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Hessen: Wisconsin Exchange Program

Hessen: Wisconsin Exchange ProgramWisconsin Advisor Manualhttp://www.uwosh.edu/oie/abroad/HES/hessenAdvisorResources.phphttp://www.uwosh.edu/oie/ppt/HessenWisconsinAdvisorTraining.pptx

Last Updated: July 2014

ContentsAdvising for the Hessen-Wisconsin Exchange3Hessen Advisor Resources3Listserv3Hessen-Wisconsin Exchange Administration3Wisconsin Inbound and Outbound Advisors4Inbound8Hessen Application Deadlines & Process8Campus Supplemental Application Materials and Deadlines9Tuition and Segregated Fees10Academic Year Inbound Quotas10Program Withdrawal11Hessen Study Abroad Fairs Contact & Materials Deadlines11Friends of Hessen-Wisconsin Society11Outbound12Eligibility, German Language Proficiency & Placement Tests12Courses Offered through the General Curriculum12Programs Offered Outside of the General Curriculum13International Undergraduate Study Program (IUSP)13Internships14Application Deadlines & Timeline14Application after the Deadline14Application Process15Application Materials15Application Fee17Tuition and Segregated Fees17Health Insurance17Managing IWU/ISU Quotas18Exceeding IWU/ISU Enrollment Numbers18Transcripting Courses, Course & Credit Transfer: Scheine18Visas & Residence Permits19Program Withdrawal20Emergency Contact in Hessen20Wisconsin Study Abroad Fairs Contact & Materials Deadlines20Annual Faculty Visits to Hessen21Hessen, Germany Exchange with Massachusetts21Not Addressed in this Guide21

Advising for the Hessen-Wisconsin Exchange

This Advisor Guide is meant to be a supplement to the Hessen Outbound Student Guide, providing more in-depth background information and references for advisors. It is an evolving process and will be updated if necessary when procedures change or there are common questions. By all means, if there is a topic that you feel should be addressed, let us know ([email protected] or 920-424-0775). Also, it is necessary to join the listserv because as updates to these guides occur they will be announced via [email protected].

Hessen Advisor Resources

Bookmark this page! A link to the Hessen Outbound Student Guide, links to the Hessen-Wisconsin Exchange Student Application, and current numbers for IWU/ISU seat requests are available from this link. Do you have recommendations for other resources? Email them to [email protected]!

http://www.uwosh.edu/oie/abroad/HES/hessenAdvisorResources.php.

Listserv

For general announcements and information distribution, the Hessen Wisconsin Listserv will be utilized. Messages from the following address will contain important information and updates as well as new program descriptions or promotions as developed in Hessen, [email protected]. You can subscribe to the listserv by visiting the following link.Passwords are not required (just leave these fields blank on the form). http://lists.uwosh.edu/mailman/listinfo/hessenwisconsin

Please share this link with anyone on your campus that you feel might be interested in Hessen-Wisconsin exchange, including professors and staff in modern language departments or any other field of study.

Hessen-Wisconsin Exchange Administration

Hessen Ministry for Higher Education, Research and the Arts

Contact: Erika Mueller-Blass

Title: Director of International and European AffairsTel: 011-49-611-323-370E-mail: [email protected]: Rheinstrasse 23-25, 65185 WiesbadenWeb site: http://www.study-in-hessen.de or

http://www.hmwk.hessen.de

UW System Administration

Contact: Sal CarranzaTitle: Academic PlannerTel: +1-608-265-9177E-mail: [email protected]

Address: Van Hise Hall, 1220 Linden Dr,

Rm 1656, Madison, WI 53706

Justus Liebig University Giessen International Office

Contact: Ms Dr. Margot Schneider-Mrz

Title: Academic Exchanges

Address: Gutenbergstrae 6, 35390 Gieen

Tel: 011-49-641-991-2146

Fax: 011-49-641-991-2133

Email: [email protected] [email protected]

Web: www.uni-giessen.de/auslandsamt/en/hsk

University of Wisconsin Oshkosh

Contact: Jenna Graff

Title: Director, Office of International Education

Address: 800 Algoma Blvd, Oshkosh, WI 54901

Tel: +1-920-424-0775

Fax: +1-920-424-0185

Email: [email protected]

Web: www.uwosh.edu/oie

Justus Liebig University Giessen International Office

Contact: Kati Tolle and Franziska FennerTitle: Hessen-Wisconsin Exchange CoordinatorAddress: Gutenbergstrasse 6, D-35390 Giessen, Germany

Tel: 011-49-641-99-12-147Fax: 011-49-641-99-12-133Email: [email protected]

Web: http://www.wisconsin.hessen.de


Contact: Emily Hoffmann

Title: Hessen-Wisconsin Exchange Coordinator


Tel: +1-920-424-0775

Fax: +1-920-424-0185


Web: www.uwosh.edu/oie

Hessen Universities Consortium, Office in New York

Tel: +1 (212) 758-3408E-mail: [email protected]

Address: 871 United Nations Plaza, New York, NY 10017Web site: http://www.hessen-universities.org

Wisconsin Inbound and Outbound Advisors

Inbound

Outbound

University of Wisconsin Colleges

Contact:

Office:

Title:

Address:

Tel: +1-

Fax: +1-

Email:

Web:

Contact: Mr. Tim Urbonya

Office: Office of Academic Affairs

Title:

Address: 432 N Lake St Rm 237, Madison, WI 53706

Tel: +1-608-263-9676

Fax: +1-


Web:

University of Wisconsin-Eau Claire

Contact: Ms. Maria Carvalho

Office: Center for International Education

Title: International Student Adviser

Address: 105 Garfield Ave., Eau Claire, WI 54702

Tel: +1-715-836-4411

Fax: +1-715-836-4948


Web: www.uwec.edu/cie

Contact: Ms. Jodi Simek


Title: International Student Adviser


Tel: +1-715-836-4411

Fax: +1-715-836-4948



Contact: Ms. Cheryl Lochner-Wright


Title: Study Abroad Coordinator


Tel: +1-715-836-4411

Fax: +1-715-836-4948



University of Wisconsin-Green Bay

Contact: Ms. Kristy Aoki

Office: Office of International Education

Title: International Student Services Advisor

Address: CL 207, 2420 Nicolet Dr., Green Bay, WI

54311

Tel: +1-(920) 465-5164

Fax: +1-(920) 465-2949


Web: www.uwgb.edu/international

Contact: Ms. Kristy Aoki


Title: International Student Services Advisor

Address: CL 207, 2420 Nicolet Dr., Green Bay, WI

54311

Tel: +1-(920) 465-5164

Fax: +1-(920) 465-2949


Web: www.uwgb.edu/international

University of Wisconsin-La Crosse

Contact: Mr. Robert Packard

Office: Admissions Office

Title: International Admissions Specialist

Address: Cleary Center, 1725 State Street,

La Crosse, WI 54601 USA

Tel: +1-608-785-8939

Fax: +1-608-785-8940


Web: http://www.uwlax.edu/admissions/international-student/

Contact: Ms. Susan Niedzwiecki-Pham


Title: Assistant Director for Study Abroad

Address: 1725 State Street, 1218 Centennial Hall,

La Crosse, WI 54601

Tel: +1-608-785-8918

Fax: +1-608-785-8923


Web: www.uwlax.edu/oie

University of Wisconsin-Madison

Contact: Ms. Erica Haas-Gallo

Office: International Academic Programs

Title: Study Abroad Advisor

Address: 106 Red Gym, 716 Langdon St., Madison,

WI 53706

Tel: +1-608 265-6329

Fax: +1-


Web: www.studyabroad.wisc.edu

Contact: Mr. Andy Quackenbush

Office: International Academic Programs

Title: Study Abroad Advisor

Address: 106 Red Gym, 716 Landgon St, Madison

WI 53706

Tel: +1-608-265-6329

Fax: +1-608-262-6998


Web: www.studyabroad.wisc.edu

University of Wisconsin-Milwaukee

Contact: Ms. Sue Conway


Title: Study Abroad Administrator

Address: CIE, 2513 E Hartford Ave. Pearse 166

Milwaukee, WI 53201-0413

Tel: +1-414-229-5182

Fax: +1-414-229-4858


Web: www.studyabroad.uwm.edu

Contact: Ms. Natalie Malacrida


Title: Study Abroad Coordinator

Address: CIE, 2513 E Hartford Ave. Pearse 166

Milwaukee, WI 53201-0413

Tel: +1-414-229-5182 OR +1-414-229-5974

Fax: +1-414-229-4858


Web: www.studyabroad.uwm.edu


Contact: Ms. Sarah Christensen


Title: International Student Advisor


Tel: +1-920-424-0775

Fax: +1-920-424-0185


Web: www.uwosh.edu/oie/iss

Contact: Ms. Emily Hoffmann


Title: Hessen-Wisconsin Exchange Coordinator


Tel: +1-920-424-0775

Fax: +1-920-424-0185


Web: www.uwosh.edu/oie/abroad/hessen.php

University of Wisconsin-Parkside

Contact: Ms. Susan Blust

Office: Intl Student Services/Study Abroad Office

Title: ESL/German/Intl Programming Coordinator

Address: 900 Wood Road, PO Box 2000, Kenosha, WI 53141

Tel: +1-262-595-2701

Fax: +1-262-595-3211


Web: www.uwp.edu/admissions/internationalreq.cfm

Contact: Mr. Joel Buschmann

Office: Admissions Office

Title: Assistant Director


Tel: +1-262-595-2496


Contact: Ms. Karin Basken

Office:

Title: Assistant Director


Tel: +1-262-595-2242


Contact: Ms. Susan Blust

Office: Intl Student Services/Study Abroad Office

Title: ESL/German/Intl Programming Coordinator


Tel: +1-262-595-2701

Fax: +1-262-595-3211


Web: www.uwp.edu/admissions/internationalreq.cfm

University of Wisconsin-Platteville

Contact: Ms. Nina Elskamp

Office: Education Abroad Office

Title: Incoming Exchange Coordinator

Address: 1 University Plaza, Platteville, WI 53818

Tel: +1 (608) 342-1726

Fax: +1 (608) 342-1736


Web: www.uwplatt.edu/intprog/international_exchange

Contact: Ms. Alyssa Shaff

Office: Education Abroad Office

Title: Program Coordinator

Address: 1 University Plaza, Platteville, WI 53818 Tel: +1 (608) 342-6151

Fax: +1 (608) 342-1736


Web: http://www.uwplatt.edu/education-abroad

University of Wisconsin-River Falls

Contact: Ms. Katrina Larsen

Office: Global Connections

Title: Interim Asst. Vice Chancellor for Intl Ed/Executive Director for Global Connections

Address: 102 Hagestad Hall;

410 S. 3rd St.; River Falls, WI 54022

Tel: +1-715-425-0683

Fax: +1-715-425-0693


Web: www.uwrf.edu/globalconnections

Contact: Ms. Carol Rogers

Office: Global Connections

Title: Education Abroad Advisor

Address: 102 Hagestad Hall; 410 S. 3rd St.; River Falls, WI 54022

Tel: +1-715-425-4891

Fax: +1-715-425-0693


Web: www.uwrf.edu/globalconnections

University of Wisconsin-StevensPoint

Contact: Dr. (Mr. ) Brad Van Den Elzen

Office: International Students & Scholars Office

Title: Director

Address: 1108 Fremont St. SSC 210, Stevens Point WI 54481

Tel: +1-715-346-3849

Fax: +1-715-346-3819


Web: www.uwsp.edu/isso

Contact:

Office:

Title:

Address:

Tel: +1-

Fax: +1-

Email:

Web:

University of Wisconsin-Stout

Contact: Ms. Vickie Kuester


Title: Associate Director

Address: 200 Main Street, Menomonie WI 54751

Tel: +1-715-232-1897

Fax: +1-715-232-2500


Web: www.uwstout.edu/oie/index.cfm

Contact: Ms. Andria Morse


Title: Study Abroad and NSE Coordinator

Address: 200 Main Street, Menomonie WI 54751

Tel: +1-715-232-5421

Fax: +1-715-232-2500


Web: uwstout.studioabroad.com

University of Wisconsin-Superior

Contact: Mr. Mark MacLean

Office: Office of International Programs

Title: International Admission Coordinator

Address: P.O. Box 2000, Superior, WI 54880

Tel: +1-715-394-8052

Fax: +1-715-394-8363


Web: www.uwsuper.edu/international

Contact: TBD-

Office: Office of International Programs

Title: Interim Director of International Programs

Address: P.O. Box 2000, Superior, WI 54880

Tel: +1-715-394-8020

Fax: +1-715-394-8363


Web: www.uwsuper.edu/studyabroad

University of Wisconsin-Whitewater

Contact: Ms. Mikaela Auerbach

Office: Center for Global Education

Title: Global Experiences Coordinator

Address: 800 West Main St., Whitewater, WI 53190

Tel: +1-262-472-5759

Fax: +1-262-472-1491


Web: www.uww.edu/international

Primary post-acceptance student contact: visas, pre-arrival procedures and questions, orientation, etc.

Contact: Ms. Alicia Haley


Title: International Student Advisor


Tel: +1-262-472-5759

Fax: +1-262-472-1491



Contact: Ms. Mikaela Auerbach




Tel: +1-262-472-5759

Fax: +1-262-472-1491



Backup contact

Contact: Mr. Dan Colleran




Tel: +1-262-472-5759

Fax: +1-262-472-1491



InboundHessen Application Deadlines & Process

Hessen Students will typically study in Wisconsin for either one semester or one academic year (fall followed by spring or spring followed by fall). The following deadlines and timeline apply to both fall and spring semesters.

Deadline

Action

01 December

Hessen students apply to their respective international offices in Germany.

Applications are forwarded to the Hessen-Wisconsin Exchange Coordinator at Justus Liebig University Giessen.

31 December

Hessen administration reviews student applications and uses students 1st, 2nd, 3rd, etc. choice placement requests to designate a UW institution for each applicant.

Hessen administration emails a list of nominated candidates to UW Oshkosh.

05 January

UW Oshkosh shares the list of nominated candidates with relevant UW institutions.

The committee in Hessen informs candidates of provisional acceptance (pending acceptance by the UW campus) or rejection.

01 February

Hessen administration forwards student applications to the Hessen-Wisconsin Exchange Coordinator at UW Oshkosh via email.

05 February

The Hessen-Wisconsin Exchange Coordinator at UW Oshkosh forwards student applications to the appropriate UW institutions via email.

If required, a hard copy may be requested of the Hessen Wisconsin Coordinator at UW Oshkosh for follow up.

UW institutions that require the original TOEFL certificate may request this by sending an email to Melanie Philipp-Bimber, [email protected], or directly to the student.

28 February

UW campus contacts inform UW Oshkosh of accepted and rejected applicants or request additional time if needed.

01 March

UW Oshkosh notifies Hessen.

30 April

UW institutions follow their own internal policies related to international admissions and may require/request additional application materials from Hessen applicants. At this point, each UW institution corresponds directly with their Hessen student applicants and with the Hessen students home institution coordinators as necessary.

Campuses that will contact students after 30 April should notify UW Oshkosh.

Campus Supplemental Application Materials and Deadlines

Deadlines

Campus

Fall Semester & Academic Year

Spring Semester

Supplemental Application Materials


June 1

November 1

http://www.uwc.edu/en/international-students/application


March 1

October 15

www.uwec.edu/CIE/divisions/services/apply.htm


April 15

October 15

www.uwgb.edu/international/internationalstudents/


July 15

December 15

www.uwlax.edu/oie/Exchange/Exchange_Application.htmNOTE: Class registration starts in April for the fall and November for the spring semester. Early registration (prior to arriving on campus) is highly recommended for exchange students.


February 15

August 15

www.studyabroad.wisc.edu/incoming.html


March 1**

August 1**

exchanges.uwm.edu orhttp://www4.uwm.edu/cie/currentstudents/2038/

**Deadlines have some flexibility, please contact [email protected] for more information


April 1

October 15

http://www.uwosh.edu/oie/iss/future-students/international-admissions-exchange-students - supplemental application materials are emailed to individual exchange students once we receive their contact information and is not on the website


June 1

November 1


March 1

October 1

www.uwplatt.edu/intprog/international_exchange/




March 1

October 1

www.uwstout.edu/oie/isa/exchange.cfm


July 1

November 15

www.uwsuper.edu/oip/intl_pros/application-process/exchange-application-checklist.cfm


April 1

November 1

www.uww.edu/international

*Websites in red do not currently include links to supplemental application materials, but may have these soon.

Tuition and Segregated Fees

Inbound students do not pay tuition to the host institution.

Inbound students always pay segregated fees and other similar fees to their host institution.

Academic Year Inbound Quotas

Quotas are based on the number of semesters of placement rather than on the number of students placed.

These campuses may potentially have some flexibility in their inbound numbers. If additional placements are needed, there may be some opportunity to increase placements at these campuses on a case-by-case basis.

A copy of the student application, transcript, and specific course request are required when making a request to place a graduate level student. A campus may not be able to accommodate a graduate level student based on the application, prior coursework completed and/or specific course requests. Some graduate level programs require that all exchange students pay an additional fee, generally termed a surcharge.

Institution

Course Lists

Quota

Application Fee

Orientation Fee

Graduate Surcharge

Other/Misc

Eau Claire

Undergraduate: www.uwec.edu/Registrar/schedules/index.htm

Graduate: www.uwec.edu/Registrar/catalogs/upload/2011_13GradCatalog.pdf

OPEN

$

$

Possible, course dependent

Varies (possible course fees)

Green Bay

Undergraduate:

Graduate: business, environmental science and potentially social work

10

$

$

La Crosse

Undergraduate:

Graduate: no placements available

10

$

$

N/A

Madison

Undergraduate: http://public.my.wisc.edu/portal/f/u124l1s4/normal/render.uP

Graduate: www.graduateschool.uwm.edu/students/prospective/areas-of-study/

6

N/A

N/A

N/A

Student Health Insurance (SHIP)

Required

Milwaukee

Undergraduate: http://www4.uwm.edu/schedule/

Graduate: http://www4.uwm.edu/schedule/

24

N/A

N/A


Oshkosh

Undergraduate: http://www.uwosh.edu/oie/iss/future-students/international-admissions-exchange-students

Graduate: www.uwosh.edu/gradstudies/academics; surcharges may apply

OPEN

Waived

$0


Varies (possible course fees)

Parkside

Undergraduate:

Graduate: www.uwp.edu/admissions/graduate.cfm

10

5 max / semester

$

$

Platteville

Undergraduate:


2

$

$

n/a

River Falls

Undergraduate:

Graduate: TBD

4

$

$

Stevens Point

Undergraduate:


2

$

$

n/a

Stout

Undergraduate:

Graduate: placements TBD

6

$150

$100

N/A

Laptop fee for all $324

Superior

Undergraduate:


2

N/A

$125

N/A

Whitewater

Undergraduate:

Graduate: www.uww.edu/gradstudies/programs.php

OPEN

N/A

$200

N/A

Varies (Course fees)

Program Withdrawal

Hessen students who withdraw on or before the deadlines below do not count in the exchange balance. Those who withdraw after the following deadlines do count in the exchange balance.

Withdrawal Deadline for UW fall semester: May 31

Withdrawal Deadline for UW spring semester: October 14

A student who withdraws after the program withdrawal deadline may be replaced with another student, and therefore not included in the exchange balance as a withdrawn student, provided the replacement student applies in sufficient time to a campus which still has openings.

Hessen Contact & Materials Deadlines

Materials Should Arrive at the Campus by

Campus

Winter (Fall) Semester

Summer (Spring) Semester

Contact

Fachhochschule Frankfurt am Main

October 1

April 1

Friederike Schofisch

Goethe-Universitt Frankfurt

September 15

Almuth Rhode

Hochschule Darmstadt

Julia Knoke

Hochschule Fulda

April 15

Carola Ossenkopp-Wetzig

Hochschule fr Gestaltung Offenbach am Main

Hochschule fr Musik und Darstellende Kunst Frankfurt

Hochschule RheinMain (Wiesbaden, Rsselsheim, Geisenheim)

October 15

April 1

Karina Ricci

Justus-Liebig-Universitt Gieen

Philipps-Universitt Marburg

Marian Malkova

Technische Hochschule Mittelhessen

October 1

April 1

Silke Wehmer

Technische Universitt Darmstad

November 15

April 1

Michelle Cunningham-Wandel

Universitt Kassel

Friends of Hessen-Wisconsin Society

Your inbound Hessen students may be competing for a cash award by promoting study in Hessen on your campus! The German Hessen-Wisconsin Freundschaftsverein (Friends of Hessen-Wisconsin Society) sponsors an award for Hessen students who are notably supporting the relations between the two sister-states while abroad. As of 2011, the award was a check in the amount of EUR 1,000 given to one single student or split between two committed students.

Activities that could be rewarded might be, for example,

to give an interview about studying in Hessen in the local or campus press

to present the exchange on campus TV or the radio station

to do a classroom visit in a local high school and make students aware of study options in Hessen

Please help Hessen students who are promoting study in Hessen and competing for this award!

Outbound

Eligibility, German Language Proficiency & Placement Tests

Both undergraduate and graduate level students are eligible to exchange on short-term, semester-, and year-long programs.

Students who plan to take courses in German at a Hessen institution may or may not need to submit evidence of German language proficiency. Each Hessen institution has its own admissions requirements.

Students who plan to enroll in a German language course will take a language placement test during the first days of orientation. The test will be used to evaluate language skills and placement in the appropriate level of German language. Students with no prior German experience will not be evaluated and will automatically be placed in the lowest level German language class.

Each UW should create internal policies and procedures for ensuring that student proficiency in German is high enough to successfully complete the intended course of study. For information on which courses are taught in German and which are taught in English, please see the Hessen Outbound Student Guide.

For reference, UW Oshkosh follows these general guidelines:

German-taught courses, including semester & academic year, IUSP, IWU & ISU: At a minimum, completion of any 300 level German Language course with a grade of A or B, completion of GERMAN 204 with consent of the department, or equivalent proficiency with consent of the department is required. Students studying in German are required to submit a recommendation either from the German Language Division study abroad liaison or from their German language instructor.

English-taught courses, including semester & academic year, IUSP, IWU & ISU: Sufficient knowledge of German to feel comfortable in a German-speaking environment. Students may elect to participate with no prior German language experience.

NOTE: Although IWUs and ISUs include a language component, students from around the world attend and many may speak in English. Advise your students to be aware that they may take all courses in German; however, international students and peers from the U.S. may speak English outside of class.

Courses Offered through the General Curriculum

The Hessen Academic Programs Chart lists academic programs by Hessen institution.

Hessen at a Glance gives an overview of each Hessen institution, including academic departments.

The Hessen Outbound Student Guide includes direct links to individual campus programs.

Programs Offered Outside of the General Curriculum

International Summer Universities (ISU)

(5 Locations)

IWU Kassel

International Winter University

Marburg International Undergraduate Study Program (IUSP)

European Studies Frankfurt

Length & Timing

4 weeks

summer

3 weeks

January

1-2 semesters

following U.S. academic calendar

4 weeks

early summer

Program details

2 seminars in English and/or German

36-40 hours total

workshops 8-20 hours each (dep. on ISU)

Choose from 2 subject areas

45 hours total

workshops 12 hours

Choose courses from the regular curriculum, in English or German -

one course = 6 hours/week for 4 weeks (48 hours)

3 seminars in English in Frankfurt (1/week)

1 seminar w/ German students in the alps

90 hours total

German Language Course

36-48 hours

all levels offered

30 hours

all levels offered

120 hours

all levels offered

6-week German culture & history course prior to the semester

45 hours

Beginner level

U.S.

Credit Equivalency

Each campus awards per campus policies. In general, consider:

3 credits total for the two seminars combined

3 credits for German language course

3 credits for the seminar

2 credits for German language course

per campus policy

6 credits

Fee

With the exception of the IUSP, a UW students tuition fee, paid to the HOME university, covers cost of instruction at the Hessen institution PLUS other items covered in the Hessen institutions program fees. So, Hessen program fee inclusions (except at IUSP) cover more than cost of instruction, and UW students receive everything, as included in the program fee, at no additional cost by paying tuition to their HOME institution!

See the specific ISU webpage for a list of program fee inclusions.

See the specific IWU Kassel webpage for a list of program fee inclusions.

Tuition paid to the UW HOME institution covers tuition only; UW students pay the portion of the program fee that covers room, board, etc.

See the specific webpage for a list of program fee inclusions.

Exchange Balance

.5 - students pay tuition on 6 credits regardless of the number of credits earned


1 - students pay tuition on 12 credits regardless of the number of credits earned


International Undergraduate Study Program (IUSP)

The IUSP at Philipps-Universitt Marburg follows the U.S. academic calendar for both fall and spring semester. IUSP offers coursework in both English and in German in a variety of academic fields. The IUSP also offers German language courses but is not designed as an intensive language program. It is expected that students will increase their German language proficiency while taking classes relevant to all fields of study.

Upon completion of the IUSP, students receive a transcript in the form of a Certificate (Zertifikat) from the University of Marburg with the distinction of IUSP at the top.

Internships

The non-profit German-American Internship Program was founded by the Steuben-Schurz-Gesellschaft e.V. and theU.S. Consulate General Frankfurt; the Hessen Ministry of Education is a cooperating partner. Students who wish to intern in Germany during their experience abroad, even when the internship may be completed during the second semester of a full academic year program, should contact this organization PRIOR TO TRAVEL ABROAD.

Students studying in Hessen may also be helped to find internships by their host institution on a case-by-case basis. Its best to ask in advance whether the particular institution your student will attend can offer this type of assistance. To do this, contact the coordinator at the appropriate campus directly. In general, internships may be better supported at Hochschule than at universities.

Because of the student residence permit and student health insurance, consider the following:

1. A student may pursue a full semester of study followed by six weeks of full-time internship (a student cannot do an ISU followed by an internship).

2. The internship experience will carry a maximum number of allowed hours; hours worked on campus DO NOT count toward the maximum number of internship hours allowed.

The DAAD has information on scholarship-funded internships in Germany.

The German Studentenwerk offers work placements through their Heinzelmnnchen (Employment Agency).

Application Deadlines & Timeline

Applications due to UW Oshkosh

applications due to Uni Giessen

International Winter University

2nd Friday in October

October 15

Summer (Spring) Semester

2nd Friday in October

October 15

International Summer Universities

3rd Friday in March

April 1

Winter (Fall) Semester

3rd Friday in March

April 1

Application after the Deadline

Late applications are possible only when there is space available and when the Hessen institution deems there to be sufficient time available prior to the program start date. Students who are serious about study in Hessen should not miss the published deadlines. Potential exchange students are competing with students from other Hessen Exchange programs (both state-to-state exchanges and direct exchanges) and for accommodation space.

Application Process

1. Each UW Institution determines application deadlines internally and announces these to its students. Deadlines may differ from campus to campus.

2. Each UW System institution collects and reviews all Hessen application materials as outlined in the Hessen Outbound Student Guide.

3. Each UW System institution creates one cover letter per applicant. Instructions and the form are available on the Advisor Resource Page.

4. Each UW System institution creates one .pdf per applicant, to include the cover letter plus all Hessen-specific application materials, and emails the .pdf to the Hessen-Wisconsin Exchange Coordinator at UW Oshkosh ([email protected]) by the UW Oshkosh application deadline. See Application Materials listed below for details on the order and content of application materials.

5. Each UW System institution also collects the signed University of Wisconsin System Uniform Statement of Responsibility, Release, and Authorization to Participate in Study Abroad/Away and Exchange Programs form. Do not forward these forms to UW Oshkosh.

6. Each UW System institution retains the original Hessen application and the UW System form according to its own campus records retention policy.

7. Each UW System institution generates an Inter-unit Journal (IUJ) to pay non-refundable application fees to UW Oshkosh. Instructions and the form are available on the Advisor Resource Page. **Note, applications will NOT be processed without a

8. The Hessen-Wisconsin Exchange Coordinator at UW Oshkosh reviews the PDFs and forwards these to the Hessen-Wisconsin Exchange Coordinator at Justus-Liebig-Universitt Giessen.

9. The Hessen-Wisconsin Exchange Coordinator at Justus-Liebig-Universitt Giessen reviews and distributes applications to each Hessen University.

10. Each Hessen university reviews and directly contacts each Wisconsin student, and copies home university Study Abroad Coordinator, to explain additional procedures and request additional materials. Each Hessen institution follows a different timeline for contacting students; see the Application Process section of the Hessen Outbound Student Guide for a general timeline.

Application Materials

Application Documents

Find materials on the Advisor Resource Page; arrange them in the following order prior to creating a .pdf:

Cover Letter (to be completed by the appropriate representative from individual UW office)

Correct Hessen Application (Semester or IWU or ISU, signed by campus Hessen Advisor)

IUSP Marburg application or Goethe course list, if applicable

Typed student statement

Resume or CV, signed by the student

Transcript unofficial copy

Supporting Materials

Choosing the Correct Hessen Application

Students applying for a full semester program complete only the Hessen-Wisconsin Student Exchange Application for Study in Hessen

Students applying to the IWU complete only the Application for the International Winter University (IWU) Kassel

Students applying to any one of the five ISUs complete only the Hessen-Wisconsin Student Exchange Application for the Hessen International Summer Universities

Include the IUSP Marburg application, if applicable: http://www.uni-marburg.de/iusp/bilderunddownloads/regform.pdf

Signatures

The following documents require one or more signatures prior to submission:

Hessen-Wisconsin Student Exchange Application for Study in Hessen (for semester students only) must be signed by both the student AND the advisor

Application for the International Winter University (IWU) Kassel must be signed by the student

Hessen-Wisconsin Student Exchange Application for the Hessen International Summer Universities must be signed by the student

Resume must be signed by the student

Each campus may determine who is responsible for the advisor signature on the Hessen-Wisconsin Student Exchange Application for Study in Hessen (for semester students only).

Student Statement

If the student intends to complete a semester or academic year exchange where classes will be taken in German, the statement should be written in German to demonstrate German language proficiency. In some cases this statement may have more weight in the review process than GPA or references

If the student will study in English, the statement may be written in German or in English

If students are not sure what to write, ask them to describe in detail how this experience will be a benefit to their studies or future career, what they are looking most forward to gaining from this study abroad experience, and/or focus on the significance of the specific program to which they are applying

Resume or CV

The German resume format is different from the U.S. resume format. Applicants should follow the German format; they may choose to use the fillable resume form linked from the Hessen Outbound Student Guide or may create their own resume following German formatting rules

All German-format resumes must include, at the bottom of the resume, the place and date of completion and the students signature

Official Transcript or Unofficial Copy

Not all Hessen institutions will require the official transcript. Include an unofficial copy of the students transcript in the initial application .pdf. Later, if required to send an official transcript, the student may order this from his/her home institution and ask that it be mailed directly to the host institution

Supporting Materials

Students who do not have a 3.0 cumulative GPA should submit a strong student statement; these students should also consider sending letters of recommendation

Students who already have an unexpired passport may choose to submit a copy of the photo page with the initial application .pdf; students who dont have this will receive a request for this directly from the German host institution

Evidence of German language proficiency is required by some German host institutions. Students who do not have evidence of German proficiency to submit at the time of application, who do not know whether evidence may be required, or who do not know what type of evidence may be required should wait to submit this directly to the German host institution upon request

Goethe Universitat requests a list of proposed courses with the application: https://qis.server.uni-frankfurt.de/qisserver/rds;jsessionid=580D4851A0DDBDDFC2634CD962142162.meatball?state=wtree&search=1&category=veranstaltung.browse&navigationPosition=lectures%2Clectureindex&breadcrumb=lectureindex&topitem=lectures&subitem=lectureindex&noDBAction=y&init=y

Application Fee

Each application will generate a $100 non-refundable application fee. Payments should be made through an Inter-Unit Journal (IUJ). Please refer to the Advisor Resource Page for your invoice and instructions on how to complete an IUJ. Note that your campus will initiate the payment process.

IUJ payments MUST be received by UW Oshkosh by the application deadlineotherwise the application will not be processed or forwarded to Hessen

Tuition and Segregated Fees

Outbound students never pay segregated fees, municipal fees, and other similar fees to their home institution. Instead, outbound students pay the German Sozialbeitrag upon arrival in Germany.

Outbound students participating on an IWU or ISU pay tuition on six credits to their home university regardless of the number of credits earned. Outbound student tuition includes everything covered by the Hessen IWU or ISU program fee as announced by the individual host universities!

Outbound students participating on a semester or year program, including IUSP in Marburg, pay tuition on twelve credits per semester to their home university regardless of the number of credits earned.

Contractual Agreement (Financial Aid)

Information to be updated to address compliance with 34 CFR 668.39 and 668.5

Health Insurance

Outbound students are required by UW System-negotiated policy to carry international health insurance as provided to all UW System study abroad students. In addition, outbound students are required to carry and pay for German National Health Insurance. In order to apply for and receive a Residence Permit while in Germany, students must show that they have UNLIMITED COVERAGE, which the UW System-mandated insurance does not provide and which German National Health Insurance does provide.

While there is redundancy in the two plans, the UW System insurance includes trip cancellation, trip delay, travelers assistance, emergency evacuation, security evacuation, and other provisions not included in German National Health Insurance.

All outbound students should be advised in advance of travel that they will personally receive a bill and be required to pay for the Germany National Health Insurance.

Each UW Campus insures its own students through the UW System policy. UW Oshkosh does not purchase insurance on behalf of UW System students.

Managing IWU/ISU Quotas

To ensure that Hessen partners outside of Wisconsin can send students and to ensure that programs retain an international feel, ISU/IWU quotas remain at 14 Wisconsin students for all ISUs/IWUs except for the ISU at Justus-Liebig-Universitt Gieen, which is at 7.

In order to manage the quota among Wisconsin schools and to market to Wisconsin students, UW Oshkosh will:

By July 1

Invite all UW System campuses to request the total number of seats they intend to fill for the next years individual IWU and ISUs. Campuses may request 0 seats for programs they dont intend to market or for which they dont expect to have applicants.

By July 15

Let all UW System campuses know the number of seats which can be allocated, based on requests made.

By July 31

In the case that campuses have requested more seats than are available for a particular program, work with relevant campuses to allocate a fair number of seats to each campus.

n/a

Maintain a student waiting list so that, on the date on which ISU/IWU applications are due to UW Oshkosh, if a particular UW System campus does not use all allocated seats, students from other campuses may be awarded these seats.

By October 7

Share participant lists back with UW System campuses, after the date on which ISU/IWU applications are due to UW Oshkosh, so that students on each campus know whether they can expect a placement at a particular ISU earlier in the process.

Exceeding IWU/ISU Enrollment Numbers

If you would like to send a larger group to one of the IWU/ISUs, you may want to consider a bilateral agreement with the specific German institution so that you don't recruit students only to have them not placed in their first-choice IWU/ISU. If you decide to do a bilateral agreement, you may combine agreements by sending students both through the Hessen exchange and through your bilateral exchange if needed.

Transcripting Courses, Course & Credit Transfer: Scheine

In Germany, transcripts are not automatically generated for students. Additionally, not all academic information is maintained in a central place at individual universities, so it often becomes the responsibility of the student to collect the necessary paperwork and submit this paperwork with a request for a transcript. Therefore, each exchange student should let the host institution know that a Transcript/Cirtifikat will be needed upon program completion. Refer to the SCHEIN section in the Hessen Outbound Student Guide for more detail.

Each UW sets its own policy on acceptable documentation for course & credit transfer. For example, an institution may accept individual Scheine as evidence of course & exam completion or may require that the Scheine be submitted for creation of an official transcript at the host institution. The general process for requesting such documentation and requesting a transcript is available in the Hessen Outbound Student Guide.

Schein defined: a Schein is a certificate of course completion for one individual course. It is given directly to the student by the course instructor. Scheine is the plural form of Schein.

Visas & Residence Permits

U.S. Citizens Under 90 days

U.S. citizens who study in Germany for 90 days or fewer do not need a visa to enter Germany and will not need to apply for a Residence Permit once in Germany.

U.S. Citizens 91 days or longer

U.S. citizens who plan to study in Germany for 91 days or longer do not need a visa to enter Germany, but must apply for a Residence Permit. There are two ways for U.S. citizens to apply:

Students may enter Germany on the visa waiver program, without applying for a visa in advance of travel, and then apply for a Residence Permit just after arrival. However, students who arrive in Germany without the proper documents in hand will find this to be a very difficult process. If possible, require that your students bring all of the documents to your office for your review prior to departure. A list of required documents is available in the Hessen Outbound Student Guide.

If your student has his or her specific housing assignment well in advance, he/she may apply to the German Consulate in Chicago for a Residence Permit before leaving the U.S. However, this does take months! Refer to the list of required documents in the Hessen Outbound Student Guide and contact the German Consulate directly for the most up-to-date list of required documents.

Non-EU Citizens

Non-EU Citizens may or may not need a visa to enter Germany. Check the German Missions in the United States visa page on the web to research who needs a visa and who does not.

Wisconsin residents and international students studying in Wisconsin who need a visa apply through the Consulate General of Chicago. The list of required documents and links to forms are available on the German Missions in the United States visa page on the web. Applicants may be required to provide documentation in addition to what is listed at this site; applicants should be proactive in asking whether additional documentation might be required as early in the process as possible.

One requirement is evidence that you have sufficient funds to support yourself while living in Germany and two copies thereof. One way to provide such evidence is by setting up a blocked account with Deutsche Bank. Begin the request process for a blocked account by clicking on the contact us/by email link on the right-hand side of the Deustche Bank web page and emailing a request for information on how to start the process for setting up a blocked account.

There may be other ways in which a particular applicant may provide evidence of sufficient funds; request information from the Consulate in Chicago for other ways in which an applicant might meet the requirement.

Passport - In order to apply for a visa, the applicants passport must have at least two empty pages and must have been issued within the last ten years. A passport older than ten years that has been extended for a period exceeding ten years from the time of issuance will not be accepted.

Program Withdrawal

UW students who withdraw on or before the deadlines below do not count in the exchange balance. Those who withdraw after the following deadlines do count in the exchange balance.

Withdrawal Deadline: May 31

All Hessen ISUs

Hessen winter semester (Oct.-Feb.)

Marburg IUSP fall semester (Aug-Dec.)

Withdrawal Deadline: October 14

IWU Kassel

Hessen summer semester (Apr.-July)

Marburg IUSP spring semester (Jan.-May)

A student who withdraws after the program withdrawal deadline may be replaced with another student, and therefore not included in the exchange balance as a withdrawn student, provided the replacement student applies in sufficient time to a campus which still has openings.

Emergency Contact in Hessen

Hessen-Wisconsin Exchange International Office Dr. Margot Schneider-Mrz or Melanie Philipp-Bimber

Business Hour Tel

011-49-641-9912170 or 011-49-641-991-2147

After-hours Tel (from the U.S.)

011-49-1577-493-5964 or 011-49-173-290-8619

After-hours Tel (from within Germany)

01577-493-5964 or 0173-290-8619

US Embassy or Consulate: Frankfurt Tel

011-49-69-75350

Wisconsin Study Abroad Fairs Contact & Materials Deadlines

Materials Should Arrive at the Campus by

Campus

Fall Semester

Spring Semester

Contact


September 1

January 15

Tim Urbonya


September 1

N/A

Cheryl Lochner-Wright


September 1

January 15

Kristy Aoki


September 1

January 15

Kabee Vue


September 18

N/A

Andy Quackenbush (send electronically)


August 26

January 15

Sue Conway


September 1

January 15

Emily Hoffmann


September 23

February 1

Susan Blust


September 21

February 7

Jenni Krahn


September 23

February 10

Meg Learman


September 23

January 15

Mark Koepke


September 1

January 31

Andria Morse


October 1

February 1

Cheri Sawinski


August 15

January 15

Mikaela Auerbach

Annual Faculty Visits to Hessen

Each year, the Hessen Ministry of Education invites two Wisconsin professors from two different UW institutions to apply to participate on a site visit. The Hessen Ministry of Education covers accommodation, site visit-related transportation and some meals. The sending institution must cover the faculty members airfare and any other visit-related expenses.

While on the site visit, the two participating professors will take part in the selection process for the Hessen students applying to study in Wisconsin. They will also have the opportunity to meet their teaching counterparts in Hessen and get to know multiple Hessen campuses and departments.

Professors apply by submitting a letter of motivation and a resume to the international office at their home campus. The letter of motivation should address 1) how cooperation with a Hessen partner would enhance their research & curriculum and 2) how students at the professors institution or from the professors department or college might benefit from study at a Hessen institution. Each international office may recommend one to two professors to the Hessen Ministry. Recommendations and supporting application materials must be sent directly from the international office at the Wisconsin university to Melanie Philipp-Bimber at [email protected]. There is no need to send the recommendations or supporting materials to UW Oshkosh first, as UW Oshkosh doesnt have a role in selecting or recommending applicants.

Hessen, Germany Exchange with Massachusetts

The State of Hessen maintains a second state-to-state exchange with Massachusetts. The coordinating office there is:

University of Massachusetts DartmouthKristen Kalbrener MS, MADirector, International Programs Office285 Old Westport Road, LARTS 016North Dartmouth, MA 02747-2300Tel: 1.508.910.6503Fax: 1.508.910.6509Email: [email protected]

Web: www.umassd.edu/ipo/

Not Addressed in this Guide

Balancing the Hessen/Wisconsin Exchange: how this works, what policies/procedures campuses need to put in place, tuition fees in relation to the exchange, etc.

Balancing withdrawals from the Hessen/Wisconsin Exchange.

Withdrawal & Refund policies in relation to the Hessen Exchange and balancing the exchange.

Inbound & Outbound Graduate level students.

Were sure that weve missed plenty of information that youd like to have! Well work on getting information out on the Not addressed in this guide topics listed above and, in the meantime, if there is information you need or want, just let us know ([email protected]).

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