Induction training to cover H & S Hazards in the workplace and measures taken to ensure safe...
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Transcript of Induction training to cover H & S Hazards in the workplace and measures taken to ensure safe...
Induction training to cover H & S Hazards in the workplace and
measures taken to ensure safe practice The procedure to be followed when an
accident occurs and appropriate documentation
What the organisation must do to ensure the safety of people, property and information
Current UK health and safety legislation
Induction Training is training given to new employees to introduce them to the organisation.
During induction training, employees will be made aware of the organisation’s Health and Safety Policy. They will also learn about the company they are going to work for
Health Problem What could be done to prevent it
Headaches and eyestrain
Use of anti-glare screenReposition VDU away from direct lightClose blindsArrange regular eye tests and pay for glassesRegular breaks and changes in activity
Backache and RSI (repetitive strain injury)
Use wrist restsUse adjustable chair with castorsRegular breaks or changes in activityCheck layout of workstation
Stress Ensure the operator has been trainedCheck operator’s workload
A hazard is a situation which could cause an accident
Most accidents are caused by:Slips or trips (trailing cables, things left
lying around)Falling (eg trying to reach high up)Poor lifting or handling
Position desks to avoid trailing cables or use a cable management system
Position filing cabinets away from the door Never store heavy materials in hard-to-reach
places Mop up spilt liquids and always use a danger
sign Keep passageways free from obstacles
Keep liquids away from computer equipment
Never overload power sockets Report faults immediately Empty bins regularly Smoke only in designated areas Never obstruct or prop open fire doors
Never attempt to fix equipment unless fully trained
Report loose floorings Employees should always keep their
own work areas tidy
Complete an Accident Report Form Complete the Accident Book
Accident Report Form
Name of injured person Amy TaylorDate of birth 16 September 1988Position Finance ManagerDate and time of incident 22 June 20**, 11.30 amBrief description of accident Tripped over cablePlace of accident ReceptionDetails of injury Broken wrist, sprained
ankleTreatment given Ice pack of wrist and
ankleHospital? Taken to A and EName/s of witness Chloe Pearson,
Receptionist and James Smith, cleaner
Signed …………………………………………. Date ……………………………….
ACCIDENT BOOKDate Time Location Name of
injured personWitness Details of accident
and action taken
3/5/1* 3.30 pm Sales dept Kirsty Campbell
John Galbraith
Tripped over a bag which had been left lying on the floor. Taken to hospital
10/6/1* 10.30 am
Reception Angela Smith Peter MacDonald
Tripped over vacuum cleaner cable. Hurt knee – ice pack applied and taken to hospitalThese forms may be stored on the internal network (intranet) which
would allow employees to access it and complete it from their computers.
It is a legal requirement that organisations keep a record of all accidents which occur in the workplace – if too many occur, they may have to be investigated by the Health and Safety Executive.
People
All visitors report to reception and wear badges
Other doors locked or security controlled
Gates locked and fences erected
Property
All equipment security marked and logged
CCTV throughout school
Alarms set at night
Windows closed and blinds shut
Information
All users require username and password
Pupil paper information is stored in locked filing cabinets
Electronic data is stored on click&go which requires login and password
Password must be changed at least 4 times a year
Backups made every night
Anti-virus software used all the time
Employeesstaff should wear identification badges when in the workplaceIssue badges to all visitorsStaff should wear uniform/dress code to identify themselves with the organisationStaff should not leave doors unlocked which could allow unauthorised access to the building
OrganisationInstall an intercom, entry phone or buzzer at the entrance to control and monitor who gains entry to the buildingHave a reception desk at the main entrance to record who enters and leaves the buildingEnsure the reception desk is always manned
Employeesstaff should make sure that they close security doors properly behind themDo not leave valuable equipment lying around and personal valuables should be kept in a locker or locked drawerDon’t trail cables along the floor as expensive equipment could be knocked over and damaged
OrganisationRecord the serial numbers of all machines to allow identification if they are stolenEquipment should be marked with ultra violet pen to identify it if stolenKeep blinds closed so that no one can see into the rooms containing expensive equipmentInstall CCTV and alarm systems throughout the buildingEnsure all doors and windows are lockedEmploy a security guard
Employeesstaff should lock their computers or log off when leaving their desksWhen working in public areas, have the computer screen turned away so that no one can see confidential informationNever change personal data (eg customer details) without permission to do so
OrganisationRestrict access to areas where confidential information is keptAll staff will be issued with passwords. These passwords must be kept private and be changed regularlyAll staff should be given a login name which gives them the appropriate level of access eg management will have greater access than assistantsProvide lockable storage systems for confidential information eg filing cabinetsConfidential e-mails may be encrypted to prevent interceptionInstall anti-virus systems and firewalls to prevent damage and illegal access to information
Health and Safety at Work Act Health and Safety (Display Screen
Equipment) Regulations Health and Safety (First Aid)
Regulations Fire Precautions (Places of Work)
Regulations
Organisation must provide safe
entrance and exit provide health and
safety training provide safe,
properly maintained equipment
provide protective clothing
Employee must take care for own
health and safety and others in the workplace
co-operate with employer on health and safety matters
do not misuse or interfere with anything provided for health and safety
Organisation must analyse workstations to assess and
reduce risks provide users with training Give regular rests or changes of
activity arrange eye tests and pay for
spectacles if required for computer
Provide adjustable seating – height, back, castors, swivel, 5 legs
Instal blinds on windows
Organisation must: Appoint someone to take charge of first-
aid arrangements Train a first-aider Provide a first aid box Record all incidents
Organisations must: Assess fire risks Provide fire-fighting equipment Check and maintain fire equipment Provide warning systems Train employees in fire procedures Regularly check procedures (regular fire
drills would check timings and routes)
This is the government body which checks the health, safety and welfare of employees within organisations. If an organisation doesn’t follow health and safety law, the executive can:
Serve an improvement notice – tell the organisation what they need to do to improve
Serve a prohibition notice – close down premises which are a severe risk
Prosecute – fine or imprison
Data Protection Act Copyright, Designs and Patents Act Computer Misuse Act
fairly and lawfully processed
used for the registered purpose only
adequate, relevant and not excessive
accurate
kept for no longer than is necessary
kept securely processed in line with
the individual’s rights transferred outside
the EU only if the individual’s rights can be assured
This Act protects Personal Data, ie data about living individuals. Personal Data must be:
Data must be made available to the data subject (the individual) upon requestIf an organisation doesn’t comply, they can be fined
Premises can be searched and the organisation or individuals heavily fined for using anything illegally
Covers copyright software – so organisations must pay for any software they use
Books, songs, films, software belong to the author/composer – anyone wishing to use it must either pay or get the permission of the owner
This act protects the individual’s ownership of something they have created …
It is illegal to:Access computers without permission – hackingAccess computers with the intention of committing an offenceAccess computers to change details without permission
This Act prohibits unlawful access to computer systems