Mission: To reduce the impact of substance abuse and mental illness on America’s communities ...

Mission: To reduce the impact of substance abuse and mental illness on America’s communities

Roles: ● Voice & Leadership● Funding-Service Capacity Development● Information/Communications● Regulation and Standard Setting● Improve Practice

10 Strategic Initiatives

SAMHSA’s Direction

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Behavioral health is essential to health● Improves health status

● Lowers costs for families, businesses, and governments

Prevention works Treatment is effective People recover

SAMHSA Key Messages

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People● Stay focused on the goal

Partnership● Cannot do it alone

Performance● Make a measurable difference

SAMHSA Principles

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The Road to Better Data:A CSAP Grantee/Contractor Cleaning

Sheet TrainingData Analysis Coordination and

Consolidation CenterData Management Team and the Data Information

Technology Infrastructure Center2010 Annual Webinar

November 17 and 18, 2010

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What is the DACCC?

DACCC = Data Analysis Coordination and Consolidation Center

Manages the cleaning and organization of CSAP data Supports the identification and implementation of performance

measurements (e.g. GPRA, PART, NOMS) Develops and produces CSAP’s accountability, analytical, and

management reports

Produces one time analytic reports

Identifies gaps where data is needed Provides training and technical assistance to CSAP staff, contractors,

and grantees on data requirements

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CSAP Data Lifecycle

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Who is the DACCC?

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Data Quality Issues

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Cleaning Process

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Why Use Cleaning Sheets?

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Cleaning Sheet Format

Five Tabs/Worksheets include:1. How to Use this File Tab – Directions specifically for each tab

How to Use This File

This cleaning sheet has been specially prepared for your program. It contains questions on your data for which DACCC requires a response in order to process it. It also contains valuable information on the quality and structure of your data.Please respond to this cleaning sheet by January 6, 2009

How to Respond to this File

1. Share this sheet with your evaluator, if you have one

2. Review and complete the Response Required tab of the spreadsheet. The tab contains a list of questions and a space for writing in your response to the questions. If you do not respond by January 6, 2009, we will implement the default solution.

3. Review the Information Only tab. The tab contains a summary of items in your data that were cleaned automatically by DACCC. You do not need to respond to this tab.

4. Review the Details for Data Managers tab, if you wish. This tab is optional. It contains very detailed information about each record and variable where an issue was noted. This information allows data managers to pin point issues in their data set.

5. Review the Additional Details tab, if you wish. This tab is optional. It contains very detailed information that could not be placed on the Detailed Info Tab for space reasons.6. E-mail the completed cleaning sheet to the DACCC Data Management Team. Their e-mail address is [email protected].

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2. Response Required Tab Please review and complete this tab

Answer questions in the “Grantee Response” column

Respond within required time frame to avoid DMT implementing default solution

DITIC will describe later in the presentation how data changes are made on the portal.

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3. Information Only Tab No response required for this tab Contains a summary of data cleaned by DACCC

4. Details for Data Managers Tab Optional tab Contains very detailed information about each record and

variable where an issue occurred

5. Additional Details Tab Optional tab Contains information that could not be placed on the Details for

Data Managers Tab for space reasons

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Cleaning Sheet Overview

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Frequently Asked Questions

Is this required?

Yes, if you are…

An active grantee, contractor, or a grantee with a no-cost extension

and

Your cleaning sheet has issues listed on the Response Required tab

There were no questions for me on the Response Required tab, do I still submit the cleaning sheet? No, the cleaning sheet does not need to be returned

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Frequently Asked Questions

What if I don’t get a cleaning sheet?

Check your SPAM folder

Place DMT’s email addresses on your SPAM safe list

Program specific email addresses– [email protected]– [email protected]– [email protected]– [email protected]– [email protected]– [email protected]

DMT’s domain: mjdatacorp.com

WebEx email account: [email protected]

mailto:[email protected]






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Frequently Asked Questions Who does the cleaning sheet go to?

The official contact person registered with CSAP

Where do I send the completed cleaning sheet?

See tab 1 of the Cleaning Sheet

How often will I receive cleaning sheets?

Twice per year What if I have more questions?

Please send them to your programs cleaning sheet email listed on the previous slide

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Dates to Remember

When do I need to send the cleaning sheet back?

Program Cleaning Sheets Released Portal Opens Cleaning Sheet

Responses Due Portal Closes

Border Initiative January 4 N/A January 19 N/A

Block Grant TBD TBD TBD TBD

CAPT January 4 N/A January 19 N/A

Faith Based January 4 N/A January 19 N/A

FASD January 4 N/A January 19 N/A

HIV Cohort 6, 7, & 8 December 2 December 2 December 17 January 3

MEI January 4 N/A January 19 N/A

Meth 3 December 2 December 2 December 17 January 3

Native American Center for Excellence January 4 N/A January 19 N/A

Partnerships for Success TBD TBD TBD TBD

Prevention Fellows January 4 N/A January 19 N/A

SPFAS January 4 N/A January 19 N/A

SPF SIG Cohorts 1 & 2 January 31 N/A February 14 N/A

SPF SIG Cohorts 3 & 4 CLI, GLI, & PLI November 17January 21

Portal will not be opened this round

December 8February 11

Portal will not be opened this round

SPF SIG Cohorts 3 & 4 Community Outcomes

November 17January 21

Portal is always open

December 1February 4 Portal is always open

UDPEI January 4 N/A January 19 N/A

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DMT Program Contact Information

Program Analyst Phone Number E-Mail

Block Grant Candice Grayton 1-301-654-6740 [email protected]

CAPT Aniela Moisei 1-888-631-3282 [email protected]

Faith Based Aniela Moisei 1-888-631-3282 [email protected]

FASD Aniela Moisei 1-888-631-3282 [email protected]

HIV Cohort 6, 7, & 8 Bob Gagnon 1-888-631-3282 [email protected]

Border Initiative Jessi Westling 1-866-634-1808 [email protected]

MEI Aniela Moisei 1-888-631-3282 [email protected]

Meth 3 Bob Gagnon 1-888-631-3282 [email protected]

Native American Center for Excellence Jessi Westling 1-866-634-1808 [email protected]

Partnerships for Success Jessi Westling 1-866-634-1808 [email protected]

Prevention Fellows Jessi Westling 1-866-634-1808 [email protected]

SPFAS Aniela Moisei 1-888-631-3282 [email protected]

SPF SIG Cohorts 1 & 2 Jessi Westling 1-866-634-1808 [email protected]

SPF SIG Cohorts 3 & 4 Jessi Westling 1-866-634-1808 [email protected]

UDPEI Candice Grayton 1-301-654-6740 [email protected]








Data Changes in the Prevention Management, Reporting, and

Training System (PMRTS)Data Information Technology Infrastructure Center (DITIC)

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DITIC Support

Support Site

http://kitusers.kithost.net/support/diticsupport

For support while using NOMS

Call: 1-888-DITIC-4-U (348-4248)-OR-

Email: [email protected]

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DITIC Support Site

To access this PowerPoint on the DITIC Support

Site, use this link:

http://kitusers.kithost.net/Support/Home/tabid/

782/Default.aspx

Then click “library”

Mission: To reduce the impact of substance abuse and mental illness on America’s communities ...

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