www.acps.com.au/conference-2018

11th - 14th September 2018 Royal International Convention Centre (RICC), Brisbane, Queensland.

The Australian Coal Preparation Society (ACPS) invites you to exhibit at our 17th Biennial Conference & Exhibition to be held at the Royal International Convention Centre (RICC), Brisbane from 3pm Tuesday 11th September until 1pm on Friday 14th September 2018.

The layout of the exhibition area,

combined with the conference program

will allow exhibitors high exposure over

the four days to conference delegates and

industry representatives. To assist with this

objective, the following functions will all be

held within the exhibition space - Tuesday

arrival function, daily arrival coffee/tea,

morning, afternoon teas, lunches and

afternoon drinks.

Booth costs include attendance to all

technical sessions, all evening functions,

daily arrival coffee/tea, morning/afternoon

tea and all lunches. All registered

exhibitors will also receive a delegate satchel

with a copy of the Conference Proceedings.

Please see the following pages for a list of

booth options, prices, inclusions and a floor

plan to assist you in choosing your preferred

booth.

NOTE: Booth allocation is arranged in order

of EOI receipt.

On confirmation of your acceptance

to exhibit and stand allocation, a non-

refundable 20% deposit will be required to

secure your stand. Final payment will be

INVITATION TO EXHIBIT

required six months prior to the conference.

For a full list of terms and conditions please

see details on the last page of this document.

Space is limited, so please register your

interest early by entering your details on

the form provided and email or fax your

response to:

Rob Casey

Conference Secretariat

Ph: 02 99708251

Fax: 02 99708261

Email: conferences@acps.com.au

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LAYOUT

Hall A Hall B

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10 11 12 13 14

17

16

15

20

19

18

242526 21222327

28

30

31

32

29

39

40 41

36

37

38

42

34

35

43

44

Plenary

Catering

45

33

Boardroom1

Boardroom2

Concourse

Catering

9

Suite 1 Suite 2 Suite 3 Suite 4 Suite 5

STAND AND SUITE LOCATIONS

4

Registration

ExhibitionEntry

SILVERSTAND OPTIONS

5

Includes conference attendance for one (1) registered exhibitor.

Available for booths located with numbers 1 to 8 only.

Walls2m deep x 3m wide x 2.5m high

Signage290mm high fascia boards on open sides

1 x Company signage on open sides

(Up to 30 black characters, in capitals, on white PVC panel)

Lighting2 x energy efficient spotlights

Power1 x 4 amp general-purpose outlet (GPO)

Furniture1 x high bar table, 2 x stools, 1 x brochure stand, 1 x lockable cupboard

FlooringVenues standard carpet

(2m x 3m) - $3,100 plus GST

PLEASE NOTE:

Booth images are an example

only, styles are subject to change

due to floor plan configuration.

GOLD STAND OPTIONS

6

Includes conference attendance for two (2) registered exhibitors.

Walls3m deep x 3m wide x 2.5m high

Signage290mm high fascia boards on open sides

1 x Company signage on open sides

(Up to 30 black characters, in capitals, on white PVC panel)

Lighting2 x energy efficient spotlights

Power1 x 4 amp general-purpose outlet (GPO)

Furniture1 x high bar table, 2 x stools, 1 x brochure stand, 1 x lockable cupboard

FlooringVenues standard carpet

(3m x 3m) - $4,800 plus GST

PLEASE NOTE:

Booth images are an example

only, styles are subject to change

due to floor plan configuration.

SAPPHIRESTAND OPTIONS

7

Includes conference attendance for two (2) registered exhibitors.

Booths 13, 14 and 33.

Walls3m deep x 4m wide x 2.5m high

Signage290mm high fascia boards on open sides

1 x Company signage on open sides

(Up to 30 black characters, in capitals, on white PVC panel)

Lighting2 x energy efficient spotlights

Power1 x 4 amp general-purpose outlet (GPO)

Furniture1 x high bar table, 2 x stools, 1 x brochure stand, 1 x lockable cupboard

FlooringVenues standard carpet

(3m x 4m) - $5,800 plus GST

PLEASE NOTE:

Booth is 3m x 4m wide not 3m

wide as shown

Booth images are an example

only, styles are subject to change

due to floor plan configuration.

PLATINUM STAND OPTIONS

8

(3m x 6m) - $9,600 plus GST | (Restricted) (3m x 6m) - $7,200 plus GST

Platinum booth includes conference attendance

for four (4) registered exhibitors.

Includes booths 17, 34, 39,42 and 45.

Restricted Platinum booth option includes conference

attendance for three (3) registered exhibitors only.

Includes booths 15, 19 and 28.

Walls3m deep x 6m wide x 2.5m high

Signage290mm high fascia boards on open sides

1 x Company signage on open sides

(Up to 30 black characters, in capitals, on white PVC panel)

Lighting4 x energy efficient spotlights

Power2 x 4 amp general-purpose outlet (GPO)

Furniture1 x high bar table, 2 x stools, 1 x brochure stand, 1 x lockable cupboard

FlooringVenues standard carpet

PLEASE NOTE:

Booth images are an example

only, styles are subject to change

due to floor plan configuration.

PLEASE NOTE:

Booth is 5m x 5m wide not

6m x 3m wide as shown.

Booth images are an example

only, styles are subject to change

due to floor plan configuration.

DIAMONDSTAND OPTIONS

9

Includes conference attendance for four (4) registered exhibitors.

Includes booth 9 only.

Walls5m deep x 5m wide x 2.5m high

Signage290mm high fascia boards on open sides

1 x Company signage on open sides

(Up to 30 black characters, in capitals, on white PVC panel)

Lighting4 x energy efficient spotlights

Power2 x 4 amp general-purpose outlet (GPO)

Furniture1 x high bar table, 2 x stools, 1 x brochure stand, 1 x lockable cupboard

FlooringVenues standard carpet

(5m x 5m) - $10,500 plus GST

SUITES STAND OPTIONS

10

1 to 5 (10m x 9m) - $12,000 plus GST

Includes conference attendance for four (4) registered exhibitors.

WallsVenues acoustic divided walls. 10m deep x 9m wide x 4m high

SignageAt exhibitors expense

LightingStandard venue lighting

PowerMultiple 4 amp and 10 amp available

Furniture1 x high bar table, 2 x stools, 1 x brochure stand, 1 x lockable cupboard.

All other required furniture and set up at exhibitors expense.

FlooringVenues standard carpet

Company:

Contact:

Address:

Telephone:

Booth or Suite Option: (please choose)

Floor Plan Location: (please indicate your preferred option)

1st: 2nd: 3rd:

Silver Gold Sapphire Platinum / Restricted Diamond Suite

Fax: Email:

Mobile:

EVENT / REGISTRATION FORM

Please register our interest in exhibiting at the 17th ACPS Conference & Exhibition, to be held at the Royal International Convention Centre (RICC) Brisbane, from 3pm Tuesday 11th September until 1pm on Friday 14th September 2018.

PLEASE NOTE:

Stand allocation is arranged

in order of EOI receipt.

Please fax or email completed form to the Conference Secretariat:

Rob CaseyFax: 02 9970 8261

Email: conferences@acps.com.au

For further information please visit www.acps.com.au/conference-2018/

or phone 02 9970 8251

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EVENT / TERMS & CONDITIONS AND GENERAL INFORMATION

Exhibition Cancellation Policy On confirmation of your booth booking you will be required to pay a Non-Refundable 20% deposit; this payment will be required within 30 days of receipt of your invoice. If payment is not received, you will relinquish your exhibition registration. Full and final payment will be required six (6) months prior to the commencement of the Conference. Cancellations within six months or outside of 90 days will face a 50% cancellation fee. Cancellations within 90 days of the commencement of the Conference will incur a 100% cancellation fee.

Exhibitors Obligations 1. As part of your obligation as an Exhibitor at the 2018 ACPS Conference you are required to provide details of all attendees included in your exhibitor package.

2. It is vital to the organisational process that these details are completed during your initial registration. However, if these details are not available at this time, you will have until 60 days prior to the conference to provide the final exhibitor details.

3. If ALL Exhibitor details are not received by this date, Exhibitors will be charged a late administration fee of $200 per exhibitor.

Venue and General Information 1. The RICC has excellent load in facilities being all on one level and enabling vehicles, machinery or large/heavy equipment to be driven or moved straight into the exhibition space. The following access restriction apply for size and weight of equipment, for each exhibition space:

- Concourse - Booths 1 to 9: • Floor Load Bearing - 20kpa • Size Restriction - 2800mm high x 4300mm wide • Ceiling Height - 5000mm

- Exhibition Hall (B) – Booths 10 to 45 • Floor Load Bearing 20kpa • Size Restriction - 5300mm high x 4900mm wide • Ceiling Height – 9000mm

- Suites 1 to 5 • Floor Load Bearing 20kpa • Size Restriction - 2350mm high x 1800mm wide • Ceiling Height - 4000mm

2. With a retractable ceiling grid in the main exhibition hall (Hall B), the RICC has the ability to “fly” banners or objects above the floor space of your stand. A weight restriction of 2,500kg per grid applies. Contact Micro Hire for further information.

3. All food and beverages (alcoholic or non alcoholic) to be consumed in booths or suites must be purchased through the RICC.

4. RICC staff will be responsible for alcoholic beverage service, however, an exemption to this may be available depending on the exhibitor specific beverage requirements. In the event an exemption is given, the person serving must provide proof of either a current Qld RSA or Statement of Attainment from another State. Contact the RICC for further information.

5. Coffee machines in booths or suites are available from the RICC in self- serve or staffed barista options.

6. Any electrical equipment supplied by an exhibitor (TV, fridges etc) must be appropriately tested and tagged.

7. Any additional expenses occurred by the exhibitor for F&B, service staff, rigging or booth set up costs, is the responsibility of the exhibitor.

8. If you have any questions regarding the RICC, F&B requirements or display equipment guidelines, please contact:

RICC Linda Goddard–Smith – Event Planning Manager Tel: 07 3253 3904 Email: LGoddard-Smith@rna.org.au

9. If you have any questions regarding exhibition rigging, audio, sound or technical lighting requirements, please contact:

Micro Hire Daniel Kulas – Account Manager Tel: 07 3253 5132 Email: Daniel.kulas@microhire.com.au

10. If you have any questions regarding the exhibition set up, your booth options or custom booth and graphics, please contact:

Pyramid Displays Exhibitor Services Team Tel: 07 5522 1133 Email: info@pyramiddisplays.com.au

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www.acps.com.au/conference-2018