Secondary under 400 • Per student funds for small Rural schools - Primary up to 200 enrolment - Secondary up to 500 enrolment • Each campus in a multi campus setting is treated

as a stand-alone school

22


ENT R

ESOU

RC

E PACK

AGE 2013


01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

18

Presentation Slides

25


ENT R

ESOU

RC

E PACK

AGE 2013


24


ENT R

ESOU

RC

E PACK

AGE 2013

Stage weights: other systems

5000000

5500000

6000000

6500000

7000000

7500000

London Perth Melbourne Calgary Seattle Toronto SanFrancisco

Houston New York

7302

118

5311

375

7092

094

5521

399

6972

000

5641

493

5871

411

6742

082

5939

687

6673

806

5930

626

6682

867

6271

858

6341

635

6306

747

6306

747

6411

678

6201

815

Secondary School Funding

Primary School Funding

Old world systems New world systems

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

19

27


ENT R

ESOU

RC

E PACK

AGE 2013

Relationship between equity and pisa outcomes Figure 3. The relationship between equity and mean literacy for sample countries and Australia’s states (PISA 2009)

26


ENT R

ESOU

RC

E PACK

AGE 2013

Equity Funding The SRP provides Equity Funding to compensate for additional learning needs. These needs are categorised as:

• Socio-economic profile of the school Student Family Occupation Middle Years Equity Secondary Equity Mobility • Programs for Students with Disabilities Levels 1-6

• English Additional Language EAL Levels 1-5

EQUITY FUNDING 2012 $582.8M

Student Family Occupation $52.0m

Mobility $2.3m

Middle Years Equity $10.9m

SecondaryEquity $37.6m

Studentwith Disabilities $402.0m

ESL $77.7m

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

20

Presentation Slides

29


ENT R

ESOU

RC

E PACK

AGE 2013

Rurality & Isolation • Current R & I funding is composed of : - Rural Size Adjustment funding to compensate for small size - Location Index funding to compensate for the higher cost associated

with isolation

• Substantial urban growth has meant that schools once identified as rural are now part of major city areas

• Current methods of allocation require review to improve targeting

28


ENT R

ESOU

RC

E PACK

AGE 2013

Equity

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

21

31


ENT R

ESOU

RC

E PACK

AGE 2013

Equity Student Family Occupation (SFO) • Allocations use a single measure of family socio-economic status

(based on student family occupation) and allocate funds to 50% of schools • Multiple measures were previously used for at-risk students in

SLN and allocated funds to 66% of schools • The 2013 threshold is an index of 0.5112

30


ENT R

ESOU

RC

E PACK

AGE 2013

Rural School Size Adjustment • Funding available only to small rural schools to ensure their educational

provisions are the equal of urban areas.

• Schools outside Melbourne and major provincial centres.

• Funding allocated on a per student basis.

• Primary schools with less than 200 enrolments with maximum funding of $72K.

• Secondary schools with less than 500 students and maximum of funding of approximately $307K.

• Which schools get the RSAF?

- 297 primary

- 66 secondary

- 40 primary-secondary

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

22

Presentation Slides

33


ENT R

ESOU

RC

E PACK

AGE 2013

Student Family Occupation

In response to Government requirements that the new Resource Allocation model is to

take into account the “Student and family/community characteristics”

The University of Melbourne were able to find:

The SFO accounted for 40% of the differences between schools in their outcomes.

32


ENT R

ESOU

RC

E PACK

AGE 2013

Equity – Student Family Occupation Prep -12 • Funding for Student Family Occupation (SFO) supports programs that

focus on students at risk of not achieving success at school with particular emphasis on students with literacy problems

• The SFO component provides funding to schools through an Index based on occupational category weightings:

Professional

Para Professional

Skilled

Unskilled

Unemployed

0

0.25

0.5

0.75

1.0

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

23

35


ENT R

ESOU

RC

E PACK

AGE 2013

Equity Program for Students with Disabilities • Resourced by the students with disabilities funding index (level 1

$6,104 to level 6 $46,590) • Specialist schools funded by above index, a core index, a

complexity allowance and other supplementary funding • Medical Intervention Allowance ($10,971 per eligible student)

34


ENT R

ESOU

RC

E PACK

AGE 2013

Scale of the SES equity problem • 2010 Senior certificate completion of 2007 Year 9 cohort, by SFO

C

ertif

icat

e co

mpl

etio

n ra

te (%

)

Professional Intermediate non-manual

Skilled Low Skilled Unemployed

VCE VCAL Intermediate VCAL Senior

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

24

Presentation Slides

37


ENT R

ESOU

RC

E PACK

AGE 2013

Equity English as an Additional Language (EAL) • Recognises disadvantage associated with language backgrounds

other than English - Five funding levels based on years in Australia - Weighted for student family occupation, as a predictor of language proficiency - Supports students for up to five years • Contingency funding may be provided • A school is required to reach a threshold before funding will apply

School Type Threshold ($)

Primary Schools 20,217

Secondary Schools 39,001

36


ENT R

ESOU

RC

E PACK

AGE 2013

Equity Program for Students with Disabilities six level per-student index - 2012 Rates

0

5000

10000

15000

20000

25000

30000

35000

40000

Level 1 Level 2 Level 3 Level 4 Level 5 Level 6

$5894

$13632

$21519

$29368

$37158

$44991

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

25

38


ENT R

ESOU

RC

E PACK

AGE 2013

Equity Secondary Equity • Supports secondary year 7-9 students who are at-risk with literacy

and numeracy skills - Eligibility based on SFO density greater than 0.5306 or NAPLAN results in lowest 15% - Allocation = SFO density x years 7-9 enrolment x $947.00 - Minimum allocation is $12,000

39


ENT R

ESOU

RC

E PACK

AGE 2013

Equity Middle Years Equity • Targets concentrations of disadvantaged year 5 - 9 students - Aimed at improving learning outcomes, pathways, transitions, engagement & wellbeing for densities in highest 20th percentile - Allocation = (SFO density... threshold 0.6495) x year 5 - 9 enrolment x $3,515 - Minimum allocation is $5,000

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

26

Presentation Slides

41


ENT R

ESOU

RC

E PACK

AGE 2013

Mobility • Mobility funding recognises enduring transience as a disadvantage

• Which schools get funding?

264 primary 25 secondary 11 primary secondary

40


ENT R

ESOU

RC

E PACK

AGE 2013

Mobility Program description • Schools with high levels of student mobility over a sustained period of

time receive mobility funding. This funding should be used by schools to design and provide programs that are specific to the needs of mobile students. • Schools eligible for mobility funding are those with a transient

enrolment density equal to or greater than 10% when averaged over three years.

Calculation • Base + (total transient enrolments x student per capita rate)

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

27

43


ENT R

ESOU

RC

E PACK

AGE 2013

School - Based Funding

42


ENT R

ESOU

RC

E PACK

AGE 2013


01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

28

Presentation Slides

45


ENT R

ESOU

RC

E PACK

AGE 2013

Maintenance and Minor Works - Formula

44


ENT R

ESOU

RC

E PACK

AGE 2013

• School Infrastructure sub-section allocates cash funds for: - Cleaning - Grounds - Essential services - Utilities - Maintenance & minor works • A credit allocation is provided for WorkSafe


01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

29

47


ENT R

ESOU

RC

E PACK

AGE 2013


46


ENT R

ESOU

RC

E PACK

AGE 2013

School-specific programs contains funding linked to individual schools or groups of schools Examples: • Alternative settings • Bus coordination • Instrumental music • MARC/MACC • Location index • P12 Complexity • Country Areas Program


01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

30

Presentation Slides

49


ENT R

ESOU

RC

E PACK

AGE 2013

• Includes programs with specific targeting criteria or a defined lifespan Examples:

- Primary Student Welfare (extended in 2013) - Senior Secondary Re-engagement - Secondary Teacher Assistants - Managed Individual Pathways - Vocational Education Training in Schools (VETIS)


48


ENT R

ESOU

RC

E PACK

AGE 2013


01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

31

51


ENT R

ESOU

RC

E PACK

AGE 2013

• Special charging arrangements apply for the principal's salary • Funding for the principal's position is incorporated into

the per-student rates and enrolment bases • The charging of actual cost of salary applies to all other positions

in the school • Charges for the principal's salary are based on a formula, not a real

salary:

• The formula is applied by showing an adjustment (+ or -) against

the actual salary in the SRP Management Report

Principal's salary

Primary Secondary P-12

$100,649 $115,946 $119,083

$65.68 $26.01 $26.63

536 1,148 631

Base Per-student Enrol. cap

50


ENT R

ESOU

RC

E PACK

AGE 2013

• Commonwealth and State funding for Low Socio Economic Communities and Literacy/Numeracy • 300 + schools started in 2010 • Separate SRP reports for this funding and expenditure • Contact [email protected]

for further information

Strategic Programs (new in 2010 and continuing in 2013)

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

32

Presentation Slides

53


ENT R

ESOU

RC

E PACK

AGE 2013

Annual Cycle

Indicative 2011 budgets (using enrolment estimates) Confirmed budgets

(using enrolment census)

Term 2 Revised Budget

2011 Term 3 Term 1 2012

SRP Planner on Web

Budget Reconciled

52


ENT R

ESOU

RC

E PACK

AGE 2013 Managing the SRP

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

33

55


ENT R

ESOU

RC

E PACK

AGE 2013

Online reports each fortnight • Budget Reports... latest budget updates - Budget... summary - Budget Details • School Budget Management Report... summary of financial position • Salaries Fortnightly Transaction Report... itemised charges for each

employee

54


ENT R

ESOU

RC

E PACK

AGE 2013

The SRP Website www.eduweb.vic.gov.au/srp/

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

34

Presentation Slides

57


ENT R

ESOU

RC

E PACK

AGE 2013

Transaction Reports

Analysis Reports

Cash

Management Reports

Reconciling with Budgets,

Benchmarking, Transaction reporting

and analysis

Schools Resource Indicators

Financial Health of a School

Correction

Credit Salaries

School Funding Management & Reporting

56


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

35

59


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

Budget Details Report

58


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

36

Presentation Slides

61


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

Budget Details Report – Strategic Programs

60


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

37

63


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

Budget Management Report - Summary

62


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

38

Presentation Slides

65


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

Budget Management Report - Cash and Outside Budget Items

64


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

Budget Management Report - Credit Items

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

39

67


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

Salaries Fortnightly Transaction Report - SRP

66


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

40

Presentation Slides

69


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

68


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports Salaries Fortnightly Transaction Report – Outside Budget and Strategic Partnerships

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

41

71


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

70


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports Employee Charging History

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

42

Presentation Slides

73


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports Cash Report – page 2

72


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports Cash Report – page 1

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

43

75


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports Trend Analysis Report

74


ENT R

ESOU

RC

E PACK

AGE 2013

Online Reports

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

44

Presentation Slides

77


ENT R

ESOU

RC

E PACK

AGE 2013

Managing SRP reports • Principals / business managers should monitor reports regularly • Salary mischarges must be notified... to ensure reports are

accurate • Changes affecting budgets are notified... integration student

movements • These reports are the basis for the annual reconciliation

...ie. verification of budget and charges at year end

76


ENT R

ESOU

RC

E PACK

AGE 2013

Other online reports • Salary Mischarging Correction Report... summary of corrections

processed on behalf of school • Credit Cash Transfer Status... summary of credit to cash transfers • Notional Language Report

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

45

79


ENT R

ESOU

RC

E PACK

AGE 2013

Implications of a Surplus • Can fill vacancies... ongoing or short term • Undertake credit to cash transfers BUT • Must ensure strategies to avoid future deficits

78


ENT R

ESOU

RC

E PACK

AGE 2013

Credit surplus or deficit • Measured at the bottom-line in the SRP Management Report • Surplus = all staff absorbed and funded in SRP • Deficit = insufficient credit to absorb all staff... "unfunded salary

commitment"

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

46

Presentation Slides

81


ENT R

ESOU

RC

E PACK

AGE 2013

Risk Management

Risk Assessment

Establish The Context

Risk Identification

Risk Analysis

Risk Evaluation

Risk Treatment

Com

mun

icat

ion

& C

onsu

ltatio

n

Mon

itor &

Rev

iew

• The proactive management of risks and opportunities is integral to good management and can greatly assist schools to improve decisions and outcomes as well as prioritise resources. • The Department’s standard approach to risk

management enables staff to understand and use risk management practices across any activity. • The Department’s appetite for risks related to

financial management is “low”. • Management of risk is the responsibility of all

staff • Principals are responsible for identifying and

managing risks which may impact on their objectives or responsibilities.

DEECD Risk Management Process

80


ENT R

ESOU

RC

E PACK

AGE 2013

Implications of a Deficit • Difficult to fill or advertise vacancies... ongoing or short term • Cannot undertake credit to cash transfers • Deficits linked to local decisions must be funded by school •Workforce Bridging assistance for historical type deficits outside

the control of the school

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

47

83


ENT R

ESOU

RC

E PACK

AGE 2013

Workforce Bridging • Program provides schools with financial and management

support to assist schools with returning to a manageable budget situation where a deficit is not linked to foreseeable patterns or local management decisions

• Arose as a result of shift from charging average salaries to actual salaries

82


ENT R

ESOU

RC

E PACK

AGE 2013

Risk Management Website

Risk Rating Matrix Consequence

Insignificant

Minor Moderate Major Severe Li

kelih

ood Almost Certain Medium High Extreme Extreme Extreme

Likely Medium Medium High Extreme Extreme

Possible Low Medium Medium High Extreme

Unlikely Low Low Medium Medium High

Rare Low Low Low Medium Medium

Guidance on the Department’s standard approach and risk tools can be accessed through the edugate home page; go to Services and scroll down to Risk Management (or use the link below) https://edugate.eduweb.vic.gov.au/Services/Policies/RiskManagement/Pages/Home.aspx

The DEECD risk rating matrix provides the core mechanism for risk assessments. This in turn will enable relative prioritisation of risks to aid decision making.

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

48

Presentation Slides

85


ENT R

ESOU

RC

E PACK

AGE 2013

Remember A B C D

• never feel alone…..seek assistance • must run the school within the budget • keep records current…eg. enrolment, employee appointments and

leave, SFO, PSDMS, specific programs • do monitor reports regularly

84


ENT R

ESOU

RC

E PACK

AGE 2013

Workforce Bridging continued

• Workforce Bridging process consists of three main steps: - Schools/Regions identify possible financial concerns relating to

schools’ SRP budgets - Regions undertake preliminary assessments and, if support is

required, refer cases to School Resource Allocation Branch - Workforce Bridging Panel meets to consider applications for support

and make recommendations to the CFO • The Workforce Bridging Panel consists of: - A representative of the School Resource Allocation Branch - A representative of the Human Resources Division (HRD) - Two practicing principals – one Secondary and one Primary

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

49

87


ENT R

ESOU

RC

E PACK

AGE 2013

Technical Leadership is critical – What is it? • Staff Planning (SRP, Awards, Appointments, Excess

Redeployment, Contract renewal)

• Employment - Central & Local (School Council)

• Financial Planning (Budgets etc)

• Financial Management (Cases21)

• Facilities Management (SMS, BER, Building maintenance)

• Risk Management (Compliance Checklist, MPB, EO)

..........just to name a few

86


ENT R

ESOU

RC

E PACK

AGE 2013

The Support Tools Required

“A tradesman is only as good as his tools”

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

50

Presentation Slides

89


ENT R

ESOU

RC

E PACK

AGE 2013

Support Required

• Website

• Help Desks

• Online Reports

• High level IT systems and software

• Ongoing training for principals and business managers

88


ENT R

ESOU

RC

E PACK

AGE 2013

Central to Technical Leadership: How do I manage my budget within my confirmed DEECD SRP allocation?

• It is really very simple:

1. Understand your staffing profile

2. Understand your student population

3. Develop a sustainable workforce plan

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

51

91


ENT R

ESOU

RC

E PACK

AGE 2013 New developments - 2013

90


ENT R

ESOU

RC

E PACK

AGE 2013

SRP Management and Support • Under the SRP it is incumbent upon schools to develop a sustainable budget

and workforce management strategy • Schools are assisted in this process through the provision of: An SRP

Planner which allows principals to build a workforce plan that takes account of current salary commitments and tests the affordability of planned changes

• Financial reports to school available via SRP website:

- Budget Report - identifies the latest budget updates - Management Report - indicates summary of financial position - Salaries Fortnightly Transaction Report - itemised charges for each employee - Employee Charging History Report - itemised history of salary charges for each

employee - Salary Mischarging Correction Report - summary of corrections processed on

behalf of schools

• Training for principals and business managers respectively through Dollars and Sense and Talking Finances programs

• Guidance and advice on best practice from: -Technical Leadership Coaches – former school principals -School Finance Liaison Officers – former school business managers -SRP client support officers in central offices

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

52

Presentation Slides

93


ENT R

ESOU

RC

E PACK

AGE 2013

Student Support Services provide specialised staff to assist in strengthening the capacity of teachers and schools to support students with additional needs

92


ENT R

ESOU

RC

E PACK

AGE 2013

New Developments in School Autonomy in Victoria Student Support Services • Provides psychology, speech pathology and social welfare services to

students

• Previously provided through 9 regional offices. School dissatisfaction with service.

• From July 1, 2012 governance, leadership, management and budget responsibility has been transferred to school principals.

• Initially has been transferred to groups of schools with principals electing chairs and appointing managers (phase 1)

• Each principal group determining priorities and service delivery programs

• Now investigating whether resource can be devolved direct to individual schools or retained among groups of schools to maintain flexibility, effectiveness and efficiency (phase 2).

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

53

94


ENT R

ESOU

RC

E PACK

AGE 2013

Options Direct allocation to clusters of schools 2

Direct allocation to individual schools 1

Direct allocation to large schools and cluster of

small schools 3

95


ENT R

ESOU

RC

E PACK

AGE 2013

Interim (Stages 1-2) SSS Governance

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

54

Presentation Slides

96


ENT R

ESOU

RC

E PACK

AGE 2013

Broadbanding • Government is committed to increased autonomy for schools

• Since 2005, funding has been provided to schools via the SRP – this provides a high degree of financial autonomy to schools

• The SRP introduced the concept of broadbanding by consolidating many funding lines, particularly in the Core

• An exercise has been undertaken to consider further boardbanding within DEECD

• Potential exists for some consolidation of funding lines within the SRP, either within the Core or Equity components

97


ENT R

ESOU

RC

E PACK

AGE 2013

Education Maintenance Allowance (EMA) Targeting investment • Ceasing School Start Bonus (SSB) • Re-focusing 50% of the school portion of the EMA • SFO based equity funding will be increased by approximately $13 million

per annum for Government schools • Increasing parental EMA payments

• Refer DEECD Circular S164-2012 released 8 May 2012 - provided

schools with information and relevant contact detail for the: -EMA hotline -Notional impact on the SFO

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

55

SRP Budget Details

Host School

Budget Type

School

Type

Grade 1

14.0 12.0

1

1

1

2

10

26

26

26

12

14

15

15

15

11

28

28

31

34

35

36

37

35

41

50

TOTAL STUDENT RESOURCE PACKAGE $1,249,045.78

$59,878.00 $0.00 $59,878.00

Primary Welfare $59,878.00 $0.00 $59,878.00


$108,892.82 $0.00 $108,892.82

Instrumental Music Program $108,892.82 $0.00 $108,892.82

School Specific Programs

$1,321.00 $80,162.75 $81,483.75

Supplement Minor and Urgent Works $0.00 $1,998.99 $1,998.99

Work Safe $1,321.00 $0.00 $1,321.00

Essential Services / Annual Contracts $0.00 $1,534.80 $1,534.80

Maintenance and Minor Works Funding $0.00 $9,674.00 $9,674.00

Utilities $0.00 $35,539.44 $35,539.44

Grounds Allowance 4,123 $0.00 $742.14 $742.14

Contract Cleaning - Low Use 2,184 4.97 $0.00 $10,854.48 $10,854.48

Contract Cleaning - Normal Use 855 23.18 $0.00 $19,818.90 $19,818.90

School Infrastructure

$64,571.79 $25,013.92 $89,585.71

Student Family Occupation $64,571.79 $25,013.92 $89,585.71

Student Family Occupation

$137,584.00 $0.00 $137,584.00

New Integration Students - Level 3 4.0 22,283.00 $89,132.00 $0.00 $89,132.00



Programs for Students with Disabilities

$5,652.00 $317.00 $5,969.00

Mobility $5,652.00 $317.00 $5,969.00

Mobility

$19,624.58 $1,158.91 $20,783.49

Middle Years Equity (Years 5 - 9) $19,624.58 $1,158.91 $20,783.49

Middle Years Equity (Years 5 - 9)

$108,481.10 $2,327.50 $110,808.60

EAL - Level 3 22.0 2,532.77 $54,550.50 $1,170.40 $55,720.90

EAL - Level 2 37.0 1,266.38 $45,872.01 $984.20 $46,856.21

EAL - Level 1 13.0 633.19 $8,058.60 $172.90 $8,231.50

English as an Additional Language

$597,764.41 $36,296.00 $634,060.41

Language Support Program $29,585.41 $0.00 $29,585.41

Enrolment Linked Base $42,819.00 $2,672.00 $45,491.00

Years 3 - 6 Students 51.0 $5,443.00 $260,916.00 $16,677.00 $277,593.00

Years 2 Students 14.0 $5,939.00 $78,134.00 $5,012.00 $83,146.00

Years Prep - 1 Students 31.0 $6,395.00 $186,310.00 $11,935.00 $198,245.00


Ref Students Rate Credit Cash Total

Grade 6 Ungraded Total

17.0 14.0 17.0 15.0 7.0 0.0 96.0

Primary Students Prep Grade 2 Grade 3 Grade 4 Grade 5

Somewhere Primary School SFO Index 0.9607

Primary Location Index 0.00

Department of Education and Early Childhood Development

Student Resource Package - Budget Details

Somewhere Primary School (012222)

20XX INDICATIVE Budget Version ( 09/11/2012 1:01 PM )

Saturday, November 17, 2012 9:24 AM BudgetID - 420738 Page 1 of 1

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

56

SRP Strategic Programs Budget

Host School

Budget Type

School

Type

Grade 1

14.0 12.0

82

$146,069.00 $0.00 $146,069.00

Low SES School Communities - National Partnership $146,069.00 $0.00 $146,069.00

Strategic Programs

Ref Student

sRate Credit Cash Total

Grade 6 Ungraded Total

17.0 14.0 17.0 15.0 7.0 0.0 96.0

Primary Students Prep Grade 2 Grade 3 Grade 4 Grade 5

Somewhere Primary School SFO Index 0.9607

Primary Location Index 0.00


Strategic Programs - Budget Details

Somewhere Primary School (012222)

20XX INDICATIVE Budget Version ( 09/11/2012 1:01 PM )

Saturday, November 17, 2012 9:26 AM BudgetID - 420738 Page 1 of 1

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

57

SRP Management Reports

A

B

C

D

E

F

G

School Budget Management - 20XX

012222 - Somewhere Primary School

Pay Period: 20XX10 End Date: 17 Nov 20XX

SRP

Summary Section 1 Credit Section 2 Cash Total

Budget - Current Year $1,326,176 $123,436 $1,449,612

Surplus B/F from previous year $0 $0 $0

Credit to Cash Transfers ($20,000) $20,000 $0

Cash to Credit Transfers $0 $0 $0

Total Funds available $1,306,176 $143,436 $1,449,612

Projected Expenditure $1,233,445 $143,436 $1,376,881

Projected Balance $72,731 $0 $72,731

Surplus available to school or deficit to be $72,731 $0 $72,731

Surplus Surplus Surplus

Projection to

EOY

$104,548

$1,823

$12,941

$185,015

$42,546

$187,366

$86,062

$454

$1,800

$73,122

$114,018

$32,551

$41,182

$258,851

$91,165

$1,233,445

$92,731

($20,000)

$72,731

Section 1 - CreditCredit Budget Items Budget Expenditure Items Expenditure

YTD

Years Prep - 1 Students $168,448 Principal Class $91,096

Year 2 Students $89,376 Principal Expenditure Adjustment $1,589

Years 3 - 6 Students $209,961 Leading Teacher $12,941

Enrolment Linked Base $42,859 Expert Teacher $160,549

Language Support Program $26,336 Accomplished Teacher $34,348

Student Family Occupation $57,422 Graduate Teacher $163,408

Middle Years Equity $19,747 Instrumental Music Teacher $75,033

Mobility $5,130 Special Payment $454

New Integration Students - Level 2 $56,380 Teaching Practice Supervision $1,800

New Integration Students - Level 3 $111,250 Teaching Support Staff $60,559

EAL - Level 1 $8,061 Integration Teacher Aides $99,014

EAL - Level 2 $34,724 Multi-cultural Teacher Aides $28,339

EAL - Level 3 $79,369 Payroll Tax $35,639

WorkCover $253,642 WorkCover $220,503

Instrumental Music Program $109,036 Superannuation $77,659

Primary Welfare $54,435

Total $1,326,176 Total $1,062,930

Projected Current Year Surplus

Credit/Cash Transfers

Projected Balance after Transfers Surplus

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

58

SRP Management Reports (continued)

Projection to

EOY

$10,450

$6,016

$106,970

($0)

($0)

$123,436

$20,000

$143,436

Expenditure

YTD

($641)

$15,007

$37,231

$5,531

$15,932

$73,060

Section 2 - Cash* Please refer to the Cash Report for your school for a detailed breakdown.

Cash Budget Items Budget Cash Grants Grants Paid

YTD

Years Prep - 1 Students $10,528 LT Leave Premium - Cash $10,450

Year 2 Students $5,584 Deficit Recovery 2011 $6,016

Years 3 - 6 Students $13,079 Cash Grant Total $106,970

Enrolment Linked Base $2,604 Balance to Carry Forward to 2013 $0

IT Grant for Computers $2,357 Balance Carried Forward from 2011 ($0)

Student Family Occupation $3,213

Middle Years Equity $1,163

Mobility $289

EAL - Level 1 $173

EAL - Level 2 $745

EAL - Level 3 $1,702

Infrastructure 2012 Supplement $2,661

Contract Cleaning - Normal Use (sq.m) $19,656

Contract Cleaning - Low Use (sq.m) $10,767

Grounds Allowance (sq.m) $734

Utilities $35,249

Maintenance and Minor Works Funding $11,389

Essential Services / Annual Contracts $1,544

Total $123,436 Total $123,436

Credit/Cash Transfers

Total Cash Payments

Pay in Lieu of Long Service Leave

Total

Section 3 - Outside Budget ItemsOutside Budget Items

Long Term Leave (TS) - WorkCover

Long Term Leave (TS) - LSL

Long Term Leave (TS) - WorkCover > 52 Weeks

Long Term Leave (NTS) - LSL

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

59

SRP Salaries Fortnightly Transaction Report

Employee ID Step EFT

111111111 2 1.00

22222222 4 0.00

1.00

33333333 4 0.00

0.00

44444444 4 0.30

55555555 4 1.00

66666666 3 1.00

2.30

77777777 1 1.00

1.00

88888888 3 1.00

99999999 1 0.00

11111112 2 1.00

11111222 2 0.00

11111333 1 1.00

3.00

1234567 4 1.00

1.00

1234568 6 0.60

9293474 1 0.46

9372826 1 0.86

1.92

8393736 6 1.00

9282726 5 0.76

7162526 5 0.60

2.36

08372242 5 0.76

0.76

1827365 1 0.00

0.00

17282625 3 0.00

9876543 1 0.00

0.00

13.34Total SRP (23 detail records) $31,987.23 $727,540.28 $840,423.20

Bruce, Cameron ACT $0.00 $900.00 $900.00

Teaching Practice Supervision (2 detail records) $0.00 $1,800.00 $1,800.00

Special Payments (1 detail records) $0.00 $453.95 $453.95

Teaching Practice Supervision

Jones, Fred ACT $0.00 $900.00 $900.00

Multi-cultural Teacher Aides (1 detail records) $1,220.77 $28,339.05 $32,550.73

Special Payments

Ng, Filomenia ES1 $0.00 $453.95 $453.95

Integration Teacher Aides (3 detail records) $4,349.13 $99,013.55 $114,018.09

Multi-cultural Teacher Aides

Ng, Filomenia ES1 $1,220.77 $28,339.05 $32,550.73

Wok, Helen ES1 $1,220.77 $27,960.42 $32,172.10

Rain, Susan ES2 $1,146.17 $25,834.08 $29,788.37

Teaching Support Staff (3 detail records) $3,536.54 $60,559.34 $73,122.44

Integration Teacher Aides

Dunn, Mary ES2 $1,982.19 $45,219.05 $52,057.62

Assistant, Joanne ES1 $524.29 $15,690.95 $17,861.55

Office, Front ES2 $1,432.02 $14,349.93 $19,290.62

Instrumental Music Teachers (1 detail records) $3,221.86 $75,032.81 $86,061.58

Teaching Support Staff

Manager, Mary ES3 $1,580.23 $30,518.46 $35,970.27

Graduate Teacher (5 detail records) $6,626.49 $163,407.88 $187,366.27

Instrumental Music Teachers

Trombone, Sax EXR $3,221.86 $75,032.81 $86,061.58

Ng, Gregory GRT $0.00 $26,110.06 $26,110.06

Cox, Bill GRT $2,084.22 $45,550.40 $53,086.00

Bruce, Cameron ACT $0.00 $19,319.73 $19,319.73

Lowe, John GRT $2,143.62 $16,296.44 $24,046.78

Accomplished Teacher (1 detail records) $2,267.53 $34,348.12 $42,546.48

Graduate Teacher

Ling,Cameron ACT $2,398.65 $56,131.25 $64,803.70

Expert Teacher (3 detail records) $6,761.29 $160,549.16 $185,015.01

Accomplished Teacher

Fox, Marie ACT $2,267.53 $34,348.12 $42,546.48

Teacher, Great EXR $3,074.33 $74,277.44 $85,306.21

Player, Team EXR $2,794.17 $64,195.15 $74,297.61

Leading Teacher (1 detail records) $0.00 $12,940.50 $12,940.50

Expert Teacher

Jones, Fred EXR $892.79 $22,076.57 $25,411.20

Leading Teacher

Smart, Ken EXR $0.00 $12,940.50 $12,940.50

White, Bill AP1 $0.00 $5,418.73 $5,418.73

Principal Class (2 detail records) $4,003.62 $91,095.92 $104,548.14

Principal Class

Black,Jo PR2 $4,003.62 $85,677.19 $99,129.41

SRP

Name Salary Plan Exp Current Pay Exp YTD Payroll Liability

Salaries Fortnightly Transaction Report - 20XX

012222 - Somewhere Primary SchoolPay Period: 20XX10 Fortnight Ending: 17/11/20XX

Saturday, 17 November 2012 9:06 AM Page 1 of 2

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

60

SRP Salaries Fortnightly Transaction Report (continued)

Salaries Fortnightly Transaction Report - 20XX


9787656 2 0.00

9897678 4 0.00

0.00

191817 2 0.00

0.00

191919 2 0.80

0.80

1810181 6 0.00

0.00

1918175 4 0.00

0.00

0.80


19181716 4 0.30

0.30

0.30Total SP - Low SES School Communities (1 detail $892.79 $22,076.56 $25,411.19

Jones, Fred EXR $892.79 $22,076.56 $25,411.19

SP - Low SES (1 detail records) $892.79 $22,076.56 $25,411.19


SP - Low SES

SP - Low SES School Communities

Pay in Lieu of Long Service Leave (1 detail records) $0.00 $15,931.83 $15,931.83

Total Outside Budget (6 detail records) $1,696.00 $73,059.69 $73,059.69

Long Term Leave (NTS) - LSL (1 detail records) $0.00 $5,530.81 $5,530.81

Pay in Lieu of Long Service Leave

Smart, Ken EXR $0.00 $15,931.83 $15,931.83

Long Term Leave (TS) - WorkCover > 52 Weeks (1 $1,696.00 $37,230.79 $37,230.79

Long Term Leave (NTS) - LSL

Manager, Mary ES3 $0.00 $5,530.81 $5,530.81

Long Term Leave (TS) - WorkCover (1 detail records) $0.00 -$640.95 -$640.95

Long Term Leave (TS) - WorkCover > 52 Weeks

Crabb, Claire EXR $1,696.00 $37,230.79 $37,230.79

Long Term Leave (TS) - WorkCover

Crabb, Claire EXR $0.00 -$640.95 -$640.95

Smart, Ken EXR $0.00 $9,402.14 $9,402.14

Long Term Leave (TS) - LSL (2 detail records) $0.00 $15,007.21 $15,007.21

Long Term Leave (TS) - LSL

Balck, Jo PR2 $0.00 $5,605.07 $5,605.07

Outside Budget


Saturday, 17 November 2012 9:06 AM Page 2 of 2

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

61

SRP Employee Charging History

Class: PR2

Principal Class Pay Status Pay Period Record Type EFT Charged

Actual 20YY14 1 1 $3,911.09

Actual 20YY15 1 1 $3,911.09

Actual 20YY16 1 1 $3,911.09

Actual 20YY17 1 1 $3,911.09

Actual 20YY18 1 1 $3,911.09

Actual 20YY19 1 1 $3,911.09

Actual 20YY20 1 1 $3,911.09

Actual 20YY21 1 1 $3,911.09

Actual 20YY22 1 1 $3,942.86

Actual 20YY23 1 1 $4,003.62

Actual 20YY24 1 1 $4,003.62

Actual 20YY25 1 1 $4,003.62

Actual 20YY25 91 -0.4 -$1,601.45

Actual 20YY26 1 1 $4,003.62

Actual 20YY26 91 -1 -$4,003.62

Actual 20XX01 1 1 $4,003.62

Actual 20XX02 1 1 $4,003.62

Actual 20XX03 1 1 $4,003.62

Actual 20XX04 1 1 $4,003.62

Actual 20XX05 1 1 $4,003.62

Actual 20XX06 1 1 $4,003.62

Actual 20XX07 1 1 $4,003.62

Actual 20XX08 1 1 $4,003.62

Actual 20XX09 1 1 $4,003.62

Actual 20XX10 1 1 $4,003.62

Principal Class Actual 21.6 $85,677.19

Projection 20XX11 0 1 $5,044.62

Projection 20XX12 0 1 $4,003.62

Projection 20XX13 0 1 $4,003.62

Projection 20XX14 0 0.1 $400.36

Principal Class Projection 3.1 $13,452.22

Total Principal Class 24.7 $99,129.41

Total SRP 24.7 $99,129.41

Long Term Leave (TS) - LSL Pay Status Pay Period Record Type EFT Charged

Actual 20YY25 91 0.4 $1,601.45

Actual 20YY26 91 1 $4,003.62

Long Term Leave (TS) - LSL Actual 1.4 $5,605.07

Total Long Term Leave (TS) - LSL 1.4 $5,605.07

Total Outside Budget 1.4 $5,605.07

Somewhere Primary School Total 26.1 $104,734.48

Grand Total 26.1 $104,734.48

Outside Budget

Employee Charging History Report - 20XX11111111 - Black, Jo

Step: 2 DeptID: 012222


SRP

Saturday, 17 November 2012 Page 1 of 1

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

62

SRP Cash Report

Term1 Term2 Term3 Term4 Offline BalancePaid Paid Paid Paid Projection

2,162.00 3,102.00 2,632.00 2,632.00 - -

1,570.50 1,221.50 1,396.00 1,396.00 - -

3,907.75 2,631.75 3,269.75 3,269.75 - -

651.00 651.00 651.00 651.00 - -

623.79 554.49 589.14 589.12 - -

8,915.04 8,160.74 8,537.89 8,537.87

43.09 43.37 43.23 43.21 - -

185.61 186.79 186.20 186.20 - -

424.26 426.94 425.60 425.60 - -

652.96 657.10 655.03 655.01

850.56 756.04 803.30 803.32 - -

305.96 275.36 290.66 290.65 - -

72.25 72.25 72.25 72.25 - -

1,228.77 1,103.65 1,166.21 1,166.22

- 2,661.00 - - - -

4,914.11 4,914.11 4,914.11 4,914.12 - -

2,691.78 2,691.78 2,691.78 2,691.78 - -

183.47 183.47 183.47 183.48 - 0.00

8,812.17 8,812.17 8,812.17 8,812.15 - -

2,732.25 2,737.55 3,035.39 2,883.81 - -

385.90 385.90 385.90 385.90 - -

19,719.68 22,385.98 20,022.82 19,871.24 0.00

30,516.45 32,307.47 30,381.95 30,230.34 0.00

- - - 20,000.00 - -

20,000.00

20,000.00

-2,489.17 -2,306.37 -3,042.17 -2,612.56 - -

-2,489.17 -2,306.37 -3,042.17 -2,612.56

- - -6,015.82 -0.03 - -

Deficit Recovery and Cheque Received

Deficit Recovery 20XX -6,015.85

LT Leave Premium - Cash -10,450.27

-10,450.27

Total Credit / Cash Transfers 20,000.00

Adjustments

Adjustments

20,000.00

Credit / Cash Transfers

Credit / Cash Transfers

Credit to Cash Transfers 20,000.00

81,999.72

Total Budget 123,436.21

Maintenance and Minor Works Funding 11,389.00

Essential Services / Annual Contracts 1,543.60

Contract Cleaning - Low Use 10,767.12

Grounds Allowance 733.89

Utilities 35,248.66

School Infrastructure

Infrastructure 2012 Supplement 2,661.00

Contract Cleaning - Normal Use 19,656.45

Mobility 289.00

4,664.85

Equity Funding

Student Family Occupation 3,213.22

Middle Years Equity 1,162.63

EAL - Level 3 1,702.40

2,620.10

English as an Additional Language

EAL - Level 1 172.90

EAL - Level 2 744.80

IT Grant for Computers 2,356.54

34,151.54

Years 2 Students 5,584.00

Years 3 - 6 Students 13,079.00

Enrolment Linked Base 2,604.00

Budget

Student Learning Allocation

Years Prep - 1 Students 10,528.00

School Cash Report - 20XX


SRP

Total

Saturday, November 17, 2012 9:30 AM Page 1 of 3

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

63

School Cash Report - 20XX-6,015.82 -0.03

-2,489.17 -2,306.37 -9,057.99 -2,612.59

28,027.28 30,001.10 21,323.96 47,617.75 0.00

-21,562.06 - - - - -

21,562.06 - - - - -

0.00


- - - - 3,948.00 -

- - - - 4,053.79 -

8,001.79

8,001.79

8,001.79

8,001.79


- - - - 1,230.00 -

1,230.00

1,230.00

1,230.00

1,230.00Total Principal Professional Learning

1,230.00

Total Adjustments 1,230.00

Total for Current Year 1,230.00

1,230.00

Adjustments

Adjustments

Australian Curriculum Principal Professional Learning 1,230.00

Total Other Cash Grants 8,001.79

012222 - Somewhere Primary SchoolPrincipal Professional Learning

Total


Total Adjustments 8,001.79

Learning Difficulties School Support Program

4,053.79

8,001.79

Adjustments

Adjustments

EAL TESOL CRT 3,948.00

012222 - Somewhere Primary SchoolOther Cash Grants

Total

Total Carried Forward 0.00

28,027.28 30,001.10 21,323.96 47,617.75 0.00Total SRP 126,970.09

Deficit Recovery 20XX -21,562.06

Deficit Recovery Cheque 21,562.06


Balance Carried Forward from Previous Year (20XX)

-6,015.85

Total Adjustments -16,466.12


01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

64

SRP Cash Report (continued)

School Cash Report - 20XX

NOTE:* Columns marked as being 'Projection' are estimates only and may change over time. The most common causes for

a change will be deficit recovery or budget alterations.

* We calculate the cash allocations to 4 decimal places. As this report is only showing to 2 decimal places there may

be variations of up to $0.005. This can result in some totals figures displayed being several cents out of sync with the

details lines.


01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

65

SRP Trend Analysis

20tt

20u

u20vv

20w

w20xx

To

tal

En

rolm

en

ts110.0

0102.0

092.0

094.0

085.0

0

Avera

ge S

taff

EF

T16.2

715.3

814.0

813.9

312.6

4

Budget

$1,1

21,0

26

$1,2

43,3

16

$1,1

68,8

31

$1,1

99,9

50

$1,3

26,1

76

Surp

lus B

/F f

rom

pre

vio

us y

ear

$0

$0

$0

$0

$0

Cre

dit t

o C

ash T

ransfe

rs$0

$0

$0

$0

($20,0

00)

Cash t

o C

redit T

ransfe

rs$0

$0

$0

$0

$0

To

tal

Cre

dit

Fu

nd

s A

vail

ab

le$1,1

21,0

26

$1,2

43,3

16

$1,1

68,8

31

$1,1

99,9

50

$1,3

06,1

76

Cre

dit

Exp

en

dit

ure

$1,2

75,1

70

$1,3

98,0

78

$1,2

46,9

89

$1,2

05,9

66

$1,2

33,4

45

Cre

dit

Bala

nce

($154,1

44)

($154,7

62)

($78,1

58)

($6,0

16)

$72,7

31

Work

forc

e B

ridgin

g$56,7

30

$0

$0

$0

$0

To

tal

Cre

dit

Ad

justm

en

ts$56,7

30

$0

$0

$0

$0

Su

rplu

s /

Defi

cit

($97,4

14)

($154,7

62)

($78,1

58)

($6,0

16)

$72,7

31

Cre

dit

Fu

nd

s A

vail

ab

le

Cre

dit

Ad

justm

en

ts

Mu

lti-

Year

Tre

nd

An

aly

sis

So

mew

here

Pri

mary

Sch

oo

l (0

12222)

En

rolm

en

ts

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

66

Primary Students UngradedGrade 2 Grade 3Grade 1 Grade 5Grade 4Prep Grade 6 Total

76.0 74.0 76.0 68.0 69.0 63.0 0.074.0 500.0

Total Student Based Funding

Core Student Learning Allocation $2,957,522.45

Equity Funding $36,399.00

Total School Based Funding $106,535.29

Total Targeted Initiatives $0.00

TOTAL STUDENT RESOURCE PACKAGE $3,100,456.74

TOTAL SCHOOL FUNDING $3,100,456.74

Host School

Budget Type

Demonstration School - 9523 (019523)

Budget Version 25/09/20XX 12:39 PM20XX 500 Model - 3 Year Plan


Student Resource Package - Budget Report

Wednesday, October 31, 2012 9:26 AM Page 1 of 2BudgetID - 419154

Insert 1/1 - Planner Budget Report

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

67

School

Type

Campus #1

Primary

SFO Index

Location Index

0.4041

1.00

Primary Students UngradedGrade 2 Grade 3Grade 1 Grade 5Grade 4Prep Grade 6 Total

76.0 74.0 76.0 68.0 69.0 63.0 0.074.0 500.0

Host School

Budget Type

Demonstration School - 9523 (019523)

Budget Version 1 (created 25/09/20XX 12:39 PM)20XX 500 Model - 3 Year Plan


Student Resource Package - Budget Report

Credit Cash TotalRateStudentsRef


Years Prep - 1 Students 1 150.0 $6,395.00 $901,500.00 $57,750.00 $959,250.00

Years 2 Students 1 74.0 $5,939.00 $412,994.00 $26,492.00 $439,486.00

Years 3 - 6 Students 1 276.0 $5,443.00 $1,412,016.00 $90,252.00 $1,502,268.00

Enrolment Linked Base 2 $42,819.00 $2,672.00 $45,491.00

Language Support Program 10 $11,027.45 $0.00 $11,027.45

$2,780,356.45 $177,166.00 $2,957,522.45

Equity Funding

Programs for Students with Disabilities 15 $36,399.00 $0.00 $36,399.00

$36,399.00 $0.00 $36,399.00

School Based Funding

School Infrastructure $7,054.61 $62,232.07 $69,286.68

School Specific Programs $0.00 $37,248.61 $37,248.61

$7,054.61 $99,480.68 $106,535.29

$3,100,456.74TOTAL STUDENT RESOURCE PACKAGE

$3,100,456.74TOTAL SCHOOL FUNDING

Wednesday, October 31, 2012 9:26 AM Page 2 of 2BudgetID - 419154

Insert 1/2 - Planner Budget Report

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

68

Planner Budget Management Report - 20XX Demonstration School - 9523 : 500 Model - 3 Year Plan

The planner budget management report gives you an overview of the budget and expenditure in your planning model. It also summarises management decisions such as Credit to Cash Transfers, and will also give you a projected financial position for the selected year.

Summary: SRP

Section 1 Credit Section 2 Cash Total

Budget - Current Year $2,823,810 $276,647 $3,100,457

Surplus B/F from Previous Year $0 N/A $0

Credit to Cash Transfers $0 $0 $0

Cash to Credit Transfers $0 $0 $0

Total Funds Available $2,823,810 $276,647 $3,100,457

Projected Expenditure $2,801,406 $276,647 $3,078,053

Projected Balance $22,404 $0 $22,404

SURPLUS AVAILABLE TO SCHOOL OR $22,404 $0 $22,404DEFICIT TO BE REPAID Surplus Surplus

Adjustments

Wednesday, October 31, 2012 9:28 AM Page 1 of 399826

Insert 2 /1- Planner Budget Management Report

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

69



Section 1 - Credit Items: SRP

Credit Budget Items Budget Credit Expenditure Items EOY Projection

Enrolment Linked Base 42,819 Principal Class 118,846

Work Safe 7,055 Principal Expenditure Adjustment 14,643

New Integration Students - Level 2 14,116 Assistant Principal Class 94,930

New Integration Students - Level 3 22,283 Leading Teacher 278,166

Years Prep - 1 Students 901,500 Expert Teacher 1,025,749

Years 2 Students 412,994 AccomplishedTeacher 456,529

Language Support Program 11,027 Graduate Teacher 295,142

Years 3 - 6 Students 1,412,016 Teaching Support Staff 127,906

Integration Teacher Aides 35,768

Payroll Tax 119,936

Superannuation 233,791

$2,823,810 $2,801,406

Projected Current Year Balance

$22,404

Surplus B/F From Previous Year $0 Projected Credit Balance $22,404

Cash to Credit Transfers $0

Projected Balance After CCT

$22,404


Insert 2/2 - Planner Budget Management Report

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

70



Section 2 - Cash Items: SRP

Cash Budget Items Budget Cash Grants EOY ProjectionEnrolment Linked Base 2,672 Cash Grants 253,689

Cleaning Minimum Allowance - Additional 4,891 LT Leave Premium 22,958

Grounds Allowance 5,864

Utilities 17,915

Maintenance and Minor Works Funding 25,962

Essential Services / Annual Contracts 2,235

Location Indexed Funding 27,520

Country Area Program Grants 9,729

IT Grant for Computers 0

Years Prep - 1 Students 57,750

Years 2 Students 26,492

Years 3 - 6 Students 90,252

Supplement Minor and Urgent Works 5,365

$276,647 $276,647Credit/Cash

Transfers $0

Total Cash Payments $276,647


Insert 2/3 - Planner Budget Management Report

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

71

Classification Annual EFT Payroll Liability

SRP

Principal Class 1.00 118,845.95

Assistant Principal Class 1.00 94,929.71

Leading Teacher 3.00 278,166.45

Expert Teacher 12.27 1,025,749.06

Accomplished Teacher 6.80 456,528.61

Graduate Teacher 5.04 295,141.59

Teaching Support Staff 2.25 127,906.10

Integration Teacher Aides 0.84 35,768.40

Total SRP 32.20 2,433,035.87

Total School Budget 32.20 2,433,035.87

Total Projected Employee Expenditure 32.20 2,433,035.87

Summary Page (see the following pages for teacher classification details)

Detail Section

Wednesday, February 06, 2013 11:05 AM Page 1 of 3

Planner Employee Summary Report - 20XX Demonstration School - 9523 : 500 Model - 3 Year Plan

The employee summary report is used to break down your workforce plan into employee classifications and is useful for comparing your budget expenditure on each classification.

Insert 3/1 - Planner Employee Summary Report

01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

72

Pin Name Classification Annual EFT

Actual EFT Payroll Liability

SRP

Principal Class

0001 Principal PR3-4 1.00 1.00 118,845.95

Assistant Principal Class

0002 Assistant Principal AP1-2 1.00 1.00 94,929.71

Leading Teacher

0003 Leading Teacher 1 LT-3 1.00 1.00 92,961.02



New_0006 Leading Teacher - New LT-3 0.47 43,290.83

Expert Teacher

0007 Expert Teacher 01 EXR-4 1.00 1.00 85,125.80












0020 Teacher 15 EXR-1 0.67 49,227.50

Accomplished Teacher

0019 Teacher 13 ACT-3 1.00 1.00 65,942.42

0020 Teacher 15 - 0.33 22,869.46

0021 Teacher 16 ACT-5 1.00 1.00 69,751.89





01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

73

0022 Teacher 17 ACT-5 1.00 1.00 69,751.89

0023 Teacher 18 ACT-4 0.80 0.80 53,234.98

0024 Teacher 19 ACT-2 1.00 1.00 64,693.06

0025 Teacher 20 ACT-4 1.00 1.00 67,820.25

0031 Graduate Teacher 25 ACT-1 0.67 42,464.66

Graduate Teacher

0026 Graduate Teacher 21 GRT-2 1.00 1.00 58,926.94




0031 Graduate Teacher 25 - 0.33 19,320.42

New_0038 Graduate Teacher 26 GRT-1 0.91 1.00 52,789.63

Teaching Support Staff

0032 Business Manager ES3-6 1.00 1.00 64,641.53

0033 Office Manager ES2-6 1.00 1.00 52,700.30

0034 Office Assistant ES1-5 0.25 0.25 10,564.27

Integration Teacher Aides

0035 Integration Aide 1 ES1-5 0.48 0.48 20,555.86

0036 Integration Aide 2 ES1-5 0.36 0.36 15,212.54

Total SRP 32.20 30.29 $2,433,035.87

Total 32.20 30.29 $2,433,035.87





01 STU

DE

NT

RE

SO

UR

CE

PAC

KA

GE

75

Basedoninformationcontainedinthepresentationanswerthefollowingquestions:

Which2SRPfundingitemsprovideabout80%ofthebudgettoaschool?

WhatisthemajorexpenditureitemfromtheCorefunding?

FundingintheSRPisallocatedasbothcredit&cash.Howarethefollowingitemsallocated?:

ContractCleaning

EnglishasanAdditionalLanguage(EAL)

Name2fundingitemsthatwouldbeincludedinSchoolInfrastructure

WhatistheenrolmentfigureusedtodeterminethefundingforYearsPrep–1Students?

Whatistheschool’sSFOindex?WhatdoesSFOmean?

WheredoschoolsaccesstheirSRPReports?

Howoftenarereportsupdated?

Whichreportshowswhetheraschoolisinasurplusordeflcit?

WhatisthepurposeoftheSalariesFortnightlyTransactionReport?

Whatistheprojectedsurplusordeficitfortheyear?

WhatdoesthePrincipalExpenditureAdjustmentmeaninyourManagementReport?

Theschoolwishestopurchasesomenewcomputers.Expectedcostis$33,000.Howmaytheschoolfundthis?

Whatisthepurposeoftheschoolreconciliationattheendofyear?

Exercises

01 STUDENT RESOURCE PACKAGE - Department of … · Presentation Slides 6 ... Primary …from 501 to...

Documents

Transcript of 01 STUDENT RESOURCE PACKAGE - Department of … · Presentation Slides 6 ... Primary …from 501 to...