The Mix Designs have to be downloaded every 30 days. This is to help prevent samples going into LIMS against invalid/expired Mix Designs. The report in the APW that has the Mix Designs has a date on it from when it was last download. If that date is more than 30 days old, the worksheet will not let you upload (show you the highlighted message).

Simply close out of this menu, go into the Mix Design menu and download the Mix Designs, then upload your sample again. Before closing the APW, you will need to save the Excel file to retain the upload Mix Design list.

When you click download mix designs, it downloads a report into the excel file. In order for the updated report to stay the excel file has to be saved. There are two options: If there is no data in the

worksheet, just save the excel file.

When you go to clear your worksheet, choose “Clear Worksheets & Refresh Lists”. This feature will update all the list and save the excel file for you.

Check your firewall settings. Microsoft Excel and File Transfer Protocol should be set to Public.

Go into your control panel and select “Windows Firewall”

When uploading your plant data to LIMS, you need to leave the Core Section blank (do not fill in the TIN or Performed On). If these items are filled in, the test will upload to LIMS with no data.

If you upload with the TIN and Performed On, you do not have to purge and re-upload the sample. The Roadway test will not upload to LIMS and you will receive the below message (due to no test data). Just make the change (removed the TIN and Performed On in the worksheet and re-save the sample.

If the project, pay item, plant or mix design is not available for the project, download the appropriate list to get current information. If the information is still not available, make sure the information is approved/valid in LIMS.› To update all list at one time, go into the Clear menu

and select “Clear Data & Refresh Lists”. This will update all list and save the excel file with the updated information.

Once you enter cores into LIMS, you cannot add or remove cores in the system. You should upload all core data at one time.

Sample login error: (EREFINTGRY) Field (Project Id)s Value Does not Exist…› The Financial Project ID or Pay Item Number was entered incorrectly or

does not exist in LIMS.

Sample login error: (EREFINTGRY) Field (Plant or Pit Number)s Value Does not Exist…› The Plant or Pit Number was entered incorrectly or does not exist in LIMS.› Verify the Plant Number is correct in LIMS and is a Department approved

asphalt plant/pit. Sample login error: (EREFINTGRY) Field (Lab Id)s Value Does not

Exist…› The Destination LabID was entered incorrectly or does not exist in LIMS.

Sample login error: (EREFINTGRY) Field Design Mix Number)s Value Does not Exist…› The Mix Design Number is not in LIMS or not entered correctly. Verify

number matches. Verify that the mix design is an approved department design and matches the entries in LIMS.

Sample login error: (UNOTQUAL) Sampler Not Qualified…› The Sampled By Number (TIN) is not in LIMS or was not entered

correctly.› Verify that the TIN number has the correct number of digits and is

followed by a "-000" at the end. i.e. A12345678-000. Verify the user is in LIMS and qualified for the testing being uploaded.

Sample login error: User id not found…› The UserID is not in LIMS or was not entered correctly.› Verify that your UserID is valid by logging into LIMS manually. If you

cannot log into LIMS, please contact your District for further assistance.

Sample login error: Invalid Field Value ________› Read the message to locate issue. For example, Real Number

Specified, one of the numbers entered is not correct. It may have a comma instead of a decimal point. Another message could be length exceeds 20 characters. Just double check the information that was entered to make sure it is correct.

Sample login error: Invalid value› Check message to see if the Pass/Fail indicator is there.

If you upload cores and then try to upload additional cores you will receive this message: