Republic of the PhilippinesDepartment of Interior and Local Government

NATIONAL POLICE COMMISSIONNATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE

DIRECTORATE FOR RESEARCH AND DEVELOPMENTCamp Crame, Quezon City

MEMORANDUM CIRCULARNumber ORO - 2011 - 01

SUBJECT: Policy Guidelines in the Procurement of Explosive DetectorDogs (EDDs)

I. REFERENCES:

A. Memo from Director, SAF re Requirements in the procurement ofExplosive Detection Dogs (EDDs) dated April 08, 2011;

B. Recommended Parameters for Explosive Detector Dogs (EDDs)Evaluation from K-9 Unit, Aviation Group;

C. Memoranda from TDRD re Test and Evaluation dated November 2,2004and January 2, 2005 respectively;

D. UESB Resolution No. 2004-36, Rationalization of the Conduct of PNPTest and Evaluation approved and adopted on December 23, 2004;

E. Memo from TDRD, The Procurement System in the PNP dated October13,2004;

F. NAPOLCOM Resolution No. 95-069 entitled: "Approving the StandardSpecifications in the procurement of PNP Anti-Terrorist Equipment" ; and

II. PURPOSE:

To provide policy guidelines, procedures and standards in the conduct ofEligibility/Post Bid Evaluation and Acceptance Tests for Explosive DetectorDogs (EDDs) for use of the PNP ..

III. ORGANIZATION:

In the Post Qualification Phase, the test/checking is conducted by theTechnical Working Group for Explosive Detector Dogs (TWG-EDDs) which isheaded by the Assistant Chief, Clothing and Criminalistic Equipment Division,Directorate for Research and Development. (Pursuant to DPRM Letter OrderNO.921 with Subject: NHQ BAC Secretariat & Technical Working Groups)

In the Acceptance and Evaluation, the test shall be conducted by TechnicalTeam of ORO headed by the Chief, Clothing and Criminalistic EquipmentDivision, Directorate for Research and Development or a senior officerdesignated by the Director, ORO. The members will come from otherDirectorates, the end user other selected units of the PNP as provided for in theexisting rules and regulations governing the conduct of T & E for PNPequipment during Acceptance test and evaluation Phase.

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IV. POLICY GUIDELINES:

A. The Bids and Awards Committee (BAC) shall cause the conduct ofEligibility/Post Bid Evaluation and Acceptance Tests of the item asrequired in every procurement activity;

B. Live Samples will be presented to BAC during Opening of Bids to beaccompanied by the handler of the proponent;

C. The Technical Team will proceed to the training ground of the winningbidder for visual and functional test, two (2) sets of ExplosiveDetector Dogs (EDDs) for Eligibility/Post Qualification Test andEvaluation regardless of the quantity to be procured;

O. Supplier's representative shall witness all test procedures andparameters and are authorized to operate the subject item;

E. The Technical Team shall conduct visual inspection on the sampleunit(s) and decide whether to accept or reject before the functionalexamination. If upon visual examination and evaluation, the submitteditem is found non-conforming with the standard specifications, nofurther testing shall be conducted. If fail, Test and Evaluation Reportwill be forwarded to BAC with the receipt of the sample and itscorresponding memorandum;

F. No partial Test and Evaluation Report shall be issued by ORO;

G. The ORO Technical Team shall brief and furnish all the proponentscopies of the policy guidelines and parameters to be used in the test;

H. The ORO Technical Team(s) will oversee the conduct of the Test atthe selected testing places. The Test shall be witnessed byrepresentatives from other concerned offices/units of the PNP,proponents and other interested persons. A video coverage/pictorialon the conduct of test shall be taken;

I. The ORO may conduct Test and Evaluation of the item which will betermed as Product Evaluation even in the absence of anyprocurement program and directive from the PNP BAC. The productevaluation result shall only be used as reference for anyrecommendation which ORO may deem appropriate;

J.The Test Parameters must be conducted one after' the other(chronologically or step by step). Any problem arising from aparticular Test Parameter shall be immediately brought to theattention of the Chief, CCEO Technical Team or the Team Leader.Failure on the part of any affected proponents to file or registercomplaints during the conduct of Test based on a particular testparameter shall be deemed agreement to the overall conduct of thetest;

K. All testing fees, needed equipment and other incidental expensesfor use in the Test and Evaluation shall be borne by the requestingproponents;

L. The proponents shall execute a waiver that the CCED TechnicalTeam shall not be held liable for whatsoever damage/s incurred by

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anybody to the Explosive Detector Dogs (EDDs) being used duringthe conduct of Test and Evaluation;

M. The Test and Evaluation may be postponed and re-scheduled by theORO Technical Team in the absence of the Proponent or itsauthorized representative for meritorious reason. Rescheduling dulyapproved by The Director for Research and Development (TDRD) willdetermine its resumption;

N. The Eligibility/Post Bid Test and Evaluation results of the item shallbe valid for a period of one (1) year to be reckoned from the date ofthe official final report of the GGED Technical Team for as long as thestanding Memo Circular is in effect. A report that contains thefindings, conclusion and recommendations whether the sample isconforming or not conforming based on NAPOLGOM-ApprovedStandard Specifications and the approved test and evaluationprocedures used will be submitted to BAG thru TDRD.

V. EVALUATION OF EXPLOSIVE DETECTOR DOGS (EDDs)

Phase 1-Visual and Dimensional Evaluation:

A. Medical Records

1. Birth Certificate of Dogs to include Pedigree breed2. Complete vaccination certificate and boosters medications of the

following:a. Rabiesb. Bordetellac. Lymed. Distempere. Coronaf. Giardiag. Heartwormh. Infectious HepatitisI. LeptospirosisJ. Parvovirusk. Kennelcough

3. Medical Historya. Deworming (booster medication)b. Have not undergone any surgery operations or history of

medical confinementc. Free from ectoparasites (visual)

B. Training Certificate of each dog on Explosive Detection atauthorized dog training institution.

C. Breed Standard/Physical Evaluation1. Age must not more than two (2) years old.2. Breed Standard (based on origin of dogs)

CLASSIFICATI TEST AND REMARKS1) BELGIAN MAUNIOIS ON OF TEST EVALUATION

PARAMETERSRESULT

1. General Appearance: MajorIt is a well balanced, square dog, elegantin appearance with exceedingly proudcarriage of the head and neck.

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2. Size: MajorBoth Male and female are not less thantwenty two (22) inches in height.Measurement be taken at the withers

3. Head: MajorOverall size must be proportion to thebody. The expression should indicatealertness, attention and readiness foractivity.

4. Neck: MajorRound and conforming length to carriagethe head.

5. Top line: MajorThe top line is general level. The withers isslightly higher and slopes into the backwhich must be level and firm from withersto hip joint. The croup is medium long,slopinq qraduallv.

6. Body: MajorShould give the impression of powerwithout bulkiness. The chest is not broadbut is deep with the lowest point reachingthe elbow. The underline forms a smoothascendant curve from lowest point of thechest to the abdomen.

7. Eyes: MajorThe eyes are brown, preferably darkbrown, medium size, slightly almond inshaped, not protruding. Eyes rims areblack.

8. Ears: MinorThe ears approach the shape of anequilateral triangle in proportion into to thehead in size.

9. Skull: MajorThe top of the skull is flattened ratherthan rounded.

10. Forequarter: MajorThe forequarters are muscular withoutexcessive bulkiness.

11. Legs: MajorThe legs are in proportion to the size of thedog, oval bone rather than round. Legs areparallel to each other.

12. Feet: MajorThe feet are round and well padded withthe toes curved closed together. Completenumber of claws.

13. Coat: MajorThe coat should be firm and shiny.

14. Color: MajorThe basic coloring is a rich fawn tomahogany, with black tips on the hairsgiving an overlay appearance. The maskand ears are black. The under part of thebody, tail and breeches are liqhter fawn.

15. Movement: MajorThe movement is smooth, free, flexible

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and active. The Belgian malinois singletracks at a fast gait the legs both front andrear, converging toward the center line ofgravity, while the top line remains firm andlevel, parallel to the line of motion. Thebreed shows a marked tendency to movein circle rather than a straight line.

16. Temperament:Correct temperament is essential to theworking character of the Belgian malinois.The breed is confident, exhibiting neithershyness nor aggressiveness in newsituations.

Major

2) LABRADOR RETRIEVERCLASSIFICATION OF TEST

PARAMETERS

TEST ANDEVALUATION

RESULT

REMARKS

1. General Appearance:The Labrador retriever is strongly built,dog possessing a sound energeticconformation.

2. Size:Both Male and female are not less thantwenty one (21) inches in height.

Measurement be taken at the withers3. Head:

Round and well develop withoutexaggeration. Skull and surface should beequal in plane.

Disqualification: elongated or deformedskull.

4. Lips:Should not be squared off or pendulousbut full away in a curve toward the throat.

5. Jaws:Strong and Conforming to standard bodyconfiguration

Disqualification: oversize and undersizejaw.

6. Nose:Wide and the nostrils should be welldeveloped. The color must be black forblack and yellow Labrador and brown forchocolate Labrador. External lining mustbe moist.

Disqualification: pink nose or lack of anypigment.

7. Teeth:Strong and regular with a scissors bite thelower teeth just behind part touching theinner side of the upper incisor.

Disqualification: undershot, overshotmisaligned or disaligned, missing any

Major

Major

Major

Major

Major

Major

Major

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teeth and other deformities8. Ears: Major

Should hang moderately close to the head,set rather fall back and low on the skulland sliqhtlv above the eye level.

9. Eyes: MajorApproachable looking eyes should bemedium size. The color should be brownfor black and yellow Labrador and brown Ihazel for chocolate Labrador.

Disqualification: black and yellow eyecolor, eye rims without pigmentation andother deformities.

10. Neck: MajorShould be in proper length andconforminq to the body confiquration.

11. Top line: MajorThe top line is conforming from thewithers to the croup when standinq.

12. Body: MajorThe body should be strong and muscularwith a level top line.

13. Tail: MinorThick at the base, gradually tapering atthe tip and extending no longer than tothe hock.

Disqualification: extremely long orextremely short tail

14. Legs: MajorIt should be straight with good strongbone.

Disqualification: short legs and otherdeformation.

15. Elbow: MajorIt should be close to the ribs withoutlooseness.

Disqualification: tied in or elbow out andother deformities.

16. Feet: MajorIt should be strong and complete numberof claws.

17. Coat: MajorStraiqht, short, firm and very dense.

18. Color: MajorLabrador is black, yellow, chocolates.

Disqualification: combined color, blackwith tan spot or markings.

19. Movement: MajorThe movement should be active, free andeffortless. The legs movement should becoordinated.

Disqualification: high knee action, waving,side windinq and crossinq over and other

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peculiar.20. Temperament: Major

The ideal disposition is one of a kindly,outgoing, tractable nature, eager topiease and non aggressive towards manor animal. The Labrador has much thatappeals to people; his gentle ways,intelligence and adaptability make him anideal dog.

Disqualification: Aggressiveness towardshumans and other animals.

Phase II - Functional Testing Procedure:

A. Drive Qualification for EDD

CLASSIFICATI TEST AND REMARKSDrive Qualification Parameters ON OF TEST EVALUATION

PARAMETERSRESULT

1. Motivation and willingness: MajorIt includes dog drive to play andretrieve, if the dog is toy reward hemust be intense to its toys. He must beresponsive to his handler command,tease and play.

2. Focus: MajorThe dog should be focus to handlerand presentation.

3. Intensity: MajorIt includes energy level of the dogs andstamina

4. Eagerness: MajorThe dogs will show of dominance toretrieve and play. Prey drive andencourage to out win others includingto the handlers.

RESULT

B. OBEDIENCE AND SEARCH DETECTION

A. Test Parameters CLASS OF TEST ANDTEST EVALUATION REMARKS

PARAMETERSRESULT

1. OBEDIENCEa. Dogs must readily respond to handler Major

specific obedience.b. Dogs must be able to perform basic

obedience skills such as:b.1 Sit Majorb.2 Drop Majorb.3 Stay Majorb.4 Come Majorb.5 Place Majorb.6 Walkinq Major

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c. Dogs must not pull away from handler Majorduring walking/jogging and otherrelated activities

2. SEARCH AND DETECTIONa. EDD must be able to pass odor

recognition test with the followingexplosives:a.1 TNT Majora.2 C4 Majora.3 RDX Majora.4 PETN Majora.5 Black Powder Majora.6 Composition "B" Majora.7 Silver Nitrate Majora.8 Ammonium Nitrate Majora.9 Power Gel Majora.10 Time fuse Major

b. Handler and EDD should performdifferent types of searches withdistractionb.1 Baggage/Luggage search: Major

For every six (6) parcels orbaggage two (2) types of odorshall be placed inside the 2 boxes.(not more than 15 minutes of theallotted time)

b.2 Vehicle searches: MajorMotor vehicles, both interiors andexteriors of passenger car andtrucks using 2-4 vehicles per odor.Search time is three (3) minutesper vehicle depending on the sizeof it. (not more than 15 minutes ofthe allotted time)

b.3 Building or Room Search: Major200-1200 square feet room withfurniture one (1) room per odor.

(not more than 15 minutes of theallotted time)

b.4 Open area Search: MajorOpen area search of one (1)thousand (1000) square feet perodor search time 15 minutes per1000 square feet or less.

VI. ELIGIBILITY I POST BID EVALUATION:

A. Testing or Evaluation should be done in the training center of theproponent. They must present to the TWG for EDD the two (2) samples to beevaluated during the Post Qualification test.

B. The sample must pass the Phase I and Phase II test parameters.

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VII. ACCEPTANCE TEST AND EVALUATION:

A. Procedure: One Hundred percent (100%) of delivered ExplosiveDetection Dogs must undergo visual, dimensional and functional test prior toacceptance.

B. Test and Evaluation: The EDDs must pass the Phase I and PhaseII test parameters.

VIII. RESCISSION:

All other Test Procedures, Guidelines or SOPs contrary to or inconsistentwith the provisions of this Memorandum Circular are hereby rescinded, modifiedor amended accordingly.

IX. EFFECTIVITY:

This Policy in Conducting Eligibility and Acceptance Tests for ExplosiveDetector Dogs (EDD's) shall take effect upon approval.

EREZlice Director

irector D~\.},,\e 8,~O\\

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